Attachment_3_Instruction_to_Offerors_Revised_081619.docx

ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

A. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Non-conformance with any instructions provided below may result in an unfavorable proposal evaluation. Proposals shall be submitted to the Government in two (2) separate volumes as set forth below:

Completed RFQ with pricing and Technical Proposal may be submitted in electronic format as a .pdf compatible attachment through DoD Safe by following the Communications paragraph below.

In addition to the page limitations set forth above, proposals should comply with the following format:

(1) Print shall be no less than 12 point and page size shall be 8.5 x 11 inches.

(2) Margins shall be no smaller than 1 inch on the top and bottom and 3/4-inch side margins.

(3) Pages shall be numbered sequentially by volume. Offerors are cautioned that any pages exceeding the limitations set forth above will not be read or considered in the evaluation of the proposal.

(4) Each page containing proprietary information should be so marked.

(5) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Communications:

Exchanges of information between Government and offerors will be controlled by the Contracting Officer. Initial proposals submitted via email are not permissible. Initial proposal packages shall be submitted through DoD Safe at https://safe.apps.mil/.

Due to the AMRDEC SAFE site being shut down and transitioned to the DOD SAFE site, proposals for this RFQ will be accepted by email. Send proposals to Michael Hickey at michael.hickey.2@us.af.mil. Offerors are cautioned that some or all documents may be removed due to Air Force network security settings. Upon email submission, offerors are advised to contact Michael Hickey at 740-788-5043 to verify successful submission of proposals. Offerors bare the risk for receipt of submitted offers being untimely. All other terms and conditions remain unchanged.

B. Volume I – COMPLETED RFQ with PRICING:

a. Volume I shall consist of the completed and signed RFQ with a cover letter delineating any exceptions taken to the RFQ terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their proposal to be determined unacceptable.

b. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFQ, page 3-6.

c. Discussions may be conducted, but the Government reserves the right, in limited circumstances, to award without discussions. Proposals received are subject to the requirements specified in FAR 52.212-1, unless otherwise tailored in the Addendum to the solicitation.

C. Volume II - Technical Proposal:

a. Technical proposals shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

b. The following information shall be provided and will be evaluated to assess technical acceptability in accordance with 52.212-2 EVALUATION – COMMERCIAL ITEMS.

(1) Proposals shall describe the offeror’s proposed approach to performing the requirements set forth in Purchase Description 19E-513A-DC, Rev 6, dated 12 December 2018.

(2) Proposals shall include descriptive literature, brochures, and a technical proposal response. Sufficient technical literature, documentation, etc., shall be submitted in order for the Government to make an adequate technical assessment of the proposed unit.

(3) Proposals shall include a written response to EACH paragraph of the Purchase Description with sufficient supporting technical literature. Solely restating the paragraphs of the Purchase Description or limiting the response to a simple statement of compliance is not acceptable. Where technical literature demonstrates that the proposed unit meets the requirement of a specific Purchase Description paragraph the page number and paragraph of the technical literature may be referenced in lieu of restating it.

Attachment 3