ECS-CDRL-A010-1.3.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

Blk 4: All sections of the DID apply.

Blk 5: PWS Para 3.1.17.1 and any other requirements delineated in any TO issued under this MATOC.

Blk 7: The contractor shall initiate a zero cost receiving report in the Wide Area Workflow (WAWF) module in Procurement Integrated Enterprise Environment (PIEE) immediately after submitting the data in accordance with Blk 14. A WAWF receiving report is required for every data item submission (initial and subsequent submission) to the Government.

Blk 8: The Contractor shall submit a revised data deliverable within 1 calendar day of receipt of Government comments. Subsequent Contractor/Government review cycles for Briefing Materials will be as specified in each DD-Form 1423-1 that accompanies an order for services issued against the Multiple Award, Indefinite Delivery/Indefinite Quantity (IDIQ) Task Order Contract. In the event that the last calendar day falls on a Saturday, Sunday, or a Federal Holiday, the next Government business day will be considered the last calendar day.

Blk 9: Only unclassified information shall be included in each report. Typical reports are not expected to contain controlled unclassified information (CUI).

However, in the event that the Conference Agenda contains CUI, it must be marked and distributed in accordance with DODI 5200.48. The task order DD Form 1423-1 will provide the applicable CUI marking should it be required. The following information shall be included on the deliverable:

DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD Contractors only. (Reason: administrative or operational use) (Date of Determination: (03 SEP 2020). Other requests shall be referred to USMC Program Manager, Training Systems (PM TRASYS), 12211 Science Drive, Orlando, FL 32826-3275.

DESTRUCTION NOTICE: For Unclassified, destroy by any method that will prevent disclosure of contents or reconstruction of the document.

(SEE REMARKS CONTINUED ON PAGE 2)

Blk 12 and 13: The Software Development Plan shall be submitted as specified in any TO issued under this MATOC. The Contractor shall incorporate any required changes based on Government comments and resubmit 3 calendar days after receipt of Government comments. This review cycle shall continue until the Contractor receives acceptance from the Government. In the event that the last calendar day falls on a Saturday, Sunday, or a Federal Holiday, the next Government business day will be considered the last calendar day.

Blk 14: All submissions shall be delivered electronically in an editable electronic format that is compatible with Microsoft Office products. Deliverable submissions shall be marked, handled, and delivered in accordance with the procedures and guidelines detailed in DoDI 5200.48. The contractor shall submit data in the form of attachments, via email to the addressees in the CDRL distribution list. The email subject line shall include the program, contract number, CDRL Data Item number and reporting period (e.g., M67854-XX-X-XXX, TO 002, CDRL A001, 1 MAY 2018). For data submissions with an electronic file size greater than 5MB or if the combined size of the attachments to the email are greater than 5MB, the contractor can utilize DoD SAFE located at https://safe.apps.mil DoD SAFE is a file transfer service that can be used within the .mil domain to transfer files up to 8Gb in size. In order to use the DoD SAFE service, the contractor will need to have a Government issued Common Access Card (CAC). If the contractor does not have a Government issued CAC, the Contractor may notify the COR, who can initiate a "Request for Drop Off" through DoD SAFE to the non-Government CAC user for a file transfer up to 8Gb. If the contractor is unable to use DoD SAFE file service or chooses not to use the service, all files exceeding 5MB shall be mailed CD/DVD via United States Post Office or FedEx’d to PM TRASYS program office, 12211 Science Drive Orlando FL 32826 Attn: ECS Contracting Officer. The contractor remains responsible for the timely submission of the CDRL regardless of the method of transmission it elects. The contractor shall send a confirmation email to the Government with a screen shot of the delivery confirmation and the associated data item transmittal/acceptance/rejection form.

Blk14a: Additional Addressees will be provided at the Post Award Conference and updated by the Government on an as needed basis.