Extra Duty Solutions.pdf

This document is a Sole Source Written Determination from the South Carolina Department of Transportation (SCDOT) involving the South Carolina Department of Public Safety (SCHP) for a full-service off-duty officer management solution. The procurement seeks to address current limitations in managing off-duty law enforcement work, specifically targeting the ability to process direct payments to officers and ensure compliance with deployment rules. Extra Duty Solutions (EDS) has been identified as the sole vendor capable of providing a customized software platform configured specifically for SCDOT and SCHP workflows, with services including a software platform aligned with SCDOT approval controls, job scheduling, district-level access, direct payment processing, 1099 issuance, and dedicated 24/7/365 live support.

The sole source justification is based on EDS being the only vendor that can integrate three critical functions: alignment with SCDOT/SCHP operational rules, providing a proven fully configured software system already in statewide use, and enabling direct payment processing to resolve payroll restrictions. Market research indicated that while some platforms can facilitate officer payments, EDS offers a unique full-service model that integrates directly with existing SCDOT/SCHP workflows. The procurement is being conducted under SC Code Ann § 11-35-1560 and SC Regulation 19-445.2105, with the document prepared by J. Cruz Wheeler (State Maintenance Engineer) and dated for signature on 9/8/25, emphasizing the critical nature of maintaining continuity in law enforcement administrative support.