6200008755_-__RFP_Workbook_Vinyl_20180320.xlsx

Instructions

UNICOR (Federal Prison Industries) Vinyl RFP Workbook

Please read the directions below carefully to ensure that you will be providing UNICOR with everything needed to evaluate your company.

Instructions PLEASE DO NOT modify the structure or format of the templates in any way, unless instructed to do so. All communications concerning this RFP, in any respect, must be directed only to Sheila Gonzales at Sheila.Gonzales2@usdoj.gov.

This RFP document consists of 5 worksheets, in addition to this Instructions page. The purpose of each sheet is detailed below. Please review each worksheet, as your input is required, and they each contain information that will be pertinent to your response.

Cells & Sheets shaded in GREEN are intended for the supplier responses. Cells & Sheets shaded light grey or blue are NOT to be populated or edited.

Response Requested Do Not Respond Do Not Respond

RFP Publication: 03/23/2018 RFP Q&A Questions Due: 03/30/2018 RFP Q&A Answers Posted: 04/04/2018 RFP Submission Deadline: 04/13/2018 Supplier Selected: May 2018

All questions from suppliers or requests for clarification regarding this RFP must be submitted in writing via email. To ensure equitable access to all relevant information, answers to significant questions will be consolidated and distributed to all bidding suppliers, rather than answered individually. Any supplier-specific identifying information that may appear within a question will be removed prior to general distribution.

The intended terms of resulting contract is five (5) years from date of signing. Please consider this when responding to this solicitation.

This section lists the item details needed to accurately provide a quote for each item.

Section 2 - Purchasing Information This section provides more insight into purchase patterns and volumes associated with each item in the market basket.

Section 3 - Item Pricing Request

This section contains the fields where each supplier is required to provide Firm Fixed Pricing for the initial contract year. When quoting items, please ensure that you are providing a quote for the exact specifications listed in the Item Details section.

In order to convey more to UNICOR about your pricing model, please provide your list price, proposed list-less discount price, and proposed customer-specific pricing (if applicable) based on the volumes shared.

There is no requirement that a supplier must be able to bid on every item. If a supplier cannot bid on an item, please leave the row of cells empty.

Supplier Information

UNICOR (Federal Prison Industries) Vinyl RFP Workbook

Phone Email Title

1) What formulas (e.g. List-Less, Cost Plus, Special Customer Pricing) are you using to price the items in this RFP? If List-Less, please define "List" (Website, Published Catalog, etc.)

2) What formulas will be used to price items outside of this RFP? Attach supporting list-less schedule by product category.

3) What is the criteria for a "NET priced" item that would warrant customer-specific pricing?

Client

Service Levels

UNICOR (Federal Prison Industries) Vinyl RFP Workbook

a) Cost associated with component replacement.

b) Labor required to remove\replace component, with the cost being derived from the prevailing labor rate.

The vendor’s minimum warranty period shall be no less than one (1) year. However, in instances where the manufacturer’s\supplier’s warranty period extends beyond one (1) year, the vendor’s warranty coverage shall match that of the manufacturer\supplier.

18 Warranty Claims Process ISO procedures require UNICOR to document and promptly resolve Customer Notifications (complaints). The claim process shall involve the appropriate vendor’s personnel to effectively and efficiently resolve customer related issues involving supplied components. The following is an overview of the claim process:

1. An issue is identified and the vendor’s local representative notified (i.e. phone, email, site visit).

2. Documentation outlining the sequence of events is generated and submitted to the vendor.

3. Tests and\or evaluations (non-sensitive) related to the issue shall be shared between the vendor and UNICOR.

4. Both parties shall review the findings in their entirety.

5. An agreed upon resolution is reached to efficiently resolve the customer’s issue.

At the heart of any Customer Notification resolution, is the need to promptly address the mission of UNICOR’s customer. The vendor’s role is that of an independent contractor and does not reflect, suggest or imply an employer-employee relationship with UNICOR.

Client

Market Basket

Discount % (List-Less) Customer Specific

Locations

Program Office Reponsibilities

Supplement: LCL APPR

(a) TBD is hereby designated as Contracting Officer's Representative (COR) under the contract, as designate and authorize, in writing and in accordance with agency procedures, unless the contracting officer retains and executes the COR duties. The contractor shall be furnished with a copy of the COR designation, specifying the extent of the COR’s authority to act on behalf of the contracting officer; Identifying the limitations on the COR’s authority; Specifying the period covered by the designation; Stating the authority is not re-delegable and stating that the COR may be personally liable for unauthorized acts.

(b) The Contracting Officer’s Representative (COR) assists in the technical monitoring or administration of the contract (see FAR 1.602-2). The COR shall maintain a file for each assigned contract. The file must include, at a minimum:

1. A copy of the contracting officer’s letter of designation and other documents describing the COR’s duties and responsibilities;

2. A copy of the contract administration functions delegated to a contract administration office which may not be delegated to the COR (see FAR 1.602-2(d)(4)); and

3. Documentation of COR actions taken in accordance with the delegation of authority.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes in writing and signed.

ADMINISTERED BY: This contract will be administered by:

UNICOR, Federal Prison Industries, Inc.

Procurement Branch 400 First Street, N.W.

Washington, DC 20534-0001 ATTN: To Be Determined Email: To Be Determined

Written communications shall make reference to the contract number and shall be mailed to the above address.

ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED:

The awarded vendor shall indicate below the complete mailing address (including the nine digit ZIP code) to which remittance should be mailed if such address is other than that shown in Block 15A, Page 1 (Standard Form 33), they shall enter it below:

(a) Payee Name (Contractor):__________________________________ Any questions or clarification regarding payment should be directed to the Carla Coleman, Central Accounts Payable Manager, at the following location:

UNICOR, FPI, Central Accounts Payable, Accounting Supervisor, PO Box 11849, Lexington, KY 40578-1849, PH: 1-800-827-3168 ext. 3034.

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