Attach_2_-_SOW_RHC_Project_Manager.pdf

SCOPE OF SERVICES FOR

RESILIENT HAWAIIAN COMMUNITIES PROJECT MANAGEMENT

1. GENERAL

In 2017, the Pacific Island Climate Change Cooperative (PICCC) received a grant from the Department of the Interior to work with two Native Hawaiian communities in developing resilience plans. While community emergency preparedness plans are becoming more common in Hawai’i, few communities have engaged in forward-looking resilience planning that encompasses projections of environmental change and variability, describes the accompanying impacts to ecosystems and their services, and identifies appropriate responses that support socio-cultural resilience.

2. BACKGROUND

By working with two communities in a robust co-development process, the Resilient Hawaiian Communities (RHC) Project will provide a model for resiliency planning in Native Hawaiian communities across the Hawaiian Islands. Partnering with the PICCC on this RHC project is the Department of the Interior’s Office of Native Hawaiian Relations, National Park Service Pacific Islands Office, and Ka Huli Ao Center for Excellence in Native Hawaiian Law and the Environmental Law Program at the University of Hawaiʻi Mānoa. Central to the RHC project is the management of various activities such as engagement with representatives of the two selected Native Hawaiian communities, coordination with project partners and advisors, and development of reports and other products. These activities require expertise related to strategic planning, public policy analysis, and community organizing. Qualified and specialized contract services are required by PICCC to assist the management and oversight of the RHC Project.

3. SCOPE OF SERVICES

The Contractor shall conduct the following Scope of Services during the aforementioned Performance Period:

i. Overall project coordination

a. Work with RHC Project co-leads to update and refine project deliverables, benchmarks, and timeline.

b. Track progress in meeting RHC Project benchmarks and make recommendations for course correction if needed.

c. At the conclusion of the project, assist in evaluating success in meeting goals and benchmarks.

d. Maintain regular written, electronic, and verbal communications with the RHC Project co-leads, working group, and community lead organizations.

e. Meet at regular intervals with PICCC Coordinator to report progress on project implementation.

ii. Meeting coordination and facilitation

a. Coordinate and facilitate regular meetings of RHC Project co-leads, including scheduling, preparing meeting materials, and tracking decisions/action items.

b. Coordinate and facilitate regular meetings of the RHC Working Group.

c. Coordinate and facilitate meetings with community lead organizations.

d. Convene and report out on a final meeting of community and project partners to share lessons learned.

iii. Community engagement coordination

a. Assist RHC Project partners in identifying lead organizations to manage their community’s planning process.

b. Develop and manage sub-contracts for community planning activities.

c. Facilitate community process to identify planning scope, scale, and timeframe.

d. Assist communities in identifying scientific and other technical needs for successful planning.

e. Assist communities in drafting resilience plans.

iv. Scientific and technical expertise coordination

a. In coordination with PICCC staff, develop tailored syntheses of climate and other drivers of change for each community, assisted by the Legal Fellow and working in tandem with the lead organization identified in each community.

i. Solicit review of and feedback on the syntheses from Working Group and other subject matter experts.

b. Coordinate needed scientific and technical expert participation in the planning process as identified by the communities.

v. RHC Legal Fellow oversight

a. Work with Ka Huli Ao Center for Excellence in Native Hawaiian Law and PICCC Coordinator in developing RHC Legal Fellow work plan and deliverables.

b. Coordinate closely with RHC Legal Fellow in development of legal/policy analyses and other research products.

Modification of the Scope of Services is subject to mutual agreement between the parties and compliance with applicable Federal policies and regulations.

4. PERIOD OF PERFORMANCE

The period of performance shall begin on May 1, 2017 and by completed on May 31, 2019. Modification of the Performance Period is subject to mutual agreement between the parties and compliance with applicable Federal policies and regulations.

5. CONTRACTOR FURNISHED EQUIPMENT, SUPPLIES AND MATERIALS

The Contractor shall furnish all equipment as needed and stated on the Statement of Work.

6. EVALUATION AND ACCEPTANCE

Evaluation and acceptance will be determined by the service staff prior to payment.