PWS_Tree_Trimming-Removal_13_May_2015.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Vandenberg Air Force Base Tree Contract

Solicitation FA4610-15-X-XXXX

Contract FA4610-15-X-XXXX

30TH SPACE WING - VANDENBERG AFB

Revision 1

18 May 2015

FA4610-15-X-XXXX

TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES

1.1 Scope

1.2 Objectives

1.3 Tree Services

1.4 Work Order Process

1.5 Invoicing

1.6 Waste Materials/Weigh-In and Disposal of Tree Materials

2.0 SERVICES SUMMARY

3.0 GOVERNMENT FURNISHED PROPERTY (GPF) AND SERVICES

4.0 GENERAL INFORMATION

Appendices:

Appendix 1: Environmental Compliance

Appendix 2: Tree Line Location Maps

1. DESCRIPTION OF SERVICES

1.1 Scope. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to ensure that tree services are performed at Vandenberg Air Force Base (VAFB) in a manner that will maintain a healthy, thriving, attractive and professional appearance of tree landscapes.

1.2 Objectives. To provide tree removal and /or trimming services on VAFB. The contractor shall provide tree services requested by the Government on various types of trees located on and around VAFB. The contractor shall comply with all Federal, State, Local and VAFB rules and regulations.

Performance of services shall follow commercial industry standards as described by professional organizations such as the National Arborist Association, American Society of Landscape Architects, and American National Standards Institute (ANSI). Some tree services will encompass tree lines on or near high voltage electrical distribution on North, South and Main Cantonment of VAFB.

Reference APPENDIX 2 for specific tree line location maps.

1.3 Tree Services. Tree Service includes the massive trim and/or removal of trees as required to include stump grinding where needed and herbiciding of Eucalyptus trees stumps to prevent re-growth. The contractor shall perform all tree service to ensure a healthy, natural or manicured appearance. Contractor is cautioned to take special care when entering any type of equipment or vehicle on regularly maintained grounds areas. Contractor will restore any damage they make to the grounds while performing tree maintenance, this is to include but is not limited to re-contouring and restoring with native vegetation any access routes or roads or disturbed areas that are created. All tree services shall be performed in accordance with commercial and ANSI standards and the Air Force (AF) Form 813—Tree Removal at High Voltage Power Lines page 1 of 5-- and Environmental Compliance (APPENDIX 1) including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration) ANSI A300 (Part 1) – Tree Pruning ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying) ANSI Z60.1 – American Standards for Nursery Stock ANSI Z133.1 – Safety Requirements for Tree Care Operations.

1.3.1 All trees to be trimmed and/or removed between 15 February and 15 August will be assessed for nesting birds and between 15 June through 15 September for the Flight Season of the Monarch Butterfly through the Asset Management Flight, Natural Resources Section. Once approved, the Contracting Officer Representative (COR) will issue a work order for contractor to complete this area within a two week period. If the area is not completed within the required time limit there will be a work stoppage until Natural Resources can reassess the area for nesting birds/Monarch Butterflies. Work orders prior to or after the dates noted above will be issued to the contractor as funds are available.

1.3.2 Power Line Tree Trimming/Removal. When power line tree trimming/removal is performed, industry standards will prevail. Trimming or pruning of trees that touch or hang over energized utility poles or power lines shall be trimmed to a minimum clearance from primary lines (over 600 volts) of 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. A minimum clearance of 20 feet per side for

70 kV power distribution lines shall be used for tree removal. Any tree that violates this envelope shall be cut to ground level. Trees that have been identified for removal shall be cut completely to ground level. Trees to be trimmed/removed may cover the distance of one to several power line poles. Each power pole is between 150 to 200 feet apart. The quantity of trees within the power lines varies and may have as few as three to five trees or be very dense and have as many as over one hundred trees. The diameter of a tree may vary from one to five feet.

1.3.2.1 If power disruption is required, the contractor shall coordinate with the COR whom will then coordinate with 30th Civil Engineer (30 CES) Electric shop (CEOFE), so that power can be shut off to ensure the safety of government and contractor personnel and real estate. 30 CES/CEOFE personnel will notify facility occupants of upcoming scheduled outages for power line tree trimming/removal.

1.3.3 Stump Removal. On occasion, the contractor may be tasked to remove stumps. Stump removal shall be accomplished using industry standards. The holes shall be filled with topsoil and seeded/sod to match the adjacent area to ensure there are no safety hazards.

1.3.4 Tree Treatment. Unless otherwise instructed, the Contractor shall apply herbicide to all Eucalyptus trees immediately after the cut while the stump cut is fresh, to prevent any re-growth, the contractor shall then reapply herbicide within 6 months to all previously treated stumps

1.3.4.1. All pesticides applied on VAFB shall be on the current Armed Forces Pest Management Board (AFPMB) Standard Pesticides List Available to DoD Components and Agencies listing also known as the ‘DoD Approved Pesticide List’.http://www.afpmb.org/pubs/standardlists/dod%20pesticides%20list.pdf

If the contractor desires to use a pesticide that is not on the DoD Approved Pesticide List, the contractor shall provide the Installation Pest Management Coordinator (IPMC) all pertinent information related to the non-standard pesticide. The government will provide an electronic .pdf file after contract award. This document shall include a comprehensive justification and rationale of why the products on the DoD Approved Pesticide List cannot be substituted for the proposed pesticide; the benefit gained by using the proposed product verses what is already available (i.e. less active ingredient). The IPMC will submit to AFSPC Pest Consultant for consideration and possible approval of the proposed pesticide.

1.3.4.2. The contractor shall record all pesticide products that are consumed/applied that day. The report shall include the following information: Date; Location; Type of Operation; Target Pest;

Pesticide Used; EPA number; % Concentrate; Amount of Concentrate; Amount of Finished Product; Units of Measure in SF (square feet); Applicator’s Initials. It is imperative that all blocks of the form be filled in accurately for contractor/government reporting to higher headquarters. The contractor will be granted access to IPMIS web and shall be fully responsible for accurate pestide reporting. Contractor shall submit required reports to the government no later than the 5th day of the month for the prior months applications.

1.3.4.3 Certification and License. All contractor personnel who apply pesticides on VAFB must possess a valid California pest control license in the appropriate category for type of work being performed.

1.3.4.4 Pesticide Mixing and Storage. All pesticides shall be mixed and stored off base. All unused pesticides, empty pesticide containers, and residue shall be disposed of off base. In the event the contractor spills or releases any hazardous substance, the contractor shall immediately notify the government and take appropriate action.

1.3.4. 5 The Contractor shall coordinate with Base HAZMART ensuring all products have proper bar coding and labels as pertains to installation requirements.

1.3.5 Restoration of grounds/fences. The contractor shall restore all the grounds in the areas affected by any government tasking. The contractor shall restore the area dressed back to a natural appearance at no additional cost to the government. If required, the contractor shall remove and replace any fence that interferes with the work requested. The contractor shall repair any damage caused by the contractor at no additional cost to the government. Site rehab should be coordinated with 30 CES/CEANC. At a minimum, soil and native vegetation should be pulled back onto the disturbed area at the original contours to include, but not limited to, any access roads created by the contractor.

1.4. Work Order Request Process.

1.4.1 Work Order Request. All work requested by the Government will be issued as a work request to the Contractor via the Base Civil Engineer Work Request Form or AF 332.

1.4.1. The contractor shall not begin work until receipt of a signed work order from a COR, has been received. All work within restricted/controlled areas will require an escort. Prior to the commencement of work, the contractor will coordinate with the facility manager and schedule for an escort. Prior to commencement of work the contractor will coordinate with 30 CES/CEANC to determine if site visit, escort, or monitoring is required.

1.4.1.2 The AF 332 will be annotated with the start date, estimated completion date, scope of work and justification for work to be accomplished. The Contractor and COR will mutually agree on an estimated completion date.

1.5 Invoicing. The Contractor shall invoice for payment utilizing the Wide-Area Work Flow (WAWF). After receiving approval that work orders are complete, the contractor shall submit their original monthly summary invoice for all acquisitions electronically to the Defense Finance Accounting System (DFAS) utilizing WAWF.

1.6 Waste Materials/Weigh-In and Disposal of Tree Materials A primary objective of waste/tree material disposal is the diversion of useable wood products. With proper coordination and pre approval, methods of diversion can include on-site chipping, leaving cut wood pieces on site for personal or commercial use firewood collectors (these pieces cannot be left by any buildings or facilities located on VAFB), coordinating with log haulers to harvest trees in such a way that the main stems will be transportable on log trucks. All trees removed from VAFB must be weighed and information provided to the government to track diversion weight.

The contractor shall provide a monthly hazardous material usage report to the Base Entomologist located at 1172 Iceland Ave., building 11439. This report shall be submitted within the first five workdays of each month.

1.6.1 Regulatory requirements are mandated as directed by the California Integrated Waste Management Board (CIWMB) in Title 14, California Code of Regulations (CCR) Division 7, Chapter 3.1, Articles 1-3 inclusive.

1.6.2 Chipping/Composting Operations. The contractor shall process (chip/grind) all organic/green waste materials generated under this contract at the job site prior to transport to any local landfill. Larger diameter material can be cut to 14 inch to 16 inch lengths and stacked on site for collection and use by firewood collectors as noted in the work order, some areas wood cannot be left. Slash (forest harvest residue) that is not near facilities that would be harmed by insects or rodents can be left for wildlife habitats or burning later by fire crews, as is practiced by the US Forest Service..

1.6.2.1The contractor shall not proceed with any regulated activities until authorization/permit is received from 30 CES/CEA. The contractor shall be responsible for complying with all requirements of any permits or registrations issued under the Chipping/ Composting Rule. This rule places limitations on processing and storage of green waste and wood materials generated by chipping/composting type operations. The contractor shall support/comply with regulatory inspections executed under the State/County authority granted by this rule.

1.6.4 Contractor’s Equipment.

1.6.4.1 All contractor equipment brought into VAFB for the purpose of fulfilling the requirements of this contract must be taken out on a daily basis, see 3.0, Government –Furnished Property.

1.6.4.2 Chippers and Grinders. Chippers/grinders powered by diesel or gasoline fired engines 50 bhp and above must be registered in the California Air Resources Board (CARB) Portable Equipment Registration Program (PERP). Registration in this program is the responsibility of the equipment owner; unregistered equipment shall not be allowed on VAFB. Compliance with the provisions of the registration is the responsibility of the equipment owner. Each equipment unit will have two registrations, one for the combustion emissions from the engine and one for the particulate matter emissions from the grinding/chipping activity. The registrations consist of a paper registration which identifies the equipment and the recordkeeping/reporting conditions required by CARB. In addition, a sticker with the registration number and expiration date must be affixed to the equipment. If PERP registrations cannot be obtained, the contractor must have a permit to operate (PTO) from the Santa Barbara County Air Pollution Control District valid to operate at various locations in Santa Barbara County.

1.6.4.2.1 Cleaning of Equipment: The contractor shall clean all equipment prior to entering Vandenberg AFB to prevent the spread of invasive plant seeds. In addition, when working with Pine Trees, all cutting tools such as saws, chippers and grinders shall be cleaned with a disinfectant prior to moving to a new stand of trees to prevent spread of Pine Pitch Cancer.

1.6.4.3 Chainsaws: At job completion, the contractor will be required to provide 30 CES/CEAQ a summary of the fuel usage and hours of operation along with chainsaw identification information (make, model, horsepower, etc.) for each unit operated.

2.0 SERVICES SUMMARY (SS)

The SS identifies the key performance objectives for the services and the associated performance thresholds that must be attained by the Contractor, and over which the Government will exercise surveillance. The omission of any PWS or contract requirement from the SS shall not be construed as a waiver by the Government to enforce the performance of that requirement by Contractor or a waiver of any rights or remedies by the Government against Contractor for non-performance of that requirement.

Table 1 Key Performance Objectives

Performance Objective PWS Reference

Performance Threshold

1 Provide Tree Service IAW this PWS

Paragraph 1.3.-1.3.5.

No more than two (2) valid customer complaints and/or two (2) COR write-ups per month, or any combination thereof

Tree Treatment IAW this

PWS

Paragraph 1.3.4- 1.3.4.5

Zero (0) Significant Notice of Violations (NOV) from the Regulatory Agency Inspector

3 Comply with the permits regulations, directives, plans or other compliance operating documents governing VAFB

Paragraph 1.3.4.1- 1.3.4.3, 1.6.1, 1.6.2.1, 1.6.4.2.1, 1.6.4.3, 1.6.4- 1.6.4.3

Zero (0) Significant Notice of Violations from the Regulatory Agency Inspector

3.0 GOVERNMENT FURNISHED PROPERTY (GPF) AND SERVICES

3.1 Government-Furnished Property. NONE

3.1.1 Damage to Government Facilities and Property. The contractor shall reimburse the Government if details of formal investigation of fire or other damage result in pecuniary liability assessed against the contractor.

3.2 Government-Furnished Services.

3.2.1 Medical Response Services. The Government will provide initial medical treatment for life-threatening emergencies. It shall be the responsibility of the contractor or contractor employee to seek continued medical treatment if needed. The contractor or employee shall reimburse the Government for all Government-provided medical services. The emergency phone number is 911 or if using a cellular phone the number is 606-3911.

4.0 GENERAL INFORMATION

4.1 Quality Assurance. The Government will monitor the contractor’s performance by performing scheduled and unscheduled surveillance. The Government will also monitor and investigate customer complaints for the purpose of ensuring whether or not the contractor is providing quality service. The Contracting Officer or his/her designated representative may schedule progress meetings as required.

4.2 Normal Business Hours. The hours of operation for the CE Service Contracts section are 06:30 am to 4:00 p.m. local time, Monday through Friday, excluding federal holidays.

4.3 Contractor Responsibilities.

4.3.1 Quality Control. The contractor shall provide a Quality Control Plan to the Contracting Officer for acceptance prior to the start of any work. Any modifications to the Quality Control Plan must be submitted to the Contracting Officer for acceptance. The plan shall address how the contractor will ensure all requirements of the PWS are to be met. The plan must contain, at a minimum, the items listed below:

4.3.1.1 A description of the contractor’s inspection system which should cover, at a minimum, all requirements listed in the Services Summary. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

4.3.1.2 A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.3.1.3 A description of records utilized to document inspections and corrective actions taken.

4.3.1.4 The contractor’s inspection records shall be kept throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. Upon request, the contractor shall immediately make these records available to the Government for review/inspection.

4.3.2 Personnel.

4.3.2.1 Project Manager. The contractor shall provide a Project Manager who shall be responsible for the performance of work. The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer upon notice of contract award. During normal hours, the Project Manager or alternate shall be available within 30 minutes to meet on the installation with Government personnel to discuss problem areas.

4.3.2.2 Contractor personnel shall present a neat appearance and be easily recognizable. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name.

4.3.2.3 Contractor personnel shall comply, and ensure that sub-Contractor personnel comply, with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, and policies including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration

(OSHA).

4.3.2.4 The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with (IAW) DoD 5500.7-R, "Joint Ethics Regulation (JER)", "Standards of Conduct," Dated August1993.

4.4 Security. At all times while on Vandenberg AFB premises, contractor employees shall comply with Vandenberg AFB security requirements imposed by the Installation Commander. Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Vandenberg AFB. The contractor shall be responsible for accountability of all such media issued to contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the contractor. The contractor shall comply with all VAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, contractor personnel shall be required to fluently speak, understand, read, and write English.

4.4.1 Main Base Access. Current security access restrictions at the Santa Maria Gate (Main Base entry gate) require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the contractor may be required to submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays as a result of in-place security procedures.

4.4.2 Base Access Letter. To request base access, the contractor shall send a letter to the Contracting Officer. The letter must be on company stationery and shall include: Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates, requiring access to Vandenberg AFB, their social security numbers, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596. Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

4.4.3 Contractor Personnel. Upon employment, and after the contractor’s base access letter is on file with the Security Forces, all contractor employees shall apply for vehicle passes and individual identification badges at the Vandenberg AFB 30 SFS, Visitor's Control Center, Building 17596.

Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary.

The contractor shall surrender all passes and identification badges to the 30th SFS on the first workday following completion or termination of the contract or contractor’s employee’s employment.

4.4.3.1 Security Manager. Upon contract award, the contractor shall designate, in writing to the Contracting Officer, a Security Manager who shall be the contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security Manager shall contact the 30th CES Unit Security Manager (in the CES compound located at 1172 Iceland Ave) for assistance in accomplishing contractor personnel security requirements.

4.4.3.1.1 Contractor personnel are required to attend security and OPSEC orientation under HSPD Title 12. Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the 30th CES Unit Security Manager.

4.4.3.1.2 All contractor personnel shall be thoroughly briefed by the 30th CES Unit Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD) 31-1 Physical Security Program.

4.4.3.1.3 The contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or the Security Forces, when directed, as occasional operational requirements, real world activities, or emergencies dictate.

4.4.4. The 30th CES Unit Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the 30th CES Unit Security Manager will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting.

Appointments will be scheduled within two weeks of request.

4.4.4.1 A minimum of 180 days is required to process contractor employee NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The 30th CES Unit Security Manager will notify the contractor of any negative NAC results. After completion of a favorable NAC, each eligible employee shall report to the 30th CES Unit Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The 30th CES Unit Security Manager will schedule appointments for issuance of badges.

4.4.5 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the 30th Security Forces Squadron (30 SFS) as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Due to safety/security, all contractor personnel shall be able to fluently speak, read, and write English.

4.4.6 Contractor Vehicles. Contractor shall apply for vehicle identification media at the 30 SFS Pass and Registration Section, located in Building 11777. Each contractor vehicle shall have the name of the contractor exhibited on each side of the vehicle. The contractor shall provide company identification tags and vehicle identification at no additional cost to the Government

4.5 Government Liability.

4.5.1 Loss or Damage. The Government will not be liable for any loss or damage to the contractor’s property or for expenses incidental to such loss or damage unless caused by the Government.

4.5.2 Fines Assessed Against the Government. The Government will retain amounts otherwise due the contractor an amount equal to any fines assessed against the Government as a result of the contractor’s failure to perform in accordance with the terms of this contract or in the event that a regulatory agency issues a Notice of Violation (NOV).

APPENDIX 1

ENVIRONMENTAL COMPLIANCE

PART 1 - GENERAL

1.01 ENVIRONMENTAL COMPLIANCE REQUIREMENTS

A. General: Vandenberg Air Force Base (VAFB) Contractors, and their subcontractors, shall comply with the most stringent federal, state, and local environmental laws, regulations, and Air Force policies, instructions, and plans. The federal government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on VAFB.

B. Environmental Coordination: The 30th Civil Engineering Squadron, Asset Management Flight (30 CES/CEA) is the single point of contact for coordination with all environmental regulatory agencies. Prior to coordinating with any environmental regulatory agency, the contractor shall obtain approval from 30 CES/CEA. The Contractor shall provide copies of any regulatory agency notification, report, consultation, permit, and/or regulatory document to 30 CES/CEA.

1. The Contractor shall comply with all permit conditions and consultation requirements.

2. The Contractor shall provide all required testing analysis and monitoring.

3. The contractor may obtain VAFB environmental documents and plans from 30

CES/CEA.

C. Environmental Planning: The Contractor shall comply with all testing, monitoring, record keeping, reporting, mitigation, and protection measure requirements resulting from the National Environmental Policy Act (NEPA), the Environmental Impact Analysis Process (EIAP), and the VAFB 332 process. To initiate NEPA and EIAP, submit an AF Form 813 to the Planning Office in 30 CES/CEA. Completion of the NEPA and EIAP processes can take between three weeks to one year to complete. Early coordination is highly advised.

D. Environmental Audits/Inspections: The Contractor shall support the government with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

E. Notices of Violations (NOV): The Contractor shall be liable for any Notices of Violation (NOV), enforcement action, fine, penalty, and/or corrective action imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The Contractor shall provide verbal notification to 30 CES/CEA and the Contracting Officer within 24-hours of receiving an NOV followed by written notification within three (3) working days.

1.02 SUBMITTALS

A. The Contractor shall provide the following to 30 CES/CEA or their designated agency:

1. Environmental Protection Plan (paragraph 1.03)

2. Air Emissions data (paragraph 1.04.D)

3. Source Profile Form for boilers/hot water heaters, 30 SW Form 155/156, (paragraph 1.04.B)

4. Boiler Emission Standards and/or source test with applicable compliance certifications data that complies with applicable SBAPCD rule requirements (paragraph 1.04.B)

5. Monthly Hazardous Material (HAZMAT) usage totals (paragraph 1.08.C).

6. HAZMAT Business Plan or HAZMAT Disclaimer, (paragraph 1.08.D).

7. A Recovered Materials Determination Form (RMDF) (paragraph 1.11.B).

8. An Estimate of Percentage of Recovered Material Content for EPA-Designated Products (paragraph 1.11.D).

9. The weight and quantity of the Solid Waste and Construction & Demolition debris disposed of off-base for recycling and reuse and not disposed in a local landfill (paragraph 1.12.C. 8).

10. Notice of Intent (NOI) to comply with the Terms of the General Permit to Discharge Storm Water Associated with Construction Activity (paragraph1.06.C.1).

11. Draft and Final Storm Water Pollution Prevention Plan (SWPPP) (paragraph 1.06.C.2).

12. Notice of Termination of Coverage under the General Construction Storm Water Permit (NOT) (paragraph 1.06.C.5).

13. Annual Certification Report. Submit to RWQCB by 20 August and provide proof of submittal to 30 CES/CEAC. (Paragraph (1.06.C.3)

14. Aboveground Storage Tank (AST) technical information (paragraph 1.17.B).

1.03 ENVIRONMENTAL PROTECTION PLAN (EPP) REQUIREMENTS

A. General: The Contractor shall, prior to the start of activities on VAFB, submit an EPP to 30 CES/CEA. The Contractor’s EPP shall describe, at a minimum, how they will meet environmental compliance requirements and address their methods, procedures, and practices pertaining to air quality, water quality, waste water, storm water, cultural resources, natural resources, storage tanks, hazardous waste management, hazardous materials management, spill/release management, recycled/recovered materials, solid waste and construction debris management, PCBs, lead-based paint and asbestos management, and a listing of all Contractor combustion source equipment with appropriate CARB registration and SBCAPCD permits. The Contractor shall maintain a copy of the EPP on-site. The Contractor shall brief their personnel of the contents and procedures in the EPP in order to maintain compliance.

B. Submittal: The Contractor shall provide their EPP for approval to 30 CES/CEA, 10 days prior to the start of any activities on VAFB. An example EPP shall be provided to the contractor upon request.

1.04 AIR QUALITY REQUIREMENTS

A. General: The Contractor, and their subcontractors, shall comply with all applicable, but not limited to: Federal and state Clean Air Acts; Santa Barbara County Air Pollution Control District (SBCAPCD) rules and regulations; SBCAPCD Permit To Operate or Authority to Construct requirements; California Air Resources Board (CARB) standards, controls, and portable equipment registration requirements; any applicable US EPA Maximum Achievable Control Technology (MACT) standards; AFI 32-7040, Air Quality Compliance; AFI 32-7086, Hazardous Materials Management; 30 SWI 32-702, Environmental Management Air Emission Inventories; and 30 SW Fuel Use Monitoring Plan (FUMP). The contractor shall comply with all the applicable air quality requirements and implement accepted construction best management practices.

B. Authority to Construct (ATC) or Permit to Operate (PTO): Prior to beginning an activity on VAFB which requires an ATC or PTO, the Contractor will coordinate with 30 CES/CEA. ATCs and PTOs are required for the installation of new generators, internal combustion engine powered equipment or devices, and modification or installation of boilers, steam generators, furnaces, process heaters, water heater units, paint spray booths, abrasive blasting booths, gasoline dispensing facilities, etc. The ATC or PTO approval can take up to 210 days. Due to strict emissions requirements, all equipment or processes requiring a permit must comply with applicable SBCAPCD rules and be approved by 30 CES/CEA Air Quality staff prior to procurement.

C. Violations: The Contractor shall immediately report air permit violations to 30 CES/CEA and to the Contracting Officer within 24-hours.

D. Air Quality Provisions:

1. Demolition, Site Clearing, Grading, Excavation, Backfilling, and Trenching: Contractor shall implement dust control measures to prevent the creation of a nuisance dust incident. When work involves demolition of load bearing wall; asbestos abatement and/or removal; or work trailer removal from VAFB, the Contractor shall submit the SBCAPCD “Notification for Renovation and Demolition” form to 30 CES/CEA for approval and signature a minimum of 15 working days prior to the start.

2. Paving: Contractor shall comply with the VAFB Cutback and Emulsified Asphalt Paving Materials Recordkeeping and Compliance Plan which incorporates the ROC content and recordkeeping requirements specified by SBCAPCD 329, Cutback and

Emulsified Asphalt Paving Materials. This plan is only applicable to the use of cutback and emulsified asphalt paving materials as defined in the plan.

3. Coating, Painting, Adhering, and Sealing: Contractor shall use compliant coatings as specified in SBCAPCD Rule 323, Architectural Coatings; Rule 330, Surface Coating of Metal Parts and Products; Rule 351, Surface Coatings of Wood Products; and Rule 353, Adhesives and Sealants. The contractor must also comply with the operational requirements specified in SBCAPCD Rules. The Contractor shall not dispose of solvents by evaporation. Recordkeeping requirements are met through enrollment in the Hazmart.

4. Abrasive Blasting and Corrosion Control: Contractor shall use CARB approved abrasive blasting media and implement dust control measures in order to prevent the creation of a nuisance dust incident. If the Contractor would like to use an abrasive blasting cabinet, the Contractor will contact 30 CES/CEA for assistance. The Contractor shall report the amount of materials used to 30 CES/CEA at the end of the contract or by January 31st for the previous year’s activities, whichever occurs first.

5. Use of Equipment Powered by Portable Internal Engines: Contractor shall provide proof of CARB registration in the California Air Resources Board (CARB) Portable Equipment Registration Program (PERP) for all portable equipment used for projects on VAFB. Threshold sizes are 20 bhp and greater for spark ignited units and 50 bhp or greater for diesel fired units. A 30 SW Form 156, Source Profiling Form, will be completed and submitted to 30 CES/CEA for all contractor owned and/or operated portable equipment operated on VAFB.

Fuel usage and hours of operation as required by the registration must be submitted to 30 CES/CEAC at the end of the contract or by 31 January for the previous year’s activities, whichever occurs first.

If the equipment is not registered in the CARB PERP, all ICEs greater or equal to the brake horsepower thresholds listed above must be properly permitted by the SBCAPCD for use at various locations within the county.

6. Gasoline/E-85 Storage Tanks: Contractor shall only use storage tanks less than 250 gallons and allows only one storage for each commodity (No multiple tanks of the same commodity). If the Contractor would like to use more than one tank for each commodity or a tank greater than 250 gallons, prior approval is required by 30 CES/CEA. The Contractor shall report the amount of gasoline and E-85 used to 30 CES/CEA at the end of the contract or by 31 Jan for the previous year’s activities, whichever occurs first.

7. Class I Ozone Depleting Substance (ODS): When the Contractor is required to work on any equipment with Class I ODS refrigerants, then the Contractor shall comply with, at a minimum, all of the requirements identified in 40 CFR Part 82, Section 608, Ozone Protection Regulations: Stationary Refrigeration and Air Conditioning, Halon Handling of the Clean Air Act. The Contractor shall supply copies of the technician certifications to 30 CES/CEA. The Contractor shall report the amount of ODS used to 30 CES/CEA at the end of the contract or by 31 Jan for the previous year’s activities, whichever occurs first. As applicable to project requirements, the Contractor is required to use non-Ozone Depleting Substance (non-ODS) replacement products found on EPA’s Significant New Alternatives Policy (SNAP) at www.epa.gov/ozone/snap/lists/index.html.

8. Operation of Vandenberg Owned Permitted Equipment: All permitted equipment operated by the Contractor shall be operated in compliance with the requirements of the PTO. All records required by such permits will be maintained according to the permit and will be provided to 30 CES/CEA as requested.

E. Submittals: The Contractor shall provide the following to the Contracting Officer.

1. Air Emissions data.

2. 30 SW Form 155/156, prior to installation of steam generator, furnace, process or water heater.

3. Boiler Emission Standards and/or Source Test with applicable Compliance Certifications data that complies with applicable boiler, steam generator, furnace, process heater, and/or water heater. Submittal required prior to purchase and installation.

1.05 WATER QUALITY REQUIREMENTS

A. Ambient Water:

1. Impaired Water Bodies: Notify 30 CES/CEAQ Water Resources Program Manager prior to any planned discharge or threat of discharge into a water body on the federal 303(d) list of impaired water bodies. Impaired water bodies on base include: San Antonio Creek, the Santa Ynez River, Shuman Creek, and the Pacific Ocean at Jalama Creek.

2. Section 401, 402, and 404 Water Quality Certification and Permits: In support of federal permit programs, contractors will notify 30 CES/CEA prior to any project expected to affect jurisdictional waters (by discharge of pollutant, dredge, or fill material or by structural modification within the water body). Any effect may require a state water quality certification, local permit, or regional permit.

B. Drinking Water:

1. Backflow Prevention: Ensure that new or renovated drinking water supply connections and valves are equipped with backflow assemblies to protect potable water quality from contact with non-potable irrigation system backflows, stagnant water distribution lines, fire suppression system lines, and other backflow sourced cross-http://www.epa.gov/ozone/snap/lists/index.html contamination. All new or renovated backflow assemblies must be tested and test results submitted to the cross-connection control program manager at the 30th Civil Engineering Utilities Shop.

2. Cross Connection: All abandoned potable water tanks, distribution lines, hydrants, and drinking water system components must be capped off, removed, permanently closed, or made inert. Maintained potable lines must be protected against cross-contamination by preventing contact with abandoned line segments or non-potable connections. If necessary, backflow assemblies must be installed to remediate the potential for cross-connections. Ensure all encountered storm sewer lines, sanitary sewer lines, industrial feeder lines, and drinking water distribution lines no longer needed are capped off, removed, permanently closed, or made inert in order to prevent inflow-infiltration issues, cross-connections, and/or health-related hazards.

3. Non-potable Water: All non-potable water supplies must be clearly identified as non-potable through use of visible markings or signage.

4. Potable Water Supply – Tanks: New or refurbished water tanks that have recently undergone interior coating maintenance must be VOC water-tested prior to placement into use as a water supply reservoir.

C. Domestic Wastewater:

1. Sanitary Sewer: VAFB sanitary sewer connections are authorized for discharges of approved domestic wastewater as defined by discharge standards set by the City of Lompoc. Discharge of any wastewater on VAFB, other than routine domestic wastewater, into the sanitary sewer system requires pre-authorization from 30 CES/CEA. Ensure that sanitary sewer lines that are no longer needed are capped, permanently closed, and/or made inert to prevent storm water/groundwater inflow infiltration into the wastewater collection system. Report any sanitary sewer blockages and/or sewer system overflows to 30 CES/CEA.

2. Grease Interceptors, Traps, and Oil Water Separators: Grease traps and oil water separators (OWS) must be routinely cleaned and maintained to ensure they are functioning properly. Oil, grease, or oily sludge removed from restaurant traps, interceptors, and OWS units must be removed from base for disposition.

3. Septic Systems: Septage recovered from routine maintenance or decommissioned septic systems must be disposed of by discharge into a sanitary sewer manhole (approved by 30 CES/CEA) or an off-base collection point.

D. Industrial Wastewater:

1. Discharge: Approval from the City of Lompoc, an industrial discharge permit, or waiver from the Regional Water Quality Control Board is required to discharge process or industrial wastewater. 30 CES/CEA coordination and approval is required.

2. Treatment: If contract allows generator to dispose of their industrial or process wastewater at the VAFB IWTP, 30 CES/CEA coordination and approval is required.

VAFB IWTP may not be able to accept all industrial or process wastewater.

E. Discharge to Grade (DTG): A DTG disposition form must be completed and preauthorized by 30 CES/CEAC prior to discharge of any low-level contaminated wastewater.

F. Aqueous Unknowns: Storm water, nonstormwater, groundwater, or wastewater that is collected in any kind of structure or container must be analyzed prior to removal and disposition. 30 CES/CEA coordination and approval is required.

G. Vehicle and Equipment Wash Water: Waste wash water derived from vehicle and equipment washing must be contained to ensure that it does not enter storm water inlets or drainage systems. Biodegradable or detergent free wash water under wastewater containment is authorized to percolate in place. Any oily sheen must be cleaned and drummed for proper disposal.

H. Building and Structural Preparation Washing: During pressure washing of building roofs and walls, ensure that facility wash down waters and paint-related wastewaters are collected and sampled (roof and exterior walls must have separate analysis) to determine preferred disposal disposition. Prior to disposition, 30 CES/CEA coordination and approval is required.

I. Groundwater: Groundwater encountered should be left intact/in place if possible.

Pumping, dewatering, well purging, etcetera, of groundwater in order to accomplish work activity requires pre-coordination with 30 CES/CEA and the Installation Restoration Program Office.

J. Pollutant Spill Supplies and Wastewater Containment Units: In the event of a hazmat spill or a storm water pollution related incident, contact 30 CES/CEA for assistance with spill control and containment supplies. In the event that large volumes of wastewater must be emergency-pumped and staged, contact 30 CES/CEA for assistance.

K. Miscellaneous: Contractors shall submit and implement a plan to reduce water use by 20% on all VAFB projects. Contractors shall use water efficient products for all operations, maintenance, and construction projects. Approved products can be found at http://www.epa.gov/watersense/ and http://www1.eere.energy.gov/femp/water/water_resources.html.

1.06 STORM WATER POLLUTION PREVENTION REQUIREMENTS

A. General: The Contractor shall comply with, but not limited to: the Clean Water Act, State Water Resources Control Board National Pollutant Discharge Elimination System (NPDES) General Permits; Storm Water Management Plan, 32-7041-C.

B. Storm Water Best Management Practices (BMPs): The contractor shall implement BMPs commonly accepted by the California Storm water Quality Association. The contractor

FA4610-15-X-XXXX

http://www.epa.gov/watersense/ http://www1.eere.energy.gov/femp/water/water_resources.html shall also conduct employee training in order to prevent sediment, chemicals, or other pollutants from migrating into the storm water system or waters of the state via storm water and non-storm water. BMPs will include erosion and sediment controls, tracking controls, spill prevention and control, concrete waste management, liquid waste management and stockpile management.

1. The Contractor shall use gravel bags instead of sand bags as inlet and drainage protection.

C. General Construction Storm Water Permits Requirements:

1. The contractor shall obtain coverage under the State Water Resources Control Board (SWRCB) National Pollutant Discharge Elimination System (NPDES) General Permit CAS000002 for construction activities of one acre or greater of disturbed soil as required by law.

a. When General Permit coverage is required, the contractor shall submit a signed copy of the Notice of Intent (NOI) to 30 CES/CEA, for approval prior to filing.

b. The Contractor shall file a NOI and fee to comply with the terms of the General Permit with the RWQCB

2. The Contractor shall develop a Construction Storm Water Pollution Prevention Plan (SWPPP), including Sampling and Analysis requirements, in accordance with the General Permit. The Contractor shall provide a draft and final copy of their SWPPP to 30 CES/CEA for approval and maintain a current copy of their SWPPP per the permit requirements.

3. The Contractor shall provide 30 CES/CEA, Water Resources, the Annual Certification Report by 20 August every year that the permit is active. The report is due to the RWQCB by 1 September for projects that have been active between 1 July of the current year and 30 June of the previous year and for which a Notice of Termination (NOT) has not been submitted.

4. The Contractor shall pay their annual fee before the end of their permit’s billing month every year the permit is active and the NOT has not been approved. This requirement may be waived by the RWQCB upon 30 CES/CEA request.

5. The contractor shall file with the SWRCB a NOT for General Permit coverage.

a. Once the construction project is complete and the permits’ basis of termination conditions has been met, the Contractor shall obtain 30 CES/CEA, Water Resources, approval prior to sending the NOT to the regulatory agency.

b. It may take several months from submittal of the NOT before the SWRCB officially terminates the permit. Post-Construction permit requirements are still enforceable until the SWRCB’s official termination of a permit. This may affect your contract closure efforts and the Contract Officer should be notified.

6. A sampling and analysis program is required for storm water discharge if there are pollutants on the construction site which, when released, could cause storm water pollution. A release could be materials that are not stored in water-tight containers, materials that are spilled or materials that are spread on the soil such as soil amendments. A sampling and analysis program is required if storm water would be directly discharged to a water body that is listed as impaired for sedimentation.

D. Submittals: The Contractor shall provide the following to 30 CES/CEA.

a. Signed copy of the NPDES General Permit NOI prior to start of any storm water permit activities on VAFB

b. Draft and final SWPPPs.

c. Annual Certification Report. Submit to 30 CES/CEANQ by 20 Aug each year and to the RWQCB by 1 Sep each year.

d. Notice of Termination letter from state.

1.07 HAZARDOUS WASTE REQUIREMENTS

A. General: The Contractor generating hazardous waste shall comply with, but not limited to:

Resource Conservation and Recovery Act; 40 CFR Parts 240-299 (Protection of Environment), 49 CFR Parts 171-180 (Transportation), EPA Hazardous Waste Training Modules; Title 22 California Code of Regulations (CCR), Division 4.5 (Environmental Health Standards for Management of Hazardous Waste); the California Hazardous Waste Source Reduction and Management Act of 1989 (Senate Bill 14); 30 SW Plans, 32-4002-A, Hazardous Materials Emergency Response Plan, and 32-7043-A, Hazardous Waste Management Plan.

B. Disposal on VAFB: The Contractor shall dispose of all hazardous waste generated on VAFB through the Government’s Consolidated Collection Accumulation Point (CCAP) contractor. The CCAP will assist the generator with waste classification prior to wastes being generated and provide review of shipping documents in order to ensure hazardous waste regulations are strictly adhered to.

C. Removal from VAFB: The Contractor shall not remove any hazardous waste generated on VAFB without approval from 30 CES/CCEA or their CCAP representative. Only 30 CES/CEA or their CCAP representative is authorized to sign Uniform Hazardous Waste Manifests. The Contractor shall not sign any of their own Uniform Hazardous Waste Manifests unless they have their own EPA ID number.

D. Miscellaneous: The Contractor shall be required to provide hazardous waste documentation, including testing and characterization, through the base CCAP in order for the Government to accept, properly track, report, and dispose of all the hazardous waste generated on VAFB.

1. The Contractor shall be responsible for all costs and management processes associated with the proper site management, Site-Specific Contingency Plan, Spill Control and Cleanup Equipment/Supplies, profiling, accurate waste characterization, temporary site storage…