Exhibit B - Fall 2025 Campus Classrooms Detailed Scope of Work.pdf

Exhibit B – Detailed Scope of Work

Acronym Definitions

Throughout the exhibits, several acronyms are used. Below are the expanded meanings of the acronyms used.

ADA - Americans with Disabilities Act HDMI – High-Definition Multimedia Interface

AEC - Acoustic Echo Cancellation LAN – Local Area Network

AG- Agriculture LCD – Liquid Crystal Display (generic description

AS - Arts and Sciences for flat panel monitor)

AV – Audio Visual or Ave Nelson (Building name) LED – Light-emitting diode

BU - Business MAC – Media Access Control

CR - Classroom NIC – Network Interface Card

DHCP - Dynamic Host Configuration Protocol OFR – Over the Floor Raceway diag – Diagonal PC – Personal Computer

DP – Display Port PJ – Projector

DSP - Digital Signal Processing PoE – Power over Ethernet

EN - Engineering PTZ – Pan Tilt Zoom

EQ - Equalizer USB – Universal Serial Bus

GEQ - Graphic Equalizer UWIT – University of Wyoming Information Technology

GUI – Graphical User Interface

Section A: Statement of Needs

A1 Objectives

See files Exhibit C – Fall 2025 Classrooms Design Package and Exhibit D – Fall 2025

Campus Classrooms Suggested Equipment List for system concept drawings and recommended bill of materials.

Please note that UWIT considers the AV diagrams to be concept drawings to help vendors and is not necessarily to be considered a complete system. The functionality of the rooms is based on the audio-visual drawings, equipment list, this scope of work, and pre-quote site visit with question and answer. It will be up to each vendor to review the provided documentation and come up with a system based on the needed functionality.

Vendors will also be responsible for installing architecturally and visually appealing covers for wiring pull boxes on wall surfaces.

A2 Scope of Work

Standard Classroom – Arts & Sciences 228 (AS 228)

Classroom AS 228, with a capacity of 30 students in a traditional classroom layout, will be equipped with a single ceiling-mounted projector utilizing the existing 133” 16:9 projection screen. Video signals will be transported via HDBaseT. Source equipment will include an installed PC (OFE) at the new height-adjustable lectern (OFE), with HDMI connectivity for user laptops, and a document camera. Audio playback will be by a distributed 70V mono system using ceiling-mounted speakers to achieve uniform

RFP KLW-2025-23

coverage throughout the room. An instructor microphone will be included for voice lift, and a beam-forming ceiling microphone array will capture student audio for conferencing and lecture capture. The system will feature two PTZ cameras to enable video conferencing capabilities. Control of the system will be managed via a touch panel interface at the lectern.

Please see Exhibit D – Fall 2025 Campus Classrooms Suggested Equipment List for a recommended bill of materials.

Active Learning Classroom – College of Business 110 (BU 110)

This classroom supports active, group, and problem-based learning. Each student “pod” will have an interactive display and HDMI laptop connection. The presentation and conferencing system will provide video and audio playback from all sources, voice reinforcement to the ceiling speakers, ceiling microphone arrays for students, two PTZ cameras, and full remote teaching and presentation capabilities. In addition, the system will have a new height-adjustable lectern. The existing equipment rack will be re-used with the new equipment. This room will support automatic camera presets with telemetry information provided by the microphone arrays.

Teaching Theater – College of Business 121 (BU 121)

This 65-seat classroom has fixed seating in a lecture style seating layout. The presentation and conferencing system will provide video and audio playback from the installed PC (OFE), user laptops via HDMI, and the document camera. The displays will be two laser projectors, and an oversize rear confidence monitor. The system will also feature voice reinforcement to the ceiling speakers, dual ceiling microphone arrays for students, three PTZ cameras, and full remote teaching and presentation capabilities. In addition, the system will have a new height-adjustable lectern (OFE), a new instructor worn lavalier microphone, and new 70v ceiling speakers. This room will support automatic camera presets with telemetry information provided by the microphone arrays.

Standard Classroom – Half Acre 115 (HA 115)

This classroom, with a capacity of 36 students in a traditional classroom layout, will be equipped with a single ceiling-mounted projector utilizing the dual existing 133” 16:9 projection screens. Video signals will be transported via HDBaseT. Source equipment will include an installed PC (OFE) at the new height-adjustable lectern (OFE), with

HDMI connectivity for user laptops, and a document camera. Audio playback will be by a distributed 70V mono system using ceiling-mounted speakers to achieve uniform coverage throughout the room. An instructor microphone will be included for voice lift, and a beam-forming ceiling microphone array will capture student audio for conferencing and lecture capture. The system will feature two PTZ cameras to enable video conferencing capabilities. Control of the system will be managed via a touch panel interface at the lectern. This system will have a larger capacity network switch for potential future connections to the classroom next door (not part of the scope of this project).

Standard Classroom – Health Sciences 463 (HS 463)

This classroom, with a capacity of 52 students in a traditional classroom layout, will be equipped with two ceiling-mounted projectors utilizing the dual existing 119” 16:9 projection screens. Video signals will be transported via HDBaseT. Source equipment will include an installed PC (OFE) at the new height-adjustable lectern (OFE), with

HDMI connectivity for user laptops, and a document camera. Audio playback will be by a distributed 70V mono system using ceiling-mounted speakers to achieve uniform coverage throughout the room. An instructor microphone will be included for voice lift, and a beam-forming ceiling microphone array will capture student audio for conferencing and lecture capture. The system will feature two PTZ cameras to enable video conferencing capabilities. Control of the system will be managed via a touch panel interface at the lectern. This room will support automatic camera presets with telemetry information provided by the microphone arrays

Active Learning Classroom - STEM 120 (ST 120)

This classroom supports active, group, and problem-based learning. Each wall-mounted student “pod” has a dedicated LCD monitor and HDMI laptop connection. The presentation and conferencing system will provide video and audio playback from all sources, voice reinforcement to the ceiling speakers, ceiling microphone arrays for students, two PTZ cameras, and full remote teaching and presentation capabilities. In addition, the system will have a new height-adjustable lectern. This room will support

Active Learning Classroom - STEM 155 (ST 155)

This classroom supports active, group, and problem-based learning. Each wall-mounted student “pod” has a dedicated LCD monitor and HDMI laptop connection. The presentation and conferencing system will provide video and audio playback from all sources, voice reinforcement to the ceiling speakers, ceiling microphone arrays for students, two PTZ cameras, and full remote teaching and presentation capabilities. In addition, the system will have a new height-adjustable lectern. This room will support

Computer Classroom - STEM 315 (ST 315)

This classroom provides dedicated computer workstations for each student and do not support video conferencing. The presentation system will provide video and audio playback from all sources (installed PC, user laptop HDMI connection, and document camera) and voice reinforcement to the ceiling speakers. This room has four short-throw laser projectors (one on each wall). In addition, the system will have a new height-adjustable lectern.

Construction Scope

As part of the construction scope, the electrical contractor will provide pathway or confirm existing pathway from all source locations to display and device locations. UW

Facilities Operations will provide structural mounting support for projection screens, LCD monitors, Owner Provided Equipment and Scope

The following equipment will be supplied by the owner:

• Desktop computers and accessories (keyboard & mouse, computer monitor, DP-

HDMI adapter, USB hub)

• Height adjustable lecterns and equipment racks

• Interactive displays for BU 110

The following software services will be provided by the owner:

• Network switch configuration will be performed in conjunction with UWIT and based on UWIT-provided configuration template files.

• Q-SYS programming will be performed in conjunction with UWIT and based on

UWIT-provided template, detailed programming scope, and system seed files.

Cable Requirements

All AV extensions should be terminated with female keystone adapters into keystone patch panel whenever possible.

All video extenders should be remotely powered from rack end via the network switch or with appropriate PoE/PoE+ injectors and adapters.

Network-only connections should be on UTP (unshielded) CAT5E

High bandwidth video and audio connections should be on STP (shielded) CAT6.

All cables should be dressed with Velcro to allow access to the gear so that troubleshooting the gear is possible. Zip ties will not be accepted on any video or audio cables.

Contractor provided Documentation

An inventory list of all installed equipment, including make, model, serial number, MAC address, and location, should be included in the turnover package.

“As-built” diagrams for all systems, including, but not limited to, schematic wiring diagrams with cable markings and internal wiring diagrams, should be included in the turnover package. There should be (1) electronic copy PDF to UWIT.

System test and written record of test results and performance to the Owner, who will conduct a site test to verify the results.

The vendor shall create all actions for a turnkey installation including confirming all video, audio, control, and network connections and signal routing. Typically, this would be through the creation of a basic system program for testing purposes.

The vendor should warranty the new components for 1 year – parts and labor.

Professional Services, Support, Maintenance and Warranty

(1) one-year on-site maintenance/warranty:

This Contractor will provide at minimum a (1) one-year on-site maintenance/warranty of newly installed equipment (in addition to manufacturers' warranties on the equipment).

On-site troubleshooting and service are to be included in the system warranty - State the details of all warranty coverage, including telephone support, turnaround time for on-site service following a request for service, hours of coverage, provision of loaner equipment, etc.