SOW_ID_DV2013-008_Shredding.doc

Delaware Valley Job Corps

SCOPE OF WORK ID #: DV2013-008

Secure Document Destruction Service Adams and Associates, Inc., contracting for the U.S. Department of Labor for the operation of the Delaware Valley Job Corps Center - a 315 student residential training facility located at 9368 State Rt. 97, Callicoon, NY is currently soliciting written bids for Secure Document Destruction Service.

All quotes should be submitted in writing to the Purchasing Department by Monday, June 24th, 2013 by 3:00 p.m. Quotes received after the deadline and/or without all requested documentation will not be considered.

Vendor is to return written bid on company letterhead and include all necessary vendor paperwork, and all licenses for doing business in the State of New York, all employee licenses required for performing work in the state of New York, Certificate of Liability insurance and list of three references if no past experience with Center.

The period of performance is August 1st, 2013 to July 31st, 2014.

Submitted bid will show at minimum breakdown as follows:

· Cost per month

· Detailed description of service proposed including security procedures and document destruction procedures.

· Proposed schedule of services

· Printed name and Signature of authorized person submitting bid

Bids, vendor questionnaire, W9, Authority to Commit and all licensures needed to do business may be faxed to 845-887-6376, Attn: Sue Steward, Purchasing Department; emailed to: steward.sue@jobcorps.org; or mailed to:

Delaware Valley Job Corps

Attn: Sue Steward

9368 State Rt. 97

P O Box 846

Callicoon, NY 12723

If your quote deviates from specifications in any way, such exceptions must be noted on bid sheet. If unable to quote please indicate ‘No Bid’ and return bid package to us.

Adams and Associates, Inc. reserves the right to reject any bids and select the bid deemed most responsible. Bidders should be aware of bid requirements for federally funded projects and act accordingly.

Bidders are placed on notice that this is a competitive bid process and cost is an important fact. However, overall low bid does not constitute bid award. The following criteria comprise the complete considerations taken for all bids:

· Quality of the proposal as it relates to the requirements in this SOW

· Contractor experience including relevant past performance for similar work

· Contractor expertise

· Price and relevant documentation of the pricing being fair and reasonable in the market

The Delaware Valley Job Corps Center is a federally funded facility and entitled to GSA pricing.

Payment terms are Net 30 days from date of invoice.

All question regarding the Invitation to Bid and/or scope of work must be submitted in writing to: Steward.Sue@jobcorps.org. No phone calls will be accepted.

SCOPE OF WORK ID #: DV2013-008

Secure Document Destruction Service Freight, fuel surcharge or handling charge, if any, must be noted on bid or charges will not be paid if invoiced.

Service to be provided:

· Vendor shall provide monthly pick-up of documents for destruction.

· Vendor will provide certification of secure document destruction following each pick-up of documents.

· Vendor shall sign into and out at the welcome center each time on center and will be escorted while on center by designated personnel.

Vendor is to provide Secure Document Destruction Service on a mutually agreed upon weekly schedule.

Vendor shall hold all licenses necessary to do business in the state of New York and/or state business is located in and provide copies of all licenses with bid package.

Vendor is to note on bid sheet if any proposed chemical is a green or recycled item.

Vendor is to provide a billing invoice that includes Purchase Order number, is addressed to “Finance Department”, and shows individual lines for each service performed.

The vendor shall obtain and maintain insurance as follows if vendor’s employee(s) or agent(s) will be on Center at time:

· Workers Compensation

· Comprehensive General Liability with Delaware Valley Job Corps Center listed as additional insured. ($1,000,000 per occurrence).

· Comprehensive Automobile Liability ($1,000,000/combined single limit)

· Fire Legal Liability ($500,000 per occurrence)

· The proposed shall cover any and all expenses not covered by said insurance including all deductibles.