ESBD_443797_1754662146040_RFP 2025.07 Industrial Generator and Installation Final.pdf

RFP 2025.07

Industrial Generator and Installation

RFP Contact Cara Green

Purchasing Manager purchasing@brazosport.edu

979-230-3214

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Table of Contents

Section 1 Overview

Section 2 Industrial Generator Specifications and Requirements

Section 3 Proposal Requirements and Documents

Section 4 General Terms and Conditions

Section 5 Evaluation Process

Section 6 Exhibits

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Section 1 Overview

1.1 Introduction

Brazosport College (BC), located on 156 acres in Lake Jackson, Texas, invites qualified vendors to submit proposals for an Industrial Generator and Installation. It is the intent of BC to contract one (1) vendor for all materials, supplies, equipment, tools, services, labor, and supervision necessary to provide and install one (1) generator to replace an aged generator.

The replacement generator must fit the existing support structure. The awarded vendor will be responsible for all aspects of installing the generator and removing the existing generator. The existing generator is located outside the D-wing next to the college’s central plant. Vendors should study the site location via site visit, Google satellite views or similar techniques to determine crane or other requirements.

Founded in 1968, BC offers a range of two- and four-year degree programs, workforce certificates, and university transfer opportunities. BC has been recognized by the Aspen Institute as one of the top 10 community colleges in the nation and was named the Safest College Campus in Texas and one of the Top 10 Most Beautiful Yet Affordable College Campuses.

1.2 Submission of Proposal

To be considered a responsive offer, proposals may be submitted electronically using the current electronic bidding system, utilized by the College; Euna Solutions/Ion Wave.

Manual/ paper submissions are acceptable and may be mailed or hand delivered in a sealed envelope on the forms provided. They will be received in the office of the Purchasing Manager, 500 College Drive Room C-127, Lake Jackson, Texas 77566, until the date and time established in Section 1.6 Calendar of Events, at which time said proposal will be publicly opened and read.

Manual/paper proposals must be sealed and clearly marked on the outside, “RFP 2025.07

Industrial Generator and Installation. Attention: Purchasing Manager.” Proposers submitting proposals should be careful to see that the appropriate proposal form is used. Email or fax transmittal of bids will not be accepted.

1.3 Approval

This procurement is subject to approval by the BC Board of Regents. Subsequent to Board approval, the only person authorized to commit BC contractually is the President or designee.

1.4 Obligation

This Request for Proposal does not obligate Brazosport College (BC) to award a contract or to pay any costs incurred by respondents in the preparation or submission of a proposal. All respondents are subject to the instructions and conditions outlined in this RFP and are cautioned to review the entire document carefully and comply with all submission requirements. Proposals that are incomplete or fail to meet the specified requirements may be deemed non-responsive and disqualified from further consideration.

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BC reserves the right to reject any or all proposals, waive any technicalities, irregularities, or informalities, and cancel or conclude the procurement process at any time without selecting a vendor or incurring liability to any respondent or other party. The College is under no obligation to award a contract as a result of this solicitation. Final agreement terms will be determined solely by BC and must comply with all applicable laws of the State of Texas.

1.5 Site Visits

Due to the complexity of the generator installation project, important site requirements, including crane requirements, vendors are strongly encouraged to visit the BC campus to view the existing generator transfer switch and other systems before submitting a proposal.

College IT staff and Facilities staff will be available, with advance notice, to provide access to the site Monday through Thursday from 8:00 a.m. - 5:00 p.m. Access outside of the stated hours is not available. Please contact Sophia Rodrigue at 979-230-3182 to schedule a site visit.

Location:

Brazosport College

500 College Drive

Lake Jackson, Texas 77566

1.6 Calendar of Events

Listed below are the dates and times by which stated actions must be taken or completed. If

Brazosport College determines, in its sole discretion, that it is necessary to change any of the dates and times, a formal Addendum to this RFP will be issued and distributed through

Brazosport College’s electronic bidding system. All listed times are applicable local times for

Lake Jackson, Texas in accordance with Central Standard Time (CST).

Action Date/ Time

Issue RFP/ 1st Advertisement Friday, August 8, 2025 prior to 10 a.m.

2nd Advertisement Sunday, August 17, 2025

Site Visits – by appointment

RFP Questions Due Thursday, August 28, 2025 prior to 2 p.m.

Response to Questions in Formal Addendum (If Any) Friday, August 29, 2025 prior to 12 p.m.

RFP Due Date Thursday, September 4, 2025 at 2 p.m.

RFP Committee review proposals September/October 2025

Notice of selection and award TBD

Contract negotiations and execution TBD

Board of Regents approval TBD

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1.7 Questions

All inquiries for information regarding this solicitation should be directed in writing to: Cara

Green, Purchasing Manager, at purchasing@brazosport.edu. Any attempts to contact College personnel outside of this may result in disqualification.

mailto:purchasing@brazosport.edu

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Section 2 Industrial Generator Specifications and

Requirements The selected vendor will provide and install an industrial generator that meets the following minimum specifications. The unit is intended to replace an existing generator at BC that is over

20 years old and has reached the end of its service life. See Exhibit A-D, Photos of the current generator location outside the D-wing near the central plant.

2.1 Existing Equipment Model Information:

Generator

.1 Serial Number: G010264865

.2 Model: GGKD-4963149

.3 Description: 150KW, 277/480V, 3PH

Transfer Switch

.4 Serial Number: F010250522

.5 Model: OTPCB-4962289

.6 Description: 260A, 480V, 3PH, NEMA 3R

The current generator is fueled by natural gas. The replacement generator must also be natural gas powered and compatible with the existing supports, including necessary windstorm tie-downs.

2.2 Specifications

Specifications include, but are not limited to:

.1 Power Rating: Minimum of 150kW – up to 200kW, wired for 277/480 VAC, three phase, 60Hz

.2 Fuel Type: Natural gas

.3 Enclosure: Level 1 steel acoustic enclosure

.4 Control Panel: Power Zone Pro Digital Control Panel with Ethernet capability for remote monitoring

.5 Accessories:

a. Block heater

b. Alternator heater

c. Battery charger

d. Battery heater

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Vendors are encouraged to include any additional features or accessories they recommend.

2.3 Installation and Delivery Requirements

The selected vendor is responsible for complete delivery and installation of the generator, including:

.1 Removal and Installation: Removal of the existing generator and installation of the new generator in the current location.

.2 Placement Logistics: Vendor is responsible for crane rental and any additional equipment required for generator removal and placement.

.3 Testing and Start-Up:

a. On-site testing and factory start-up.

b. Warranty registration.

c. Load bank testing (minimum one hour including full load test)

.4 Documentation and Training:

a. On-site training for College personnel

b. Two sets of printed documentation

c. Electronic documentation

2.4 Compliance and Proposal Instructions

.1 Proposals must be submitted in accordance with these specifications, which are considered sufficient to ensure appropriate installation and functionality. Any limitations, deviations, or enhancements must be clearly noted in the proposal. Otherwise, vendors will be held to the specifications as stated.

.2 Due diligence has been used in preparing these specifications, and the information provided is believed to be substantially correct. However, it is the sole responsibility of the vendor to verify all details and assess the scope of work independently. Brazosport

College shall not be held liable for any omissions, errors, or misinterpretations made by vendors.

.3 The College reserves the right to reject proposals containing materially false or misleading information or to disqualify proposals due to errors or omissions of a material nature.

.4 The inability of a vendor to provide one or more specified components does not automatically disqualify the proposal. Proposals will be evaluated holistically to determine the best value for the College.

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Section 3 Proposal Requirements and Documents

3.1 The Industrial Generator and Installation Proposal must include the following information:

.1 A brief Qualifications Statement outlining the vendor’s relevant experience and capabilities.

.2 A list of project deliverables, including a detailed timeline for each deliverable and the overall project completion schedule.

.3 A comprehensive price quote that includes removal of the existing generator, cost of all materials, installation/setup, and any applicable discounts or alternate solutions.

.4 Three (3) references from customers who have purchased products and services of a similar scope and complexity. If the vendor has previously worked with Brazosport

College, references may be waived or supplemented.

3.2 Required response documents

The Required Forms are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.

In addition to the proposal requirements in section 3.1 above, each respondent must complete and return the following documents:

• Proof of Insurance

• Company W-9

• Conflict of Interest Questionnaire Form

• Exceptions (if applicable): Any exceptions to the RFP must be clearly identified and submitted in a separate section labeled “Exceptions” within the proposal response.

Important:

• For electronic submittals, the “Attributes” section of the BC electronic bidding system must be completed.

• For manual/paper submittals, print the completed “Attributes” section and include it with the physical submission.

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Section 4 General Terms and Conditions The General Terms and Conditions are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.

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Section 5 Evaluation Process An Evaluation Committee (Committee) will review all proposals and make selections based on information submitted. Submit additional specialty information as an attachment. Any submittal that fails to provide the required information as listed under Section 3 Proposal Requirements and Documents will be automatically disqualified from selection.

Proposals will be evaluated using the following criteria:

Evaluation Criteria and Points Available Points

Cost Proposal 30

Technical Specifications 25

Installation Plan and Timeline 20

Vendor Experience and Qualifications 15

Proposal Quality & Completeness 10

Total Points 100

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Section 6 Exhibits Exhibit A.

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Exhibit B.

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Exhibit C.

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Exhibit D.