Evaluation_of_Offers.pdf

Evaluation of Offers

The non-price evaluation factors listed below will be weighted using an adjectival rating system. The criteria listed below are in descending order of importance. All non-price factors individually and when combined are more important than Price.

Evaluation Criteria The evaluation criteria are as follows:

1. Technical Approach

2. Personnel

3. Experience; Past Performance; Institutional Capacity

4. Management Plan

5. Small Business Participation (Pass or Fail)

1. Technical Approach

The extent to which the technical approach shows evidence of the degree to which the proposal demonstrates a clear understanding of the requirements and a reasonable, well-thought-out approach that shall yield or exceed the required results within or in advance of the required time frame. The extent to which the offeror’s technical approach and methodology for accomplishing the tasks to be performed under the resultant contract shall meet or exceed the requirements of the PWS. The extent to which the offeror identifies potential and/or anticipated problems and identifies solutions or mitigation strategies for those potential problems that increase the likelihood of successful contract performance.

2. Personnel

The extent to which the proposed project personnel have the appropriate knowledge, skills, abilities, qualifications, and experience to manage this federal contract and to accomplish their assigned project tasks. The extent to which the proposed key personnel have competencies and experience in performing work of similar size and scope to that outlined in the PWS. The extent to which the proposed staff qualifications are appropriate for proposed staff assignments.

3. Experience; Past Performance; Institutional Capacity

The extent to which the offeror has demonstrated organizational capacity and ability to carry out all phases of work associated with the major activities stated in the PWS. The extent to which the offeror has knowledge of and experience with a range of federal programs related to this procurement. The extent to which the offeror demonstrates successful past and current experience in conducting projects of a similar or comparable nature as well as its experience with different federal programs. The offeror has a reputation for effective management of federal contracts, including quality assurance, problem resolution, cost control, timeliness, business relations, and customer service.

4. Management Plan

Criterion 1: The extent to which the offeror’s management approach assures that all tasks can be completed on time and with a high level of quality. The extent to which the offeror demonstrates a plan for managing the project which provides credible evidence that the management of personnel, physical resources, activities, and work production will result in orderly and timely completion of work within the project performance period and within the project budget. The extent to which the management control system that is used internally for planning, scheduling, budgeting, managing, and reporting the accomplishments of this requirement is likely to result in successful contract performance. The extent to which the procedures for effective management of project resources, procedures for controlling the

Evaluation of Offers quality of products/services, and procedures for early identification of potential problems in carrying out task activities will result in successful contract performance. The extent to which the offeror demonstrates a plan for managing subcontractors that is low risk and likely to result in successful contract performance.

Criterion 2: The extent to which the proposed level of effort and staffing mix are reasonable for this requirement. The extent to which the offeror’s proposed key personnel are available and are not committed to other projects.

The above criteria are equally important to each other.

Small Business Participation (Pass or Fail)

The Department's goal for small business subcontracting is that 31% of all subcontracting be subcontracted to small businesses. Offerors will be evaluated on a Pass/Fail basis based on whether the subcontracting plan includes at least 31% of subcontracted work to be performed by small businesses meets, in accordance with the Department’s subcontracting goals. If the prime contractor is a small business, the offeror will receive an automatic rating of “Pass” for this criterion.

Price

The business proposal will be evaluated to determine if the offeror’s price is fair and reasonable and if the business proposal is commensurate with their proposed technical approach. Optional tasks will be priced on a fixed price basis and evaluated for award purposes as a part of the offeror's proposal. The business proposal shall contain complete information in sufficient detail for the Government to make a price reasonableness determination on both required and optional tasks. The Contracting Officer may reject a proposal if a negative determination is made.

Options

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).