Amendment_001_-_AR_ERFO_FSR_2011-1(1).pdf

(x)

DTFH7113B00030

x x

0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Sterling VA 20166-6511

EFLHD-CO

21400 Ridgetop Circle Construction Office Eastern Federal Lands Highway Div.

Federal Highway Administration

Sterling VA 20166-6511

EFLHD-AC

21400 Ridgetop Circle Acquisitions Office Eastern Federal Lands Highway Div.

Federal Highway Administration

SEE BLOCK 1406/03/2013001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/25/2013

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AR ERFO FSR 2011-1(1)

The purpose of this Amendment is to:

1) Provide Pre-Bid Meeting Minutes and sign-in sheet.

The bid opening date of June 6, 2013 at 2:00 p.m. EDT will remain the same.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Amendment No. 001

Info Page 1 of 1

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

Project AR ERFO FSR 2011-1(1)

Ozark-St. Francis National Forests Solicitation: DTFH71-13-B-00030

Disaster No.: AR2011-1-FS

The purpose of this Amendment is to:

1) Provide Pre-Bid Meeting Minutes and sign-in sheet.

The bid opening date of June 6, 2013 at 2:00 p.m. EDT will remain the same.

Supplemental Info

The project is located at Latitude 35˚ 47’ 2.16501” N, Longitude 93˚ 20’ 52.62832” W.

Pre-bid Meeting Minutes

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

Project AR ERFO FSR 2011-1(1)

Ozark-St. Francis National Forests Solicitation: DTFH71-13-B-00030

Disaster No.: AR2011-1-FS Pre-Bid Meeting Minutes Questions/Clarifications

Date: May 15, 2013 Time: 8:00 a.m. to 11:00 a.m.

Place: 605 West Main St.

Russellville, Arkansas 72801

Attendees: See sign-in sheet.

I. Project Overview. FHWA began the meeting with introductions and a brief project overview was given by the FHWA Contract Specialist. The pre-bid meeting included a question and answer session as well as an on-site field visit.

The following is a description of the project and solicitation for informational purposes discussed directly or indirectly at the meeting.

Project Scope: The project consists of the replacement of the flood damaged low water crossing structure over Big Pinney Creek, including reconstruction of approximately 535 feet of Gobblers Knob Road (Forest Service Road 1458), within the Ozark National Forest. The work includes earthwork, aggregate roadway reconstruction, reinforced concrete pavement construction, reinforced concrete box culvert installation and other drainage improvements, and other miscellaneous work. The project will be split into multiple work schedules/contract options, with the cost of the entire project expected to fall within the price range of $100,000 to $500,000.

Solicitation Information: The Bid Documents [Plans, Special Contract Requirements (SCR’s), Specification Book FP-03, Checklist for Bid Submission, etc.,] are available on the following websites:

Use Internet addresses http://www.efl.fhwa.dot.gov/contracting/Documents.aspx or https://www.fbo.gov/ (at QUICK SEARCH, type "EFLHD" and all available projects will be listed) to check for availability of bid documents.

Bidders are reminded to sign up for automatic email notification for any changes to the Bid Documents and Solicitation on the FBO website above.

http://www.efl.fhwa.dot.gov/contracting/Documents.aspx https://www.fbo.gov/

The Bid Due Date is currently scheduled for June 6, 2013. Bids are due by 2:00 p.m. local time, and are to be delivered to:

Federal Highway Administration Eastern Federal Lands Highway Division Loudoun Tech Center, Room 105 21400 Ridgetop Circle Sterling, Virginia 20166-6511

Bidders can send written questions or inquiries for clarification to:

eflhd.contracts@dot.gov.

II. Questions/Clarifications. The following questions and issues were either asked or discussed by potential bidders at the Pre-Bid Meeting; the Government response or clarification is provided. The questions/clarifications are not a transcript of actual words spoken; they have been edited to provide a clearer representation of the actual issues discussed; any follow-up action or clarification not discussed at the meeting is also included.

1) Potential bidders expressed concern the box culvert design appeared to be incomplete.

Response: The box culvert design was intentionally left incomplete and the contractor will need to furnish final design drawings to the CO. Refer to the Special Contract Requirements (SCRs) Section 602.

2) Potential bidders questioned whether “rock excavation” would be paid for under this bid schedule.

Response: Only “roadway excavation” is currently included in the bid schedule. We normally do not provide a separate item for rock excavation, and roadway excavation pay item applies to all excavation work.

3) Potential bidders questioned whether there will be a location provided to dispose of waste material and or concrete/dirt during the project.

Response: Subsection 204.05(c) of the SCRs currently states to “dispose of material within a five mile radius of the project site as approved by the CO.” In addition, the Forest Service (FS) will try to provide the exact locations for possible disposal sites prior to bid. If not, the current language of the SCRs will apply.

mailto:eflhd.contracts@dot.gov

4) Potential bidders asked about the best routes for hauling concrete and aggregate.

Response: The FS provided the following information:

o If concrete comes from the Clarksville direction then take Arkansas State

Highway 21 North, right on Forest Road 1003 (Johnson County 5570) then left on Forest Road 1458.

o If concrete comes from Harrison direction then take Arkansas State Highway 43 South, left on Arkansas State Highway 21 South, left on Arkansas State Highway 16 East, right on Cole Creek Road and then right at Forest Road 1458.

5) Potential bidders questioned if a concrete slurry mix would be needed between the box culvert units since it is not shown in the plans but is usually included.

Response: The final design for the box culverts needs to be supplied by the contractor to the CO for approval per Section 602 of the SCRs. This spec requires the structure to be monolithic and it is up to the contractor to decide on the best means for providing this.

By making the structure monolithic, we want to prevent the possibility for the box culverts to settle independently from each other and create a bumpy and/or hazardous driving surface.

III. Other. After the meeting, the FS provided information concerning possible field office locations. Section 637 does not specify where the field office must be other than requiring it to be within 15 miles of the project site. However, the FS believes a good possible location for the field office would be in Clarksville, AR. This is only a suggestion, based on their knowledge of the local area. The existing SCRs still apply.