DTRT5716R20008_SOLICITATION.pdf

DTRT5716R20008

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 152

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

V344105808/26/2016 X

V221

U.S. DOT/Volpe Center Off-Site Eng & R&D Contracts Branch 55 Broadway, V-221 Cambridge MA 02142-1001

1500 ET 11/03/2016

Elizabeth A Segal 617 elizabeth.segal@dot.gov

494-2401

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PAGE(S)

Elizabeth A. Segal

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Elizabeth.Segal Typewritten Text

Elizabeth.Segal Typewritten Text See Section L.3.C.

Elizabeth.Segal Typewritten Text

Elizabeth.Segal Typewritten Text

Elizabeth.Segal Typewritten Text See Block No. 7

Elizabeth.Segal Typewritten Text

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE (JUL 2016)

B.2 CONTRACT LIMITATIONS (JUL 2016)

B.3 CONTRACT SCOPE (JUL 2016)

B.4 CONTRACT LINE ITEMS (JUL 2016)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

C.2 INTRODUCTION

C.3 TASK AREAS OF WORK

C.4 GENERAL REQUIREMENTS

C.5 SUSTAINABLE ACQUISITION REQUIREMENTS

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING (MAY 1999)

D.2 MARKING (MAY 1999)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

E.2 GOVERNMENT REVIEW AND ACCEPTANCE (AUG 2016)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

F.2 CONTRACT PERIOD OF PERFORMANCE (AUG 2016)

F.3 DELIVERIES AND REPORTING REQUIREMENTS (AUG 2016)

F.4 MONTHLY CONTRACT PROGRESS REPORTS (JUL 2016)

F.5 MONTHLY TASK ORDER PROGRESS REPORTS (JUL 2016)

F.6 MONTHLY TASK ORDER COST REPORTS (JUL 2016)

F.7 TECHNICAL REPORTS – TASK ORDER CONTRACTS (JUL 2016)

F.8 DELIVERABLE FORMAT (JUL 2016)

F.9 REPORTS OF WORK - REPORT DISTRIBUTION (AUG 2016)

F.10 DOCUMENTATION OF COMPUTER PROGRAMS (MAY 1999)

F.11 RIGHTS IN DATA (MAY 2014)

F.12 WARRANTIES (MAY 1999)

F.13 LICENSES (MAY 1999)

F.14 PLACE OF CONTRACT PERFORMANCE (JUL 2016)

F.15 SERVICE CONTRACT REPORTING (JUL 2016)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 TRANSPORTATION ACQUISITION REGULATION (TAR) 1252.242-73 CONTRACTING

OFFICER’S TECHNICAL REPRESENTATIVE (OCT 1994)

G.2 RESPONSIBILITY FOR CONTRACT ADMINISTRATION (JUL 2016)

G.3 ORDERING (AUG 2016)

G.4 TASK ORDERS ISSUED UNDER MULTIPLE AWARD CONTRACTS (AUG 2016)

G.5 TASK ORDER LIMITATIONS (JUL 2016)

G.6 TASK ORDER OMBUDSMAN (JUL 2016)

G.7 TECHNICAL DIRECTION (NOV 2015)

G.8 ACCOUNTING AND APPROPRIATION DATA (MAY 1999)

G.9 PAYMENT AND CONSIDERATION (JUL 2016)

G.10 PAYMENT REQUEST SUBMISSION REQUIREMENTS (JUL 2016)

G.11 PAYMENT OF FEE - COST-PLUS-FIXED-FEE (JUL 2016)

G.12 GOVERNMENT USE OF CONTRACTOR SUPPORT SERVICES (AUG 2016)

G.13 PERFORMANCE EVALUATIONS (OCT 2014)

G.14 COST ACCOUNTING SYSTEMS (JUN 2016)

G.15 INCREMENTAL FUNDING OF TASK ORDERS (JUL 2016)

G.16 TRAVEL AND PER DIEM (JUN 2016)

G.17 SUBCONTRACTING REPORT (MAY 2011)

G.18 ALLOTMENT (JUN 2016)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NON-PERSONAL SERVICES (SEP 2015)

H.2 GPO PRINTING REQUIREMENT (SEP 2009)

H.3 CONTRACTOR RESPONSIBILITY (DEC 1998)

H.4 SALES TAX EXEMPTION (MAY 2009)

H.5 LEVEL-OF-EFFORT NOTIFICATION (AUG 2016)

H.6 HANDLING OF DATA (MAY 2014)

H.7 INSURANCE (FEB 2009)

H.8 TECHNOLOGY UPGRADES/REFRESHMENTS (DEC 1998)

H.9 MAXIMUM FEE/PROFIT (JUL 2016)

H.10 SUBCONTRACT CONSENT (JUL 2016)

H.11 SECURITY AND POSITION SENSITIVITY DESIGNATIONS (SEP 2015)

H.12 REQUESTS TO ACQUIRE EQUIPMENT (MAY 2013)

H.13 PERFORMANCE OF WORK AND SAFETY PROVISIONS ON GOVERNMENT PREMISES

(AUG 2016)

H.14 ACCOUNTING SYSTEM (DEC 2013)

H.15 CONSENT TO RELEASE GOVERNMENT-ORDERED ITEMS (FEB 2015)

H.16 ORGANIZATIONAL CONFLICT OF INTEREST (JAN 2014)

H.17 U.S. DEPARTMENT OF TRANSPORTATION (DOT) CONTRACTOR PERSONNEL

SECURITY AND AGENCY ACCESS (NOV 2011)

H.18 LEGAL HOLIDAYS/INSTALLATION CLOSING (AUG 2016)

H.19 WORK SURVEILLANCE PLAN (SEP 2015)

H.20 VISITOR IDENTIFICATION REQUIREMENTS FOR FEDERAL FACILITIES (MAR 2016)

H.21 SECTION 508 ACCESS BOARD STANDARDS (SEP 2005)

H.22 SUPERVISION OF CONTRACTOR PERSONNEL WORKING AT A GOVERNMENT SITE

(JUN 2016)

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 FAR 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (FEB 2015) (DEVIATION 2015-02) 61

I.3 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.4 FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (JUN 2016)

I.5 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013)

I.6 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

I.7 TAR 1252.237-73 KEY PERSONNEL (APR 2005)

I.8 TAR 1252.239-70 CYBERSECURITY REQUIREMENTS FOR UNCLASSIFIED AND

SENSITIVE INFORMATION TECHNOLOGY (IT) RESOURCES (JUN 2012)

SECTION J – LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K.1 FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) – BY REFERENCE

PROVISIONS

K.2 IMPORTANCE OF ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2013) 72

K.3 FAR 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION (FEB 2015)

(DEVIATION 2015-02)

K.4 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016)

K.5 FAR 52.204-20 PREDECESSOR OF OFFEROR (JUN 2016)

K.6 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) . 76

K.7 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.8 FAR 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED

COMPUTER SOFTWARE (DEC 2007)

K.9 TAR 1252.237-71 CERTIFICATION OF DATA (APR 2005)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 SOLICITATION PROVISIONS

L.2 GENERAL INFORMATION

L.3 GENERAL INSTRUCTIONS FOR TECHNICAL PROPOSAL AND COST AND BUSINESS

PROPOSAL PREPARATION

L.4 INSTRUCTIONS FOR THE COST AND BUSINESS PROPOSAL

L.5 INSTRUCTIONS FOR THE TECHNICAL PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL

M.2 TECHNICAL PROPOSAL EVALUATION

M.3 COST AND BUSINESS PROPOSAL EVALUATION

ATTACHMENT NO. J.1 – LABOR CATEGORY DESCRIPTIONS AND QUALIFICATIONS . 118

ATTACHMENT NO. J.2 – LIST OF ACRONYMS

ATTACHMENT NO. J.3 – U.S. DEPARTMENT OF LABOR WAGE DETERMINATION

ATTACHMENT NO. J.4 – DEPARTMENT OF DEFENSE CONTRACT SECURITY

CLASSIFICATION SPECIFICATION, DD FORM 254

ATTACHMENT NO. J.5 – SAMPLE PAST PERFORMANCE QUESTIONNAIRE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE (JUL 2016)

A. This is an Indefinite Delivery/Indefinite Quantity (ID/IQ) task order contract. Work will be placed under this contract through the issuance of task orders.

B. Task orders may be issued on a Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF) completion, or CPFF term basis at the Contracting Officer's (CO) discretion consistent with the guidelines provided in Part 16 of the Federal Acquisition Regulations (FAR). Performance-based task orders will be used to the maximum extent practicable.

C. Individual CPFF task orders will be issued on a completion-type basis pursuant to FAR 16.306 (d)(1). If a completion-type task order is not appropriate, a term-type task order may be issued pursuant to FAR 16.306(d)(2).

D. The Contract Line Item Number (CLIN) structure provided in Subsection B.4 below establishes a CLIN for the three contract types/pricing methods available for use under this contract. Because using a particular contract type/pricing methodology requires terms and conditions specific to that use, this contract includes terms and conditions covering FFP, CPFF completion, and CPFF term tasks. In general, these terms and conditions are clear on their face with regard to applicability.

B.2 CONTRACT LIMITATIONS (JUL 2016)

A. Multiple Contract Awards: (TO BE COMPLETED AT TIME OF AWARD) contracts have been awarded under the Volpe Center Solicitation No. DTRT5716R20008.

B. Maximum Contract Value: The value of all task orders placed under all contracts awarded shall not exceed $(TO BE COMPLETED AT TIME OF AWARD). As a task order is issued to one Contractor, its value is subtracted from the total value available to all Contractors.

C. Minimum Guarantee: The guaranteed minimum is $2,500 for each contract.

B.3 CONTRACT SCOPE (JUL 2016)

The Contractor, acting as an independent Contractor and not as an agent of the Government, shall furnish all personnel, supplies, facilities, materials, support, and management necessary to provide the services required under this contract. The scope of this effort is defined in the Statement of Work (SOW) (see Section C). Specific work requirements will be stated in individual task orders.

B.4 CONTRACT LINE ITEMS (JUL 2016)

ITEM NO. SERVICES

CLIN Description Unit Price Total 0100 The Contractor shall furnish all personnel, supplies, facilities, materials, support, and management necessary to provide the services in accordance with the SOW entitled Capital Investment Analysis Support (CIAS) (see Section C), and other terms and conditions of this contract, through task orders issued under one or more of the contract types set forth below: FFP, CPFF completion type, and CPFF term type.

To be completed at time of award (Not-to-Exceed)

0200 Minimum Guarantee $2,500.00 $2,500.00

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

CAPITAL INVESTMENT ANALYSIS SUPPORT (CIAS)

C.1 BACKGROUND

The Volpe National Transportation Systems Center (Volpe Center) is a Federal fee-for-service organization within the Office of the Assistant Secretary for Research and Technology (OST-R) of the United States Department of Transportation (U.S. DOT). The Volpe Center’s mission is to improve the nation’s transportation systems. In partnership with sponsoring agencies, the Volpe Center provides technical research and analysis services to the U.S. DOT, other Federal agencies, state agencies, and other organizations in connection with the transportation-related components of their missions.

The Volpe Center utilizes a combination of Federal and Contractor personnel to assemble a broad range of skills needed to perform sponsored projects. By establishing a cadre of professional, technical, and scientific resources, the Volpe Center can respond to long-range requirements, addressing and solving transportation issues in an effective manner.

C.2 INTRODUCTION

The Volpe Center is supporting the Federal Aviation Administration’s (FAA) Capital Expenditures Program Office (ABP-300), which is located within the FAA’s Office of Financial Services (ABA). The ABP-300 Organization provides timely business consulting services and products that promote the achievement of performance goals, cost efficient operations, and FAA leadership in global aviation.

ABP-300 is responsible for business and financial management oversight of the FAA’s facilities and equipment (F&E) appropriation, which exceeds $2.5 billion annually, and the FAA’s Research, Engineering and Development (R,E&D) appropriation, which exceeds $100 million annually.

ABP-300 functions include the following for all appropriations:

a) Budget services for all appropriations, financial policy, modeling, and funding certification.

b) Consolidated management of current year and multi-year funds for FAA.

c) Financial planning services providing historical continuity to OST/Office of Management and

Budget (OMB)/Congress and FAA.

d) Support for formulation and execution of financial processes through analysis and update of F&E, R,E&D, and Operations (OPS) funding baselines.

e) Tracking progress towards obligation goals for the F&E, R,E&D, and OPS programs.

f) Application of financial accountability and reporting controls.

g) Application of financial comparison analysis, productivity metrics, business case evaluation, and life cycle costing.

h) Financial analysis and business process reengineering.

i) Investment analysis.

j) Competitive sourcing and labor analysis.

Capital Programs

a) Managing and prioritizing investments for the FAA’s Capital Investment Plan (CIP).

b) Developing the FAA’s 5- and 10-year plans for capital investments.

c) Supporting property capitalization procedures and policies that conform to the U.S, DOT’s Office of the Inspector General (OIG) clean audit requirements.

d) Tracking Acquisition Program Baselines, including cost, schedule, performance, and benefits status of F&E projects.

e) Providing analysis of Earned Value Management (EVM) data and processes with respect to FAA capital investments.

R,E&D

a) Managing and prioritizing investments for the FAA’s R,E&D program.

b) Tracking cost, schedule, performance, and benefits status of R,E&D projects.

Program Management

a) Tracking, monitoring, and reporting FAA Flight Plan, Business Plans, and Strategic Initiatives Process Goals, including Acquisition Performance Goals.

b) Providing processes and controls for management of the FAA’s Corporate Work Plan toolset.

c) Implementing Business Process Re-engineering (BPR) methodologies, tools, and techniques.

d) Providing training in support of financial capabilities.

Because of the volume of financial and business management activities associated with 200+ ongoing capital and research programs, ABP-300 has historically utilized the services of support contractors to assist the organization in accomplishing its mission.

To support ABP-300, the Volpe Center will provide program management support for its CIAS program.

This SOW defines the scope of support being sought for the program financial analysis and support services.

C.3 TASK AREAS OF WORK

The Contractor shall provide support to the Volpe Center in the below task areas. Specific requirements will be provided through the issuance of individual Task Orders.

Support is needed for the following 13 task areas:

• Budget Support

• Cost Accounting and Financial Reporting Support

• Delphi Financial Management System Support

• Financial Analysis Support

• Financial Capitalization Support

• Reimbursable Agreements Support

• Business Process Re-Engineering Support

• Corporate Work Plan Support

• Information Assurance Support for Financial Systems

• Program and Technical Management Support

• Systems Engineering Support

• Acquisition Support

• Administrative Support

C.3.1 Budget Support

The Contractor shall provide support for management of the FAA’s budget planning, formulation, presentation, and execution processes.

C.3.1.1 Budget Support - Budget Planning Support

The Contractor shall assist in:

a) Supporting the establishment and maintenance of financial plans, procedures, and processes to monitor, analyze, and manage the CIP and National Aviation Research Plan at the program and project level.

b) Supporting the use of the Simplified Program Information Reporting and Evaluation (SPIRE) tool or equivalent “SPIRE-like” tool to develop and maintain program plans for cost and schedule performance analysis and reporting.

c) Supporting strategic planning for SPIRE to encompass budget planning, budget execution, and FAA baseline management.

d) Supporting development of program and project life cycle cost estimates and changes.

e) Conducting cost-benefit analysis.

f) Providing cost analysis and assessments to ascertain the budget impacts of engineering and other specification changes to National Airspace System (NAS)-related programs.

g) Supporting development of the NAS Plan Handoff financial estimates with support to the Capital

Investment Team (CIT).

h) Supporting development and preparation of financial plans for system acquisitions at the program and project levels.

i) Supporting development of responses to inquiries from Congress, the Office of the Secretary of

Transportation (OST), the U.S. DOT’s OIG, the OMB, and the Government Accountability Office (GAO).

j) Supporting implementation of OMB guidance into the budget planning process.

k) Supporting updates of financial plans to reflect fiscal year adjustments from OST, OMB, and

Congressional actions and legislation.

l) Supporting development of draft budget planning briefings, white papers, and reports.

C.3.1.2 Budget Support - Budget Formulation Support

The Contractor shall support FAA’s budget formulation processes for R,E&D, F&E, and OPS programs and projects. This includes:

a) Supporting development, documentation, and implementation of annual budget processes within the framework of the FAA’s Strategic Initiatives and Business Plans.

b) Conducting analysis of OMB Major Investment Business Case submissions from FAA program offices.

c) Conducting analysis of Resource Planning Documents and preparing associated spreadsheets and reports.

d) Conducting analysis of system acquisitions to verify out-year budget requirements including risk assessments, benefits, performance, past program cost and schedule performance, and future plans.

e) Supporting the development of FAA budget submissions and justifications to OST, OMB, and Congress.

f) Supporting processes to comply with guidance contained in OMB Circular A-11 for Preparation and Submission of Budget Estimates and any other supplemental guidance from OST, OMB, or Congress.

g) Supporting development of draft budget briefings, white papers, and other budget-related materials.

h) Supporting development of responses to Congressional testimony, responses to Congressional correspondence, or agency responses to audit reports from the Inspector General, the GAO, or other audit entities.

i) Providing support in the identification and implementation of budget process improvements.

j) Providing support to the Investment Planning and Analysis Office and program offices on budget affordability of the Acquisition Management System (AMS) baseline decision requests, and selection of schedule milestones to be included in Acquisition Program Baselines.

k) Providing support for program performance reporting and evaluation and the Joint Resources Council (JRC) Acquisition Quarterly Program Review process.

l) Supporting the CIT and other budget teams.

m) Providing support for the annual OST and President’s budget processes using the Corporate Work

Plan.

n) Providing support for program performance reviews, budget assessments, and impact analysis on proposed budget changes.

o) Providing support to the FAA’s Lines of Business (LOB), Staff Offices, Regions, Centers, various budget formulation teams, and Air Traffic Organization (ATO) financial points of contact during the budget formulation process.

p) Maintaining and providing updates to FAA stakeholders on changes to Capital Investment Financial Plans due to budget changes, out year targets, and baseline decisions.

q) Providing requirements validation to ABP-300 for new program proposals.

r) Providing requirements validation for technical changes or operational changes to existing programs.

C.3.1.3 Budget Support - Budget Execution Support

The Contractor shall support FAA’s budget execution processes. Support shall include:

a) Reviewing, validating, and tracking project authorizations, allotments, commitments, purchase requisitions, obligations, and expenditures in Delphi related to the F&E, R,E&D, and OPS appropriations.

b) Tracking project obligations and performance using FAA project structure and budget codes with particular emphasis on the formulation and execution phase.

c) Tracking obligations and expenditures using appropriate FAA accounting codes, including region, appropriation, limitation, cost center, program element, object class, documentation identification, and Cost Accounting System (CAS) parameters.

d) Assuring that offices follow the requirements for the Character Classification Codes in OMB Circular A-11 Section 25, and OMB Circular A-34.

e) Accomplishing year-end accounting close-out processes in support of the FAA’s financial planning cycle.

f) Supporting development and implementation of new processes and procedures to enhance the capability to reconcile and verify project, contract, and transaction data discrepancies between Delphi, the R,E&D Monitoring, Analysis, and Control System (REDMACS), and other related FAA financial data systems.

g) Monitoring and analyzing the Delphi and Funds Control Module (FCM) reports to determine whether the required information is available to reconcile the F&E, R,E&D, and OPS appropriations.

h) Maintaining the FCM database integrity through research and analysis of budget transactions.

i) Providing support in the alignment of budget and Delphi databases consistent with budget documentation.

j) Supporting the FAA in the planning, tracking, and reporting of project obligation performance goals which includes monitoring the status of all contract modifications using the PRISM-Delphi interface and analyzing and adjusting double obligations, de-obligations, over-expenditures, unmatched invoices, and accrued expenditures in Delphi.

k) Providing Project Authorization (PA) support to:

1. The development of procedures and practices for funds control, reprogramming and the preparation and tracking of PA requests.

2. Track and reconcile approved PAs and authorization levels.

3. Analyze variances of authorizations and obligations.

4. Perform forensic auditing.

5. Reconcile accounts and documents between Corporate Work Plan (CWP), Financial

Management System, FCM, PRISM™, Delphi, REDMACS, and any other related FAA financial data system.

6. Produce periodic reports.

l) Performing reconciliations, validations, and quality control of FAA financial systems data.

m) Reconciling in-house procurement plans with Delphi accounting data.

n) Conducting data collection and preparing documentation to support FAA actions to comply with the following reporting requirements of ABP-300:

1. National Science Foundation Survey of Federal Funds for Research and Development.

2. National Science Foundation Survey of Federal Support to Colleges, Universities, and Non-

Profit Institutions.

o) Providing budget execution support to the FAA’s Service Units using the CWP.

p) Providing support for program performance reviews, budget assessments, and impact analysis on proposed budget changes.

q) Utilizing financial systems (e.g., Delphi, PRISM™, National Data Center, and customized “cuff” record systems) to plan, track, analyze, reconcile, and report the financial status of programs and projects.

r) Providing support to the LOBs, Staff Offices, Regions, Centers, various budget execution teams, and other financial points of contact during the budget execution process.

s) Providing contract reconciliation support to the Acquisition and Business Division contracting officers on the analysis of expiring funds.

C.3.2 Cost Accounting and Financial Reporting Support

The Contractor shall provide support for:

a) Preparation of system development plans, and status briefings presented to FAA stakeholders and management.

b) Technical assistance to extract and analyze information from the Federal Payroll and Personnel Systems database.

c) Data extraction and analysis activities for monthly, quarterly, annual, and year-to-date budget execution reporting requirements.

d) Assisting ABP-300 in the execution of policy, guidance, training, quality control, and charging practices for the FAA’s Labor Distribution Reporting (LDR) system.

e) Maintenance of financial data relating to the following FAA systems:

1. Requirements Information Management System

2. FCM

3. CAS

4. CAS for Time and Leave Entry (CASTLE), and Cru-X (the system used by the FAA to enter

LDR labor data)

5. Delphi (the DOT financial management system)

6. Reports Analysis and Distribution System

f) Ensuring that LDR data and reporting is accurate and timely.

g) Facilitation, coordination, and implementation of FAA Organization initiatives through the maintenance and management of project accounting structures.

h) Collaboration with the FAA ABA and the DOT to support the development and maintenance of project accounting structures.

i) Gathering and documenting requirements for the development of automated project creation and maintenance tools for the FAA.

j) Use of tools to maintain project data, responding to requests for operational information and management reports.

C.3.3 Delphi Financial Management System Support

The Contractor shall:

a) Support the FAA in identifying, implementing, and reporting on the status of Delphi system releases and upgrade implementation issues that need addressing.

b) Support the FAA in aligning key internal business processes to those defined in the Delphi financial management system.

c) Support the FAA in using the Delphi system to improve the predictability, control, and effectiveness of financial management operations.

d) Assist in capturing current and future FAA management and user requirements for the Delphi system.

e) Support conducting financial analysis and developing requirements for Delphi capabilities.

f) Assist in automating key internal business processes.

g) Support the tools for efficient maintenance of F&E, R,E&D, and OPS project accounting structures to promote effective management of ongoing operations.

h) Assist in re-engineering business processes by defining existing and future business processes, performing user requirements analysis, performing systems and financial analysis, developing and testing potential solutions, and providing technical advocacy to the change control process.

i) Develop, conduct performance analysis, deliver, test, implement, and document tools, such as the Project Maintenance Tool Kit (PMTK), for project accounting and fixed asset application requirements for use to add, delete, or update data fields in the Delphi project accounting module.

j) Assist in defining FAA requirements for inclusion in the development of ABA and DOT policies and procedures.

k) Provide subject matter expertise support for improving user capabilities and proficiency.

l) Provide support in defining and identifying emerging systems requirements.

m) Assist FAA in maintaining project information, and in responding to requests for operational information or management reports.

n) Collaborate with FAA’s Delphi user community and ABA to develop a project plan for conversion, set-up, and modification of Capital Project Task and Accounting data.

o) Collaborate with ABA and DOT to facilitate and coordinate the implementation of enhanced operational and management reporting mechanisms, including Web, Discoverer, and Microsoft reports.

p) Support FAA in proactively using the Delphi system to develop a strategy and tool set for measuring performance and improving the predictability, control, and effectiveness of financial operations.

q) Assist in developing historical and current expenditures reports in response to FAA, OST, and OMB inquiries.

C.3.4 Financial Analysis Support

The Contractor shall:

a) Support the budget planning, formulation, presentation and execution phases of FAA's budget process.

b) Assist with preparation of budget narratives for R,E&D, F&E, and OPS appropriations.

c) Provide financial management support to the CIT, FAA’s ABP financial teams, and the FAA

Strategic Management Process Team.

d) Assist with the preparation support and development of 5-and-10-year financial plans.

e) Assist with preparation of process descriptions for GAO's evaluation of FAA's IT Investment

Management Capabilities.

C.3.5 Financial Capitalization Support

With the objective of receiving a clean audit opinion, FAA's capitalization process requires the continuous implementation of enhancements for accurate fixed assets accountability. This objective requires the system be operational and auditable through ABP-300's capital expenditure program management process and the Delphi financial system. This process properly identifies and capitalizes costs of fixed assets that support the NAS. The Contractor shall perform the following:

C.3.5.1 Financial Capitalization Support – Capitalization

a) Support developing and maintaining documentation of capitalization processes within ABP to ensure that FAA Accounting Capitalization Criteria are met through the timely capitalization of FAA assets.

b) Provide functional and technical assistance to ABP in collaboration with the FAA’s ABA.

c) Provide institutional knowledge and understanding of ABA and DOT initiatives to ensure that

ABP-300’s interests are represented within policy and procedure guidelines of ABA and DOT.

d) Conduct analysis of ABP-300's capitalization processes and develop recommendations for improved performance and enhancements where needed.

e) As required, develop new business process workflows governing the formulation, execution, closeout, cost accounting, capitalization, and reporting of capital expenditure programs and capital assets.

f) Assist ABP-300 in the development of reports to track FAA programs and assets.

C.3.5.2 Financial Capitalization Support – Management

a) Collaborate with ABA and the DOT to facilitate and coordinate the implementation of ABP-300 initiatives.

b) Provide support to develop strategies and toolsets for measuring performance to improve predictability, control, and effectiveness of ABP-300 operations.

c) Provide support for tools and support for the efficient maintenance of F&E project accounting structures to promote efficient management of ongoing operations.

d) Participate in daily operations, supplementing ABP-300 staff to perform duties responding to requests for information or management reports.

e) Participate in daily operations, supplementing ABP-300 staff to perform such tasks as manual project maintenance, and respond to requests for operational information or management reports.

C.3.5.3 Financial Capitalization Support - Delphi Support

a) Provide technical and functional assistance on the Delphi financial management system.

b) Provide support for sustaining and enhancing the Delphi system to ensure current and future requirements are being met.

c) Assist FAA in automating key internal business processes in support of ABP program and organizational management.

d) Collaborate with the FAA Delphi user community and in conjunction with FAA’s office of

Financial Management develop project plans for conversion, set-up, and modification of capital project task and accounting data.

e) Work with the FAA Delphi Projects Lead, General Ledger Lead, and Burdening Team on accounting data application requirements.

f) Provide functional and technical support for Delphi post-implementation activities to meet ABP- 300 system requirements.

g) Develop Delphi Discover reports to track the status of FAA assets and construction-in-progress.

h) Support the ABP-300 capital expenditures organization's execution of the capital procurement burden in Delphi.

i) Support variance analysis between calculated and booked burden rate and corrective adjustments to the burden application.

C.3.5.4 Financial Capitalization Support – Accounting

a) Collaborate with other FAA stakeholders and DOT to develop a series of concurrent processes or ad hoc interfaces for use in periodic creation and maintenance of project accounting structures.

b) Assist ABP-300 in proactively using the Delphi system for financial management and reporting.

c) Work with ABP-300 management and technical experts to gather and document requirements for development of automated project creation and maintenance tools.

d) Define business processes, perform user requirements analysis, perform systems and financial analysis, develop and test solutions, and provide technical advocacy for the change control process.

e) Develop, conduct performance analysis, deliver, test, implement, and document the application of the PMTK maintenance programs to project accounting and fixed asset applications so that they can be reusable.

C.3.5.5 Financial Capitalization Support – Training

a) Develop and provide functional and technical training to the ABP-300 organization as needed.

b) Provide training to promote a clear understanding of the entire FAA Capital Management process.

c) Provide training to ensure program offices are knowledgeable in the application of capitalization criteria to their programs.

d) Provide functional expertise to assist in improving user capabilities and proficiency, re-engineering of business processes, and framing of emerging systems requirements.

C.3.6 Reimbursable Agreements Support

a) Support FAA's Office of Financial Operations and ABP-300 with their responsibilities of oversight and management of reimbursable agreements (RA) between the FAA and non-FAA parties.

b) Provide a broad range of support to implement practices and procedures that will reduce cost over-runs; eliminate deficiency risks; develop standards; prepare and publish effective and accurate reports; and update, maintain and modify the FAA Reimbursable Automated Tool Kit.

c) Identify and implement systems processes and procedures of controlling, managing, and tracking Federal and non-Federal RAs in the NAS.

C.3.6.1 Reimbursable Agreements Support - Accounting

The Contractor shall provide RA support for:

a) Administering the policy guidance of FAA series 2500 policy orders concerning RAs.

b) Reviewing reimbursable requests to ensure all accounting and coding citations are properly identified.

c) Auditing existing agreements.

C.3.6.2 Reimbursable Agreements Support - Management of Teams

a) Interfacing with appropriate organizations and process teams including FAA Headquarters, FAA Regional Offices, and the FAA Accounting Office in Oklahoma City.

b) Assisting FAA personnel in performing analysis of waiver requests to ensure minimal criteria thresholds are met before sending forward for management approval.

c) Discussing status and issues regarding RA execution and tracking at Integrated Financial Action Team meetings.

C.3.6.3 Reimbursable Agreements Support - Management and Analysis

a) Reviewing RAs for completeness, accuracy, and consistency.

b) Budget formulation and prioritization activities in support of RAs.

c) Managing, tracking, and monitoring RAs from inception through implementation and close-out.

d) Ensuring FAA guidance and resources are communicated to support compliance with RA policies, after FAA approval.

e) Performing analysis of deficiency occurrences to include cash flows, Federal laws, and policies governing reimbursable work.

f) Providing research, analysis, and processing of reimbursable project authorizations for the F&E account for Federal and Non-Federal entities.

g) Researching LDR exception transactions by identifying and correcting invalid charges, and providing information for validated update table combinations.

C.3.6.4 Reimbursable Agreements Support - Managing of Operations

a) Entering and processing all RAs into the appropriate automated tools and systems.

b) Processing required RAs.

c) Maintaining the Reimbursable Tool Kit.

d) Researching and reconciling reimbursable agreements and projects in the FCM and Delphi using the reimbursable workbook reports.

e) Supporting continuous development of improved financial and reimbursable processes by developing, documenting, and implementing the procedures, process flows, and practices within the ABP-300 organization.

C.3.6.5 Reimbursable Agreements Support – Reporting

a) Identifying and highlighting data anomalies and discrepancies.

b) Defining specific quarterly reporting requirements.

c) Developing improved reporting capabilities on the status of approved and pending requests for reimbursable agreements.

d) Meeting with FAA financial contacts and Business Systems Group (BSG) managers to determine specific data tracking and information requirements.

e) Creating report format samples and send to LOBs for review and feedback.

f) Creating tracking report format samples and send to FAA financial contacts for review and approval.

g) Supporting development and distribution of quarterly reports.

h) Performing monthly distribution to FAA financial contacts and BSG managers.

i) Providing monthly status reports to the Service Unit financial contacts showing funding levels, amount obligated, and amount remaining.

j) Providing follow-up on projects and agreements for close-out to Line of Business contacts.

C.3.6.6 Reimbursable Agreements Support - Tracking

a) Providing FAA-wide RA tracking and execution.

b) Tracking of obligations and expenditures of all RAs for all funds (F&E, OPS, and RE&D) on a monthly basis.

c) Defining specific elements and methods for tracking.

d) Providing ABP-300 with specific guidance for tracking RAs, including level of tracking required for project, agreement, and fund through appropriate system tools.

e) Assisting designated FAA personnel with the tracking of existing and pending agreements to ensure proper payment schedules and overhead rates are met for consistent billing and collection activities.

f) Monitoring projects and agreements reaching 75 percent obligated, and issue a "75 percent completion notification letter" to appropriate staff.

g) Following up on 75 percent letters for actions to determine if additional funds are required to complete agreements in question.

h) Use of the Delphi Reimbursable Workbook VI, the ABP Quarterly Report, the Reimbursable Workbook Report, Regional Information System, CWP, and other RA toolsets.

C.3.7 Business Process Re-Engineering Support

The Contractor shall provide BPR support in developing a systematic approach to optimizing existing processes to achieve more efficiency, resulting in business process improvements.

C.3.7.1 Business Process Re-Engineering Support - Modeling

The Contractor shall:

a) Provide BPR support that examines sub-components of “As-Is” Models of various FAA business work processes with the purpose of defining, improving, and enhancing current work processes.

b) Support identification of core business processes requiring examination.

c) Support the FAA in assuring that needed stakeholders and team members are identified for each of the business work processes being examined.

1. Stakeholders are key business members who are ultimately accountable for the success of the project.

2. Stakeholders will primarily be internal to the FAA although representatives from interested business partners of the FAA may occasionally participate.

3. Stakeholders provide high level guidance to ABP-300 and help remove barriers toward improved work flows.

d) Make recommendations for business process improvements using modeling maps, discussions, surveys, and interviews.

e) Model work functions, including identifying the personnel supporting the functions for both existing and planned process improvements.

f) Define existing work process objectives as well as the processes for redesign that represent transition from “As-Is” to “To-Be” process flows.

g) Use computer applications to define each section of the work process to determine both manual and automated inputs.

h) Use tools to define and gather all inputs, outputs, touch points, supporting personnel, data creation, movement points, functions, and activities that are a part of the associated work process.

i) Perform a cost analysis of the “To-Be” prototype process improvement.

j) Define performance measures for prototypes so that planned objectives are achieved.

C.3.7.2 Business Process Re-Engineering Support - Facilitation

a) Provide facilitation and technical support in business process improvement and change management.

b) Act as a liaison between Working Groups and Committees.

c) Provide expertise for NAS-related meetings sponsored by ABP-300.

d) Provide facilitation to ensure that F&E budget formulation and program execution follows FAA architecture roadmaps and Next Generation Air Traffic System (NextGen) implementation plans.

e) Develop a systematic approach to optimizing existing processes to achieve more efficient results.

f) Provide facilitation and organizational assistance to more effectively integrate ABP-300 organizational methodologies with FAA program implementation activities.

g) Facilitate incorporation of change management methods and processes into business process re-engineering activities that support the ABP-300 CWP.

h) Support facilitation, coordination, and implementation of the FAA ATO organizational initiatives throughout the program life cycle, including program acquisition, implementation, maintenance, and management.

i) Facilitate development of an organizational implementation plan to integrate improved CWP processes and tools in organizations internal and external to the FAA.

j) Facilitate preparation of system development plans, and the preparation and presentation of status briefings on those plans to FAA stakeholders and management.

C.3.8 Corporate Work Plan Support

The Contractor shall support the current CWP tool which is constantly changing and being enhanced.

The tool will require software upgrades, improvements, and integration to meet needs of current and future users.

C.3.8.1 Corporate Work Plan Support – Improvement and Integration

The Contractor shall:

a) Provide improvement and integration support for the FAA’s CWP.

b) Conduct requirements analysis of current applications, users, and current industry standards to identify a complete set of system needs.

c) Conduct analysis to identify, understand, and document current functional users and functional flows.

d) Identify core processes, linkages, and sub-processes as required.

e) Identify and make recommendations for prioritizing requirements based on current processes and new or additional requirements and user priorities.

f) Support development of program plans to implement and integrate CWP improvements with processes and tools within and outside the CWP.

g) Support the goal of ensuring CWP data integrity.

h) Support collection, analysis, and reporting of financial, schedule, accounting, and capitalization data within the CWP environment, and conducting analysis to improve management and forecasting of corporate assets.

i) Support analysis of:

1. Schedule network logic and inconsistencies.

2. Schedule anomalies.

3. Resource requirements.

4. Communication of resource request trends.

5. Project schedule maintenance frequencies.

C.3.8.2 Corporate Work Plan Support - Records Management - Document Library

The FAA ABP-300 organization has identified a requirement to maintain an online project library/archive. The library provides access to program and financial information relative to FAA program formulation, execution, and investments. The Contractor shall:

a) Identify, organize, and develop the necessary materials, metadata, and linkages to other sources that allow universal access to relevant project information.

b) Determine the most effective tools, methods, and processes for implementing and maintaining a digital information access capability within ABP.

c) Provide materials as needed, addressing:

1. System requirements documents.

2. Data element definitions.

3. Process maps for library input.

4. User documentation and standardized process for users.

5. Updates to system and documentation.

6. Training and familiarization for users.

C.3.9 Information Assurance Support for Financial Systems

Present and future FAA financial management databases are housed on FAA networks and computers in ABP office areas, Oklahoma City, and other Federal office buildings. The Contractor shall:

a) Provide database requirements analysis, data queries, and reporting support for FAA ATO financial information systems.

b) Use official databases to generate management reports and analysis that describe the financial and schedule status of FAA programs and projects.

c) Use guidance as published on the following FAA websites:

1. https://employees.faa.gov/tools_resources/web/

2. http://www.faa.gov/documentLibrary/media/Order/1370.93.pdf

d) Develop requirements to replace, augment, integrate, and maintain database programs and project management software applications.

e) Design, develop, and maintain software queries and reports to record and maintain budget and accounting data as well as other FAA financial business management needs.

f) Maintain applications used in the execution of management responsibilities for technical, budget, schedule, resource, quality, and risk management in support of FAA operations.

g) Draft technical requirements for the development of intranet and internet program and project management web site databases.

h) Develop requirements based on the use of HTML, Javascript, and other basic web development capabilities consistent with the guidance found in FAA Order 1370.93, Web Management, and other applicable Government directives and orders.

i) Maintain compliance to the FAA’s prescribed web development standards when developing and maintaining FAA websites.

j) Provide Oracle software consulting support as needed to develop and maintain interfaces between FAA financial systems and other FAA Oracle-based systems.

k) Analyze business processes and environments, business rules, Federal regulatory compliance requirements for budgetary and financial needs, information technology infrastructures, system requirements, and user requirements as part of the requirements processes associated with applicable FAA financial systems.

l) Provide training to Government employees either individually or in groups on FAA financial and business management systems and processes.

m) Develop user manuals, technical training documents, web-based training, or classroom-setting instructional courses.

n) Provide user training on software use, database operations, maintenance, and management of applicable databases. Specific requirements and locations will be designated in applicable task orders.

o) Support the life cycle processes associated with FAA cost accounting and financial reporting systems, including developing system functionality recommendations, requirements analysis, system analysis, developing and testing solutions, conforming to FAA change control processes, user training, the establishment or re-engineering of FAA business processes, and the framing of emerging requirements.

p) Develop and maintain a change management process to support recording, implementing, and tracking of changes to financial databases and applications.

q) Serve as the FAA ABP-300 technical liaison within the FAA’s change control system.

r) Attend regular Change Control Board meetings held at FAA Headquarters in Washington, D.C.

s) Support DOT change management processes and expediting ATO initiatives wherever possible.

t) Provide assistance to ABP-300 functional and technical resources in automating key internal business processes in support of ABP-300 program and organizational management.

https://employees.faa.gov/tools_resources/web/ http://www.faa.gov/documentLibrary/media/Order/1370.93.pdf

u) Collaborate with FAA, ABA, and DOT to facilitate and coordinate implementation of ABP-300 enhanced operational and management reporting mechanisms, including Web, Discover, and Microsoft reports.

v) Assist ABP-300 in proactively using the Delphi system for financial management and reporting.

w) Assist ABP-300 in proactively using the Delphi system for operational management and reporting.

x) Sustain and enhance the Delphi system, ensuring current and future requirements are being met.

y) Develop strategies and tool sets for…