Attachment_1_-_PWS_dated_17_Aug_16.docx

FA2360-16-R-8045 ATTACHMENT 1

Weapons Storage Facilty Construction Integration Support Services

Performance Work Statement (PWS)

17 AUG 2016

SUMMARY OF CHANGES

Date of PWS Revision Corresponding TO Modification #

Summary of PWS Revisions

1.0 SCOPE

The objective of this PWS is to delineate the technical and analytical support and deliverables required to assist the Air Force Nuclear Weapons Center (AFNWC) with the review of the Weapons Storage Facility (WSF) construction project specifications, monitoring, and analyses of execution activities to ensure proper integration of facility design, military construction, security systems, design/installation, nuclear certification and final facility preparation activities for each facility. The primary objective is to ensure each WSF is operationally certifiable from a nuclear and security perspective at the end of construction.

2.0 BACKGROUND

The Air Force has funded for the design, construction, and certification of new, state-of-the-art WSFs capable of storing nuclear weapons at six Air Force installations within CONUS U.S. to replace deteriorating and outdated weapon storage areas. The design for the six WSFs will differ in varying degrees, from very similar to significantly different, depending on the different weapon types and delivery systems that might be used within each WSF. The activities to design, construct, and certify each WSFs for operational use are projected to span 14 years during which time the activities at one WSF location will, in most cases, overlap with activities at another WSF location making effective integration, coordination, and reporting of activities critical to program success.

3.0 PERFORMANCE DESCRIPTION AND REQUIREMENTS

3.1 Integration Support

3.1.1 The contractor shall provide integration management of the WSF MILCON construction projects to include monitoring and analyses of execution activities to ensure proper integration of facility design, military construction, security systems, design/installation, nuclear certification and final facility preparation activities for each facility. (CDRL A001 and A004)

3.1.2 The contractor shall participate and assist in the integration planning, coordination and execution of specification requirements, design reviews, technical interchange meetings, program management reviews, and other events and review documents related to integration of WSF activities. (CDRL A001, A004, A005, and A006)

3.1.2.1 Analyze schedule, finances, requirements, etc.

3.1.2.1.1 Identify integration issues/conflicts that would impact one or more stakeholders

3.1.2.1.2 Develop potential mitigation plans and strategies to minimize overall program risk

3.1.2.1.3 Monitor and report top level finances to ensure integration of all funding across the WSF programs

3.1.2.2 Provide holistic guidance to ensure optimal integration of disparate requirement

3.1.2.2.1 Facilitate development of operational requirements

3.1.2.2.2 Research and interpret applicable government regulation to include Air Force Instructions, Unified Facilities Criteria, precedence, etc. to ensure facility compliance

3.1.2.3 Plan and execute facility-based and capability-based program management reviews and development of technical agendas (CDRL A006)

3.1.2.4 Facilitate communication between stakeholders and other organizations

3.1.2.4.1 Distribute information

3.1.2.4.2 Research, locate, and share information, documents, etc.

3.1.2.4.3 Gather, assemble, document, and/or present data to support facility integration decisions

3.1.2.4.4 Resolve specific integration issues

3.1.3 The contractor shall document the on-going review of the program capabilities via monthly status updates regarding the program design/build/certification status, briefings, and input to design/support plans and review and recommend responses to comments from stakeholder agencies/organizations. (CDRL A001)

3.2 Schedule Support

3.2.1 The contractor shall coordinate with other U.S. government organizations (and their contractors) to develop and maintain an overall Integrated Master Schedule (IMS) for all facilities. Additionally, the Contractor shall integrate, develop, and deliver Facility Integrated Master Schedules (FIMS) which includes facility design, military construction, security systems design/installation, nuclear certification, and final facility preparation activities for each facility. (CDRL A001)

3.2.1.1 The Contractor shall work with the AFGSC, AFLMC, AFNWC, AFIMSC, Air Force Safety Center, US Army Corp of Engineers, NAVFAC, individual facility base users and others to resolve and reconcile schedule irregularities.

3.2.1.2 The Contractor shall produce customized abbreviated high-level schedules using MS Project software for the various subgroups and leadership, publish updates to the appropriate SharePoint areas, and meet with subgroups and leadership to review. All schedules shall include funding information.

3.2.2 This support includes capability to continually analyze the IMS and FIMS to identify/communicate potential shortfalls/issues to the WSF PIO program manager and outside organizations. (CDRL A001)

3.2.2.1 The IMS and FIMS will require continuous integration and in-depth analysis to define and update linkages and identify any inconsistencies between the multiple sourcing schedules.

3.2.2.2 The Contractor shall monitor and analyze requirement changes, and establish a framework for requirements traceability that links top-level system requirements to lower-level requirements to ensure consistency and correctness of schedules for timely deliverables leading to final operation capability of each facility.

3.2.2.3 The Contractor shall provide schedule analysis including identification and description of impacts and risks to events that affect predecessor/successor schedule events and milestones. These scheduling efforts are very complex and require advanced skills in scheduling, MS Project, and schedule risk assessment. (CDRL A002)

3.2.2.4 The Contractor shall develop and update the critical path and provide status updates, issues, concerns, and slipping risks to WSF PIO in the Monthly Status Report. (CDRL A001)

3.2.3 The Contractor shall develop a combined IMS and FIMS user manual to include as a minimum description of the assumptions, methodology, processes for conducting updates to the integrated schedules. (CDRL A005)

3.3 Administrative Support

3.3.1 This support includes scheduling meetings; capturing action items, decisions, and discussion points and developing and distributing meeting minutes. The contractor shall provide these documents on government-owned forums/portals that are easily accessible (across multiple government agencies), organized, and complete. (CDRL A004 and CDRL A006)

3.3.2 The contractor shall distribute both electronic and physically-mailed technical documents to the offices/personnel identified in the document's distribution list. Electronic distribution is the preferred method when possible. If required, distribution of classified material to DOD personnel shall be accomplished via the Secret Internet Protocol Router Network (SIPRNET).

3.4 Personnel Qualifications:

3.4.1 The contractor shall possess the necessary qualifications and clearances to accomplish all requirements identified in this PWS and to ensure these requirements are met the contractor shall employ technical and subject matter experts as defined in Table 1 below. Throughout the life of the contract, personnel must maintain currency of experience as related to the technical requirements of the PWS. Currency is defined as having obtained at least part of the required experience within 3 years of the date of the solicitation date. In the event of contractor turnover of employees’ key personnel they must meet the currency and Table 1 requirements prior to their starting work on the contract. The table below contains identification of key personnel as well as other applicable labor category positions.

3.4.2 No substitution shall be made without the prior written approval of the CO for the labor categories above with the “Key Personnel” identifier.

Table 1 – Contractor Personnel Qualifications

Possess familiarity with nuclear terminology.

Must meet currency requirements.

Must meet currency requirements.

3.5 Travel

3.5.1 Contractor employees may have occasion under this contract to travel from their regular duty location to various CONUS (contiguous US) temporary duty locations. Average trip length is 2 days, not including travel. (CDRL A003)

Estimated Trips per year per PWS paragraph

3.1 Integration Support – 12 trips per year

3.2 Schedule Support – 2 trips per year

3.3 Administrative Support – 6 trips per year

3.5.2 Contractor travel shall be coordinated with the COR prior to conducting travel. This may include number of attendees, plans, agenda, itinerary, and dates.

3.6 Security

3.6.1 All contract employees shall be US citizens. The contractor shall not employ persons for work on this contract if such employee is a potential threat to the health, safety, security, and general well-being or operational mission of the installation and its population.

3.6.2 All contractor personnel shall possess a final DoD SECRET security clearance at time of offer submittal and must be eligible for Critical Nuclear Weapon Design Information (CNWDI), Restricted Data (RD), and Formerly Restricted Data (FRD) as identified in the DD 254. Personnel shall maintain active clearances throughout the life of the contract and comply with security requirements per DoD 5200.1-R and AFI 31-401.

3.6.3 The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with the Joint Ethics Regulation.

3.6.4 This effort is subject to the International Traffic in Arms Regulations (ITAR), 22 C.F.R. Parts 120-130 or the Export Administration Regulation (EAR), 15 C.F.R. Parts 730-774, which control the export of sensitive technical data. Foreign citizens designated as US Persons are not permitted to perform work under a classified award. Foreign citizens will at no time be allowed to work on Air Force installations.

3.7 Associate Contractor Agreements

3.7.1 The Contractor shall enter into Associate Contractor Agreements (ACA) for portions of the contract requiring joint participation in accomplishing the Government’s requirement. The agreements shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the integration of the Weapons Storage Facility construction project information which shall ensure the greatest degree of cooperation for developing the program to meet the terms of the contract. The final ACA shall be completed NLT 30 days from date of contract award. Associate contractors are listed in 3.7.7 below.

3.7.2 ACAs shall include the following general information:

3.7.2.1 Identify the associate contractors and their relationships.

3.7.2.2 Identify the program involved and the relevant Government contracts of the associate contractors.

3.7.2.3 Describe the associate contractor interfaces by general subject matter.

3.7.2.4 Specify the categories of information to be exchanged or support to be provided.

3.7.2.5 Include the expiration date (or event) of the ACA.

3.7.2.6 Identify potential conflicts between relevant Government contracts and the ACA; include agreements on protection of proprietary data and restrictions on employees.

3.7.3 A copy of such agreement shall be provided to the CO for review before execution of the document by the cooperating contractors.

3.7.4 The Contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate contractor.

3.7.5 Liability for the improper disclosure of proprietary data contained in, or referenced by, any agreement shall rest with the parties to the agreement, and not the Government.

3.7.6 All costs associated with the agreements shall be included in the negotiated cost of this contract. Agreements shall be amended as required by the Government during the performance of this contract.

3.7.7 The following is the list of contractors currently supporting the task. Other contractors may be identified throughout the life of the contract.

Name: Black & Veatch Contract: W9128F-12-D-0011 Address: 11401 Lamar Avenue Overland Park KS 66211 POC: Stephen Hamlin, 913-458-6699

4 SERVICES SUMMARY (SS)

4.1 Service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable level(s) of service required for each requirement. These minimums do not relieve the contractor from performing 100% of all work requirements. Failure to do so could result in issuance of unacceptable inspection ratings and/or a Corrective Action Report (CAR). These thresholds are critical to mission success. Work must be accomplished to the terms, conditions, and specifications stated in the contract.

4.2 The SS outlines the specific standard required and promotes continuous improvement in contractor performance. The government expects the contractor to perform at the acceptable level throughout the life of the contract. The government will record all surveillance observations through the Performance Assessment Report (PAR). When an observation indicates defective performance based on table 2 Service Summary (SS) Performance Threshold, the Contracting Officer’s Representative (COR) will contact the contractor and the Contracting Officer (CO) to report the deficiency.

4.3 The COR will document unacceptable performance. The COR will submit the documentation to the CO, and if after evaluation, the CO determines it appropriate, the CO will sign and send it to the contractor. The contractor shall submit a response as required by the CO. The CO in consultation with COR will evaluate the contractor’s response and determine if the contractor’s action to correct and prevent the unacceptable performance from recurring is sufficient.

4.4 The COR is required to evaluate the contract services each month for acceptance. The COR will certify payment based on current contract pay schedules. The contractor’s performance is critical and will be a major factor evaluated by the government when exercising contract option years and providing recommendations for award of future government contracts.

4.5 The Government reserves the right to inspect non-SS items.

Table 2 – Services Summary

Inspection

All monthly status reports are thorough, informative, and accurate. (CDRL A001 – A006).

100% Inspection

Inspection

5 QUALITY ASSURANCE

5.1 Quality Control: The contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. At a minimum, the contractor shall develop quality control procedures that address the areas identified in PWS Section 4, Services Summary. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

5.2 The Government will continuously monitor and evaluate the contractor's performance under this contract. For those tasks listed in the Service Summary (SS) (see Section 4 of the PWS), the CORs will follow the methods of surveillance specified in the contract and the Quality Assurance Surveillance Plan (QASP). The COR will evaluate the contractor’s performance through intermittent inspections of the contractor’s quality control program, contract surveillance and receipt of complaints from contract customers.

5.3 The Government will record all surveillance observations. When an observation indicates defective performance, the COR will require the contractor’s program manager or technical lead to initial the observation indicating acknowledgment of deficiency. The initialing of the observation does not necessarily constitute contractor concurrence with the observation, only acknowledgment that the contractor has been made aware of the defective performance. Government surveillance of tasks not listed in the SS or by methods other than those listed in the SS (such as Inspection Check Lists) shall occur during the performance period of this contract and shall be evaluated according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance shall be according to the terms of this contract.

5.4 Contracting Officer’s Representative (COR)

5.4.1 The COR(s) is/are a representative(s) of the CO and will participate in the administration of this contract. Upon contract award, the identity of the COR(s) will be furnished to the contractor.

5.4.2 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. The services to be performed by the contractor during the period of this contract shall, at all times and places, be subject to review by the CO or authorized representative(s).

6 BASE SUPPORT SERVICES

AFNWC/ND shall provide office space at AFNWC/ND, 8500 Gibson Blvd, Kirtland AFB, NM or any other Government facility as identified by AFNWC/ND. The Government will provide support for up to three contractor personnel. Except during authorized travel, the contractor shall not perform work on this contract at any other location. Telecommuting is prohibited. The provided office space shall include office furniture, telephone services, computers, network support, and reproduction equipment. Access will be granted to classified and unclassified military local area network (LAN) services and LAN support. The Government will also provide access to relevant Government organizations, information, documentation, manuals, text briefs, and associated materials as required and available. The Government will provide the following tools in performance of this contract: MS Office and MS Project as required for duty. General Office Supplies will not be provided.

7 HOURS OF OPERATION

7.1 AFNWC/ND normal operating hours are 7:30 a.m. to 5:00 p.m. Mountain Time, Monday thru Friday, exclusive of Federal holidays. Contractor personnel shall not work in a government facility outside these hours without AFNWC/ND presence and prior written approval from the COR.

7.2 If Government facilities are closed due to inclement weather, declared federal holidays, or any other authorized closure (such as family days) and if AFNWC/ND has a presence in the facility, the contractor may request preapproval in writing from the COR to work in the government facility; however, the COR is not required to approve such requests.

8 SAFETY

8.1 Contractor Compliance. The contractor and its subcontractors shall comply and incorporate into their safety and health program the following: Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH).

8.2 Mishap Notification and Investigation. The contractor and its subcontractors (if applicable) shall promptly report mishaps involving damage to Government property or injury to contractor personnel, and shall cooperate in resultant safety investigation(s). The contractor shall notify (via telephone) the cognizant Safety Office, Contracting Officer, the COR, and/or other applicable members within four (4) hours of all mishaps or incidents. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If the Safety Office, Contracting Officer, COR, and/or cognizant program manager request, the contractor shall immediately secure the mishap scene and/or damaged property and impound pertinent maintenance and training records until released by the investigating Safety Office.

9 WORK PRODUCT

9.1 All files related to Government work will be maintained on Government provided servers/file cabinets with Government employee access. All Government-provided records, files, documents and work papers or those generated by either the Government or contractor in support of this work effort are Government property.

9.2 During the final 30 days of the contract period, the Government and outgoing contractor will verify all information/files/work related to the contract is turned over to the government.

10 INSOURCING

This program has been identified in the FY 18 POM (Program Objective Memorandum) to be in-sourced. If the program is included in the POM, all future option years will not be exercised.

11 CONTRACTOR MANPOWER REPORTING

11.1 The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil

11.2 Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk at: http://www.ecmra.mil

12 SCHEDULE

FA2360-16-T-8045 – ATTACHMENT 1

FA2360-16-R-8045 ATTACHMENT 1

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