Reference_SOW_for_Utility_Engineering_and_Surveying_Services_14184-16-003.pdf

14184-16-003 NOT SENSITIVE

SOW NO. 14184-16-003

22 June 2016

STATEMENT OF WORK

FOR

SURFACE AND SUBSURFACE UTILITY ENGINEERING

AND SURVEYING SERVICES

ARNOLD ENGINEERING DEVELOPMENT COMPLEX

ARNOLD AIR FORCE BASE, TENNESSEE 37389-9998

NOT SENSITIVE

IRA-2615

1041380710C Typewritten Text

FOR REFERENCE ONLY

Table of Contents

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government Documents

2.2 Non-Government Documents

3. REQUIREMENTS

3.1 General

3.2 Safety and Execution

3.3 Certification

3.4 Submittals

Appendix A – Aerial Photograph

Appendix B – Area Utility Map

Appendix C – Submittal Procedure

Appendix D – Job Conditions

Page - 1

1. SCOPE

The scope of work is to provide accurate three dimensional above and below ground surveying to determine duct bank routing for new underground electrical utilities at Arnold Engineering Development Complex (AEDC) on Arnold Air Force Base, TN. All surveying and reporting shall be performed in accordance with ASCE 38-02 and all other requirements specified herein. The areas of work and proposed routing of the duct bank are shown in Appendix A – Aerial Photograph and Appendix B – Area Utility Map. The Contractor shall provide all equipment, personnel, and supplies required to perform the research, designating, locating, surveying, and other services as required.

2. APPLICABLE DOCUMENTS

2.1 Government Documents:

2.1.1 AEDC Safety, Health, and Environmental (SHE) Standards latest version, available upon request from the Government.

A. A6 User and Subcontractor Safety,.

B. A10 Job Safety Analysis.

C. B1 Master Work Permit.

D. B2 Lockout/Tagout (LOTO)..

E. B4 High Voltage Electrical Work.

F. B5 Confined Spaces.

G. B6 Low Voltage Electrical Safety Related Work Practices.

H. D6 Aerial Work Platforms.

I. D8 Portable Power Tools.

J. D9 Fixed and Portable Ladders.

K. E18 Managing Wastes Containing Chemical or Petroleum Products.

L. E19 Lead and Heavy Metals.

M. F2 Personal Protection Equipment (PPE).

N. F6 Fall Protection.

Page - 2

2.1.2 Federal Highway Administration:

A. FHWA Manual on Uniform Traffic Control Devices (MUTCD), 2016.

2.2 Non-Government Documents:

2.2.1 American Society of Civil Engineers:

A. ASCE 38-02 Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data, 2002.

3. REQUIREMENTS

3.1 General: The Contractor shall provide a comprehensive utility mapping and coordination survey, complete with topographic and three dimensional information. Information shall include the locations of all footings, piping, electrical conduit, electrical duct banks, storm drains, sanitary sewage lines, manholes, and all other utilities within the specified area.

3.1.1 The Contractor shall perform all work in accordance with Appendix D – Job Conditions.

3.1.2 The Contractor shall utilize subsurface utility and survey methods to designate and locate all existing underground utilities along the proposed path and in the two designated areas as indicated in Appendix A –Aerial Photograph and Appendix B – Area Utility Map.

3.1.3 The techniques used to gather information shall be underground imaging per ASCE 38-02 quality level A, GPS, photography, and conventional surveying.

Limited 6 inch diameter mechanical and vacuum excavation will be permitted with prior approval from the Government. Drilling in pavement and concrete shall be limited as much as possible in number and size and will require prior approval from the Government.

3.1.4 All reported coordinates shall be based on the standard AEDC coordinate system. The Government will provide benchmarks/control monuments located no more than 1/2-miles from the project site.

3.1.5 The area of work shall include the two designated areas, and the full length of the proposed route as well as 50 feet to each side of the proposed routing.

3.1.6 Provide cross-sections within the area of work of all existing line locations at all breaks in grade and at maximum 50 foot intervals.

3.1.7 The Contractor shall measure and record the exact location, including depth, of all utilities encountered by the proposed routing or passing within the designated areas. All utilities shall be identified by type, material, and size.

Page - 3

3.1.8 All excavation shall be restored by back filling and compacting in 6 inch layers to 100 percent of cohesive soils, or with a minimum 2000 PSI low slump flowable fill or approved equal. The Contractor shall provide repair and resurfacing of sub-grades, pavements, curbing, and sidewalks damaged or removed during excavations. Repairs to pavement or concrete shall be made using materials identical to those removed or approved equal. All pavement or concrete repairs shall align with adjacent surfaces and concrete shall have a coarse broom finish.

3.2 Safety and Execution:

3.2.1 The Contractor shall comply with the current revision of all applicable OSHA, state, and local safety requirements, particularly AEDC Safety Standards A6, A10, B1, B2, B4, B5, B6, D6, D8, D9, E18, E19, F2, and F6. The Government shall provide copies of AEDC standards upon request.

3.2.2 Prior to commencement of work, all Contractor employees shall attend AEDC Contractor Safety Orientation.

3.2.3 At least two weeks prior to commencement of work, the Contractor shall coordinate with the Government representative to obtain a Master Work Permit and all other permits required to perform work at AEDC.

3.2.4 At least two weeks prior to commencement of work, the Contractor shall provide a proposed schedule of work. Final work schedule shall be coordinated with the Government Representative and shall not unduly interfere with normal facility operation. Coordination with the Government shall include necessary considerations for the area of work being within an industrial high noise area.

3.2.5 The Contractor shall provide and be responsible for all temporary traffic control necessary for executing the field work and protecting all personnel, vehicles, and equipment in or near the work area. This control shall conform to the FHWA Manual on Uniform Traffic Control Devices.

3.3 Certification: All work shall be certified, including the signature and seal of a professional engineer and/or a professional licensed surveyor registered in the State of Tennessee.

3.4 Submittals: The Contractor shall provide submittals for the following in accordance with Appendix C – Submittal Procedure. A summary table of required submittals is listed at the end of this paragraph.

3.4.1 ASCE 38-02 Quality Level A location of all utilities within the work area including all required cross-sections.

3.4.2 Utility and structural survey of existing above ground components.

3.4.3 Topographic survey of the work area.

Page - 4

3.4.4 Final survey report showing all utilities, foundations and existing conditions within the work area.

3.4.5 Submittal Table:

Table I. Required Submittal List

No. Section Reference

Submittal Description Due

1 3.2.4 Proposed Work Schedule 2 Weeks Prior to Commencement of Work

2 3.4.1 Underground Utility Survey 2 Weeks After Survey Completion

3 3.4.2 Above Ground Survey 2 Weeks After Survey Completion

4 3.4.3 Topographic Survey 2 Weeks After Survey Completion

5 3.4.4 Final Survey Report 2 Weeks After Survey Completion

6 Appendix C1.2.B Summarized submittal listing with delivery dates

10 days after task order award

Appendix A - 1

APPENDIX A

AERIAL PHOTOGRAPH

Proposed Route

Survey Area #2

Survey Area #1

Appendix B - 1

APPENDIX B

AREA UTILITY MAP

Proposed Route

Survey Area #2

Survey Area #1

Utility map is provided for reference information only.

The Contractor shall verify the location of all utilities.

Appendix C - 1

APPENDIX C

SUBMITTAL PROCEDURE

PART 1 GENERAL

1.1 DESCRIPTION OF REQUIREMENTS. This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract. This section describes the type and content of submittals that may be required for this work. The required submittals are included in the Statement of Work.

Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification or statement of work.

1.2 SUBMITTAL PROCEDURE

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime contractor.

B. Listing: At the end of this section is a summarized listing of item submittals requiring approval for the work. The listing is included for the convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required. Within 14 calendar days after receiving contract award, Contractor shall submit a copy of the summarized submittal listing with calendar dates assigned to each item submittal indicating when submittal will be received by the Government. If contract requires a pre-construction conference, Contractor may submit completed submittal listing at the conference.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the

Appendix C - 2 performance of related work and other applicable activities. Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information. Complete AF Form 3000 and attach as cover sheet for each submittal. Contractor may include multiple item numbers on an AF Form 3000.

F. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

G. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

H. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary. Allow 14 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

I. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

J. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals.

Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require

Appendix C - 3

Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

K. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance.

The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist.

After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

L. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days.

If the Contractor considers any correction or notation on the returned submittal to constitute a change to the contract drawings, specification, or statement of work the Contractor shall notify the Contracting Officer.

M. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

N. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS: Submittal requirements for individual units of work are specified in the Statement of Work (SOW). Except as otherwise indicated in the SOW, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a

Appendix C - 4 manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work.

Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy in AutoCAD 2005 through 2010 drawing file format (.dwg). The only permissible text font is ROMANS. Custom fonts and shapes are prohibited. The minimum allowable font size shall be 0.125-inch. The maximum allowable font size shall be 0.25-inch.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three hard copies and one electronic copy.

C. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to individual sections of the specification or statement of work for required quantities, formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

D. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks. Test reports include reports signed by an authorized official of a testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with the specified requirements.

Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test

Appendix C - 5 procedures. Furnish three hard copies and one electronic copy of each such report required.

E. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Examples include confined space entry permits, and text of posted operating instructions.

Certificates shall be dated after award of the project contract and clearly name the project. Furnish three hard copies and one electronic copy of each certificate required.

F. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

Furnish three hard copies and one electronic copy.

G. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system.

Furnish two hard copies and one electronic copy.

H. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one hard copy and one electronic copy.

2. Maintenance tools, spare parts, and overrun or maintenance stock.

Refer to SOW for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

3. Qualification certificates. Furnish one hard copy and one electronic copy.

4. Warranties

Appendix D - 1

APPENDIX D

JOB CONDITIONS

PART 1 GENERAL

1.1 JOB CONDITIONS

A. Do not interrupt existing utilities or commence power outages without signed authorization from the Government Representative. Submit each utility outage request for Government approval at least two weeks prior to each requested outage date. Outages may be granted depending upon the Government’s schedule for facility use, and may occur on weekends and/or holidays.

B. Keep work area clean and free from waste and debris. Dispose of waste as directed by the Government Representative.

C. Do not close or obstruct egress width to any building or site exit without written permission from the Government Representative.

D. Do not disable or disrupt building fire or life safety systems without written permission from the Government Representative.

E. Conform to applicable procedures when any hazardous or contaminated materials are discovered.

F. Cease operations immediately for any unsafe conditions and notify the Government Representative. Do not resume operations until authorized by the Government Representative.

G. Provide temporary barricades and other forms of protection as required to protect Government personnel and the general public from injury due to the work.

H. Remove protections at the completion of work.

I. Do not close, block, or otherwise obstruct streets, walks, or other occupied or used facilities without written permission from the Contracting officer.

1.2 PROTECTION OF EXISTING IMPROVEMENTS:

A. Protection of the grounds, walkways and structures from deterioration due to excessive vehicular traffic, equipment disturbance, and material staging is critical to maintaining the quality appearance of AEDC. The Contractor shall protect against damage incurred by service vehicles, work activities, maintenance and repair, and all other work that detracts from the overall appearance of the grounds and increases the costs of grounds maintenance.

Appendix D - 2

B. Prior to commencement of work, inspect areas in which work will be performed. Submit a report with the Contracting Officer listing existing conditions which could be construed as damage resulting from the work.

The Government Representative may also photograph or video tape areas or improvements susceptible to damage to document conditions prior to the start of work.

C. The activity of vehicles and equipment on the grounds shall be limited to only that which is essential and required for completing the work. The Government Representative will approve all access and haul routes required for the work prior to any on site operations to preclude damage to sensitive utilities or improvements which may not be readily apparent.

D. Minimize travel paths and staging areas to limit the impact and damage to work areas. Lay out the work site, material and equipment staging, and vehicle and equipment activity to minimize visibility and aesthetic impact of activities to surrounding areas.

E. Protect above and below grade utilities, plant life, lawns, and other features or improvements to remain.

F. Protect benchmarks, existing structures, sidewalks, curbs, and pavements from excavation equipment and vehicular traffic.

G. Use protective materials, such as sheeting, steel plating, rigger pads, to protect grounds and pavement from heavy equipment activity and damage.

H. Implement a daily procedure for area clean up and organized parking of vehicles and equipment.

I. Provide temporary barricades, shoring, bracing, supports or other forms of protection as required to protect all existing improvements not scheduled to be demolished for both above and below ground improvements and to prevent movement, settlement, collapse or damage of any kind.

J. Maintain personnel and vehicular access and existing utilities to all buildings and other structures during the course of the work. Any changes or interruptions shall be coordinated and approved by the Government Representative well in advance. Temporary protections or services may be required as a condition of approval of any such change or interruption.

K. The Contractor shall be responsible for damage caused by the work and shall repair or replace same to the satisfaction of the Government. Obtain Government Representative’s approval of methods, materials, equipment or products for repair or replacement prior to use. All such repair or replacement shall be performed promptly at no additional cost to the Government. The Government will place special emphasis and requirements for repair or replacement of damage to underground utilities, Appendix D - 3 lawns, grassed areas, existing structures, sidewalks, curbing, railings and pavements.

L. Remove all temporary barricades, shoring, bracing, supports or other forms of protection at completion of work. Restore all adjacent structures and surfaces to conditions existing prior to construction. Clean up all stockpiles and spoil areas, and restore all surrounding areas to conditions existing prior to construction.

1.3 CONTAMINATED SOILS: Though not anticipated for this project, soil within the AEDC industrial area may contain petroleum (POL), volatile (VOC), or other regulated compound contamination. During any excavation, Contractor shall stop work and notify Government Representative should any visible sign or odor be observed which may indicate contamination.

END OF SOW AND APPENDICES