1620000062 - SOW.pdf

STATEMENT OF WORK

1.0 BACKGROUND

2.0 OBJECTIVES

3.0 SCOPE

4.0 Requirements

5.0 TASKS

6.0 DELIVERY

7.0 GOVERNMENT-FURNISHED PROPERTY

8.0 SECURITY

9.0 PLACE OF PERFORMANCE

10.0 PERIOD OF PERFORMANCE

11.0 TRAVEL AND LODGING

12.0 WHAT TO SUBMIT

1.0 BACKGROUND

UNICOR, Federal Prison Industries (FPI) is a wholly owned

Federal Government Corporation with factories throughout the

United States in approximately 50 Federal Prisons. FPI manufactures various products for sale to other Federal Agencies and Department of Defense. FPI operates a SAP S4/HANNA ERP

(commercial) system that is the system of record for financial records, sales orders, procurement actions, and material tracking.

2.0 OBJECTIVES

The objective of this solicitation is to obtain the services of a qualified contractor who will provide the Financial Management

Branch (FMB) the services described below. These services will be provided to each of the FPI locations nationwide.

3. Requirements

The following are the required skillsets:

3.1. The contractor must have a minimum of three (3) years of experience providing specialized OMB A-123 support at the federal Departmental level.

3.2. The contractor must have a minimum of two (2) years of

specialized experience with the administration of the

Department of Justice (DOJ) Office of Inspector General

(OIG) Financial Statement audit.

3.3. The contractor must have a minimum of three (3) years of experience in developing, writing and updating finance policies and specialized policies relating to the unique dynamics of a correctional setting.

3.4. The contractor must have a minimum of one (1) year of

experience using the Cornerstone (ULEARN) training platform and creating and administering training content, and user administration.

3.5. The contractor must have a minimum of five (5) years of

administrator experience using Federal Prison Industries on-line travel platform – E2 Travel Solutions.

3.6. The contractor must have a minimum of three (3) years of experience as an administrator using Microsoft SharePoint

3.7. The contractor must have a minimum of two (2) years of

experience as an agency liaison for GSAXcess.

3.8. The contractor must have a minimum of three (3) years

providing E2 certifying approval support to a federal component and interpreting and providing travel policy guidance in accordance with DOJ travel regulations.

3.9. The contractor must have a minimum of two (2) years of

payroll support, with an emphasis on payroll support in a correctional setting.

3.10. The contractor must have a minimum of three (3) years of experience with the cycle count transactions in SAP, as well as participating in, and administering cycle counts in a correctional environment.

3.11. The contractor must have five (5) years of experience in the development of, administration of and evaluation of cost management plans.

3.12. The contractor must have a minimum of one (1) year of

experience providing support for internal controls and

Governance, Risk and Compliance for SAP.

3.13. The contractor must have a minimum of two (2) years of

experience in assisting with the development of specialized financial training, with a special emphasis on DOJ business process controls.

3.14. The candidate shall have, at a minimum, a Bachelor’s

degree in the area of accounting, business administration, finance or economics.

4.0 SCOPE

Under awarded contract, the scope of work will include the following:

4.1 Work with the Department of Justice on a variety of OMB

A-123 duties to include the creation of annual assurance statements, department test plans, process narrative development and corrective action plans.

4.2 Create required internal control testing, using Microsoft SharePoint, to validate internal controls and business process(s).

4.3 Assist with the administration of the OIG Financial

Statement audit to include creating and administering sites in SharePoint for use by FPI staff and the external auditors.

4.4 Assist with policy administration through the Bureau of

Prisons National Policy Management Branch.

4.5 Provide support for the creation of and updating of

training for The Bureau of Prisons (BOP) and Federal

Prison Industries training platform “ULEARN”.

4.6 Provide administrative support to Federal Prison

Industries on-line travel platform – E2. This includes administrative functions such as adding and deleting users, creating travel approval routings and providing specialized assistance to travelers in a help desk environment.

4.7 Work with the DOJ on travel administration, travel

policy, E2 administration; travel reporting and travel data calls.

4.8 Work with E2 Help Desk to facilitate various FPI travel

administration issues.

4.9 Provide liaison activities with the DOJ on GSAXcess and

perform review and recommend approval of property selected by FPI GSAXcess users.

4.10 Provide administrative support to FMB on the SharePoint

application. This includes administering users, providing unique permissions, creating sub-sites and facilitating the uploading of data.

4.11 Assist with program review preparation and the

conducting of operational reviews.

4.12 Provide E2 certifying approval support to FPI.

4.13 Provide inmate payroll support, as required through an

understanding of KRONOS (Workforce) payroll and the interface between KRONOS and SAP.

4.14 Provide and support FMB management with the transition

to a cycle count based emphasis on inventory management.

This involves specialized knowledge of the FPI cycle count process and the use of SAP cycle count transactions.

4.15 Provide support to FMB management on the development of

FPI’s cost management plan through knowledge of FPI costing and the SAP transactional support.

4.16 Provide support for internal controls and Governance, Risk and Compliance for FMB and SAP Hana.

4.17 Administer and support the FPI travel card program by

ensuring compliance with DOJ travel cardholder standards and perform audits in accordance with the Government

Charge Card Abuse Prevention act of 2012.

5.0 TASKS

See Section 4 for specifics.

6.0 DELIVERY

1. Perform tasks as assigned in coordination with the assigned personnel.

2. Provide weekly and monthly status report to the FMB

Controller of tasks completed during the week and month and upcoming initiatives. This would include delivery dates and implementation phases provided and other reports as appropriate.

7.0 GOVERNMENT-FURNISHED PROPERTY

Government will provide a government laptop and other Government

Furnished Equipment (GFE) as needed to complete work.

Government will furnish the licenses for the software to be used to complete work delivery.

8.0 SECURITY

Work under the contract will be accomplished through "tele-work." And/or physical presence (meetings) as necessary however, services may be required to be accomplished on property of the

U.S. Government, Bureau of Prisons, and Federal Prison

Industries. Work may be inside the secure area of a Federal

Prison. Contractor may be in contact with Federal Prisoners who are under the supervision of FPI staff. There are strict rules and regulations which must be adhered to by all persons performing duties within the perimeter of the Institutions. The

Contractor and their personnel providing services at the Federal

Correctional Institutions' on behalf of the Contractor shall adhere to all regulations prescribed by the Institution at all times. Contractor may be terminated if any security policies or procedures are violated. The determination that a security policy has been violated will be at the sole discretion of FPI and the decision may not be challenged by the contractor.

Unless individual waivers are obtained under procedures outlined in the U.S. Department of Justice, Federal Bureau of Prisons, Program Statement 3000.01, the following investigative procedures will be applied to the Contractors employees working under the terms of the proposed contract:

NCIC (National Crime Information Center)

DOJ-99 (Name Check)

FD-259 (Fingerprint Check)

Law enforcement Agency Check

Security Clearance must be obtained by each employee before being permitted to work on site. Subcontractors and "relief" employees will be subject to the same investigative procedures as the primary contractor and his/her employees.

NOTE: Contractor shall take into account that daily time delays may occur due to security checks when entering and exiting FCI and shall not be construed as Government delays in performance of the contract.

9.0 PLACE OF PERFORMANCE

Work will be performed primarily on a "tele-work" basis.

However, work may also be required to be performed on-site.

Government will not provide office space, although work space will be provided for work performed on-site and/or on travel status. Possible travel to the nearest BOP facility or other

BOP/FPI facilities is possible.

10.0 PERIOD OF PERFORMANCE

The period of performance shall be one (1) base year of twelve

(12) months and four (4) twelve (12) month option years.

Anticipated work time is 40 hours per week, totaling 1,992 hours per year not including holidays. Awardee would receive an award for the base period of one (1) year, with four (4), one (1) year options. The option years will be exercised at UNICOR's discretion.

11.0 TRAVEL AND LODGING

When travel is required, Contractor shall monitor all travel expenses to keep them to a minimum. In accordance with GSA per diem rate guidelines, FPI will only reimburse to the maximum allowed related to lodging and MI&E expenses. Rental car and airfare shall be kept to a minimum and are reimbursed at actual cost. FPI may negotiate special lodging rates for specific locations. Contractor may be required to travel to the FPI

Central Office in Washington, DC and other Bureau of Prisons

(BOP) Correctional Institutions which contain FPI factories, as required. FPI will reimburse contractor for travel expenses to include flight, hotel, meals and POV/rental vehicle, transit, taxi, Lyft, Uber and tolls. Contractor is to adhere to the

Federal Travel Regulations. Hotel and meals will be reimbursed based on government per diem for the area at the time of travel.

Government retains the right to review all expenses for reasonableness and deny any expenses that are determined to be not reasonable.

12.0 WHAT TO SUBMIT

Responsive proposals must include the following:

A RESUME IS REQUIRED TO BE SUBMITTED WITH THE PROPOSAL FOR EACH

PROPOSED CONTRACTOR

Resume of offeror. This must contain sufficient information, descriptions, and technical specifications of related work experience for the Government to make a comprehensive evaluation of offeror’s capability in providing the requirements listed in this solicitation.

Completed SF-1449 with signature and pricing submitted per hour.