Exhibit E_Colorado Collaborates Cooperative Language.docx

Exhibit E COLORADO COLLABORATES – The Colorado Procurement Alliance

CONTRACT REQUIREMENTS

The Colorado Procurement Alliance (“COLORADO COLLABORATES”) is a collaborative purchasing group formed by entities in Colorado. The group includes, but isn’t limited to, entities such as local governments, educational institutions, special districts or non-profits, that have joined together to leverage their joint buying power. By pooling their procurement needs, these agencies can secure better pricing, favorable terms, and a broader range of goods and services, often with reduced administrative burdens.

For potential awarded suppliers, engaging with a community cooperative offers significant benefits. Suppliers gain access to a wider customer base through a single point of contact, simplifying the sales and procurement process. This streamlined approach reduces administrative burdens and opens opportunities for suppliers to secure contracts they might not have accessed independently.

Additionally, community cooperatives are designed to support both local and national suppliers, creating opportunities for businesses of all sizes to participate in contracts that emphasize community engagement and economic impact. This inclusive approach allows suppliers to expand their market reach and develop meaningful relationships within the community. By partnering with a community cooperative, suppliers can benefit from a collaborative environment that values their contributions and promotes sustained growth and ongoing collaboration

Administrative Operating Services Provider to COLORADO COLLABORATES The resulting Master Agreement(s) awarded by this solicitation will be administered by City of Westminster via COLORADO COLLABORATES in partnership with Bespoke Community Cooperatives, LLC (“BESPOKE”). BESPOKE is a public benefit corporation providing administrative operating services for procurement agencies (local governments, educational institutions, special districts or non-profits, etc.) that have entered into an agreement to procure jointly or on behalf of other procurement entities. These organizations are known as Community Cooperatives (CC.) COLORADO COLLABORATES utilizes BESPOKE services to support the cooperative nature of this Solicitation and to benefit the awarded supplier(s).

Cooperative Procurement with Other Jurisdictions The Master Agreement(s) awarded under this Solicitation by COLORADO COLLABORATES member City of Westminster (Designated as the Lead Procurement Agency or “LPA” for this solicitation will be made available to additional Participating Agencies ("PAs”) on a local, regional, or national level. These entities will operate under the same terms and pricing as the COLORADO COLLABORATES, including Administrative Fee and Sales Reporting provisions. PAs may include but aren’t limited to municipalities, counties, states, higher education institutions, public authorities, councils of government, regional governments, public health institutions, or other eligible public agencies, educational institutions and non-profit organizations.

Participating Procurement Agency (PA) Contracting Authority Explained:

1. Cooperative Purchasing This Solicitation is being conducted by LPA City of Westminster on behalf of the COLORADO COLLABORATES’ Member PAs and allows for purchasing by additional PAs from the resulting Master Agreement. This is referred to as “cooperative purchasing,” and the Master Agreement is considered to be a “cooperative contract.” This type of purchasing is a generally accepted procurement method recognized under state and federal law.

2. How Other Agencies Can Use This Contract If an agency (such as a city, school district, higher education institution, or county) wants to use this contract, it first needs to register as a Participating Agency (PA) through BESPOKE’s Community Cooperatives program by signing the BESPOKE Master Intergovernmental Cooperative Purchasing Agreement (MICPA), available at www.bespokecommunity.org. BESPOKE and COLORADO COLLABORATES facilitate the contract’s cooperative framework but are not involved in individual purchase orders or participating agreements—awarded supplier(s)’ primary relationship will be with each agency that utilizes the contract.

3. Agency-Specific Terms and Conditions Each PA may negotiate mutually agreed upon terms that respect the conditions of this Solicitation and resulting Master Agreement directly with the awarded supplier(s), allowing them to tailor the contract to meet their individual agency requirements and policies. A PA may also create their own entirely new contract that references this procurement.

4. Supplier Administrative Fees All fees associated with servicing the awarded contracts(s) are clearly and solely outlined in this Solicitation and shall be collected by BESPOKE on behalf of the COLORADO COLLABORATES These fees are separate from the agency-specific terms and conditions that may be negotiated with specific PAs; no additional supplier administrative fees may be charged by a PA.

5. Local Customization Options Certain Solicitation or contract terms that apply specifically to City of Westminster, such as governing law, may be adjusted for each PA. PAs may also request additional agreements for specific needs like delivery schedules, invoicing requirements, or support for local diversity initiatives.

6. Direct Transactions with Each Agency All transactions—such as orders, invoices, and payments—will be managed directly between the awarded supplier(s) and each PA. BESPOKE and COLORADO COLLABORATES do not manage these transactions; each PA handles its own purchase orders or participating agreements with the awarded supplier(s) directly.

7. Procurement Compliance Each PA has full discretion and responsibility for any purchases made under this contract and must ensure its participation in the Master Agreement aligns with the requirements governing its own procurements. City of Westminster certifies that its administration of this cooperative contract complies with the requirements governing its procurement of the Products identified in this Solicitation. Any PA participating in or purchasing from the contract is therefore deemed by law to have complied with the requirements governing their own procurement activities, and a separate procurement by each PA is generally not required.

Servicing Requirements Awarded suppliers must provide services to City of Westminster, (and any COLORADO COLLABORATES Members whose requirements are specifically included in this Solicitation) in full compliance with the legal terms of this Solicitation and resulting Master Agreements. Awarded suppliers are encouraged but not required to service other COLORADO COLLABORATES members or PA’s that may participate through the BESPOKE Community Cooperatives Administrative Services Program.

Geographic Reach If awarded, does the Bidder agree to provide the Products to any Participating Agency that participates in or is represented through the BESPOKE Community Cooperatives Administrative Services Program under the terms described above based on the following conditions? COLORADO COLLABORATES ‘goal is to help awarded suppliers grow by being able to utilize this cooperative agreement to provide Products to other members and PAs. (Responses will not affect your ability to win this business.)

If awarded, supplier agrees to service the following geographic areas:

Up to 50 miles outside of the Westminster, CO area?

Yes ______ No ______

Greater than 50 miles outside of the Westminster, CO area?

Yes ______ No ______ Distance (miles) (specific counties/areas/states serviced) ____________

Nationwide?

Yes ______ No ______

Administrative Fees By submitting a response to this Solicitation, the Bidder acknowledges that awarded suppliers must pay COLORADO COLLABORATES an Administrative Fee of two percent (2%) of the total sales made to COLORADO COLLABORATES Member Agencies and other PA’s utilizing the resulting Master Agreement. Fees only accrue when sales are made via the Master Agreement. All payments will be remitted to BESPOKE on a monthly basis. The method for remitting payment will be provided to successful bidders following the award of the Master Agreement.

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In return for the administrative fee paid to BESPOKE on behalf of the COLORADO COLLABORATES based on sales, awarded suppliers may receive the following benefits:

· Exposure to all members of the COLORADO COLLABORATES

· Marketing support by BESPOKE to members of the COLORADO COLLABORATES and participating entities outside of the COLORADO COLLABORATES based on the awarded supplier’s capabilities and desire to support additional geographic areas.

· Training resources to help suppliers position their awarded contract to entities who may find it valuable.

· Data usage trends by COLORADO COLLABORATES and participating entities utilizing this Master Agreement.

Monthly Sales Reporting Requirement Awarded contractors are required to provide monthly sales reports to BESPOKE detailing all sales made under the Master Agreements resulting from this Solicitation. The reports must include purchasing entities, items or services sold, quantities, total sales value, and the Administrative Fees due to BESPOKE for the month’s sales. Reports must follow the format provided by BESPOKE and be submitted by the 15th of each month for the previous month's sales. Failure to comply with these reporting requirements may result in contract termination or penalties by the COLORADO COLLABORATES. Reports will be submitted via email to an email address provided to the awarded Contractors by BESPOKE.

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