Evansville Sources sought notice 36C25524Q0393.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Evansville - Autoclave Steam Sterilizer

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25524Q0393

RESPONSE DATE/TIME/ZONE 5/28/2024 2:00 PM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT* Contract Specialist

Jon Lutmer

Jonathan.lutmer@va.gov

913-946-1144

PLACE OF PERFORMANCE

ADDRESS Evansville CBOC 6211 East Waterford Blvd Evansville, IN

POSTAL CODE 47715

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Jonathan.lutmer@va.gov

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation.

All information received in response to this RFI that is marked as proprietary will be handled accordingly.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339113. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications, or brand name equal.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your DUNS number.

Responses to this notice shall be submitted via email to Jon Lutmer at Jonathan.lutmer@va.gov.

Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following, STATEMENT OF REQUIREMENT

1. Title of Project: Autoclave Steam Sterilizer

2. Objective: To procure and fulfill necessary Autoclave Steam Sterilizer which will conform to standardization of equipment, to replace near end of life sterilizer

Scope of Work: The procurement of this equipment is intended to replace existing steam sterilizer that are near end of life. The solutions ensure instruments, trays, are properly sterilized and with newer sterilizers a better quality of instrument sterilization with a self-contained steam generator running off RO Water. The sterilizer will come with a new trolley and rack provided by the quote. The new sterilizer shall be added to the current service contract of the sterilizer that are being replaced. The company shall provide dates when units are shipped and details on what the facility should provide and the details of the installation. This includes all planning, execution, and training for staff.

Upon receiving the final purchase order. The company that gets the contract will assign a project manager to act as the single point of contact in all matters involving the implementation. The Autoclave must be self-generating steam system.

GENERAL REQUIREMENTS

3. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee relationships exist or will exist under the contract between the Government and the Contractor’s employees.

4. Hours of Work: This contract is a full-service contract to include all necessary support calls and services. The period of installation for the implementation of a Steam autoclave sterilizer units, from receipt of the purchase order. All work will be scheduled to complete with minimum downtime to the SPS department. Any modifications or extensions will be agreed upon between the company and Marion/ Evansville VA.

5. Place of Performance: The Steam Autoclave Sterilizers will be installed at the Evansville Health Care Center. The Autoclave company will perform the setup and hook ups, and training of all staff on how the units work.

Design quality and capabilities:

The Autoclave must be self-generating steam system running with Reverse Osmosis (RO) Water critical water.

The Autoclave steam sterilizer must work with current service contracts that are on current unit, or new one provided as a add on

Company must provide training.

Company on installation in quote provide all filters and descale system for the steam generator or water conditioning system.

Must be all stainless-steel hook ups and components.

Must come with a cleaning schedule or company to provide annual cleaning.

Company must dispose of current sterilizer.

Company must provide all that is needed prior to install. Space needed for install measurements electrical and all.

Water consumption Must be able to process 16 (¾) size instrument trays.

6. Design considerations for new equipment:

new trolley and rack provided per quote.

Company must provide a onsite inspection to see if there is room for installation

7. Project Management and Execution: Upon the receipt of the PO the company that got the contract will be responsible for performing tasks throughout various stages of this project. The following is an overview of these tasks which will result in the successful completion of this project:

Lead a kick-off meeting with Sterile Processing Department along with the engineers at the facility.

Create and present a detailed project plan including a schedule.

Inform SPS and facilities of delivery times and installation requirements.

After installation training for the whole staff will be provided

CONTRACTING OFFICER'S REPRESENTATIVE (COR)

8. No Government personnel, other than the Contracting Officer (CO), have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification.

SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

9. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated.

a. The contractor will deliver and install and dispose of the current sterilizers. The contractor will offer customer service support regarding any issues or concerns with the equipment.

b. The contractor will conduct training for the utilization and troubleshooting in the Sterile Processing Department and end-users’ area for the Sterile Processing Service (SPS) staff and selected staff from the service lines, and Biomed staff.

Deliverable One: The life expectancy of this equipment, barring accidental misuse or abuse, would sustain the Sterile Processing department and staff for many years, and the importance of this equipment is to expand and improve the quality of services provided to Veterans.

Task Two: Provide Technical support that is available.

a. Provide repair service and repair parts/spare parts, as needed.

b. Provide maintenance as a service creates, designs, implements, and/or integrates customized changes to software that solve one or more problems and is not included with the price of the software. Software maintenance as a service includes person-to-person communications regardless of the medium used to communicate telephone support, online technical support, customized support, and/or technical expertise which are charged commercially.

SCHEDULE FOR DELIVERABLES

a. The shipment of deliverables will occur when equipment is ready. Upon receipt of PO to the winning contractor facility COR or SPS chief and Assistant Chief along with the facility engineer should be contacted with the delivery date, and the amount and hours of installation.

b. A copy of a packing slip with purchase order number will be furnished at the time the order is delivered.

c. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

WARRANTY

Standard manufacturer warranty

CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

SALIENT CHARACTERSITICS

Minimum Salient Characteristics

Electronic tracking instrument management system and data management system for reusable medical devices/equipment requiring sterilization.

Location:

Evansville Health Care Center

6211 East Waterford Blvd, Evansville, IN 47715