PWS_-Air_Compressor_PMI_(4_Nov_2016).pdf

PERFORMANCE WORK STATEMENT

FOR

AIR COMPRESSORS PREVENTATIVE

MAINTENANCE & REPAIRS

437TH MAINTENANCE GROUP

JOINT BASE CHARLESTON – AIR BASE, SC

4 Nov 2016

1. PURPOSE

The purpose of this requirement is to acquire contractor support services to assist the 437th Maintenance Group, in performing on-site Preventative Maintenance and Inspection (PMI) services of the maintenance shop air and breathing air compressors equipment here at Joint Base Charleston. The contractor shall perform all work in accordance with all applicable laws, regulations, Air Force Instructions, manufacturer’s specifications and standard commercial practices specified in Appendix 8.2. of the Performance Work Statement (PWS) with the focus on safety and customer service.

1.2. Scope of Work

Maintenance for the following Air Compressor System;

• Reciprocating

• Rotary Screw

Maintenance for the following Breathing Air Systems;

• Purifier

• Rotary Screw

• Nitrogen Generator

The Contractor is authorized to use aftermarket parts and/or materials for all air compressors & nitro generator systems. The Contractor shall use only OEM parts for all breathing air compressors and associated equipment.

2. PERFORMANCE OBJECTIVE

2.1. Preventative Maintenance and Inspection

The Contractor shall perform Preventive Maintenance and Inspections (PMI) to ensure reliable and continuous safe operation of all air compressors. The Contractor shall provide PMI pricing include all direct & indirect cost, travel cost, G&A and profit. The Contractor’s travel cost shall include all transportation, lodging, meals, and incidental expenses associated with travel to and from the places of performance identified under section 5.1.2. The Contractor shall use the GSA Travel Resources at http://www.gsa.gov/portal/category/26429 as the bases for calculating travel cost. For maintenance parts and material selection and reimbursement, see sections 2.2.3.

2.1.1. Preventative Maintenance Schedule

The contractor shall perform PMI on all equipment during the months identified under section

8.2. The contractor shall contact the COR by e-mail (preferable) or phone one week prior to the month of any scheduled maintenance in order to coordinate on an agreed upon time between the Contractor and the COR.

2.1.2. Preventative Maintenance Inspection Report

The contractor shall prepare and submit a written report within two-business days after each preventive maintenance inspection to the COR. The report shall identify the following;

• Compressor serial number

• Location’s building number

• Maintenance work performed

• Repairs needed (if applicable)

• Date of inspection

• Man-hours

• Name of the technician(s) who performed the work

• Overall condition of the equipment

2.2. Clean-up Procedures

The contractor shall ensure all affected areas are clean and free of all debris, grease, and residue generated by the cleaning, maintenance and repair process. The contractor shall not leave the job site until all clean-up activities are complete. All materials to include oil filters, air filters, separators, belts, in-line filtration and lubricants required to conduct the preventative maintenance will be taken off the installation and disposed of properly

3. SERVICE SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The acceptable quality level briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Acceptable Quality Level

(AQL)

Quality of Service Perform Preventive Maintenance and Inspections in accordance with

Section: 2.1. & 8.3.

Section 8.3 & manufacture manual using appropriate parts

100%

Schedule/Delivery Provide complete and accurate deliverables within schedule time

Section: 7

Turned-in within specified time No more than 10% late for monthly deliverables

Business Relations Provide good customer service and notify COR prior to schedule visit.

Section: 2.2.1.1. & 5.6.1.

Notify COR one week prior to visit to coordinate agreed upon time

No more than 2 customer complaints per quarter

Compliance Contractor stays compliant with all Safety, Environmental, Security and Labor requirements

Section: 2.4., 6.1., 6.2., 6.3., 6.4.

Clean-up work area; wear appropriate PPE; provide SDS forms for HAZMAT brought on base and dispose of in proper receptacles; follow installation security regulations, contractor employee labor complaints

No more than 1 minor violations per month

No more than 0 major violations per year

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

Government property will not be provided to contractors, contractors’ management and subcontractor for this requirement as prescribes under FAR Part 45. Any government property that is provided will be considered as incidental to the place of performance and will remain accountable by the government.

5. GENERAL REQUIREMENTS

This section describes the general requirements.

5.1. Location and Time of Performance:

5.1.1. Period of Performance

The period of performance shall be for a Base Period of twelve (12) months, and four (4) twelve

(12) month option periods. The government reserves the right to extend the term of the contract at the prices/ceilings set forth in Section B of this contract in accordance with the terms and conditions in accordance with FAR 52.217-9 entitled, “Option to Extend the Term of the Contact” and FAR 52.217-8 “Option to Extend Services.”

5.1.2. Place of Performance

Work shall be performed primarily at the following locations;

437th Maintenance Group 205 North Bates Street.

Joint Base Charleston SC, 29404

5.1.3. Hours of Operation

The core hours are 7:30am – 4:30pm, Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The contractor is not required to perform services on Federal Holidays. A list of all Federal holidays can be found at http://www.opm.gov/operating_status_schedules/Fedhol/index.asp. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

5.2. Non-Personal Services

The government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall be responsible in managing its employees to guard against any actions that are perceived to be a personal service. If the contractor perceives that an action is a personal service, they shall notify the Contracting Officers (CO) immediately. The work performed shall not include any policy/decision making or management of any nature, i.e., inherently governmental functions.

All decisions relative to programs supported by the contractor shall be the sole responsibility of the government.

5.3. Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the http://www.opm.gov/operating_status_schedules/Fedhol/index.asp requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction, professional and ethical behavior of all contractor personnel.

5.4. Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

5.1.4. Contract Management

The Contractor shall have a single point of contact between the government and contractor personnel assigned to support the contract. The Contract Management, (CM), shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily execution of this contract. The contractor shall provide current contact information of the CM to the CO for the life of the contract. The contractor shall establish and provide a qualified workforce capable of performing the required tasks. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall provide management, supervisors, and employees capable of speaking, reading and writing the English language. The contractor shall not employ persons for work on this contract, if such employees are identified to the contractor, by the CO, as a potential threat to health safety, security, general well-being, or operational mission of the installation and its population.

5.1.5. Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall submit reports, documentation and all deliverables as identified throughout this PWS. Requests for such reports, documentation and responses shall be coordinated through the government Contracting Officer Representative (COR). The contractor shall respond to government requests for contractual actions in a timely fashion as dictated by the CO or the COR.

5.1.6. Personnel Administration

The contractor shall provide for employees during designated government non-work days or other periods where government offices are closed. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs, etc.).

5.1.6.1.Contractor Personnel, Disciplines, and Specialties The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, services, and other items, unless specified in this contract as Government Furnished Property (GFP). The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, certifications, licenses, training, clearances, valid driver license, insurance and experience that is required for this contract The contractor employee’s shall be able to interact tactfully with a wide range of military and civilian installation personnel while ensuring customer-service based tasks are executed using professional and effective communication skills.

5.1.6.2.Contractor Employee Identification/Conduct/Removal The Contractor shall also ensure that all documents or reports produced by contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor and its employees shall not, in any way represent that it is an agent of the government, or obligate or attempt to obligate the government in any way. The Contractor shall provide name tags for contractor personnel identifying them as contractor personnel providing services at government facilities. The Contractor personnel shall wear this name tag in a visible area at all times during the performance of this contract. The contractor’s employees shall observe and comply with all applicable departmental and agency regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection and security). The contractor shall ensure that all contractor employees present a professional appearance at all times, and that their conduct does not reflect discredit on the customer, the United States or the Department of Air Force. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from Government facilities or performance under contracts/Task Orders for misconduct or security reasons. Such removal does not relieve the contractor of the responsibility to provide sufficient qualified personnel for adequate and timely service. The Contracting Officer will provide the contractor with an immediate written rationale for removal of the employee.

5.1.7. Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for subcontractor performance on this contract. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the CO or COR. The contractor shall be responsible for ensuring Sub-Contractors satisfy the requirements set forth in the contract. The contractor shall include a provision in all subcontracts that requires the subcontractors to comply with the terms and conditions of this contract.

5.2. Contractor Full-Time Equivalent Reporting

The contractor shall provide an annual count of the contractor’s personnel performing work for all DoD requiring activity that use U.S. Government appropriated funds and is the equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

The contractor shall report all contractors’ labor hours, including subcontractor’s labor hours, required for performance of the services provided under the contract at the Enterprise-Wide Contract Manpower Reporting Application (eCMRA) site below. Contractors have the inherent responsibility to track personnel on contract; therefore, the government does not expect additional costs associated with this requirement. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk. The effective date of this requirement is the date of contract award. The contractor shall not implement this action if it believes additional costs will be incurred as a result. In that case, the Contractor shall notify the Government prior to the stated effective date http://www.ecmra.mil/ that additional costs will be incurred as well as submit an estimate of the additional costs and await further direction from the Contracting Officer.

1. Reporting Period: Contractors are required to input data by 31 October of each year.

2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.3. Performance of Service during Crisis or Heightened Security This service is not determined to be essential for performance during crisis in accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services. Due to this, the work scheduled may be interrupted due to weather, exercises, security, or actual real world alerts. In these cases, the work schedule will recommence as soon as possible after reopening of the facility/base. The contract price and delivery schedule shall be adjusted to reflect the actual services performed.

5.4. Performance Based Requirements

Performance requirements are described as performance objectives, measures, and standards in the following manner:

• Performance Objective - A statement of the desired outcome or results

• Performance Measure - The critical characteristics of the objective that will be monitored by the Government

• Performance Standard - The targeted level or range of levels of performance measure, relating to the Acceptable Quality Level (AQL), for the objective

• Use of Measure and Standards - Not every performance objective in this contract has a related performance measure or performance standard.

However, every performance objective is a contractual requirement. For those performance objectives that do not specify a measure or standard, the measures and standards are in accordance with standard commercial practices and the above criteria. The Government will use the approved Quality Assurance Surveillance Plan (QASP) to monitor contractor's performance.

5.5. Performance Reporting

The contractor’s performance will be monitored by the COR and reported quarterly to the CO for validation. Performance standards shall include the contractor’s ability to:

1. Technical/Quality of Product or Service

2. Cost Control;

3. Schedule/Timeliness

4. Management/Business Relations;

5. Regulatory Compliance (Safety, Security, EPA, DoL, etc.);

5.5.1. Quality Control Plan (QCP)

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services, to include work performed by subcontractors, from occurring/reoccurring. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section 3, Service Summary.

5.5.2. Quality Assurance Surveillance Plan (QASP)

The Government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan that will be provided to the awarded contractor prior to performance start date. The information provided from the approved Contractor’s Quality Control Plan will generally be the basis of the QASP. Like the QCP, the QASP can also be modified at any time during contract performance. If changes are made, the Contractor will receive a copy of the new QASP prior to implementation. The government reserves the right to have an outside third party inspector conduct a follow-up inspection to ensure 100% compliance verification.

5.6. In Process Review Meetings

The contractor will attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR 42.5. The CO, COR, and other government personnel as appropriate, will meet periodically with the contractor to conduct in-process review meetings designed to highlight the contractor's performance and associated contract issues. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The time and location will be mutually agreed upon. The meeting frequency is projected as quarterly but the Contracting Officer may increase the frequency as necessary based upon performance and/or contract issues. The Government reserves the right to change the frequency of the meetings depending on the quality of service provided by the Contractor.

5.6.1. Progress Meeting Minutes

The minutes of these meetings will be documented in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

6. SPECIAL REQUIREMENTS

6.1. Installation Security Requirements

Legal Authority for Entry: Authority for contractors to enter Joint Base Charleston (JB CHS) is granted by the Joint Base Charleston Installation Commander. Under the authority of the Internal Security Act of 1950, Section 21, contractors and their equipment are subject to lawful search-and-seizure procedures upon entry or exit from the installation. No privately owned weapons are permitted on JB CHS. The Contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, AFM31-113 Installation Perimeter Access Control, and JB CHS 31-6 Joint Base Charleston Instruction 31-6 Contractor Access Control Program (CACP), Contractor Access to Air Force Installations. Base specific information is provided below. The individual must submit to applicable identity proofing, vetting and fitness determination, and conform to USAF protocol requirements for physical access and credential/screening standards as specified in this instruction and AFMAN 31-113.

6.1.1. JB-CHS Installation Access Requirement

All contractors requiring access to the installation requires a criminal history check and fingerprinting prior to accessing the installation. The paperwork required by all employee’s requiring access to the installation is a correctly completed copy of the Joint Base Charleston (JB CHS) Worksheet for Base Access, a copy of their Social Security Card, Driver's License or State ID. Contractors who are non-US citizens must also submit an copy front and back of Permanent resident card or Alien Registration Receipt Card (Form 1-551). Contractors are required to Verify Employment Eligibility, using (E-Verify) U.S. law requires companies to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. All documents must be submitted to the Contract Administrator within five business days of the required access date. All completed and signed documents need to be hand carried by the sponsor (Contract Administrator or the COR) to the Visitors Control Center (VCC) within three business day (72 hours) prior to access. Blank JB CHS Worksheet for Base Access can be obtain by the COR, the Contract Administrator or at the VCC. The JB CHS Worksheet for Base Access is good for one year from the date of processing.

The contractor will need to re-submit using the same process as above in order to receive access to the base.

6.1.1.1. Criminal History Checks

As delegated by Installation commanders, the contract security office may deny access and issuance of access credentials based upon information obtained during the vetting process that indicates the individual may present a threat to the good order, discipline, and morale of the installation. Listed below are disqualifying factors that will deny an individual’s access to the installation. It’s the responsibility of the contractor to screen your employee’s thoroughly prior to submitting the required paperwork. Performance delays due to this nature are not considered as ‘Excusable Delays’ in accordance with FAR 52.249-14.

• Unable to verify the individual's claimed identity

• There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity

• The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support or is on watch/hit list.

• There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace

• There is a reasonable basis to believe based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission

• The individual has/had been barred from entry/access to a Federal installation or facility

• The individual is, Wanted by Federal or civil law enforcement authorities, regardless of offense or violation

• The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence

• The individual has any conviction for espionage, sabotage, treason, terrorism, murder or

Manslaughter (Voluntary or Involuntary)

• The individual has been convicted of a firearms or explosive violation within the past ten years

• The individual has been convicted of sexual assault, armed/unarmed robbery, burglary, rape, child molestation, child pornography, trafficking in humans, kidnapping, drug possession with intent to sell or drug distribution

• There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission

• There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission

• The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

6.1.1.1.1. If an individual has a questionable background to include repeat offenses, excessive driver’s license suspensions, recent arrests with no disposition, the individual will be “DENIED” until such time that the individual can produce documents from the courts or probation official resolving the situation. The individual will then have another driver’s license check, criminal history check and a wants and warrants check completed prior to a contractor/vendor badge being issued by SFS/J5Z or SFS/J5B.

6.1.1.1.2. If disqualifying information is revealed on a person who has already been issued a permanent are temporary access credential, Contract Security will determine whether continued unescorted access will be granted based on the new information. Until this determination is made, the person’s unescorted access to the installation must be denied.

6.1.2. Installation Passes

For access to the JB CHS, there are currently two types of access credentials that are issued by the 628 Security Force Squadron Contract Security Office. The Defense Biometric Identification System (DBIDS) ID Access Card (badge) and Temporary Paper Access Credentials/Passes. In addition to your pass or Contractor’s Access ID card, all contractors must maintain current personal identification such as a driver's license or State ID card on them while they are on the installation. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and signature.

6.1.2.1. DBIDS Access Cards/Badge

Will be issued to contractors who perform work routinely on JB CHS or have long term projects on JB CHS. The VCC staff will determine if a badge or pass is required. Badges will not be given out for convenience of the contractor or the base sponsor. Duties on JB CHS are identified on the JB CHS Worksheet for Base Access. The card/badge will only be issued for the duration of the contract period, not to exceed one year; whichever occurs first.

6.1.2.1.1. Lost Badges: All personnel must immediately report a stolen or lost access credentials. If a DBIDS Access Card was stolen, the contractor will report to the Base Defense Operations Center (BDOC) and accomplish an AF Form 1168 (Statement of Suspect/Witness/Complainant) stating what led to the loss of the card so the card can be updated by the credential issuance office (VCC) as lost/stolen in DBIDS.

61.2.1.2. Misplaced DBIDS Access Card: Contractors that have misplaced their DBID Access Card will need to be sponsored onto the installation by their JB CHS sponsor. Sponsors must report the misplaced DBID Access Card as lost (per 6.1.2.2.) if misplaced longer than 48 hours.

61.2.1.3. DBID Access Card turn-in: The contractor shall provide the COR all DBIDS Access Cards/Badges issued after completion of the contract or when an employee is terminated.

6.1.1.2. Temporary passes

Temporary passes are issued on any contracts that are less than 30 days in performance and the contractor is working less than 32 hours per week. In order for the contractor to pick-up a temporary pass, a JB-CHS Sponsor (Military/Civilian CAC card holder) will need to be present at the VCC each time an individual is issued an automated DBIDS, Visitor pass for installation access. Installation Entry Controllers are not permitted to issue temporary passes to contractors or vendors).

6.1.1.3. Weekend/Holidays/After-Hours Contractor Work:

All Contractor work during weekends, holidays and off-hours (1800-0600) will require Contractor weekend/holiday/ after-hours request letter submitted to the requiring agency. The letter will include the following: location/building# of work being performed, name of each person working, description of work being performed and the date/times work will take place.

All employees must have an approved JB CHS Worksheet for Base Access on file prior to work commencing. The letter will be signed and marked “Approved” by the requiring base sponsor.

Approval letter will be submitted to the Dorchester Gate VCC NLT 1200 hours the Thursday prior to the Weekend/Holiday/Off-Hours work being performed.

6.1.1.4. Vehicle Entry Access Gates

Listed below are the two main access gates that the contactor shall use in performance of this requirement.

• The JB-CHS-Air Base Main Gate/Dorchester located at the intersection of Dorchester Road and Hill Blvd, this gate is open 24 hours a day, seven days a week. No commercial trucks, towing trailers or equipment are authorized thru Dorchester Gate.

• JB-CHS-Air Base Arthur Drive/Rivers Gate is located on Arthur drive and is the gate closest to the flight-line, this gate is open 24 hours a day, seven days a week. This is the only entrance to the Air Base for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles.

Commercial and oversized vehicles must enter using the search area lane (far right lane).

6.1.1.5. Contractor’s Company & Privately-Owned Vehicles (POV) It is not required for Contractors to obtain a separate base vehicle access pass for each vehicle that will be used on the installation. However, if operating a vehicle on JB-CHS, you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles. Each employee that will operate a vehicle must have a current/valid driver's license.

Once the base pass or the contract expires, so will your base driving privileges.

6.1.1.6. Base Entry Access Gate Vehicle Checks

Entry procedures during periods of increased security may be changed with little or no notice.

Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

6.1.1.7. Traffic Rules and Regulations:

All Motor Vehicle Codes for the state of South Carolina, apply on JB-CHS and are strictly enforced. Failure to obey established state, local, and installation traffic rules/regulations may be grounds to suspend or revoke an individual's base driving privileges.

• Motorcycle/moped operators are required to wear DOT approved helmets with a visor or similar eye protection, pants extending to the ankles, hard soled boots or closed-toe shoes, gloves and have the headlights on while driving on the installation.

• Cellular phones may be used only if the vehicle is parked or equipped with a hands-free device. Use of cell phones, include texting, while driving on military installations is prohibited

• To show respect for the flag of the United States, all personnel driving a vehicle shall immediately pull to the right side of the roadway or traffic lane and stop while retreat (National Anthem) is sounded. Once the last note has sounded, vehicles may be placed back in motion.

6.1.2. Items Prohibited on JB-CHS

Items prohibited in the state of South Carolina are also prohibited on JB-CHS. Prohibited items are subject to confiscation. Administrative or judicial action, to include base debarment, may be initiated against any individual possessing a prohibited item on JB-CHS. Examples of prohibited items are, but not limited to:

• All forms of illegal drugs.

• Shotguns, handguns, machineguns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material, starter or flare pistols, pellet or BB guns, dynamite, teargas and their dispensing devices, and other similar devices.

• Construction tools that require use of explosive materials are authorized if they are required to perform approved duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wild life management, etc.), but only when specified in the contract.

• Any blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

• Cameras, camcorders, etc., are not normally permitted on JB-CHS unless vetted and approved through Public Affairs.

• Smoking is only permitted in designated areas on JB-CHS. Where smoking is permitted, assure that tobacco products are extinguished and disposed of properly.

6.1.3. Company/Personal Property Protection

The contractor shall provide a reasonable degree of protection (security) for both personal and company owned property. The government accepts no responsibility for lost or stolen materials, equipment or tools, regardless of the item(s) location. Should you be a victim or witness to a crime or incident, please report it immediately to the Base Defense Operations Center (BDOC).

6.2. Operations Security (OPSEC)

In the event it is necessary to create, handle and/or maintain critical information (refer to attachment, JB-CHS Critical Information List). Contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701 and the JB- CHS OPSEC Plan. AFI 10-701 specifically states, “OPSEC is everyone’s responsibility.” Ideally, the AF uses OPSEC measures to protect its critical information from those who would exploit it. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all Contractors will:

• Protect JB-CHS critical and/or sensitive information from disclosure by following the “need to know” principle.

• Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of JB-CHS’s sensitive/critical information.

• Not share JB-CHS sensitive/critical information in articles, unencrypted electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

• Encrypt all e-mail messages containing critical information, OPSEC indicators, and other sensitive information. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

• Not publicly disseminate, or publish photographs of JB-CHS or USAF property without prior approval from the 628 ABW Public Affairs office, or appropriately trained website administrator.

• Not publicly reference, disseminate, or publish JB-CHS’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

• Actively encourage fellow Contractors to protect JB-CHS’s critical and/or sensitive information.

• Return to the COR for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

• Implement protective measures as ordered by JB-CHS’s commander, director, OPSEC PM or an individual in an equivalent position.

• Know who the installation’s OPSEC PM is and contact them with questions, concerns, or recommendations for OPSEC related topics.

• Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

Contact the appropriate squadron’s Unit OPSEC Coordinator or the Wing OPSEC Program Manager (437 AW/XP) at (843) 963-5534 for additional OPSEC guidance and training as needed.

6.3. Force Protection Conditions

Force Protection Conditions (FPCON) are implemented on the base to increase protective measures in anticipation of, or in response to, the threat of terrorist attack. The DoD FPCON consists of five progressive levels of increasing protective measures. Contractor employees must be granted specific access during periods of increased threat or FPCON by the base sponsor. The FPCON level that access will be granted for will be annotated on the Contractor Access Badge.

Contractors will be allowed on JB CHS normally through FPCON Bravo. For access in FPCON Charlie or Delta, the base sponsor must provide justification that will be reviewed by the contract security manager and final approval or disapproval by the Defense Force Commander (DFC). The circumstances that apply and the purposes of each protective posture are as follows:

6.3.1. FPCON Normal

Applies when a general global threat of possible terrorist activity exists and warrants a routine security posture. At a minimum, access control will be conducted at all DoD installations and facilities.

6.3.2. FPCON Alpha

Applies when there is an increased general threat of possible terrorist activity against personnel or facilities, and the nature and extent of the threat are unpredictable. ALPHA measures must be capable of being maintained indefinitely.

6.3.3. FPCON Bravo

Applies when an increased or more predictable threat of terrorist activity exists. Sustaining

BRAVO measures for a prolonged period may affect operational capability and military-civilian relationships with local authorities. Contractor employees must be granted specific access during periods of increased threat or FPCON by the base sponsor. The FPCON level that access will be granted for will be annotated on the Contractor Access Badge. Contractors will be allowed on JB CHS normally through FPCON Bravo. For access in FPCON Charlie or Delta, the base sponsor must provide justification that will be reviewed by the contract security manager and final approval or disapproval by the DFC.

6.3.4. FPCON Charlie

Applies when an incident occurs or intelligence is received indicating some form of terrorist action or targeting against personnel or facilities is likely. Prolonged implementation of CHARLIE measures may create hardship and affect the activities of the unit and its personnel.

6.3.5. FPCON Delta

Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is imminent. This FPCON is usually declared as a localized condition. FPCON DELTA measures are not intended to be sustained for an extended duration.

6.4. Safety Requirements

In addition to FAR 5352.223-9001, the contractor shall maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 section 6.4.

Upon request, contractor shall provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to government property or injury to government personnel shall be immediately reported to the base safety office and port operations officer. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards.

6.4.1. Hazardous Material & Safety Data Sheets (SDS)

In accordance with AFI 32-7086, the contractor shall provide one copy of the SDS along with the Hazardous Material Inventory/Authorized User List (AUL) worksheet for each item to the COR for review and approval by the Base Hazardous Material (HM) Coordinator prior to any chemicals being brought onto government property. The contractor shall maintain one copy of the SDSs for each hazardous material item used within the work center. The contractor shall not use products that contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bioaccumulative and Toxic (PBT) chemicals.

Any HM containing one of these banned substances will not be allowed on base. Disposal of any HAZWASTE shall be coordinated with the COR who will contact the HAZWASTE Program Manager for proper disposal procedures and assistance. All federal, state, local and base regulations shall be followed for purchasing, storing and disposal of hazardous material.

7. DELIVERABLES

The Contractor shall provide deliverables as referenced in PWS.

Description Frequency Provide To Preventative Maintenance Schedule

Section 2.1.1

Submit within two-business days after each preventive maintenance inspection

COR

Preventative Maintenance Inspection Report

Section 2.1.2

Submit within two-business days after each preventive maintenance inspection

COR

Contractor’s Contact List of All Key Members

Section 5.1.4

*Prior to performance start date, update as needed

CO/CS &

COR

Contractor Full-Time Equivalent Reporting

Section 5.2

Annually, at the start of option period/end of contract http://www.e cmra.mil.

Quality Control Plan

Section 5.5.1

*Prior to performance start date, update as needed

CO/CS &

COR

Contractor form 74 and copy of Driver’s license/State ID, SSN Card

Section 6.1.1

Annually or 5 days prior to performance of work

CO/CS &

COR

Safety Plan

Section 6.4

*Prior to performance start date, update as needed

CO/CS, COR

& Safety

Hazardous Material Inventory/Authorized User List (AUL) worksheet and Safety Data Sheets

Section 6.4.1

Provided prior to transporting onto government property

COR & CE

*Provide at Pre-Performance Conference if one is scheduled or prior to contract start date

8. APPENDICES

8.1. Workload Estimate

The following workload estimates are established based upon those tasks identified in Section 2 of the PWS. Estimates are provided yearly unless stated otherwise and are based upon previous history and current requirements. Estimates are not to be construed as “not to exceed” limitations.

Preventive Maintenance Inspection – 112 Estimated Man-hours – 224 on-site hours

8.2. Equipment List

8.2.1. Air Compressors: Reciprocating

The contractor shall conduct PMI for the Reciprocating Air Compressors systems in the months of Oct, Jan, Apr and Jul (last quarter) of each year.

Bldg Number Make Model Serial # Under

Warranty until 1 58 Ingersoll-Rand 2475 CBV390819 XX 2 63 Ingersoll-Rand 2545 1040562 N/A 3 178 Curtis 15HT12 BL-A4 EA4100545 N/A 4 178 Ingersoll Rand MB8-H71T2 30T00720G N/A 5 172 Curtis Air 10HT12-A35T A506070016 N/A 6 512 Ingersoll Rand 25451DP5 2001160158 N/A 7 532 Quincy 5120-105 20030801-0117 N/A 8 545 Ingersoll-Rand T-30 2037691 N/A 9 548 Ingersoll Rand 15T 1006112 N/A

10 707 Ingersoll Rand 2475E 805280081 N/A 11* 519 Ingersoll Rand T-30 761083 N/A 12* 578 Ingersoll-Rand FP105HPNG CBV372607 XX

* Equipment will only require the Annual PMI service IAW section 8.3.1.2.

8.2.2. Air Compressors: Rotary Screw

The contractor shall conduct PMI for the Rotary Screw, Air Compressors systems in the months of Nov, Feb, May and Aug (last quarter) of each year.

Number Make Model Serial #

1 515 BOGE 5125-3 5077087

2 532 Sullivan Palatek 10BPG 0607773 3 532 Sullivan Palatek 10BPG 0607775 4 532 Sullaire 10-30 AC/AC 003-87041 5 532 Sullaire 13-30AC/AC 003-82861 6 536 Ingersoll Rand SSR-EP30SE JE4316U97266 7 536 Ingersoll Rand SSR-EP30SE JE4318U97266 8 536 Sullivan Palateck 300DGG-CDD 085061CDD 9 543 Ingersoll-Rand SSR-EP0SE G142U93159 10 544 Sullivan Palateck 10BPG 704877

11* 68 Sullivan Palatek 10BPG 607774

* Equipment will only require the Annual PMI service IAW section 8.3.2.2.

8.2.3. Breathing Air Systems

The contractor shall conduct PMI for the Breathing Air systems in the months of Dec, Mar, Jun and Sep (last quarter) of each year.

8.2.3.1. Rotary Screw, Breathing Air Compressor System

Bldg

Number Make Model Serial #

1 515 Ingersoll Rand SIERRA – H75N TS2350U01342 2 515 Ingersoll Rand SIERRA – H75N TS2350U01345 3 570 Ingersoll Rand SIERRA – H60W TS3694J07292 4 570 Ingersoll Rand SIERRA – H60W TS3695U07309

8.2.3.2. Purifier, Breathing Air Compressor System

Number Make Model Serial #

1 515 Ingersoll Rand DM300 1163640-1-1 2 515 Ingersoll Rand DM300 1163640-1-2 3 570 Domnick Hunter BAM 104

(BA DX105 & BAH103) 3244HC0229

8.2.3.3. Nitrogen Generator, Breathing Air Compressor System

Bldg Number Make Model Serial #

1 532 Pneumatech PMNG-600CS 0307-G139270-0040223

8.3. Scheduled Preventive Maintenance Service Requirements

8.3.1. Reciprocating, Air Compressor System

8.3.1.1. First Three Quarterly PMI visits

1. Factory Oil Analysis, send in report for each compressor and conduct trend analysis

2. Change intake air filters

3. Check operation of compressor system

4. Check operation of auto drain traps

5. Check and adjust drive belts (if applicable)

6. Check pulley alignment

7. Check, and adjust if necessary, adjust regulation

8. Check and record motor amp draws and lubricate motor bearings

9. Check and tighten all bolt, screws and nuts

10. Wipe down equipment

11. Tighten loose electrical connections

12. Make a report on the condition of unit (s) and any repairs or changes needed

13. Change lubricants

8.3.1.2. Last Quarter PMI Visit (End of year)

1. All quarterly services listed above

2. Pull and inspect low and high pressure valves and report on condition

3. Change all belts

4. Conduct an annual receiver tank pump up test to determine if the compressor is delivering the factory specified volume of CFM

5. Vibration Analysis. Include on service write-up and conduct trend analysis for each compressor

8.3.2. Rotary Screw, Air Compressor System

8.3.2.1. First Three Quarterly PMI visits

1. Factory Oil Analysis , send in report for each compressor and conduct trend analysis

2. Change intake air filters

3. Check operation of compressor system

4. Check operation of auto drain traps

5. Check and adjust drive belts (if applicable)

6. Check, and if necessary, adjust regulation

7. Check and record motor amp draws and lubricate motor bearings

8. Check and tighten all bolts, screws and nuts

9. Wipe down equipment

10. Tighten loose electrical connections

11. Change oil filter

12. Calibrate controllers

13. Make a report on the condition of unit (s) and any repairs or changes needed

14. Blow out coolers

8.3.2.2. Last Quarter PMI Visits

1. All Quarterly services listed above

2. Change lubricants

3. Change separator elements

4. Change Belts on all belt driven screw compressors

5. Pressure wash coolers

6. Vibration Analysis. Include on service write-up and conduct trend analysis for each compressor.

7. Maintenance of motor couplings

8. Clean oil/water traps

9. Replace oil/water separator filters

8.3.3. Rotary Screw/Nitrogen Generator, Breathing Air Compressor System The contractor shall use Official OEM parts for all breathing air equipment.

8.3.3.1 Quarterly Checks

1. Operate safety valves

2. Check coolers

3. Inspect all hoses

8.3.3.2. 1000 Hourly/6 Months (Oct & Apr) Checks

1. Lubricate main motor non-drive end bearing

2. Inspect blowdown silencers and replace if required

3. Inspect blowdown silencers

4. Check calibration of pressure transducers

5. Change air filter element

8.3.3.3. Annually Checks

1. Inspect condensate separators, external services, and fittings

2. Clean condensate strainers

3. Change oil and filter element

4. Clean oil sump suction strainer

5. Inspect starter contactors

6. Remove safety valves from compressor , inspect and re-calibrate

7. Replace check valve seat and spring

8.3.4. Purifier, Breathing Air Compressor System

The Contractor shall use Official OEM parts for all breathing air equipment.

8.3.4.1. DM300 Part List and Schedule Maintenance (2 EA)

Per Breathing Air Dryer

Qty: Part #: Description Annual Qtrly Total Annual Qty:

1 817E Pre-Filter Element X 1 per dryer (2 total) 1 311662 Pre-Filter O-Ring X 1 per dryer (2 total) 1 7401316 Pre-Filter O-Ring X 1 per dryer (2 total) 1 D-0300-PFE After-Filter Element X 1 per dryer (2 total) 1 1218198 After-Filter O-Ring X 1 per dryer (2 total) 1 BA24 Catalyst / Charcoal Vessel X 1 per dryer (2 total) 1 3049285 CO2 Calibration Kit X 4 per dryer (8 total)

8.3.4.1.1. Quarterly

1. Check pre-filter and after filter differential pressure

2. Inspect desiccant and check dryer operation

3. Check dryer timing sequence

4. Check exhaust mufflers for discharge of air from reactivating tower

5. Calibrate CO monitor using calibration kit # 3049285 or Zero Gas # 3149414 & Spann

Gas # 3151445

8.3.4.1.2. Annually

1. Replace catalyst/charcoal vessel

2. Check condition of shuttle valve

8.3.4.2. BAM104 Part List and Schedule Maintenance (1 EA)

Per Breathing Air Dryer

Qty Part #: Description Annual Qtrly Total Annual Qty 3 608203852 Hopkolite Absorption Element X 12 Total (3 each quarter) 1 608250513 Hopkolite Column Seal Kit X 4 Total (1 each quarter) 1 K220AO…