Attachment-_D_Security_Risk_Level_Screening_PIRLS_2016.pdf

Attachment D

U.S. Participation in the Progress in International Reading Literacy Study (PIRLS) 2016

National Center for Education Statistics

Contractor Employee Personnel Security Screenings

This document has been prepared in accordance with Departmental Directive OM:5-101 on

Contractor Employee Personnel Security Screening, in consultation with the Office of

Management, Security Services, Personnel and Information Security.

None of the contractor or subcontractor employee personnel will have access to U.S. Department of Education (ED) facilities or systems.

Below are personnel positions and risk levels for the contract that is to be awarded for the PIRLS

2016 National Data Collection Contract. After award, the contractor will identify all individuals to be paid through this contract under each personnel position, including all contractor personnel and subcontractor personnel.

Risk Levels

Personnel Position Description of Relevant Responsibilities Risk Level

Project Director

Senior Analyst

Field Manager/Supervisor

They will be access to individually identifiable data.

Moderate

Analyst

Senior Systems Analyst

Systems Analyst

Programmer

Research Associate

Field Staff

They will be access to individually identifiable data.

Moderate

Editors/Secretarial Staff Provide clerical assistance and have no access to any sensitive information

Low

All contractor employees must undergo personnel security screening if they will be employed for thirty (30) days or more, in accordance with Departmental Directive OM: 5-101, "Contractor

Employee Personnel Screenings." The type of screening and the timing of the screening will depend upon the nature of the contractor position, the type of data to be accessed, and the type of information technology (IT) system access required. Personnel security screenings will be commensurate with the risk and magnitude of harm the individual could cause. The contractor shall:

Attachment D

Ensure that all non-U.S. citizen contractor employees are lawful permanent residents of the United States or have appropriate work authorization documents as required by the

Department of Homeland Security, Bureau of Immigration and Appeals, to work in the

United States.

Ensure that no employees are assigned to High Risk designated positions prior to a completed preliminary screening.

Submit all required personnel security forms to the Contracting Officer's Representative

(COR) within 24 hours of an assignment to a Department contract and ensure that the forms are complete.

Ensure that no contractor employee is placed in a higher risk position than that for which he or she was previously approved, without the approval of the Contracting Officer or his or her representative, the Department Personnel Security Officer, and the Computer

Security Officer.

Ensure that all contractor employees occupying High Risk designated positions submit forms for reinvestigation every five (5) years for the duration of the contract or if there is a break in service to a Department contract of 365 days or more.

Report to the COR any information that raises an issue as to whether a contractor employee's eligibility for continued employment or access to Department IT systems, or sensitive but unclassified and/or Privacy Act protected information, promotes the efficiency of the service or violates the public trust.

Withdraw from consideration under the contract any employee receiving an unfavorable adjudication determination.

Officially notify each contractor employee if he or she will no longer work on a

Department contract.

Abide by the requirements in Departmental Directive OM: 5-101, "Contractor Employee

Personnel Screenings."

Further information including definitions of terms used in this clause and a list of required investigative forms for each risk designation are contained in Departmental Directive OM: 5-

101, "Contractor Employee Personnel Screenings." Failure to comply with the contractor personnel security requirements may result in a termination of the contract for default.