FA2396-22-R-0011_711th Hotels_Solicitation_Synopsis_05172022.pdf

COMBINED SYNOPSIS/SOLICITATION

This solicitation/synopsitation is expected to result in the award of a MAC Indefinite Delivery/Indefinite Quantity (MAC IDIQ) contract for AFRL/711 HPW/USAFSAM hotel rooms as described under the requirements section of this solicitation and accompanying requirements attachment. This MAC IDIQ will have a five (5) year ordering period and will be Firm Fixed Price (FFP). The rate per night will be firm fixed price. The contractor shall only bill for nights that students occupy rooms. This solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Government will use the following process to evaluate proposals:

Step 1: Proposals will be ranked by the TEP (lowest to highest)

Step 2: Starting with the lowest priced proposal, the government will evaluate that proposal to determine if it is rated Acceptable.

Step 3: If the lowest priced proposal is rated Acceptable and also conforms to the requirements of the solicitation, award will be made to that Offeror. If the lowest priced proposal ranked in Step 1, is not rated Acceptable or does not conform to the solicitation requirements, the Government will evaluate the next lowest price proposal to determined it is rated Acceptable and conforms to the solicitation requirements. If that proposal is rated Acceptable and conforms to the solicitation requirements, award will be made to that Offeror.

This process will be followed until a proposal is found to be acceptable and conforms to the solicitation requirements. Once that happens, the Government will not evaluate any further proposals. Therefore, it is possible the Government will not evaluate all proposals submitted for technical acceptability.

Step 4: The Government intends to award five (5) initial task orders with the award of the basic MAC IDIQ. In order to achieve the Government’s desired four (4) contractors awarded under this MAC IDIQ, the Government reserves the right to award to other than the lowest offeror on any of these five (5) initial task orders. The Government will not award to less than three (3) or more than five (5) contractors.

NOTE: All subsequent task orders (following the initial five) will be competed between the three (3) to five (5) contractors that were awarded a base contract using the Lowest Price Technically Acceptable (LPTA) method.

Submittal of proposals in response to this solicitation constitutes agreement by the Offeror of all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offeror’s responsibility to be familiar with the applicable clauses and provisions. FAR and DFARS clauses and provisions in full text may be accessed via the Internet at https://www.acquisition.gov/. The Government reserves the right to award without discussions or make no award at all depending upon the quality of proposals received and the price fairness and reasonableness of proposals received.

The solicitation number for this requirement is FA2396-22-R-0011 and is hereby issued as a Request for Proposals (RFP) using FAR Part 12, Acquisition of Commercial Items and FAR Part 15, Contracting by Negotiation. This RFP is a small business set-aside.

NAICS Code: 721110- Hotels (except Casino Hotels) and Motels Business Size Standard: $35,000,000 https://www.acquisition.gov/

Acceptable means of Submission: All submissions must be submitted electronically to the following email address: jessica.briggs@us.af.mil by June 3rd by 10:00 a.m. ET.

Any correspondence sent via e-mail must contain the subject line “FA2396-22-R-0011 AFRL/711th Hotel Rooms”. The proposal may be sent via multiple emails as long as each email is numbered. Each email should not exceed five (5) megabytes including attachments. E-mails with compressed files will not be accepted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright- Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) Fac 2019-01, effective 20 Dec 2018; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20180928, effective 26 Oct 2018; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2018-0525, effective 25 May 2018.

Period of Performance: 30 June 2022 – 29 June 2027

Delivery Destination: TBD Delivery Type: FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)

Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination.

Requirement:

The Government, specifically the 711th Human Performance Wing located at Wright-Patterson AFB, OH has the requirement for hotel rooms. The following is the list of requirements: .

1. Provide hotel rooms in accordance with the requirements in the SOW. See Attachments 3-8 for full details.

The Government will award a contract resulting from this solicitation to the responsible Offerors whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical Capability and Price will be used to evaluate offers.

The quotations may be in any format but SHALL include:

1. Proposing company’s name, address, DUNS number, Cage Code, and TIN

2. Point of contact’s name, phone, and email

3. Quotation number & date

4. Timeframe that the quote is valid (Can be found in tailored FAR 52.212-1(c) provision and the Price Proposal section, both of which are found below.)

5. Individual item price

6. Total price including shipping (Net 30), No Progress Payments

7. Shipping (FOB Destination)

8. Delivery Schedule

9. Completed copy of all Provisions within the Model Contract (Attachment 2) mailto:jessica.briggs@us.af.mil

If proposing more than one (1) hotel per city, each hotel shall be submitted separately in the TEP Spreadsheet.

Offeror shall propose at least 2 different cities to considered for an award.

Important Notice to Contractors: Quotations MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements listed above. The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the Offeror.

Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Widearea Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

ADDITIONAL INSTRUCTIONS TO OFFERORS

The following paragraphs in the provision at FAR 52.212-1—Instructions to Offerors—Commercial Items are tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard are as specified above

(b) Submission of offers is as prescribed in the text of this synopsitation

(c) Offer Acceptance and Validity Dates: This paragraph of the provision regarding the period during which the offeror agrees to hold the prices in its offer firm at least one year from the date that proposals are due.

(e) Multiple Offers is hereby deleted from this solicitation and that paragraph is marked RESERVED

Proposal Content: Proposals shall consist of two separate parts, a technical proposal and a price proposal.

Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

https://www.sam.gov/ http://www.wawftraining.com/ http://wawf.eb.mil/

Technical Proposal: Describe how the offeror will provide for the hotel rooms described above under “Requirements.” See SOW (Attachments 3-8) for full details.

Price Proposal:

Price List: The offeror shall complete the TEP (Attachment 1) that includes the price of hotel rooms at the estimated amount of nights for each city being proposed. The price list must specify an effective date, which shall be the date that proposals are due and have an expiration date no earlier than one year from the date that proposals are due. Prices should be proposed as F.O.B.

destination per the definition in FAR 2.101—Definitions, which can be accessed at http://www.acquisition.gov.

Representations and Certifications: Offerors shall submit the following representations and certifications.

FAR 52.212-3—Offeror Representations and Certifications—Commercial Items (April 2016) with its Alternate I (October 2014)

If the Offeror has not completed the representations and certifications listed above online in the System for Award Management (http://www.sam.gov), the Offeror shall complete these representations and certifications (as prescribed therein) and submit them with the Offeror’s price proposal.

EVALUATION FACTORS

The Government will use the procedures permitted by FAR 12.6—Streamlined Procedures for Evaluation and Solicitation for Commercial Items to evaluate proposals submitted in response to the solicitation.

The factors that shall be used to evaluate proposals are Technical and Price, as expounded below.

FACTOR 1 - Technical: Pursuant to evaluation of all requirements, the Technical factor will receive and overall rating of either “Acceptable,” or “Unacceptable” using the rating and descriptions in the table below:

Rating Description

Acceptable

Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable

Proposal does not clearly meet the minimum requirement of the solicitation.

In determining whether a technical proposal is Acceptable or Unacceptable, the Government will consider the extent to which the technical proposal demonstrates the Offeror’s ability to provide the hotel accommodations in accordance with the specifications outlined in the Statement of Work.

FACTOR 2 Price: Price proposals will be evaluated to determine if unit prices are fair and reasonable based on the fact that nightly hotel rates shall not exceed the limitations set in accordance with the Joint Federal Travel Regulation (JFTR) described in FAR 15.

Unless the Government has received a prior written notice that an Offeror has withdrawn its proposal, the Government may accept the proposal in whole or in part before the proposal’s expiration date.

http://www.sam.gov/

Attachments:

1. TEP_All Task Orders

2. Model Contract

3. Statement of Work – Basic IDIQ

4. Statement of Work – Task Order 1 – Baltimore, MD

5. Statement of Work – Task Order 2 – Cincinnati, OH

6. Statement of Work – Task Order 3 – St. Louis, MO

7. Statement of Work – Task Order 4 – Beavercreek, OH

8. Statement of Work – Task Order 5 – Las Vegas, NV

Please direct all questions to Jessica Briggs, Jessica.Briggs@us.af.mil.

5/17/2022

X Jessica L Briggs Contracting Officer Signed by: BRIGGS.JESSICA.L.1460572734 mailto:Jessica.Briggs@us.af.mil