Specifications.pdf

Specifications for a Full Service and Preventative Maintenance Agreement for an AB Sciex Model API4000 Triple Quadrupole Mass Spectrometer

The Hollings Marine Laboratory, 331 Fort Johnson Road, Charleston, SC 29412 has a requirement for the following service and preventative maintenance:

1. Full Service and Preventative Maintenance Agreement for: Make: AB Sciex, Model:

API4000, Description: Triple Quadrupole Mass Spectrometer, and S/N S0660208.

2. The period of performance for the service agreement shall be September 15, 2016 through September 14, 2017 with four, one-year option periods.

Service Agreement shall include parts, labor and travel for repair and PMI visits Monday through Friday (8:00am – 5:00pm) EST excluding holidays.

Scope of Work: Full Service and Preventative Maintenance Agreement shall include:

1. Parts, Labor and travel for remedial repair unlimited.

2. A minimum of two planned maintenance visit in each year, including calibration kit.

3. Response time of 2 business days after receipt of a service call.

4. Unlimited telephone and email access to instrument technical support.

IT Security Requirements: The Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The contractor will not be provided access to any NOAA6301 system resources.

Qualifications All work performed under this contract shall be performed by a licensed contractor who is able to do business in the State of South Carolina. The Contractor shall guarantee all work and agree to remedy at its own expense any defects caused by poor workmanship or materials. Work must be completed observing all federal, state, and local laws and regulations. The contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of noncompliance, the contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under the contact.

In order to comply with the Debt Collection Improvement Act of 1966, all contractors must be registered on Central Contractor Registration (CCR) to be considered for an award of a federal contract. Please include DUN and Bradstreet Number as well as GSA contract number if available.

The following is a description of the expected service provided by the vendor at each of the two preventative maintenance (PM) visits covered by the contract.

The vendor will provide preventative service for an AB Sciex API 4000 system that includes a Turbo V ion source in order to maintain the system so that the overall performance meets or exceeds the manufactures recommended specifications.

The vendor will be responsible for completing the work detailed in each section, generating and recording the required data. The vendor representative will provide a written and signed summary of the PM.

The Vendor will perform at each PM visit:

Initial Observation

• Check and record the input gas pressures

• Check and record the vacuum pressure

• Inspect the front end for contamination

• Perform a positive ion mode test for Q1 and Q3 and record the results

• Perform a polypropylene glycol (PPG) MS/MS test and record the results

• Perform a negative ion mode test for Q1 and Q3 and record the results

Perform Preventative Maintenance

Instrument and roughing pump

• Perform the roughing pump service, including inspection and replacement of oil filters and pump oil.

• Replace the air filter

• Remove dust from the turbo pump fans

• Check the operation of the bench cooling fans

• Remove and clean the curtain and orifice plates

• Clean Q0 if needed

• Begin the pump down procedure

With the instrument on; perform the ion source maintenance

• Perform maintenance on the Turbo V ion source

• Check and record if the temperature reaches 200C with the TIS probe installed

• If an APCI probe is installed, check and record if the temperature reaches 200C with the APCI probe.

Post PM services

• Check and record the vacuum pressures

• Check and record the Rf tuning, lens and detector voltage

• Inspect the front end for contamination

• Perform a positive ion mode test for Q1 and Q3 and record the results

• Perform a polypropylene glycol (PPG) MS/MS test and record the results

• Perform a negative ion mode test for Q1 and Q3 and record the results

• Clean up the cache and temporary file folders on the instrument controlling computer

• Back up Analyst software files and determine if any software updates are available

• Discuss the status of the PM with the user and provide PM documentation