DTRT5716R20008_-_Amendment_No._A0001.pdf

(x)

DTRT5716R20008

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

V221

Cambridge MA 02142-1001 55 Broadway, V-221 Off-Site Eng & R&D Contracts Branch U.S. DOT/Volpe Center

V221

Cambridge MA 02142-1001 55 Broadway, V-221 Off-Site Eng & R&D Contracts Branch U.S. DOT/Volpe Center

09/15/2016A0001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/26/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. The purpose of this Amendment is to provide the Capital Investment Analysis Support

(CIAS) Small Business Set-Aside Procurement Pre-Proposal Conference Webinar Slides and the

List of Attendees at the CIAS Pre-Proposal Conference Webinar. See Attachments.

2. Please acknowledge receipt of this Amendment with the submission of your proposal.

3. All other terms and conditions of the Solicitation remain unchanged.

RECOVERY: NON-RECOVERY

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Elizabeth A. Segal

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Pre-Proposal Conference Capital Investment Analysis Support (CIAS)

Solicitation No. DTRT5716R20008 Small Business Set-Aside

The National Transportation Systems Center

Advancing transportation innovation for the public good

U.S. Department of Transportation Office of the Assistant Secretary for Research and Technology John A. Volpe National Transportation Systems Center

September 14, 2016

Today’s Agenda

Introduction

Ground Rules and Logistics

Volpe Center Overview

CIAS Overview and Procurement Objectives

RFP Highlights

Cost and Business Proposal

Technical Proposal

Proposal Submission Reminders

Ground Rules and Logistics

This Pre-Proposal Conference Webinar will be recorded No verbal or written questions will be answered relative to the solicitation during the Pre-Proposal Conference Webinar Any statements, remarks, or explanations made during this

Pre-Proposal Conference Webinar shall not alter the terms and conditions of the solicitation

The terms and conditions of the solicitation shall remain unchanged unless an amendment to the solicitation is issued that incorporates any changes discussed or alluded to during today’s Pre-Proposal Conference Webinar

A copy of today’s presentation and the list of attendees will be provided as an amendment to the solicitation

Ground Rules and Logistics – cont’d

Any questions, clarification requests, or other inquires pertaining to the solicitation must be submitted, via e-mail, no later than 4:30 p.m., Eastern Time, on Friday, September 30, 2016

Written questions received after September 30, 2016 will be answered by amendment only if determined by the CO to be in the best interest of the Government.

An amendment will be issued providing responses to written questions received by the CO

Today’s Presenters

Elizabeth A. Segal, Contracting Officer, Office of Acquisitions, V-221

Anthony J. Rufo, Contract Specialist, Office of Acquisitions, V-221

Michael Versage, Program Manager, Aviation Facilities and Business Services Division, V-344

Volpe Center Overview

Michael Versage Program Manager

About Volpe Background Volpe established in 1970 Part of U.S. Department of

Transportation (DOT) Office of Research and Technology

Named after former DOT Secretary and Massachusetts Governor John A. Volpe

Volpe supports DOT goals Safety State of good repair Economic competitiveness Livable communities Environmental sustainability

Who we are

Our Purpose: Advancing transportation innovation for the public good

Our Mission: Improve the nation’s transportation system by serving as a center of excellence for informed decision making, anticipating emerging transportation issues, and advancing technical, operational, and institutional innovations

Our Values:

Public service Innovative solutions Professional excellence Collaboration and partnering

What makes us unique

Multimodal, world-class resource

Decades of experience and expertise in every mode of transportation

Institutional knowledge of the global transportation system and its stakeholder perspectives

Experience in responding to large-scale global and national transportation challenges

Cross-disciplinary expertise

Knowledge in the full spectrum of technologies and disciplines relevant to transportation system improvements

Experience in assembling interdisciplinary teams to address technology and public policy innovations

Multimodal, world-class resource

Decades of experience and expertise in every mode of transportation

Institutional knowledge of the global transportation system and its stakeholder perspectives

Experience in responding to large-scale global and national transportation challenges

Cross-disciplinary expertise

Knowledge in the full spectrum of technologies and disciplines relevant to transportation system improvements

Experience in assembling interdisciplinary teams to address technology and public policy innovations

Entrepreneurial, objective, efficient

Fee-for-service; no direct appropriations Flexibility and responsiveness of a consultant A trusted, objective advisor focused on safety and the public good

Federal advantage

Guided by a deep understanding of federal responsibilities, objectives, and practices

Accessibility of a federal in-house resource that can partner on strategy, tactics, policy, and acquisitions

Driven by public interest—not profit

Operations OfficesTechnical Centers

Safety Management and Human Factors Stephen Popkin

Policy, Planning, and Environment

Gregg Fleming

Air Traffic Systems and Operations

Gregg Fleming, acting

Infrastructure Systems and Technology

Luisa Paiewonsky

Chief Financial Officer William Henrikson

Chief Counsel Monica Conyngham

EEO Officer Karen Kowalewski

Director Anne Aylward

Human Resources

Susan Connors

Acquisitions Mary Doherty

Information Technology

Eric Frykenberg

Facilities Management David Duncan

Communication and Knowledge Management

Cassandra Allwell

Strategic Management Rachel Winkeller

Deputy Director for Research and Technology

Anne Aylward, acting

Deputy Director for Operations Robert Dorer, acting

Organizational Culture and Work Life Helen Blackman

Multimodal Programs and Partnerships Michael Dinning

Senior Technical Advisor Richard John

Research Infrastructure and Operations

Robert Dorer

Strategic Initiatives Ellen Bell

Technical Organizations

Safety Management and Human

Factors

Policy, Planning, and Environment

Safety Information

Systems

Safety Measurement and Analysis

Aviation Safety

Management Systems

Surface Transportation Human Factors

Aviation Human Factors

Economic Analysis

Transportation Planning

Organizational Performance

Environmental Measurement and Modeling

Environmental Science and Engineering

Energy Analysis

CAFE

Program

Office

Infrastructure Systems and

Technology

Air Traffic Systems and Operations

Aviation Systems

Engineering

Situational Awareness and

Logistics

Systems Safety and Engineering

Structures and Dynamics

Advanced Vehicle

Technology

Air Navigation and

Surveillance

Air Wakes and

Weather

Infrastructure Engineering and Deployment

Air Traffic Management

Systems

Aviation Facilities and Business Services

NextGen Program

Office

Innovative Research Program

Office

Technology Innovation and Policy

Focus Development of aviation systems that alleviate air traffic congestion, improve safety, and mitigate environmental impacts

Planning, testing, research, and evaluation in support of the Next Generation Air Transportation System (NextGen)

Real-time operational communication, navigation, surveillance, and decision support systems

Example projects Aircraft wake turbulence and aircraft separation – FAA Remotely piloted aircraft technology assessments – FAA NextGen surveillance systems (ADS-B) – FAA NextGen modeling and simulation – FAA Air traffic facilities support – FAA

Technical Overview

Michael Versage Program Manager

CIAS Small Business Set-Aside Overview and Procurement

Objectives

Background

A large component of the Volpe Center’s work is providing transportation-related support to the U.S. DOT and other federal organizations.

The Volpe Center is supporting the Federal Aviation Administration’s (FAA) Capital Expenditures Program Office (ABP-300).

Located at Washington, DC Headquarters with several FTEs throughout the country.

ABP-300 achieves FAA performance goals providing business and financial oversight.

Facilities and Equipment (F&E) appropriation $2.855 billion in 2016.

FAA’s Research, Engineering, and Development (R,E&D) appropriation $166 million in 2016.

The Contractors will be an important part of the Volpe Center’s resources working closely with Volpe Center staff.

Objective:

Acquire the services of Contractors to provide technical support to research, define, execute, and enhance projects in the 13 technical work areas of the Statement of Work

Technical Overview - Statement of Work Contractors will support the following task areas:

1. Budget Planning

2. Cost Accounting and Financial Reporting Systems

3. Delphi Financial Management System

4. Financial Analysis

5. Financial Capitalization

6. Reimbursable Agreements

7. Business Process Re-Engineering

8. Corporate Work Plan

9. Information Assurance

10. Program and Technical Management

11. Systems Engineering

12. Acquisition

13. Administrative

Task Area 1 - Budget Planning

Conduct OMB-300 analysis and draft reports

Assist with resource planning documents

Provide support for OST, OMB, and President’s budget processes

Work Products include:

Program formulation assessments Track execution worksheets Scorecards on program priorities Budget briefings

Task Area 2 - Cost Accounting and Financial Reporting

Technical assistance to extract and analyze information

Maintenance of financial related systems

Develop and maintain project accounting structures

Work Products include:

Aging funds reports Purchase Requisition (PR)

Summary Invoice Summary Project Authorization

Summary

Task Area 3 - Delphi Financial Management System

Support Delphi issues working groups

Provide support in aligning key internal FAA business processes with Delphi definitions

Use Delphi to improve predictability, effectiveness, control, and accuracy of operations

Work Products include:

Process descriptions Flowcharts Delphi extracts to Microsoft

Office tools.

Subject Matter Expertise

Training to FAA Program Offices.

Task Area 4 - Financial Analysis

Provide Financial Analysis to Capital Investment Teams

Assist with preparation of 5 and 10 year plans

Assist with process descriptions

Work Products include:

White papers Funding scenario case studies Presentations Classroom exercises

Task Area 5 - Financial Capitalization

Provide technical support maintaining capital asset documentation

Provide support for tools for maintenance of Facility and Equipment project accounting structures

Forecast future capital assets and coordinate with regional staff for timing and accuracy

Work Products include:

Forecast reports Quarterly accruals Capital Package

Documentation Tracking reports

Task Area 6 - Reimbursable Agreements (RA)

Reviewing RA requests to ensure all accounting and coding citations are properly identified

Auditing existing agreements Managing, tracking, and monitoring RAs from inception through implementation and close-out

Work Products include:

Variance reports Aging reports Draft policy guidance Policy compliance findings

Task Area 7 - Business Process Re-Engineering

Conduct requirements analysis of applications and system needs

Analyze network logic and inconsistencies

Model and test work functions Provide recommendations for improvement

Work Products include:

Requirements documents Flowcharts Facilitated conferences Implementation Plans Briefings

Task Area 8 - Corporate Work Plan (CWP)

Provide improvement and support to nation-wide work planning system

Identify core processes, sub-processes and linkage

Support CWP data integrity

Work Products include:

Requirements documents Module interaction validation Schedule anomalies analysis Project aging reports Communication of resource trends Training metrics

Task Area 9 - Information Assurance

Provide database analysis, data queries, and reporting support for FAA financial information systems

Provide Oracle software consulting support as needed to maintain interfaces between FAA financial systems and other FAA Oracle-based systems

Provide training to Government employees on FAA financial and business management systems and processes

Work Products include:

Training packages Requirements documents Attendance at Change Control

Board meetings Meeting minutes actions

Task Area 10 - Program and Technical Management

Review program plans, schedules, cost estimates, and benefits to identify gaps in support

Review GAO, OIG, and OMB reports related to FAA acquisition programs and draft responses

Assist in development of program metrics and baseline parameters for tracking program progress

Work Products include:

Cost Estimates Benefits assessments Draft responses to

Government inquiries Baseline Variance Reports

Task Area 11 - Systems Engineering

Conduct special studies that cover strategic issues that range from corporate level financial planning and budget narratives, to workforce planning

Assist in drafting the financial portion of the FAA Annual Report to Congress

Provide schedule management support for major programs, linking interdependencies to new capabilities as programs move through decision points

Work Products include:

White papers Special studies Draft Congressional correspondence.

Baseline analysis reports

Task Area 12 - Acquisition

Support FAA’s Acquisition Management System

Support development of acquisition-related databases.

Support development of business cases for investment decisions

Work Products include:

Policy review Draft Policy Orders EVM Reports Acquisition Baseline Reporting Briefing Packages for the Joint

Resource Council

Task Area 13 - Administrative

Collect, Correlate, and Distribute Budget and Planning Data

Update Program Milestones. Data Entry into Financial Management System (FMS)

Broadcasts of Planning Information

Facilitate Passback Meetings

Maintain Enterprise Risk Register

Tracking Additions and Deletions of User Lists and Training Metrics. Tracking User Email Communications

Assembling Reports for Expiring Funds

Work Products include:

Data Entry Reports Documents Agendas Schedules

Section I – Contract Clauses

Reference: FAR 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2011)

(b) Applicability. This clause applies only to -

(3) Orders set aside for small business or 8(a) concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for—

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

Cost of contract performance incurred for personnel refers to direct labor cost and any applicable indirect burdens (i.e., Fringe, Overhead, and G&A), excluding other direct costs, fees, or profit https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%208_4.html#wp1096389 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2016_5.html#wp1095799

Procurement Summary

DTRT5716R20008 is a competitive solicitation for Capital Investment Analysis Support (CIAS)

Small Business Set-Aside Procurement The North American North American Industry Classification System

(NAICS) code for this acquisition is 541611 - Administrative Management and General Management Consulting Services, with a small business size standard of $15.0 million

Two to four Indefinite Delivery/Indefinite Quantity (ID/IQ) Master Contract awards are anticipated

Multiple Award Master Contracts will provide for the issuance of Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF) completion-type and CPFF term-type task orders

Cost and Business Proposal Requirements The Government intends to award the contracts based on initial offers and does not anticipate holding discussions as provided in FAR 52.215-1(f)(4). However, the Government reserves the right to hold discussions if determined necessary.

All information related to cost or pricing data must be included in Volume I of the proposal. Under no circumstances shall cost or pricing data be included in the Technical Proposal (Volume II).

The Offeror is advised that inclusion of cost and pricing data in the Technical Proposal may result in the elimination of its offer.

Offerors are required to demonstrate consistency between the labor costs shown in the Cost and Business Proposal and the salaries of the persons whose resumes are submitted in the Technical Proposal. See Section L, Paragraph L.2.D.

The Offeror is advised that failure to follow the instructions, provide the required schedules, and include supporting documentation may result in the rejection of its offer. A proposal that is incomplete may be eliminated from consideration or be assigned a higher risk level.

A Prime Offeror is not eligible to receive a Cost-Plus-Fixed-Fee

(Completion or Term) task order unless its accounting system has been reviewed by a Federal Government audit agency, such as the Defense Contract Audit Agency (DCAA) and determined to be adequate for determining costs under a cost-reimbursement contract.

Consent will not be given for a CPFF subcontractor unless that particular subcontractor’s accounting system has been reviewed by the DCAA and determined to be adequate for determining costs under a cost-reimbursement contract.

The Contracting Officer relies on the information provided by the DCAA or other cognizant Federal agency to determine the adequacy of a Contractor’s accounting system.

The Offeror’s Cost and Business Proposal (Volume I) shall be submitted in three sections as follows:

Section I - Solicitation Documents Completed and signed Standard Form (SF) 33 (Page 1 of the Solicitation) Acknowledgment of any Solicitation Amendments Representations, Certifications, and Other Statements of Offerors or Respondents

Section II - Information Other Than Cost and Pricing Data Signed Proposal Cover Sheet (Schedule 1) Completed Cost and Business Proposal Schedules Information other than cost and pricing data

Section III - Business Proposal Contract Cost Control Plan Subcontract Consent

Section II – Information Other Than Cost and Pricing Data

All costs, rates, factors, assumptions, and calculations must be shown and supporting rationale and documentation included.

A narrative must be provided addressing each cost element and methodology.

Subcontracts - Section II – Information Other Than Cost and Pricing Data

Prime Offeror must address all aspects of anticipated subcontract consent Prime Offeror should consider what type of consent each subcontractor is eligible for:

o Cost-Plus-Fixed-Fee, Time and Materials, or Labor Hour

It is the responsibility of the Prime Offeror to thoroughly review and evaluate all subcontractor proposals

Prime Offeror shall show written evidence of its review and evaluation of all subcontractor proposals

Subcontracts - Section II – Information Other Than Cost and Pricing Data

Cost-Plus-Fixed-Fee CPFF subcontractors must complete Schedule 1, Schedule 2, Schedule 5, Schedule 6, and Schedule 8 Show calculations used to compute proposed direct labor rates o Basis and rationale for the proposed labor rates o For example, current salary data, bidding rates, survey data

Indirect Rates o Information used to develop the proposed indirect rates o Provide a copy of the latest letter to the DCAA and/or from the

DCAA with Forwarding Pricing Rates submission and/or approval

Subcontracts - Section II – Information Other Than Cost and Pricing Data

Time and Materials (T&M) or Labor Hour Follow procedures specified in FAR Subpart 16.6 T&M or Labor Hour subcontractors must complete Schedule 1 and

Schedule 2 Acceptance of Billing Rates

1. Rate build-up (cost element and profit). Build-up must be shown and each cost element supported.

2. Commerciality. Convincing statistical information on hours, billings, and customers in the last 12 months must be provided.

Signed statement that proposed rates are the “Most Favored Customer Rates” or reason why they are not.

Cost Business Proposal Schedules - Section II – Information Other Than Cost and Pricing Data

Schedule 1 – Proposal Cover Sheet Schedule 2 – Summary of Proposed Costs and Fixed Fee Schedule 3 – Summary of Proposed Costs and Profit Schedule 4 – Establishment of Maximum Factors and

Calculation of Proposed Amounts for Fixed Fee and Profit Schedule 5 – Summary of Proposed Labor Cost and

Distribution of Labor Cost Between Cost Plus Fixed Fee and Firm Fixed Price

Cost Business Proposal Schedules - Section II – Information Other Than Cost and Pricing Data

Schedule 6 – Labor Cost Realism Information Schedule 7 – Allocation of Labor Hours Schedule 8 – Indirect Rates and Factors Schedule 9 – Subcontract Information

Exhibit A – Resume Checklist

Schedule 1 - Proposal Cover Sheet

To be completed by Prime Offeror and all Subcontractors Blocks 2a – 3d o Company name, address, point of contact

– Telephone number, Fax number

Block 4 – Type of contract (e.g. Firm-Fixed-Price, Cost-Plus-Fixed-Fee, Other) Block 5 – Select either Prime Offeror or Subcontractor (include Company name) Block 6 o A. Estimated Cost (Equals total costs and cost of money from Schedule 2 and Schedule 3) o B. Fixed Fee (Fee proposed to cost-type contract) o C. Profit (Profit proposed to fixed price type contract) o D. Total Price (bottom line from Schedule 2 and Schedule 3)

Block 7 – information of Cognizant Government Administrative agency and Cognizant Government audit agency

Blocks 8a and 8b – Name and Title of authorized official Block 9 – Name of firm Blocks 10 and 11 – Signature of official and date of submission

Schedule 2 - Summary of Proposed Costs and Fixed Fee To be completed by Prime Offeror and all Subcontractors Include cost type contract cost elements

Direct Labor (from Schedule 6) Fringe Benefits – include rate Overhead – include rate List any Subcontract’s total dollar amounts (80% of Subcontract costs) Subcontract Burden (indirect rate[%] applied to subcontract[s]) – include rate Other Direct Costs (ODCs) o RFP-stipulated Travel o RFP-stipulated Miscellaneous o Offeror-estimated ODCs

General and Administrative (G&A) – include rate Cost of Money – include, if applicable Fixed Fee (from Schedule 4; excludes Cost of Money) Total proposed Cost and Fixed Fee – Cost-type contracts

Schedule 3 - Summary of Proposed Price and Profit To be completed by Prime Offeror Include Fixed Price cost elements

Direct Labor (from Schedule 6) Fringe Benefits – include rate Overhead – include rate List Subcontract’s total dollar amounts (20% of Subcontract costs) Subcontract Burden (indirect rate[%] applied to subcontract[s]) – include rate Other Direct Costs o RFP-stipulated Travel o RFP-stipulated Miscellaneous o Offeror-estimated ODCs

General and Administrative (G&A) – include rate Cost of Money – include, if applicable Profit (from Schedule 4; excludes Cost of Money) Total proposed Cost and Profit – Fixed-Price type contracts

Schedule 4 - Establishment of Maximum

Factors and Calculation of Proposed Amounts for Fixed Fee and Profit

Schedule 4 –To be completed by Prime Offeror for proposed fixed fee and profit o Fixed Fee (Cost-type contracts)

– Complete table entering values for cost contract data from Schedule 2 o Profit (Fixed Price-type contracts)

– Complete table entering values for fixed price and time and materials contract pricing data

Instructions from Schedule 4 (to reiterate):

(1) "Subcontracts, Equipment, and Travel Cost” should not include any Prime indirect burden.

(2) “All Other Costs” should include all remaining costs from Schedule 2 and Schedule 3 except cost of money, if proposed.

(3) “Percentage” is the fee or profit percentage the Offeror uses to develop fixed fee and profit. The percentages will be incorporated into Section H, Paragraph H.9 of a resultant contract and will be used to calculate maximum fixed fee or profit that an Offeror may propose at the task order level.

Offerors may always bid less than the calculated maximum.

(4) Fixed Fee on Schedule 2 and Profit on Schedule 3 should be calculated on the tables above. 49

Schedule 5 - Summary of Proposed Labor

Costs To be completed by Prime Offeror and Subcontractors

State labor hours proposed for each labor category in ‘Hours’ column State the unburdened labor rates for each labor category in ‘Unburdened Rate’ column State labor cost for each labor category (number of labor hours multiplied by unburdened labor rate)

Bottom two rows are to be completed by the Prime Offeror Apportion labor costs to Schedule 2 – 80% of total direct labor Apportion labor costs to Schedule 3 – 20% of total direct labor

Subcontractors shall include 100% of direct labor costs on Schedule 2

Schedule 6 - Labor Cost Realism

Schedule 7 - Allocation of Labor Hours

Schedule 6 - To be completed by Prime Offeror and Cost-type subcontractors included in proposal Complete for resumed individuals only o List employee name with current hourly rate in each corresponding labor category o Also include labor escalation rate expected in Contract Year One

Schedule 7 - To be completed by Prime Offeror Allocate labor hours by labor category to Prime Offeror and subcontractors

(input total hours in corresponding column/row) o Please replace “Prime”, “Sub A”, “Sub B”, etc. with actual company names

Offerors are required to use labor hours as indicated in the table

Schedule 8 - Indirect Rates and Factors

To be completed by Prime Offeror and Cost-type subcontractors Complete table with current indirect rates (edit table if necessary) o Include proposed rate/factor (background information should be included within the proposal [see RFP page 90]) and Allocation Base (cost elements indirect rates shall apply to).

Indirect Rates » Fringe Benefits (if separate from Overhead) » Overhead » Subcontract Burden, if applicable » ODC Burden » General and Administrative (G&A) » Cost of Money, if applicable » Please specify any additional indirect rates included in the

Cost proposal on Schedule 8

Schedule 9 - Subcontract Information

To be completed by Prime Offeror Fill in table with proposed subcontractor names along with contract type (e.g., CPFF, T&M, FFP, or Labor Hour).

o Individual subcontract values o Individual subcontract technical hours o Include total subcontract amount and total subcontract hours.

Proposal instructions require that labor be priced out for evaluation purposes assuming a performance period of only one (1) year

46,620 Professional labor hours represents the total estimated annual requirement

Offeror’s Professional Compensation Plan (FAR 52.222.46)

Include information on Uncompensated Overtime (FAR 52.237-10)

Section III – Business Proposal

Subcontract Consent

Offerors are reminded that FAR Clause 52.219-14 LIMITATIONS ON SUBCONTRACTING requires that the Prime Small Business perform at least 50 percent of the cost of contract performance for personnel. A proposal that fails to meet that threshold may be eliminated from consideration

Proposal Requirements:

Technical Proposal

Elizabeth A. Segal Contracting Officer

The Offeror’s Technical Proposal shall consist of the following:

Volume II: Written Technical Proposal o Part A - Staffing o Part B - Past Performance o Part C: Oral Presentation Slides/Visual Aids to be provided by the Offeror on the day of the Oral Presentation

Part A – Staffing Purpose:

Evaluate the qualifications of the Offeror’s personnel proposed for this contract in terms of the technical expertise, experience, education, and qualifications relevant to the task area requirements of this contract

Staffing Plan and Approach Staffing Matrix Resumes o No more than 20 (inclusive of Program Manager and other labor categories as required in the RFP) o Not to exceed three pages o Representative of, and consistent with, the Prime Offeror’s proposed labor cost presented in the Cost and Business Proposal

Exhibit A - Resume Checklist No. of Resumes

Program Manager 1 Senior Financial Cost Analyst 3 Financial Cost Analyst 1 Lead Financial Management Systems Analyst 2 Financial Management Systems Analyst 2 Principal Systems Engineer 1 Senior Systems Engineer 3 Systems Engineer 2 Business Process Reengineering Specialist 2 Change Management Facilitator 1 Senior Program Management Analyst 1 Administrative Support II 1

TOTAL 20

Part B – Past Performance Purpose:

Illustrate the Offeror's relevant past performance history under existing and prior contracts and/or task orders.

Relevant Past Performance History (within the past five years) on tasks of the type and complexity described in the SOW.

If the Offeror has no relevant past performance history, it must affirmatively so state. Offerors that state they have no relevant past performance history and Offerors that are unable to provide past performance reports after making all reasonable efforts will not be evaluated favorably or unfavorably under this criteria in accordance with

FAR 15.305.

If the Offeror does not include past performance history or does not affirmatively state that no past performance history exists or can be obtained, the Offeror’s proposal will be rated Unacceptable.

Offerors must send a Client Authorization Letter (Exhibit C) for Non- Federal, and Federal agencies that are not currently using CPARS, for references listed in the five most relevant sources.

Part C - Oral Presentation The Oral Presentation consists of two separate sections:

o Technical Understanding o Management Approach

It is expected that the Oral Presentations will begin approximately 18 calendar days after the closing date for receipt of proposals.

Offerors will receive notification at least 10 calendar days in advance of the date of the Oral Presentation.

Offerors will provide slides/visual aids to the Government on the assigned date of their Oral Presentation, and not in the Technical Proposal.

The Government will not consider the slides/visual aids as stand-alone documents or evaluate the information on the slides, except as visual aids to the presentation.

Part C – Oral Presentation

Technical Understanding Offerors shall use the Technical Understanding presentation to address: (1) the Offeror's technical understanding of the SOW (Section C of the RFP); (2) the Offeror’s understanding of key issues and risks inherent in the tasks of the SOW; and (3) the Offeror’s ability to describe techniques and methodologies it would utilize in satisfying the requirements of the SOW.

Discuss critical technical issues in the SOW.

Part C – Oral Presentation

Management Approach Offerors shall use the Management Approach presentation to describe its capability to effectively and efficiently manage the work represented by this contract. The Offeror shall describe its (1) approach to managing task order contracts; (2) its approach to forming teams as task orders arise, ensuring task requirements are successfully accomplished, activities are kept on schedule, and tasks are completed within budget, including its approach to managing changes that impact cost and schedule; and (3) organizational structure; the roles and responsibilities of individuals, Prime Contractor, and subcontractors; and lines of communication.

ORAL PRESENTATION SCHEDULE

Evaluation Criteria Topic Time Limit Presenters

N/A Introduction 5 minutes Program Manager and/or any of the Senior-level staff members

Technical Understanding

Presentation of Technical Understanding

45 minutes Program Manager and, at a minimum, three Senior-level staff members

Technical Understanding

Structured Questions and Answers on Technical Understanding

30 minutes Program Manager and, at a minimum, three Senior-level staff members

Break Management Approach

Presentation of Management Approach

15 minutes Program Manager and/or any of the Senior-level staff members

Management Approach

Structured Questions and Answers on Management Approach

30 minutes Program Manager and, at a minimum, three Senior-level staff members

N/A Conclusion 5 minutes Program Manager and/or any of the Senior-level staff members

Oral Presentation - Participants and Attendees:

The Offeror’s Oral Presentation must be made by the proposed Program Manager and individuals identified as Senior-level staff members in the work areas for whom resumes have been provided.

The Offeror may bring no more than eight persons to the Oral Presentation, including no more than two non-presenting Offeror officials or employees.

In order to protect the integrity of the oral evaluation process, employees of firms that are included as subcontractors under more than one proposal for this procurement shall not be allowed to participate.

Oral Presentations

The order of Oral Presentations will be determined by the drawing of lots by the CO after the receipt of proposals

Offerors will be notified in writing via e-mail of the date and time of the scheduled presentation

Offerors must confirm their scheduled presentation via e-mail to the CO

Request to reschedule presentations will not be honored Oral Presentations are tentatively scheduled to commence at the end of November 2016

Reminder for Oral Presentations at the Volpe Center

Due to the expiration of extensions granted by the U.S.

Department of Homeland Security, Driver’s Licenses from the following states and jurisdiction are NOT permitted as a form of identification for entry into the Volpe Center:

• Illinois

• Missouri

• Minnesota*

• Washington*

• American

Samoa

• New Hampshire

• New York

• Louisiana

*The Volpe Center will permit Enhanced Driver’s Licenses from these states.

Section M - Evaluation Factors for Award

Elizabeth A. Segal Contracting Officer

Section M.1.A. Basis for Award

Award will be made to those responsive and responsible Offerors whose offers provide the best value to the Government based on the Technical Proposal, the Cost and Business Proposal, and other factors as listed elsewhere in Section M.

The Government intends to make a total of two to four awards awards but reserves the right to make fewer or more awards if it is in the best interest of the Government.

M.1.B. Order of Importance

Each technical proposal will be evaluated based on the criteria in Section M.

The technical evaluation factors that are addressed in the Technical Proposal (see Section L and below), when combined, are significantly more important than cost in the selection of a Contractor for award.

Offerors are cautioned not to minimize the importance of the Cost and Business Proposal. As the difference in ratings of submitted Technical Proposals decreases, the importance of evaluated cost will increase. When the Technical Proposals are evaluated as essentially equal, cost may become the determining factor in making an award.

M.2 Technical Proposal Evaluation

The Offerors’ Technical Proposals will be evaluated in accordance with the criteria described below:

The first factor, Technical Understanding, is of the most importance. Management Approach, Staffing, and Past Performance, are of equal importance, but each is of lesser importance than Technical Understanding, but when combined are greater than Technical Understanding.

M.3 Cost and Business Proposal Evaluation

The Cost and Business Proposal will not be numerically scored. Proposed costs, fixed fee, and profit will be evaluated to establish that they are fair and reasonable and that they demonstrate cost realism. Cost realism, as discussed in FAR 15.404-1(d), will be conducted. The Government will calculate probable cost that shall be used to determine best value and will be used in the selection decision.

M.3 Cost and Business Proposal Evaluation

The following factors are additional Cost and Business Proposal considerations, not necessarily in order of importance:

Competitiveness of the proposed fixed fee and profit;

(A proposal that includes fixed fee in excess of the statutory limits may be eliminated from consideration);

Compensation of professional employees will be evaluated in accordance with Section L, FAR 52.222-46;

Uncompensated Overtime, if any, will be evaluated in accordance with Section L, FAR 52.237-10;

Acceptability of the contract cost control plan; and Risks associated with a proposal that fails, or partially fails, to satisfactorily and convincingly support its proposal.

Important Dates

Any questions, clarification requests, or other inquiries pertaining to the solicitation must be submitted no later than September 30, 2016 at 4:30 p.m., Eastern Time

Questions must be submitted in writing via e-mail to Elizabeth.Segal@dot.gov and Anthony.Rufo@dot.gov

Proposals are due no later than 3:00 p.m., Eastern Time, on November 3, 2016

Oral Presentations are estimated to take place during the week(s) of November 28, 2016 and December 5, 2016 mailto:Elizabeth.Segal@dot.gov mailto:Anthony.Rufo@dot.gov

Reminders

Please read Section C, Section L, and Section M more than once

The terms and conditions of the Solicitation remain unchanged unless an Amendment is issued

It is important that each Offeror be fully responsive in providing its best offer initially since there may be no opportunity to revise the proposal at a later date

A copy of today’s presentation and the list of Webinar participants will be provided as an Amendment to the Solicitation

Thank you for your attendance at today’s Pre-Proposal Conference Webinar

PRE-PROPOSAL CONFERENCE WEBINAR ATTENDEES

CAPITAL INVESTMENT ANALYSIS SUPPORT (CIAS)

SOLICITATION NO. DTRT5716R20008

SEPTEMBER 14, 2016

FIRST NAME LAST NAME E-MAIL ADDRESS COMPANY

Karen Corcoran athena_llc@msn.com Athena, LLC

Jocelyn Whittington jocelyn.whittington@6ksystems.com 6K

Shelly Gerhardt shelly.gerhardt@changeis.com Changeis, Inc.

Trisha Cassel trisha.ctr.cassel@faa.gov Ascent Consulting Company

Varun Malhotra varun@changeis.com Changeis, Inc

Arthur Chiles arthur.chiles@us.pwc.com PwC

David Halstead dhalstead@lynchconsultants.com Lynch Consultants

Devon Musselman devon.musselman@cexec.com CEXEC, Inc

Hervey Tuba htuba@tubagroup.com Tuba Group

Jennifer Melchior jennifer.melchior@us.pwc.com PwC

Matt Symons matt.symons@aderas.com Aderas, Inc.

Paul Handy paul@rigil.com Rigil Corporation

William Briggs wbriggs@tubagroup.com Tuba Group Inc.

David Shuping david.shuping@indigotechnology.net Indigo Technology, Inc.

GAIL PARMENTIER gail.parmentier@cexec.com CEXEC, Inc.

Hannah Thornton hannah.l.thornton@us.pwc.com PwC

Rick Dodson rdodson@mariekeconsulting.com Marieke Consulting

Katherine Burns katherine.burns@us.pwc.com PwC Public Sector LLP

Douglas Robert drobert@evansincorporated.com Evans Incorporated

Randall Senn rsenn@tubagroup.com Tuba Group

Robert Tucker robert@proposalhelper.com ProposalHelper

FIRST NAME LAST NAME E-MAIL ADDRESS COMPANY

Silas Manuel silas.manuel@indigotechnology.net Indigo Technology, Inc.

Ashley Tolub atolub@evansincorporated.com Evans Incorporated

CHRIS FERRELL chris.ferrell@jta-atc.com

JERRY THOMPSON &

ASSOCIATES, INC.

David Scali dscali85@comcast.net DS Consulting

Jeff Greene jeffrey.greene@changeis.com Changeis, Inc.

Elizabeth Lilik elizabeth.lilik@digitalibiz.com DIGITALiBiz

Crystal Pierce crystalpierce@ascent-consult.com Ascent Consulting

Sherif Said sherifsaid@ascent-consult.com Ascent Consulting Company

Doug Wilson dougwilson@ascent-consult.com Ascent Consulting

Brandon Gruskiewicz brandon.j.gruskiewicz@us.pwc.com PwC

April Rowson aprilrowson@ascent-consult.com Ascent Consulting Company

Karen Heine kheine@1994.usna.com Marieke Consulting, Inc.

Les Bell lesbell@ascent-consult.com Ascent Consulting

Reena Bhatia bhatia@proposalhellper.com ProposalHelper

Grant Baesman grantbaesman@gmail.com Base CFO

Steven Kramer steven.kramer@cexec.inc CEXEC, Inc.