Event 003000000084806.pdf

(rev 01/25)

STATE OF INDIANA

Request for Quotation SOLICITATION NO: Event 003000000084806

REQUEST FOR: 300 EO Data Visitation Software

REQUESTED BY: DNR- Executive Office and Division of Communications

REQUESTOR: Angela Settles

PHONE: 317-232-4108

Email: ASettles1@dnr.in.gov

YOUR RESPONSE MUST BE RECEIVED BY: Monday, August 25, 2025 @ 10:00AM EDST

GENERAL INFORMATION

The information below is provided to assist you in completing this request. Please note that these instructions may not contain all applicable requirements. Careful reading of this request is imperative. Failure to follow these instructions or those printed throughout this package could lead to rejection of your quotation. It is not necessary to return this page with your response.

• Type or print legibly in black ink all requested information, including prices and extensions, as well as accurate vendor information.

• Manually sign the Signature Page and Contract if applicable.

• Fax or mail your response to the Requestor listed above. (IF THE RESPONSE IS GREATER THAN $75,000, A MANUAL SIGNATURE IS REQUIRED, THEREFORE A FAX IS NOT ACCEPTABLE) AGENCY PERSONNEL ARE ONLY AUTHORIZED TO CONDUCT PURCHASES OF THIS DOLLAR AMOUNT ON

MAINTENANCE AGREEMENTS AND SOFTWARE LICENSES.

• Do not add any contractual or payment terms and conditions. Terms and conditions of the award will be those listed in this request package and the resulting Purchase Order only.

• If you are not eligible to claim the Recycled Preference but are offering recycled content products, please list the percentage of content for EACH LINE ITEM and provide manufacturer certification.

• If you are not willing to accept a split award (partial order), your response must include the statement, “Bidding all or none.”

• Your response must be received by the requested date and time indicated.

• If you have questions regarding this request, contact the requestor listed above.

Bidders are not required to be registered with the Procurement Division to respond to a solicitation. If your quotation is recommended for an award, you will be notified of the registration requirements. You will have five (5) days from the date of notification to complete the registration requirements, or the recommended award will be canceled. To register electronically, visit http://www.in.gov/idoa/2464.htm .

http://www.in.gov/idoa/2464.htm

Event Description The Indiana Department of Natural Resources is seeking a service to provide visitation counts and movement insights via mobile phone location/geolocation tracking for an estimated 600 custom zones around State-managed properties

General Comments

- This is a request to establish a Contractual Agreement for Data Visitation Software Services.

Event Details

Bidder: INTERNAL EVENT DETAILS

Submit To: Natural Resources

Contact:

Phone:

Email:

Indiana Dept of Natural Resources Division of Purchasing

402 W WASHINGTON ST RM W265

INDIANAPOLIS IN 46204

United States Angela Settles - 00300 317.232.4108 ASettles1@dnr.IN.gov

State of Indiana Request for Quotation Event ID Format Type Page 00300-0000084806 Buy RFx 1 Event Name 300 EO Data Visitation Software Start Time Finish Time

07/25/2025 09:46:00 EDT 08/25/2025 10:00:00 EDT

Contract commencing 10/1/2026 or from date of last State signature, whichever is later and ending 9/30/2026 or one year after the State's last signature, whichever is later. By mutual consent of both parties, contract may be renewed. The term of the contract, including any renewals, may not exceed four (4) years.

Prices may be listed in the unit requested (per Service). Prices listed above and beyond what is requested shall not be considered and shall be reason to reject bid/quote. Prices must be inclusive of all applicable charges.

To allow for sufficient processing time in compliance with Indiana State Law, all quoted prices offered to the State under this Solicitation Event must be valid for thirty (60) calendar days after the Response Due Date (aka Finish Time) listed above.

Line Details

No Bid:

Line: 1 Item ID:

Required: No Reserve Price: No

Description: Contract for Data Visitation Software - Service to provide visitation counts and movement insights via mobile phone location/geolocation tracking for an estimated 600 custom zones around state-managed properties

Comments:

- The Indiana Department of Natural Resources is seeking a contract for service to provide visitation counts and movement insights via mobile phone location/geolocation tracking for and estimated 600 custom zones around state-managed properties. Attached is a list of DNR managed locations that should be included in data sets and dashboards. Note: these locations can be provided, if requested, as Esri GIS data.

Data should include, at minimum:

• Visitation: Hourly, daily, monthly, multi-year trend

• Movement: movement between DNR locations, within DNR locations, and travel before and after visiting DNR locations

• Visitor Demographics: age, gender, income range, race/ethnicity distribution employment, education and household size and type

• One-year historical data from the date of the start of the contrac All data collected and shared must be compliant with federal, state and local privacy regulations.

Visitation and demographic data shall be delivered at least monthly in an online dashboard accessible for five (5) users.

The agency has no current way of collecting visitor data and relies on estimates. Using a company/software that can provide visitor visit and demographic data will enable the agency to discover its audience and focus on specific marketing and branding efforts.

- *Please complete the IOT Cloud Questionnaire provided and return with your BID. Thank you.

Response What is your quote/bid price?

Response Comments

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: INTERNAL EVENT DETAILS

Submit To: Natural Resources

Contact:

Phone:

Email:

Indiana Dept of Natural Resource Division of Purchasing

402 W WASHINGTON ST RM W265

INDIANAPOLIS IN 46204

United States Angela Settles - 00300 317.232.4108 ASettles1@dnr.IN.gov

State of Indiana Request for Quotation Event ID Format Type Page 00300-0000084806 Buy RFx 3 Event Name 300 EO Data Visitation Software Start Time Finish Time

07/25/2025 09:46:00 EDT 08/25/2025 10:00:00 EDT

The following is a list of DNR managed locations that should be included in data sets and dashboards. Note: these locations can be provided, if requested, as Esri GIS data.

Clifty Falls State Park Indiana Dunes State Park Brown County State Park Patoka Lake Monroe Lake Fort Harrison State Park Morgan-Monroe State Forest Versailles State Park Brookville Lake Mississinewa Lake Jackson-Washington State Forest Mounds State Recreation Area Cecil M. Harden Lake Cagles Mill Lake Salamonie Lake J. Edward Roush Fish and Wildlife Area Violet And Louis J. Calli Sr. Nature Preserve Pokagon State Park Clark State Forest Turkey Run State Park McCormick's Creek State Park Shakamak State Park Potato Creek State Park Prophetstown State Park Lincoln State Park Ferdinand State Forest Driftwood Public Fishing Area Chain O' Lakes State Park Eagle Marsh Spring Mill State Park Hoosier Prairie Charlestown State Park Whitewater Memorial State Park Summit Lake State Park Tell City Public Access Site Ohio River Greenway Harmonie State Park Pigeon River Fish And Wildlife Area Ouabache State Park Greene-Sullivan State Forest Martin State Forest Wabashiki Fish And Wildlife Area

Crosley Fish And Wildlife Area Harrison-Crawford State Forest Yellowwood State Forest Blue Grass Fish and Wildlife Area Mounds State Park Tri-County Fish And Wildlife Area Menominee Wetland Conservation Area Atterbury Fish And Wildlife Area Glendale Fish And Wildlife Area Kingsbury Fish And Wildlife Area O'Bannon Woods State Park Hardy Lake Chamberlain Lake Tippecanoe River State Park Sugar Ridge Fish And Wildlife Area Austin Bottoms Conservation Area Lake Harner Recreation Area Owen-Putnam State Forest Goose Pond Fish And Wildlife Area Trail Creek West Branch Public Fishing Area Willow Slough Fish And Wildlife Area Rangeline Nature Preserve Chustak Public Fishing Area Wilbur Wright Fish And Wildlife Area Kankakee Fish And Wildlife Area Salamonie River State Forest Lasalle Fish And Wildlife Area Shades State Park Wabash River Conservation Area Interlake Off-Road State Recreation Area Jimmerson Lake Wetland Conservation Selmier State Forest Fairbanks Landing Fish And Wildlife Area Winamac Fish And Wildlife Area LaSalle Fish and Wildlife Area Falls Of The Ohio State Park Knox Public Access Site Chinook Fish And Wildlife Area Hovey Lake Fish And Wildlife Area Marsh Lake Wetland Conservation Area Koontz Lake Wetland Conservation Area Pike State Forest

Jasper Parklands Deer Creek Fish And Wildlife Area Jasper-Pulaski Fish And Wildlife Area Cedar Lake Marsh Little Chapman Lake Redbird Off-Road State Recreation Area Wawasee Public Fishing Area Hillenbrand Fish And Wildlife Area Noblesville Public Access Site Elk Creek Wildlife Management Area Crooked Lake Nature Preserve Reynolds Creek Gamebird Habitat Area Zappia (Twin Branch) Public Access Site Moraine Nature Preserve Trine State Recreation Area Iroquois Gamebird Habitat Area Center Lake Wetland Conservation Area Brock Sampson-Hardin Ridge Portland Arch Lake Cicott Public Access Site Little Pigeon Creek Wetland Conservation Area Kimmel Park Public Access Site Stoutsburg Savanna Bluffs Of Beaver Bend Underwood-Grandis Tract Thomastown Bottoms Nature Preserve Kirkendall Gamebird Habitat Area Cedar Swamp Wetland Conservation Area Stucker Fork Fish And Wildlife Area Cypress Lake Public Fishing Area Maple Ave Public Access Site Wawasee Wetlands Conservation Area Guldlin Park Public Access Site Black Rock Barrens Freeman Shafer Gamebird Habitat Area Clinton Public Access Site HRI Wabash River Bittern Bog Wetland Conservation Area Koontz Lake Nature Preserve Cedar Lake Public Access Site DFW Bloomington Field Office

Ambler Flatwoods Randolph County Wildlife Management Area Mallard Roost Wetland Conservation Area Green Valley Public Fishing Area Big Walnut Nature Preserve Modoc Wildlife Management Area Davis Ferry Park Public Access Site Sugar Creek Conservation Area Salt Creek Public Fishing Area Jasper Public Access Site Loblolly Marsh Nature Preserve Salt Creek North Martindale Public Fishing Area Attica Public Access Site Fairbanks Park Public Access Site Monticello City Park Public Access Site Trail Creek Johnson Road Public Fishing Area Big Chapman Lake Pipewort Pond Nature Preserve Province Pond Wetland Conservation Area Bischoff Reservoir (Batesville) Public Access Site Bluffton Wetlands Conservation Easement Norway Dam Public Fishing Area Nine Penny Branch (Run Woods) Nature Preserve Anspaugh Wetland Conservation Area White Oak Public Fishing Area Sylvan Lake Public Access Site Stone Lake Public Access Site South Bend (St. Joseph R.) Public Access Site Bedford (Wht R. E. Fork) SR 37 Public Access Site Monticello Public Access Site Lost Hill Wetland Conservation Area Michigan City Fish & Wildlife Headquarters Williams Dam Public Fishing Area

Barnes-Seng Wetland Conservation Area Eller Pond Wetland Conservation Area Ligonier Public Access Site Aukiki Wetland Conservation Area Big Walnut Natural Area Crooked Lake Public Access Site Frances Slocum State Forest Kuhn Lake Public Access Site Hamilton Lake Public Access Site Mountain Tea State Forest Moraine Natural Area Knop Lake Public Fishing Area Columbus White River Public Access Site Deniston Natural Resource Area Loon Lake Nature Preserve NE F&W Regional Headquarters Big Turkey Lake Public Access Site Old Town Lake Public Access Site Fowler Park Public Access Site Olin Lake Nature Preserve Backwater / Webster Public Access Site Big Lake Public Access Site Fish Lake Wetland Conservation Area Strawtown Public Access Site McCloskey's Burr Oak Savanna Simonton Lake East Public Access Site Iroquois River Public Access Site Martinsville Public Fishing Area Judy Burton Nature Preserve Fort Ouiatenon Historical Park Goose Lake Wetland Conservation Area Mill Race Park Public Access Site Adams Mill Public Fishing Area Fish Ladder Boone's Pond Public Fishing Area White County Public Access Site St. Patrick's Farm Public Access Site Pike Lake Public Access Site Hufford Trust Gamebird Habitat Area Waterman Public Access Site Tippecanoe Fish And Wildlife Area Covington Public Access Site Maumee Roadside Park

Menominee Public Fishing Area Koontz Lake Dam Property Splinter Ridge Fish And Wildlife Area Ropchan Wetland Conservation Area Winamac City Park Public Access Site Hindostan Falls Public Fishing Area Center Lake Public Access Site Springfield Fen Nature Preserve Harrold's Landing Blue Lake Public Access Site Veale Creek Wildlife Management Area Mud Pine Gamebird Habitat Area Shelbyville Public Access Site Mengerson Natural Area Grouse Ridge Public Fishing Area Grand Prairie Natural Area Chapman Lake Public Access Site Westerkamp Wildlife Managment Area Kankakee River Swampland Hurshtown Reservoir Public Access Site Bell Ford Public Access Site Loon Lake (Noble) Public Access Site Driftwood River Lowell Bridge Public Access Site Huntingburg Lake Public Access Site Blue Cast Springs Nature Area Azalia Bridge (Flatrock R.) Public Access Site Sparksville Public Access Site Durham Lake Wetland Conservation Area Eagle Lake Wetland Conservation Area Ravinia State Forest Golden Lake Public Access Site Patoka River Public Access Site Shanklin Park Public Access Site Hall (Oscar And Ruth) Woods Nature Preserve Scott Mill Pond Public Fishing Area Palestine Lake Public Access Site Trail Creek Forks Public Fishing Area J.I. Case Marsh Public Access Site White River Bend Wildlife Management Area

Lake Of The Woods Public Access Site 206th St Public Access Site Baugo Bay Public Access Site Clear Lake Public Access Site Troy Public Access Site Roxanna Marsh Galena Marsh Wetland Conservation Area Winslow Public Access Site Granville Bridge Public Access Site White River Henderson Bridge Public Access Site Cave River Valley William Malle Memorial Public Access Site St. Joseph Public Access Site Lawrenceport Public Access Site Liberty Mills Public Access Site Dewart Lake Public Access Site Rockford Public Access Site Nyona Lake Public Access Site Bill Newton Public Access Site Trevlac Bluffs Pleasant Lake Public Access Site Twin Swamps Watland Gamebird Habitat Area Lake Clare Public Access Site Grand Prairie Nature Preserve Bristol Public Access Site Wells Woods Addition Historic Mansfield Roller Mill Lime Lake Public Access Site Bass Lake Public Access Site Little Turkey Lake (Lagrange) Public Access Site Messick Lake Public Access Site Syracuse Lake Public Access Site Carnahan Public Access Site Oliver Lake Public Access Site Adamsboro Bridge Public Access Site Sherman St. (St. Joseph R.) Public Access Site Fish Lake Public Access Site (Riddick) Winamac South Public Access Site

Turkey Foot Wetlands Conservation Area Kearns Public Access Site (Wabash River) Pisgah Marsh Nongame Area And Boardwalk Grassy Creek Public Access Site Kekionga Pond Public Access Site Buckskin Wetland Conservation Area Jasper-Pulaski State Nursery Tippecanoe River Haschell Brdge Public Access Site White County Gamebird Habitat Area Maxinkuckee Wetland Conservation Area Lubbe (Gilbert And Alma Nentrup) Nature Preserve Jug Rock Nature Preserve Conrad Savanna Crane Lake Public Access Site Worthington Public Access Site Survant Public Access Site Round Lake Wetland Nature Preserve Buffalo Pond Sacarider Lake Public Access Site Mayhew Bridge Public Access Site Shoals Public Access Site Flatrock River Public Access Site Sparta Lake Public Access Site South Whitley Public Access Site Shipshewana Lake Public Access Site Bob Kern Wetlands Nature Preserve Elkhart Bog White River Spencer Public Access Site Witmer Lake Public Access Site Wabash Public Access Site Bear Grass Public Access Site (Eel River) Bloomfield Barrens Nature Preserve Mill Pond Lake Public Access Site New Harmony Public Access Site Whitewater Valley Conservation Area Trail Creek Public Fishing Area Hemmer Woods Nature Preserve Big Bower Lake Public Access Site Brownstown Public Fishing Area Westville Public Access Site

Adams Lake Public Access Site Dick Blythe Wetland Conservation Area Cedarville Reservoir Public Access Site Little Turkey Lake Public Access Site Crawleyville Public Access Site Vinegar Hill (Codden Farm) Gamebird Habitat Area Flat Rock River Public Access Site Brooksburg Public Access Site Wall Lake (Neihart Landing) Public Access Site Huston Ditch Wetland Conservation Area Otter Lake Public Access Site Medora Public Access Site Lake Maxinkuckee Public Access Site Lake Manitou Public Access Site South Mud Lake Public Access Site Big Otter Lake Public Access Site Strawton Koteewi Park Skinner Lake Public Access Site Hudson Lake Public Access Site White Oak Cemetery Nature Preserve Omer Cole Public Access Site Dixon Lake Public Access Site Engle LakePublic Access Site Lyons Gamebird Habitat Area Laketon Public Access Site (Eel River) Paragon Public Access Site New Lake Public Access Site Brush Creek Public Access Site Hog Lake Public Access Site Big Long Lake Public Access Site Lake Everett Public Access Site Wildcat Creek Public Access Site Bixler Lake Public Access Site Washington Public Access Site Cree Lake Public Access Site Pine Creek Bottoms Gamebird Habitat Area Lawrence Lake Public Access Site Williams Lake Public Access Site Yellow Creek Lake Public Access Site Baltzell-Lenhart Woods Nature Preserve

Westler Lake Public Access Site Idaville Gamebird Habitat Area Meteer Lake Public Access Site Deer Run Park Public Access Site Riverside Park Public Access Site Shelby Public Access Site Fletcher Lake Public Access Site Pulaski Mill Public Access Site Jordan Branch Wildlife Managment Area Beaver Dam Lake Public Access Site/La Grange Co North Chain (Bass Lake) Public Access Site Howat 80 Wildlife Management Area Big Spring Nature Preserve Shriner Lake Public Access Site Mishawaka Public Access Site Long Lake Public Access Site Cedar Creek Public Access Site Dogtown Ferry (Wabash R.) Public Access Site French Post Park Public Access Site Tippecanoe River Oakdale Dam Public Access Site Pretty Lake Public Access Site Kirsch Gamebird Habitat Area Bryan (Eunice Hamilton) Nature Preserve Millport Public Access Site Rome City Wetland Conservation Area Pointer Ridge Gamebird Habitat Area Upper Long Lake Public Access Site Section Six Flatwoods Nature Preserve Shrader-Weaver Managed Area Flora Gamebird Habitat Area Prudential Gamebird Habitat Area Old Tip Town Public Access Site Indian Village Lake Public Access Site White/Muscatatuck River Public Access Site Fish Lake Public Access Site Fox Lake Public Access Site Mendenhall Wetland Conservation Area Youngman Woods

Ef White River Spice Valley Public Access Site Mt. Calvary Wildlife Management Area Patoka Island Public Access Site Winona Lake Public Access Site Langeluttig Marsh Wetland Conservation Area Whirledge Wetland Conservation Area Ball Lake Public Access Site Elnora Public Access Site Goose Creek Gamebird Habitat Area Yocum Woods Connersville Public Access Site Pigeon Lake Public Access Site Bruce Lake Public Access Site Brennan Woods Nature Preserve Germany Bridge Public Access Site St. Joseph River Public Access Site Stewart Public Access Site Hazelton Public Access Site Story Lake Public Access Site Pikeville Public Access Site Loon Lake (Steuben) Public Access Site Indian Creek Wildlife Management Area Montezuma (Wabash R.) Public Access Site Wolf Lake Public Access Site Manitou Islands Wetland Conservation Area Alcoa Public Access Site France Park Public Access Site Irwin Park Public Access Site St. Joseph's College Public Access Site Wabash Lowlands Nature Preserve Fish Lake (Fremont) Public Access Site Talma (Tippecanoe River) Public Access Site Big Barbee Wetland Conservation Area Place Trail Marsh Gamebird Habitat Area Falwell Gamebird Habitat Area Base Line Barrens Berns-Meyer Nature Preserve Mollenhour Public Access Site

Greenwood Ditch Gamebird Habitat Area Sprig Slough Wetland Conservation Area Eco Lake Public Access Site Shrader-Weaver Nature Preserve Oxbow Wetland Conservation Area Laughrey Creek Public Access Site Logansport Public Access Site Gosport Public Access Site Big Otter Lake Wetland Conservation Area Bear Lake Public Access Site Brookville Lake Public Fishing Area McGinnis/Lauerman Gamebird Habitat Area Grant County Water Drilling Site Oxbow Bottoms Wildlife Management Area Hemlock Bluff Nature Preserve Kelly Bayou Robert Peo Public Access Site (Trail Creek) Palestine Lake Water Control Structure White Bridge Public Access Site J. Edward Roush Fish And Wildlife Area Dunes National Lakeshore Matthews Public Access Site Schroeders Fern Cove Nature Preserve Roger McClellan Gamebird Habitat Area Gesswein Gamebird Habitat Area Limberlost Bird Sanctuary Cass Lake Public Access Site Fromme Wildlife Habitat Area Hawthorne Public Access Site Anderson River Public Access Site Oak Ridge Prairie County Park Ecker Wetland Conservation Area Montezuma Surplus Parcel Carr Lake Public Access Site Maumee River Public Access Site Sugar Creek Public Fishing Area Crystal Station (Patoka River) Public Access Site Town of Patoka Public Access Site Ashcraft Wildlife Management Area

Kramer Woods Merom (Wabash R.) Public Access Site Morgan Bluff Wildlife Management Area Beaver Dam Wetland Conservation Area Raub Gamebird Habitat Area Aubbeenaubee Public Access Site J.D. Marshall Nature Preserve Portersville Bridge Public Access Site Muscatatuck River Public Access Site Beaver Dam Lake Public Access Site/Starke Co Knob View Gamebird Habitat Area Atwood Lake Public Access Site Paragon Wildlife Management Area Clarence Triplett Gamebird Habitat Area Koontz Lake Public Access Site Turkey Creek Wetland Conservation Area Round Lake Wetland Conservation Area Patoka Lake Recreation Area West Lakes (Elkhart) Conservation Inc Tract Pyrmont Mill Natural Area Clark's Landing Public Access Site Bell-Croft Woods Nature Preserve Perry County Wildlife Management Area Fish Lake (Elkhart) Public Access Site Deno Gamebird Habitat Area Curtis Wetland Conservation Area Tippecanoe River Public Access Site Old Lake Public Access Site Smalley Lake Public Access Site Emma Lake Public Access Site Petersburg Public Access Site Metro-Sixty Gamebird Habitat Area Eel River (Old Mill) Public Access Site Cartmell Gamebird Habitat Area Three Rivers Public Fishing Area Vinyard Gamebird Habitat Area Nickle Plate Gamebird Habitat Area Jefvert Gamebird Habitat Area Deam Oak Monument Little Grassy Pond

Straight Line Slough Wildlife Management Area Appleman Lake Public Access Site Knapp Lake Public Access Site Silver Lake Public Access Site Benton Public Access Site Pittsburg Public Access Site

Solicitation #:0000084806

TERMS AND CONDITIONS

1. ACKNOWLEDGMENT: This Agreement contains the complete and final Agreement between the State and the Contractor and no other Agreement in any way modifying any of said terms and conditions will be binding upon the State or the Contractor unless made in writing and signed by the State's and the Contractor's authorized representative.

2. PRICING: Unit price must be entered and extended, and the total price of the solicitation must be shown. If there is an error between the unit price and total price, the unit price shall prevail.

Awarded Prices: Prices listed for each item are firm and cannot be changed. Any revision in price may be rejected at the discretion of the IN Dept. of Administration, and may result in cancellation of the Purchase Order without recourse on the part of the awarded Contractor.

3. TERMINATION FOR CONVENIENCE: This Agreement may be terminated, in whole or in part, by the State whenever, for any reason, the State determines that such termination is in the best interest of the State. Termination shall be affected by delivery to the Contractor of a Termination Notice at least thirty (30) days prior to termination effective date, specifying the extent to which performance of services under which such termination becomes effective. The Contractor shall be compensated for performance prior to the notice date of termination but in no case shall total payment made to Contractor exceed the original Agreement price due on Agreement. No price increase shall be allowed on individual line items if canceled only in part.

4. FUNDING CANCELLATION: When the Director of the State Budget Agency makes a written determination that funds are not appropriated or otherwise available to support continuation of performance of this Agreement, this Agreement shall be canceled. A determination by the Budget Director that funds are not appropriated or otherwise available to support continuation of performance shall be final and conclusive.

5. INSURANCE: If this Agreement provides for work to be performed by the Contractor for the State, the Contractor shall be responsible for providing all necessary unemployment and workers’ compensation, insurance for the Contractor’s employees and liability and property/casualty insurance, as required by the State. Upon request, the Contractor shall furnish a certificate of insurance showing coverage acceptable to the State.

6. DELIVERY: Delivery must be made at time agreed upon. If any indicated or actual delays arise, the using agency must be notified immediately, in writing, with the cause for such delay stated. If any goods are not delivered within the time specified on the Purchase Order, or within a reasonable time not exceeding 30 days after receipt of a Purchase Order if no time is specified, the using agency may refuse to accept such goods, and this Agreement may be cancelled. Each package shall be numbered and labeled with the State's Purchase Order number, contents and weight, and shall contain an itemized packing slip and be properly packed for shipment.

7. QUANTITY: Goods shipped in excess of quantity designated in the Purchase Order may be returned at the Contractor’s expense.

8. COMPLIANCE WITH SPECIFICATIONS: The goods and/or services shall conform strictly to the specifications, drawings, or samples specified or furnished in connection with the bid/quote, all of which are incorporated herein. The Contractor warrants all goods and/or services delivered to be free from defects of material or workmanship. This warranty shall survive any inspection, delivery, acceptance, or payment by the State of the goods and/or services. Inspections shall be on the State's premises unless otherwise specified. The State shall have the right to reject and return at the Contractor's expense, or to require at the Contractor's expense, the correction or replacement of materials, workmanship, or services which are defective or do not conform to the requirements of the Purchase Order.

9. WARRANTY: The Contractor will furnish all parts and maintenance at no charge for a period of at least 90 days or the manufacturer’s standard warranty, whichever is longer, provided that such maintenance and parts are not required because of accident, neglect, misuse, or force majeure event. Contractor shall be responsible for removal and/or disposal of all replaced parts. Prior to the expiration of the warranty period, whenever equipment is shipped for a mechanical replacement purpose, the Contractor shall bear all cost of such shipment including, but not limited to, cost of packing, transportation, rigging drayage, and insurance. All replacements shall be covered by a new warranty.

10. INTELLECTUAL PROPERTY DEFENSE: The Contractor shall, at its own expense, defend, indemnify and hold harmless the State with respect to any claims that the goods and/or services furnished under this Agreement violates any third-party intellectual property rights including, but not limited to, patents, copyrights, trademarks and trade secrets

11. PAYMENTS: All payments shall be made in arrears in conformance with State fiscal policies and procedures and, as required by IC4-13-2-14.8, by electronic funds transfer to the financial institution designated by the Contractor in writing unless a specific waiver has been obtained from the Auditor of State. No payments will be made in advance of receipt of the goods or services that are the subject of this Agreement except as permitted by IC 4-13-2-20.

12. COMPLIANCE WITH LAWS: The Contractor agrees to comply with all applicable federal, state, and local laws, rules, regulations, or ordinances, and all provisions required thereby to be included herein are hereby incorporated by reference. The enactment of any state or federal statute or the promulgation of regulations thereunder after execution of this Agreement shall be reviewed by the State and the Contractor to determine whether the provisions of this Agreement require formal modification.

13. COMPLIANCE WITH TELEPHONE SOLICITATIONS ACT: As required by IC 5-22-3-7, the Contractor and any principals for the Contractor certify that (A) the Contractor, except for de minimis and nonsystematic violations, has not violated the terms of (i) IC 24-4.7 [Telephone Solicitation of Consumers], (ii) IC 24-5-12 [Telephone Solicitations], or (iii) IC 24-5-14 [Regulation of Automatic Dialing Machines] in the previous three hundred sixty-five (365) days, even if IC 24-4.7 is preempted by federal law; and (B) the Contractor will not violate the terms of IC 24-4.7 for the duration of the Agreement, even if IC 24-4.7 is preempted by federal law. The Contractor and any principals of the Contractor certify that an affiliate or principal of the Contractor and any agent acting on behalf of the Contractor or on behalf of an affiliate or principal of the Contractor: (A) except for de minimis and nonsystematic violations, has not violated the terms of IC 24-4.7 in the previous three hundred sixty-five (365) days, even if IC 24-4.7 is preempted by federal law; and (B) will not violate the terms of IC 24-4.7 for the duration of the Agreement, even if IC 24-4.7 is preempted by federal law.

14. NONDISCRIMINATION: Pursuant to IC 22-9-1-10 and Civil Rights Act of 1964, the Contractor and its Agents, if any, shall not discriminate against any employee or applicant for employment, to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, sex, disability, national origin, ancestry or status as a veteran. The Contractor, and its subcontractor(s), if any, shall comply with all applicable affirmative action reporting requirements.

Breach of this covenant may be regarded as a material breach of this Agreement. The Contractor shall comply with Section 202 of Executive Order 11246, as amended, 41 CFR 60-250, and 41 CFR 60-741, as amended.

15. DRUG-FREE WORKPLACE CERTIFICATION: As required by Executive Order No. 90-5, the Contractor hereby covenants and agrees to make a good faith effort to provide and maintain a drug-free workplace. The Contractor will give written notice to the State within ten (10) days after receiving actual notice that the Contractor or an employee of the Contractor in Indiana has been convicted of a criminal drug violation occurring in the Contractor’s workplace.

16. TAXES: Prices listed on an invoice submitted by the Contractor for payment is not to include any tax for which the State is exempt. The State will furnish a tax exempt certificate, if requested by the Contractor. The State will not be responsible for any taxes levied on the Contractor as a result of this Agreement.

17. FORCE MAJEURE: In the event that either party is unable to perform any of its obligations under this Agreement, or to enjoy any of its benefits, because of natural disaster or decrees of governmental bodies not the fault of the affected party (“Force Majeure Event”), the party who has been so affected shall immediately give notice to the other party and shall do everything possible to resume performance. Upon receipt of such notice, all obligations under this Agreement shall be immediately suspended. If the period of nonperformance exceeds thirty (30) days from the receipt of notice of the Force Majeure Event, the party whose ability to perform has not been so affected may, by giving written notice, terminate this Agreement.

18. GOVERNING LAWS: This Agreement shall be construed in accordance with and governed by the laws of the State of Indiana and suit, if any, must be brought in the State of Indiana.

19. INFORMATION TECHNOLOGY ENTERPRISE ARCHITECTURE REQUIREMENTS: If Contractor provides any information technology related products or services to the State, Contractor shall comply with all Indiana Office of Technology (IOT) standards, policies, and guidelines, which are online at http://iot.in.gov/architecture/. Contractor specifically agrees that all hardware, software, and services provided to or purchased by the State shall be compatible with the principles and goals contained in the electronic and information technology accessibility standards adopted under Section 508 of the Federal Rehabilitation Act of 1973 (29 U.S.C. 794d) and IC 4-13.1-3. Any deviation from these architecture requirements must be approved in writing by IOT in advance. The State may terminate this Agreement for default if Contractor fails to cure a breach of this provision within a commercially reasonable time.

http://iot.in.gov/architecture/

Solicitation #: 0000084806

CLAIMING PURCHASING PREFERENCES

Each bidder should review the various procurement preferences allowed by State statute. A summary of the preferences can be under Programs and Preferences located at: https://www.in.gov/idoa/3106.htm.

Each bidder must answer the following questions pertaining to purchasing preferences. No preference will be applied unless these questions have been answered and any required attachments included.

1. Are you claiming the U.S. Manufactured Product Preference (IC 5-22-15-21)

This is per individual line and should be noted below Yes _____ No _____

Vendor must provide information at the individual line level in regards to this preference...If yes, the bidder is certifying under penalties of perjury that each of the bidder’s end products, except those listed under the Exceptions section, is a U.S.

Manufactured Product as described in IC 5-22-15-21. A product is manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50% of the cost of all its components. (In determining if a product is manufactured in the United States, only the product and its components shall be considered.)

Please list what line items this preference will apply to:

2. Are you claiming the Preference for Steel Products (IC 5-22-15-25) Yes ___ No ___

3. Are you claiming the Preference to Coal Mined in Indiana (IC 5-22-15-22) Yes ___ No ___

4. Are you claiming the Indiana Business Preference (IC 5-22-15-20.5) Yes ___ No ___

Indicate under which provision for which you are claiming to qualify as an Indiana business, fully complete the Indiana Economic Impact Form (State Form # 51778, and include it with your bid/proposal. Vendors who wish to claim one of the Buy Indiana preferences below, must register from https://www.in.gov/idoa/2467.htm. Click on the Supplier Portal Login link, to register and/or update an existing registration. Indicate interest in learning if the business qualifies for Buy Indiana. Upon answering YES, look for more information via email. Respondents may only select one category as shown below.

Indicate your selection by clicking the check box next to the certification paragraph. Supporting documents may be required. They should be uploaded so the certification team can review. Once this is complete, save your selection and exit your account.

Approval will be documented by a system generated notification sent to the point of contact email address provided within the Bidder Registration profile. This is to be attached as a screenshot (copied/pasted) for response evaluation. If this document cannot be provided, affirm Buy IN status in a letter, on company letterhead. Provide sufficient detail so the State can confirm approval of the entity. Buy IN must be affirmatively claimed and documentation submitted per RFQ instructions.

_____ (1) A business whose principal place of business is located in Indiana.

_____ (2) A business that pays a majority of its payroll (in dollar volume) to residents of Indiana.

_____ (3) A business that employs Indiana residents as a majority of its employees.

_____ (4) A business that makes significant capital investments in Indiana.

Any company that can demonstrate a minimum capital investment of $5 million or more in plant and/or equipment or annual lease payments of $2.5 million or more shall qualifies as an Indiana business under category #4.

_____ (5) A business that has a substantial positive economic impact on Indiana.

Any company that is in the top 500 companies (adjusted) for one of the following categories: number of employees (DWD), unemployment taxes (DWD), payroll withholding taxes (DOR), or Corporate Income Taxes (DOR); qualifies as an Indiana business under category #5.

5. Are you claiming the Indiana Manufactured Preference (IC 5-22-15-20.5) Yes ___ No ___

This preference may only be claimed by respondents who claim the Indiana Business Preference.

Submit necessary documentation detailing a substantial amount of manufacturing, assembly, or production of the products proposed is in the State of Indiana.

6. Are you claiming the preference for supplies that contain recycled or post-consumer materials (IC 5-22-15-16) Yes ___ No ___

The preference does not apply when the purchase description is limited to a supply that contains recycled materials or post-consumer materials

If yes, a manufacturer’s certification must be submitted for each item or group of items for which the offeror is seeking a preference or the preference may not be considered.

https://www.in.gov/idoa/3106.htm https://www.in.gov/idoa/2467.htm

CLAIMING PURCHASING PREFERENCES continued

7. Are you claiming the preference for soybean oil based ink (IC 5-22-15-18) Yes ___ No ___

8. Are you claiming the preference for soy diesel/bio diesel (IC 5-22-15-19) Yes ___ No ___

9. Are you claiming the Indiana Small Business Preference (IC 5-22-15-23) Yes ___ No ___

If yes, bidder must indicate which category of small business concern applies:

___ Wholesale business with annual sales of four million dollars ($4,000,000) or less during its last fiscal year. “Wholesale business, means a business that derives its principal source of income (over 50% of gross revenues) from sales to retailers, other merchants, or industrial, institutional or commercial users who will use the goods for resale or business use. This definition distribution activities.

___ Service business with average sales of five hundred thousand dollars ($500,000) or less for the current and preceding three (3) fiscal years and which employs no more than twenty-five (25) persons. “Service business, “ means a business that derives its principal source of income (over 50% of gross revenues) from the sale of useful artistic, educational, intellectual, literary, or scientific labor from which no necessary tangible commodity is derived.

___ Retail business or business selling services with annual sales and receipts of five hundred thousand dollars ($500,000) or less.“Retail business,” means a business that derives its principal source of income (over 50% of gross revenues) from the sale of supplies to the ultimate consumer.

___ Manufacturing business, which employs no more than one hundred (100) persons. “Manufacturing business” means a business that derives its principal source of income (over 50% of gross revenues) from the sale of goods the firm produces at its own facility made from raw, unfinished materials, as distinguished from the final product.

___ A business in any of the following sectors is not a small business if it employees more than one hundred (100) persons or if its annual sales exceed 5 Million dollars ($5,000,000):

(A) Information Technology

(B) Life Sciences

(C) Transportation

(D) Logistics

___ A business that has a current verification as a veteran owned small business as defined by IC 5-22-14-3.5(a)(1-3).

10. Are you claiming the preference for Indiana farm products (IC 5-22-15-23.5) Yes ___ No ___

11. Are you claiming the preference for foods/beverages that contain high levels of calcium (IC 5-22-15-24) Yes ___ No __

12. Are you claiming the preference for Businesses providing specialized employee services (IC 5-22-15-26)?

Yes ___ No __ If yes, submit the completed Affidavit of Eligibility with solicitation response.

https://www.in.gov/idoa/procurement/supplier-resource-center/programs-and-preferences/preferences/ https://www.in.gov/idoa/procurement/supplier-resource-center/programs-and-preferences/preferences/

SF47895 (ELEC1/12)

MINORITY & WOMEN'S BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT

Indiana Code 4-13-16.5 and 25 IAC 5 governs the Division of Supplier Diversity program as it relates to the certification, oversight, and responsibilities around the certified Indiana Minority and/or Women Business Enterprises (MWBE). The contract goal for this solicitation is 8% Minority participation and 11% for Women participation.

If participation exists, the vendor must submit with its quote an MWBE Subcontractor Commitment Form. The entity must be on the State of Indiana Certified M/W/IVOSB list at https://www.in.gov/idoa/mwbe.

If participation is met through the use of vendors who supply products and/or services directly to the Respondent, the Respondent must provide a description of products and/or services provided that are directly related to this quote and the cost of direct supplies for this quote. Respondents must complete the Subcontractor Commitment Form in its entirety. The total amount proposed should match the amount entered on the Supplier Commitment form. The subcontractor commitment shall apply to the life of the contract including any time after the initial term.

A signed letter(s), on company letterhead, from the MBE(s) and/or WBE(s) must accompany the MWBE Subcontractor Commitment Form. Each letter shall state and will serve as acknowledgement from the MBE and/or WBE of its subcontract amount, a description of products and/or services to be provided on this project and approximate date the subcontractor will perform work on this contract.

Questions about those rules and requirements should be directed to: Division of Supplier Diversity at (317) 232-3061 or the Supplier Diversity website at https://www.in.gov/idoa/mwbe.

Prime Contractors must ensure that the proposed subcontractors meet the following criteria:

• Must be on the State of Indiana Certified M/W/IVOSB list at https://www.in.gov/idoa/mwbe, on or before the proposal due date.

• Prime Contractor must include with their proposal the subcontractor’s M/WBE Certification Letter provided by IDOA to show current status of certification.

• Each firm may only serve as one classification – MBE, WBE, or IVOSB (see Section 1.22).

• A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified

Prime Contractors cannot count their own workforce or companies to meet this requirement. See 25 IAC 5-6-2(d))

• Must serve a Valuable Scope Contribution (VSC). The firm must serve a value-added purpose on the engagement, as confirmed by the State.

• Must provide goods or services only in the industry area for which it is certified.

• Must be used to provide the goods or services specific to the contract.

• National Diversity Plans are generally not acceptable.

MINORITY & WOMEN’S BUSINESS ENTERPRISES SUBCONTRACTOR LETTER OF COMMITMENT

A signed letter(s), on company letterhead, from the MBE and/or WBE must accompany the MWBE Subcontractor Commitment Form.

Each letter shall state and will serve as acknowledgement from the MBE and/or WBE of its subcontract amount, a description of products and/or services to be provided on this project, and approximate date the subcontractor will perform work on this contract.

By submission of the proposal, the Respondent acknowledges and agrees to be bound by the rules and requirements of the State’s Division of Supplier Diversity. Questions about those rules and requirements should be directed to: Division of Supplier Diversity at

(317) 232-3061 or the Supplier Diversity website at https://www.in.gov/idoa/mwbe.

https://www.in.gov/idoa/mwbe

STATE OF INDIANA MBE/WBE SUBCONTRACTOR COMMITMENT FORM

Quote Number:

TOTAL Quote AMOUNT:

Respondent Firm

Telephone Number

Address Fax Number

City/State/Zip Code

Email Address

Representative

Authorizing Signature

Date Printed Name and Title

Please check if additional forms are attached.

Page ________ of __________

FORM MUST BE COMPLETED IN ITS ENTIRETY WITH COMPLETED LETTERS OF COMMITMENT.

MBE Firm WBE Firm Company Name: Contact Person:

Address: E-mail:

Telephone Number:

Fax Number:

Sub-Contract Amount:

Sub-Contract Percentage of Total Quote:

Describe service/product to be provided. Include the applicable UNSPSC that applies to this commitment.

Provide approximate dates when Sub-Contractor will perform on this project:

MBE Firm WBE Firm

Fax Number:

INDIANA VETERAN OWNED SMALL BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT

Indiana Code 4-13-16.5 and 25 IAC 5 governs the Division of Supplier Diversity program as it relates to the certification, oversight, and responsibilities around the certified Indiana Veteran Owned Small Business Enterprises (IVOSB). The contract goal for this solicitation is 3%.

If participation exists, the vendor must submit with its quote an IVOSB Subcontractor Commitment Form. The entity must be on the State of Indiana Certified M/W/IVOSB list at https://www.in.gov/idoa/mwbe.

If participation is met through the use of vendors who supply products and/or services directly to the Respondent, the Respondent must provide a description of products and/or services provided that are directly related to this quote and the cost of direct supplies for this quote. Respondents must complete the IVOSB Subcontractor Commitment Form in its entirety. The total amount proposed should match the amount entered on the Supplier Commitment form. The subcontractor commitment shall apply to the life of the contract including any time after the initial term.

A signed letter(s), on company letterhead, from the IVOSB(s) must accompany the IVOSB Subcontractor Commitment Form. Each letter shall state and will serve as acknowledgement from the IVOSB of its subcontract amount, a description of products and/or services to be provided on this project and approximate date the subcontractor will perform work on this contract.

Questions about those rules and requirements should be directed to: Division of Supplier Diversity at (317) 232-3061 or the Supplier Diversity website at https://www.in.gov/idoa/mwbe.

Prime Contractors must ensure that the proposed subcontractors meet the following criteria:

INDIANA VETERAN OWNED SMALL BUSINESS ENTERPRISES SUBCONTRACTOR LETTER OF COMMITMENT

A signed letter(s), on company letterhead, from the IVOSB must accompany the IVOSB Subcontractor Commitment Form. Each letter shall state and will serve as acknowledgement from the IVOSB of its subcontract amount, a description of products and/or services to be provided on this project, and approximate date the subcontractor will perform work on this contract.

By submission of the proposal, the Respondent acknowledges and agrees to be bound by the rules and requirements of the State’s Division of Supplier Diversity. Questions about those rules and requirements should be directed to: Division of Supplier Diversity at

(317) 232-3061 or the Supplier Diversity website at https://www.in.gov/idoa/mwbe.

• Must be on the State of Indiana Certified M/W/IVOSB list at https://www.in.gov/idoa/mwbe, on or before the proposal due date.

• Prime Contractor must include with their proposal the Subcontractor’s M/WBE Certification Letter provided by IDOA to show current status of certification.

• Each firm may only serve as one classification – MBE, WBE, or IVOSB (see Section 1.22).

• A Prime Contractor who is an MBE or WBE must meet Subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement.

See 25 IAC 5-6-2(d))

• Must serve a Valuable Scope Contribution (VSC). The firm must serve a value-added purpose on the engagement, as confirmed by the State.

• Must provide goods or services only in the industry area for which it is certified.

• Must be used to provide the goods or services specific to the contract.

• National Diversity Plans are generally not acceptable.

STATE OF INDIANA IVOSB SUBCONTRACTOR COMMITMENT FORM

Quote Number:

TOTAL Quote AMOUNT:

Respondent Firm

Telephone Number

Address Fax Number

City/State/Zip Code

Email Address

Representative

Authorizing Signature

Date Printed Name and Title

Please check if additional forms are attached.

Page ________ of __________

FORM MUST BE COMPLETED IN ITS ENTIRETY WITH COMPLETED LETTERS OF COMMITMENT.

Fax Number:

Fax Number:

1 Legal Name of firm:

Address/City/State/Zip Code:

Telephone #/Fax #/Website:

4 Federal Tax Identification

Number:

5 State/Country of domicile/incorporation:

6 Location of firm's headquarters or principal place of business:

7 Name of parent company or holding company (if applicable):

8 State/Country of domicile/incorporation of company listed in #7:

9 Address of company listed in #7:

10 IN Department of Workforce Development (DWD) account number:

11 IN Department of Revenue (DOR) account number:

12 Number of Indiana resident employees per most recently completed IRS Form W-2 distribution:

Total number of employees per most recently completed IRS Form W-2 distribution:

14 Total amount of payroll paid to Indiana resident employees per most recently completed IRS Form W-2 distribution:

Total…