RFP_15-R-00012.pdf

Solicitation No. DTFH70-15-R-00012

ADMINISTRATIVE AND OFFICE SUPPORT SERVICES

ISSUING OFFICE:

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

610 EAST FIFTH STREET

VANCOUVER, WA 98661-3801

Phone: 360.619.7520 – FAX: 360.619.7932

Web Page : www.flh.fhwa.dot.gov E-mail : WFL. Contracts@dot.gov

Service Contract

QUICK INDEX

Page Item

A-1 SF 33

B-2 Bid Schedules

C-1 Performance Work Statement

D-1 Reserved

E-1 Inspection and Acceptance

F-1 Deliveries or Performance

G-1 Contract Administration Data

H-1 Special Contract Requirements

I-1 Contract Clauses

J-1 List of Attachments

K-1 Representations, Certifications and

Other Statements of the Offerors

L-1 Instructions, Conditions and Notices to Offeror

M-1 Evaluation Factors for Award

This is a Competitive Women Owned Small Business Set-Aside.

See FAR Clause 52.219-30

(This page intentionally left blank)

DTFH70-15-R-00012

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 1

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

08/20/2015

WFLHD

Federal Highway Administration Western Federal Lands Highway Div.

610 East Fifth Street Vancouver WA 98661-3801

1400 PT 09/21/2015

Marlene M. Marcellay 360 Marlene.Marcellay@dot.gov

619-7565

PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c) paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text x paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text x paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text A-1 paul.wood Typewritten Text B-1 paul.wood Typewritten Text C-1 paul.wood Typewritten Text D-1 paul.wood Typewritten Text F-1 paul.wood Typewritten Text G-1 paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text paul.wood Typewritten Text E-1 paul.wood Typewritten Text H-1 paul.wood Typewritten Text I-1 paul.wood Typewritten Text J-1 paul.wood Typewritten Text K-1 paul.wood Typewritten Text L-1 paul.wood Typewritten Text M-1 paul.wood Typewritten Text Page A-1

Part 1 Section A -- Solicitation/Contract Form Page A-2

Page A-3

Continuation of SF 33

A.1.1 CONTRACTORS SIGNATURE

Block 17 Contractor's signature.

(a) Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words ", an individual doing business as “_________________”[insert name of firm].

(b) Partnerships. A contract with a partnership shall be signed in the partnership name. The contractor shall submit a list of all partners having authority to bind the partnership.

(c) Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word "by" and the signature of the person authorized to sign. The contractor shall submit evidence from the corporation that the person signing has authority to bind the corporation.

A.1.2 AUTHORITY TO SIGN CERTIFICATIONS

Offeror shall sign and submit the appropriate certification:

Corporate Certificate – When the principle is a corporation

Limited Liability Certificate - When the principle is a limited liability business

Authority To Bind a Partnership - When the principle has entered into a partnership agreement

Sole Proprietorship - When the principle is a sole proprietor

Page A-4

INSTRUCTIONS: When the offeror/principal is a corporation, include this certification with your offer/bid.

Corporate Certificate

I, ____________________________________________ (name), certify that I am the

________________________________________(title), of the corporation named as the Offeror/Principal herein;

that _________________________________________(name), who signed this offer and/or bid bond on behalf of ___________________________ (company name) is

________________________________________ (title) of this corporation;

that the offer was duly signed for and on behalf of said corporation by authority and scope of its governing body, and within the scope of its corporate powers.

_____________________________________ (signature) Affix Corporate Seal

_____________________________________ (title)

INSTRUCTIONS: When the offeror/principal is a limited liability company, include this certification with your offer/bid.

Limited Liability Certificate

I, ____________________________________________ (name), certify that I am the

________________________________________(title), of the limited liability company named as the Offeror/Principal herein;

that _________________________________________(name), who signed this offer and/or bid bond on behalf of ___________________________ (company name) is

________________________________________ (title) of this company;

that the offer was duly signed for and on behalf of said company by authority and scope of its governing body, and within the scope of its powers.

_____________________________________ (signature) Affix Company Seal (as applicable) __________ _________________________ (title)

INSTRUCTIONS: When the offeror/principal is a partnership, include this certification with your offer/bid.

Authority to Bind Partnership

This certifies that the names and signatures of all partners are listed below, and that the person signing the proposal has the authority to actually bind the partnership pursuant to its partnership agreement. Each of the partners individually has full authority to enter into and execute contractual instruments on behalf of said partnership, except as follows:

(State “None” or describe limitations, if any)

This authority shall remain in full force and effect until such time as the revocation of authority by any cause whatsoever has been furnished in writing to and acknowledge by the Contracting

Officer.

(Include names and signatures of all partners)

Part 1, Section A -- Solicitation/Contract Form

INSTRUCTIONS: When the offeror/principal is a sole proprietorship, the signature on the offer/bid and on the bonds must be as follows:

Sole Proprietorship Requirement

An Offeror/Principal that is a sole proprietorship must submit an offer signed by the sole proprietor, or by one duly authorized to sign for the sole proprietor. If the signature is by someone other than the sole proprietor, a copy of the power of attorney authorizing the individual to sign must be provided with the offer/bid.

Part 1, Section B – Supplies or Services and Prices/Cost Page B -1

SECTION B – SUPPLIES OR SERVICES AND PRICES/COST

B.1. SCA Hourly Rate: This is a Service Contract Labor Standards contract also referenced as Service Contract Act (SCA). The Wage Determinations rates are set by the Department of Labor. See FAR Clause 52.222-43 -- Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts).

B.2. H & W Rate: The health and welfare rate is set by the Department of Labor through Wage Determinations. This rate is adjustable at option years. See FAR Clause 52.222-43 -- Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts). This must be paid directly to the employee or provide acceptable Service Contract Act fringe benefits of equal value and is subject to Government inspection for contract compliance.

B.3. Unburdened Rate: This is the minimum hourly rate that shall be paid to the employee.

For the base schedule this rate is the minimum wage determination rate plus a 2 percent increase.

For each option year, this rate is the previous rate plus a 2 percent increase.

If at any time during the life of the contract the wage determination rates surpass the unburdened rate established in the contract, the contractor will be required to pay the higher rate. If this occurs the contractor will receive an adjustment to the contract upon request by the contractor.

See FAR Clause 52.222-43 -- Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts).

B.4. Burdened Rate: This is the rate that the contractor will bill the agency for hours ordered.

B.5. Minimum Guarantee: The minimum guarantee for this contract is $50,000.00.

B.6. Contract Ceiling: The contract ceiling for this contract is $5,000,000.

B.7. Excise Tax: Please note that the State of Washington has a B&O Excise Tax. Please contact the state for more details.

Page B -2

ADMINISTRATIVE AND OFFICE SUPPORT SERVICES

B.8 Base Schedule (January 1, 2016 through December 31, 2016) Washington - Wage Determination # 2005-2441

LINE

ITEM

DESCRIPTION UNBURDENED

HOURLY RATE

BURDENED

HOURLY RATE

1 General Clerk I $12.92 2 General Clerk I – Overtime $19.39 3 General Clerk II $14.10 4 General Clerk II – Overtime $21.14 5 General Clerk III $17.68 6 General Clerk III – Overtime $26.51 7 Accounting Clerk II $15.93 8 Accounting Clerk Clerk II – Overtime $23.90 9 Accounting Clerk III $20.31 10 Accounting Clerk Clerk III – Overtime $30.46 11 Travel Clerk II $16.08 12 Travel Clerk II – Overtime $24.11 13 Travel Clerk III $16.97 14 Travel Clerk III – Overtime $25.46 15 Word Processor I $14.40 16 Word Processor I – Overtime $21.60 17 Word Processor II $16.18 18 Word Processor II – Overtime $24.27 19 Word Processor III $19.98 20 Word Processor III – Overtime $29.97 21 Secretary I $16.71 22 Secretary I – Overtime $25.06 23 Secretary II $18.69 24 Secretary II – Overtime $28.03 25 Secretary III $20.83 26 Secretary III - Overtime $31.24 27 Administrative Assistant $22.10 28 Administrative Assistant – Overtime $33.16 29 Technical Writer II $28.26 30 Technical Writer II – Overtime $42.40 31 Technical Writer III $33.05 32 Technical Writer III – Overtime $49.57 33 Maintenance Trades Helper $15.03 34 Maintenance Trades Helper – Overtime $22.55 35 General Maintenance Worker $19.56 36 General Maintenance Worker – Overtime $29.35 37 Engineering Technician III $20.70 38 Engineering Technician III – Overtime $31.04 39 Engineering Technician IV $26.28 40 Engineering Technician IV – Overtime $39.41 41 Engineering Technician V $32.40 42 Engineering Technician V – Overtime $48.59 43 Procurement Technician $20.83 44 Procurement Technician – Overtime $31.24

Page B -3

B. 9 Option #1 (January 1, 2017 through December 31, 2017)

LINE

ITEM

DESCRIPTION UNBURDENED

HOURLY RATE

BURDENED

HOURLY RATE

1-1 General Clerk I $13.18 1-2 General Clerk I – Overtime $19.77 1-3 General Clerk II $14.38 1-4 General Clerk II – Overtime $21.57 1-5 General Clerk III $18.03 1-6 General Clerk III – Overtime $27.05 1-7 Accounting Clerk II $16.25 1-8 Accounting Clerk Clerk II – Overtime $24.38 1-9 Accounting Clerk III $20.71 1-10 Accounting Clerk Clerk III – Overtime $31.07 1-11 Travel Clerk II $16.40 1-12 Travel Clerk II – Overtime $24.60 1-13 Travel Clerk III $17.31 1-14 Travel Clerk III – Overtime $25.97 1-15 Word Processor I $14.69 1-16 Word Processor I – Overtime $22.04 1-17 Word Processor II $16.50 1-18 Word Processor II – Overtime $24.75 1-19 Word Processor III $20.38 1-20 Word Processor III – Overtime $30.57 1-21 Secretary I $17.04 1-22 Secretary I – Overtime $25.56 1-23 Secretary II $19.06 1-24 Secretary II – Overtime $28.59 1-25 Secretary III $21.24 1-26 Secretary III - Overtime $31.87 1-27 Administrative Assistant $22.55 1-28 Administrative Assistant – Overtime $33.82 1-29 Technical Writer II $28.83 1-30 Technical Writer II – Overtime $43.24 1-31 Technical Writer III $33.71 1-32 Technical Writer III – Overtime $50.56 1-33 Maintenance Trades Helper $15.34 1-34 Maintenance Trades Helper – Overtime $23.00 1-35 General Maintenance Worker $19.95 1-36 General Maintenance Worker – Overtime $29.93 1-37 Engineering Technician III $21.11 1-38 Engineering Technician III – Overtime $31.66 1-39 Engineering Technician IV $26.80 1-40 Engineering Technician IV – Overtime $40.20 1-41 Engineering Technician V $33.04 1-42 Engineering Technician V – Overtime $49.56 1-43 Procurement Technician $21.24

Page B -4

B. 10 Option #2 (January 1, 2018 through December 31, 2018)

1-44 Procurement Technician – Overtime $31.87

LINE

ITEM

DESCRIPTION UNBURDENED

HOURLY RATE

BURDENED

HOURLY RATE

2-1 General Clerk I $13.45 2-2 General Clerk I – Overtime $20.17 2-3 General Clerk II $14.67 2-4 General Clerk II – Overtime $22.00 2-5 General Clerk III $18.39 2-6 General Clerk III – Overtime $27.59 2-7 Accounting Clerk II $16.58 2-8 Accounting Clerk Clerk II – Overtime $24.86 2-9 Accounting Clerk III $21.13 2-10 Accounting Clerk Clerk III – Overtime $31.69 2-11 Travel Clerk II $16.72 2-12 Travel Clerk II – Overtime $25.09 2-13 Travel Clerk III $17.66 2-14 Travel Clerk III – Overtime $26.49 2-15 Word Processor I $14.98 2-16 Word Processor I – Overtime $22.48 2-17 Word Processor II $16.83 2-18 Word Processor II – Overtime $25.25 2-19 Word Processor III $20.79 2-20 Word Processor III – Overtime $31.18 2-21 Secretary I $17.38 2-22 Secretary I – Overtime $26.07 2-23 Secretary II $19.44 2-24 Secretary II – Overtime $29.16 2-25 Secretary III $21.67 2-26 Secretary III - Overtime $32.50 2-27 Administrative Assistant $23.00 2-28 Administrative Assistant – Overtime $34.49 2-29 Technical Writer II $29.41 2-30 Technical Writer II – Overtime $44.11 2-31 Technical Writer III $34.38 2-32 Technical Writer III – Overtime $51.57 2-33 Maintenance Trades Helper $15.64 2-34 Maintenance Trades Helper – Overtime $23.46 2-35 General Maintenance Worker $20.35 2-36 General Maintenance Worker – Overtime $30.53 2-37 Engineering Technician III $21.53 2-38 Engineering Technician III – Overtime $32.30 2-39 Engineering Technician IV $27.34 2-40 Engineering Technician IV – Overtime $41.01 2-41 Engineering Technician V $33.70

Page B -5

B. 11 Option #3 (January 1, 2019 through December 31, 2019)

2-42 Engineering Technician V – Overtime $50.56 2-43 Procurement Technician $21.67 2-44 Procurement Technician – Overtime $32.50

LINE

ITEM

DESCRIPTION UNBURDENED

HOURLY RATE

BURDENED

HOURLY RATE

3-1 General Clerk I $13.71 3-2 General Clerk I – Overtime $20.57 3-3 General Clerk II $14.96 3-4 General Clerk II – Overtime $22.44 3-5 General Clerk III $18.76 3-6 General Clerk III – Overtime $28.14 3-7 Accounting Clerk II $16.91 3-8 Accounting Clerk Clerk II – Overtime $25.36 3-9 Accounting Clerk III $21.55 3-10 Accounting Clerk Clerk III – Overtime $32.33 3-11 Travel Clerk II $17.06 3-12 Travel Clerk II – Overtime $25.59 3-13 Travel Clerk III $18.01 3-14 Travel Clerk III – Overtime $27.02 3-15 Word Processor I $15.28 3-16 Word Processor I – Overtime $22.93 3-17 Word Processor II $17.17 3-18 Word Processor II – Overtime $25.75 3-19 Word Processor III $21.20 3-20 Word Processor III – Overtime $31.81 3-21 Secretary I $17.73 3-22 Secretary I – Overtime $26.60 3-23 Secretary II $19.83 3-24 Secretary II – Overtime $29.75 3-25 Secretary III $22.10 3-26 Secretary III - Overtime $33.15 3-27 Administrative Assistant $23.46 3-28 Administrative Assistant – Overtime $35.18 3-29 Technical Writer II $29.99 3-30 Technical Writer II – Overtime $44.99 3-31 Technical Writer III $35.07 3-32 Technical Writer III – Overtime $52.61 3-33 Maintenance Trades Helper $15.96 3-34 Maintenance Trades Helper – Overtime $23.93 3-35 General Maintenance Worker $20.76 3-36 General Maintenance Worker – Overtime $31.14 3-37 Engineering Technician III $21.96 3-38 Engineering Technician III – Overtime $32.94 3-39 Engineering Technician IV $27.88 3-40 Engineering Technician IV – Overtime $41.83

Page B -6

B. 12 Option #4 (January 1, 2020 through December 31, 2020)

3-41 Engineering Technician V $34.38 3-42 Engineering Technician V – Overtime $51.57 3-43 Procurement Technician $22.10 3-44 Procurement Technician – Overtime $33.15

LINE

ITEM

DESCRIPTION UNBURDENED

HOURLY RATE

BURDENED

HOURLY RATE

4-1 General Clerk I $13.99 4-2 General Clerk I – Overtime $20.98 4-3 General Clerk II $15.26 4-4 General Clerk II – Overtime $22.89 4-5 General Clerk III $19.13 4-6 General Clerk III – Overtime $28.70 4-7 Accounting Clerk II $17.25 4-8 Accounting Clerk Clerk II – Overtime $25.87 4-9 Accounting Clerk III $21.98 4-10 Accounting Clerk Clerk III – Overtime $32.97 4-11 Travel Clerk II $17.40 4-12 Travel Clerk II – Overtime $26.10 4-13 Travel Clerk III $18.37 4-14 Travel Clerk III – Overtime $27.56 4-15 Word Processor I $15.59 4-16 Word Processor I – Overtime $23.38 4-17 Word Processor II $17.51 4-18 Word Processor II – Overtime $26.27 4-19 Word Processor III $21.63 4-20 Word Processor III – Overtime $32.44 4-21 Secretary I $18.08 4-22 Secretary I – Overtime $27.13 4-23 Secretary II $20.23 4-24 Secretary II – Overtime $30.34 4-25 Secretary III $22.55 4-26 Secretary III - Overtime $33.82 4-27 Administrative Assistant $23.93 4-28 Administrative Assistant – Overtime $35.89 4-29 Technical Writer II $30.59 4-30 Technical Writer II – Overtime $45.89 4-31 Technical Writer III $35.77 4-32 Technical Writer III – Overtime $53.66 4-33 Maintenance Trades Helper $16.27 4-34 Maintenance Trades Helper – Overtime $24.41 4-35 General Maintenance Worker $21.18 4-36 General Maintenance Worker – Overtime $31.76 4-37 Engineering Technician III $22.40 4-38 Engineering Technician III – Overtime $33.60 4-39 Engineering Technician IV $28.44

Page B -7

4-40 Engineering Technician IV – Overtime $42.66 4-41 Engineering Technician V $35.07 4-42 Engineering Technician V – Overtime $52.60 4-43 Procurement Technician $22.55 4-44 Procurement Technician – Overtime $33.82 4-45 Engineering Technician V $35.07 4-46 Engineering Technician V – Overtime $52.60 4-47 Procurement Technician $22.55 4-48 Procurement Technician – Overtime $33.82

Page B -8

Part 1, Section C– Description/Specifications/Performance Work Statement Page C–1

TABLE OF CONTENTS

Paragraph Number

Title

Section I – Description/Specifications

1.1 Objective

1.2 Definitions

1.3 Days Off and Substitutions

1.4 Change of Personnel and Transitions

1.5 Replacement of Contractor Personnel

1.6 Contact Person

1.7 Contractor’s Supervisory Oversight

1.8 Protection of Information

1.9 Quality Control/Inspection

1.10 Quality Assurance/Training

1.11 Key Personnel/Subcontractors

Section II – Government-Furnished Property and Services (On-Site Support)

2.1 Office

2.2 Services

2.3 Security

Section III – General Information

3.1 Safety

3.2 Security Clearance

3.3 Office Closure/Unforeseen Shutdown

3.4 Prohibited Political Activity

3.5 Authorized Use of Government Vehicle

3.6 Rights in Data

Section IV – Classification/Work Description

4.1 General Clerk

4.2 Accounting Clerk

4.3 Travel Clerk

4.4 Word Processor

4.5 Technical Writer

4.6 Maintenance Trades Helper

4.7 General Maintenance Worker

4.8 Secretary

4.9 Administrative Assistant

4.10 Engineering Technician, Civil

4.11 Procurement Technician

Page C–2

SECTION I

DESCRIPTION/SPECIFICATIONS

1.1 OBJECTIVE (NAICS 561110): This Indefinite Delivery/Indefinite Quantity (IDIQ) contract is issued to provide office support services for the Western Federal Lands Highway Division (WFLHD) of the Federal Highway Administration (FHWA) in the facility located at 610 East Fifth Street, Vancouver, Washington. The North American Industry Classifications (NAICS) considered applicable to this contract are:

NAICS DESCRIPTION APPLICABILITY

561110

Office Administrative Services – Such as:

Administrative management services Business management services Executive management services Management services (except complete operation of client's business) Office administration services Office management services

Primary Service

1.1.1 This contract specifically excludes Information Technology (IT), IT support services, and may include non-Architect Engineering professional services as required to meet WFL administrative and business needs. Work will be set forth in individual Task Orders.

1.2 DEFINITIONS

1.2.1 Contract Clause - Both the Solicitation Provisions and Contract Clauses, are collectively referred to as Contract Clauses.

1.2.2 COR - The Contracting Officer's Representative (COR) who has the authority to administer the contract and task orders. The COR is WFLHD's primary contact with the Contractor. The terms “COR” and “COTR” are used interchangeably within this document and refer to the same position.

1.2.3 FAR – Federal Acquisition Regulation.

1.2.4 Government – Federal Highway Administration

1.2.5 Resume - As used in this contract, a list of information about an individual’s qualification as required to meet the requirements of this contract.

1.2.6 TAM – Transportation Acquisition Manual supplement to the TAR.

1.2.7 TAR – Transportation Acquisition Regulation supplement to the FAR.

1.2.8 PERFORMANCE WORK STATEMENT (PWS) – As used in this contract, each

Task Order will include a PWS that sets forth the services required.

1.2.9 Task Order - Written order by the Contracting Officer requiring the Contractor to provide specified services.

1.2.10 FHWA – Federal Highway Administration acting through the Western Federal Lands

Highway Division.

Page C–3

1.2.11 Key Management/Personnel-the contractor’s staff that has experience in managing, staffing, and recruiting personnel in order to meet and perform contract requirements.

1.3 DAYS OFF AND SUBSTITUTIONS

The Contractor shall provide for coverage of the position when the employee is on leave, unless otherwise agreed to by the COR. The Contractor shall notify the COR one week in advance of an employee’s scheduled leave and as soon as practical whenever an employee is on unscheduled leave. Except when the COR agrees that coverage is not needed, the Contractor shall provide a substitute for the time the regular employee is on leave. Substitute personnel shall be qualified to meet the general occupational descriptions and must have the approval of the COR. All substitute personnel must have security clearances pursuant to paragraph 3.2 prior to performing work at the site.

Substitution of work performed by anyone other than another employee of the contractor must be coordinated through the appropriate COR(s).

1.4 CHANGE OF PERSONNEL AND TRANSITIONS

1.4.1 The Contractor should make every effort to utilize reliable, long-term employees for the purpose of this contract. When a change in personnel is needed, the Contractor shall notify the COR, when possible, no later than 14 working days prior to the change of regularly assigned personnel. When 14 working days prior notice is not possible, the Contractor shall provide notification as soon as possible.

1.4.2 Proposed replacement personnel shall meet the qualification requirements of this contract and be screened by the COR prior to FHWA job assignment. The Contractor shall submit the qualifications of the proposed replacement personnel to the COR. The Government will notify the Contractor within 3 days if the submitted qualifications do not meet the minimum qualifications. If the qualifications are acceptable, no notification will be made.

1.4.3 The training time for a new employee shall not be charged to the Government.

1.5 REPLACEMENT OF CONTRACTOR PERSONNEL

The CO has the authority to require the replacement or removal of any Contractor personnel not exhibiting integrity, capability, responsibility, or reasonable safety in their job performance; see TAR Clause 1252.237-70, Qualifications of Contractor Employer. Personnel removed due to Government determination of unsuitability shall be replaced within 7 days. A determination to remove an employee will be made for, but is not limited to, incidents involving the most immediately identifiable types of misconduct or delinquency, and unsuitable job performance listed:

a. The contractor employee does not report to WFLHD at the scheduled work hours.

b. The contractor employee is late by ½ hour or more two times in any four-week period.

c. The contractor employee causes a safety hazard at the work site.

d. The contractor employee consistently produces error-ridden or incomplete work.

e. The contractor employee does not exhibit adequate capability in performing the work.

f. On-site contractor employees do not follow the restrictions of the Hatch Act. (Partisan Politics)

g. The Contractor employee is deemed careless, insubordinate or unsuitable.

Page C–4

h. Violation of Federal, State, or local law.

i. Violation of the Rules and Regulations Governing Public Buildings and Grounds, 41 CFR

101-20.3. This includes the carrying or possession of explosives, or items intended to be used to fabricate an explosive or incendiary device.

j. Neglect of duty, including sleeping while on duty, unreasonable delays, or failure to carry out assigned tasks, conducting personal affairs during official time, refusing to render assistance, or cooperate in upholding the integrity of the security program at the work site.

k. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records.

l. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, fighting, or participation in disruptive activities, which interferes with the normal efficient operations of the Government.

m. Theft, vandalism, immoral conduct, or any other criminal actions.

n. Selling, consuming, or being under the influence of intoxicants, drugs, or substances which produce similar effects while in or on Federally-controlled property.

o. Improper use of Government identification.

p. Unauthorized use of communication equipment on Government property.

q. Violation of security procedures or regulations.

r. Violation of Title 18, U.S.C., Section 930, which prohibits the knowing possession or the causing to be present of firearms or other dangerous weapons in Federal facilities and Court facilities.

The CO will make all determinations regarding the removal of any employees from work site(s). When a CO is not available, either during the day or after hours, or in situations where a delay would not be in the best interest of the Government or is identified as a potential threat to the health, safety, security, general well being or operational mission of the facility and its population, the COR will have the authority to immediately remove the contract employee from the work site.

1.6 CONTACT PERSON

The Contractor shall designate a contact person for this contract. This person shall be the Government’s contact for Task Orders, invoices, and any other information required for this contract. The contact person shall be designated in writing. Any substitution of the contact person must be provided by written notice to the Government.

1.7 CONTRACTOR’S SUPERVISORY OVERSIGHT

1.7.1 The Contractor, and not the Government, shall control, manage, and supervise performance of Contractor employees while performing the services required under the contract. The supervisor will serve as the direct supervisor for all contractor employees and as a liaison between the CO / COR and contractor employees for any performance issues, scheduling of work, leave and assuring work is covered during absences. The supervisor will perform all other supervisory duties on behalf of the Contractor. The supervisor does not need to work on-site full time but does need to be available between 8:00-4:00 via telecommunications, email, etc., when the need arises.

1.7.2. On-site visits are not required but encouraged.

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1.8 PROTECTION OF INFORMATION

1.8.1 Performance under this contract may require contractor access to data and information proprietary to FHWA, to another government contractor, or of such nature that its dissemination or use, other than as specified in this contract, would be adverse to the interests of the Government and/or others. Employees shall not divulge or release data or information developed or obtained under performance of this contract, except to authorized government personnel or upon written approval of the Contracting Officer. Employees shall not use, disclose or reproduce proprietary data other than as specified in each task order.

1.8.2 Inquiries received by the Contractor for work performed under this contract shall be referred to the COR for evaluation under the Freedom of Information Act.

The determination of whether records will be released shall remain with FHWA.

The Contractor is responsible for search and submission of records upon request by the COR.

1.8.3 Contractor personnel requiring access to WFLHD computer systems shall receive, as a minimum, initial training on protection of information and the implications of the Economic Espionage Act of 1996 (Sections 1831 thru 1839) and the Privacy Act. Documentation of the training shall reflect the date of the training and the names of the individual(s) in attendance and forwarded to the Contracting Officer. The Economic Espionage Act can be found at http://www4.law.cornell.edu/uscode/18/1831.html.

1.9 QUALITY CONTROL/ INSPECTION

The Contractor shall establish and implement a complete Quality Control Plan (QCP) to assure the requirements of the Contract are met. The QCP is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. The QCP shall be prepared by the Contractor and provided to the Contracting Officer as part of the offeror’s proposal for review and acceptance by the Government.

The QCP shall include, at a minimum:

1) Responsibilities and authorities of Contractor Management and representatives

2) Description of services and duties of employees

3) Quality Assurance/Training plan for employees

4) Plan for separation of employees and employee absence

5) Plan for preventing errors. The government will provide documents to the contractor supervisor on a monthly basis that will detail errors made by contractor employees. Describe how this data will be used to minimize and/or prevent future errors.

The QCP is a living document and may be subject to change depending on the needs of the contract. When the QCP is revised the Contractor is required to provide an updated QCP to the Contracting Office and COR for acceptance.

1.10 QUALITY ASSURANCE/TRAINING

1.10.1 The Contractor is responsible for ensuring that its employees are kept current on the latest pertinent standard office policy/procedures/ software. The Contractor shall provide cross training where back up is necessary. The Contractor shall provide all training for replacement personnel at no cost to the Government.

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1.10.2 The Contractor is responsible for the quality, technical accuracy, and the coordination of work performed or services provided under this contract and subsequent task orders. All work shall be neat, well organized, and fully comply with the requirements of this contract and the respective task orders. The Government may reject any service performed that does not comply with the above.

1.10.3 The COR may perform inspections of the work of the products and services of the

Contractor. The COR may invite the Contractor to join in the Government’s inspection

1.11 KEY PERSONNEL/SUBCONTRACTORS

1.11.1 The subcontractor(s) as specified below were considered in the determination of

Technically Acceptable for the specified work element(s).

1.11.2 In connection with this contract, any Contractor key personnel, subcontractors, and outside associates or consultants will be limited to individuals and firms that were specifically identified in the Contractor’s accepted proposal. The Contractor shall obtain the Contracting Officer's written consent before making any substitution for these subcontractors. If the Contractor proposes an addition or substitution, it shall submit the same type of information that was submitted in the accepted proposal to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted proposal or that was required by the Solicitation is the minimum standard for any addition or substitution. The Government or the Contractor may, after discussions, increase the level of qualifications and experience required to support the application of new technology or techniques identified during the life of this contract.

1.11.3 The Key Personnel/Subcontractor(s) under this Contract are:

Work Element(s)

Company Name

N/A

1.11.4 The Key Personnel under this Contract will be identified upon award.

In accordance with TAR clause 1252.237-73, Key Personnel (Section H, Page H-4, H.6.4). The proposed Key Personnel shall be required to perform on the contract in their proposed roles. Key Personnel substitution after contract award will only be authorized upon a written request to the Contracting Officer in unavoidable circumstances.

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SECTION II

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

(On-Site Support)

2.1 OFFICE

2.1.1 The Government will provide office space with furnishings. Utility bills will be the responsibility of the Government.

2.1.2 The Government will provide access to telephone, FAX and computer necessary to perform the work requirements. Contractor employees may not use Government long distance telephone services for communication on Contractor matters or personal matters. The Contractor shall provide its employees with alternative means to contact the Contractor (i.e. a calling card, an 800 number, a cell phone, etc.)

2.1.3 The Government will provide all office supplies and equipment (paper, pencils, staplers, etc.). Some property will be assigned to the Contractor for the exclusive, or near exclusive, use by Contractor employees for use on Government work. Upon completing this contract/task order, the Contractor shall follow the instructions of the Contracting Officer regarding the disposition of all such Government-furnished property not consumed in performing the contract/task order or previously delivered to the Government for use on Government work.

2.1.4 The Government will provide all standard issue furniture. Any other furniture or appliance required by a contractor employee beyond standard issue in order to satisfactorily perform assigned duties will be the responsibility of the contractor.

2.1.5 The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property/equipment, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contactor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.2 SERVICES

The Government will provide printing/reproduction services and pick-up/delivery of official FHWA mail. Office copiers are provided for official Government use only. Contractor personnel may not use Government provided envelopes or postage, except as permitted by the Contracting Officer and only for official Government mail.

2.3 SECURITY

2.3.1 Access to the FHWA facility is strictly controlled and requires all non-federal personnel entering the site to wear either a visitor badge or a DOT identification badge.

2.3.2 Electronic entry devices shall be issued to each Contractor employee whose workstation is located within the WFLHD facility. The COR is responsible for coordinating with office administration for the issuance of entry devices to new hires, and the return of devices upon contract employee termination.

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2.3.3 Contractor personnel receiving electronic entry devices shall only utilize those devices for entry in support of duties to meet the requirements of this contract.

These electronic entry devices shall remain in the possession of the individual it is assigned to and shall not be “loaned” to any other person. Any Contractor personnel abusing the use of these devices may be removed from this contract.

The electronic entry device shall be returned to the COR upon the individuals release from the contract or contract completion, whichever occurs first.

2.3.4 All Contractor personnel shall follow WFLHD Security Policies and Guidance regarding security processes.

2.3.5 PHOTO ID’s

The Government will provide the contractor employee with a Federal Government issued photo identification card. While on the government worksite, the contractor shall prominently wear at all times either a Temporary Federal ID Card or the Permanent Federal ID badge once it is received. It should be displayed on an outer garment between the waist and shoulders at all times.

2.3.6 CONTRACT TRANSITION

Transition Expectations:

The successful Contractor agrees to –

1) Furnish any required phase-in training.

2) Exercise its best efforts and cooperation to effect an orderly and efficient transition.

3) Transfer incumbent Contractor’s employee(s) in accordance to 52.222-17 –

NONDISPLACEMENT OF QUALIFIED WORKERS (May 2014)

4) Provide required benefits as set forth in the Service Contract Labor Standards also referenced as Service Contract Act (SCA) and the Wage Determinations set by the Department of Labor.

Attachment J.2 Current Contract Employees Length of Service contains a listing of current contractor positions and years of employment under the Administrative and Office Support Services Contract.

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SECTION III

GENERAL INFORMATION

3.1 SAFETY

3.1.1 All work performed by contractor and Contractor employees shall be performed safely.

The COR will provide safety training to the Contractor Supervisor that describes actions to take in the event of an emergency at FHWA. The Contractor Supervisor will be responsible to provide safety training to the Contractor staff.

3.1.2 Each Contractor employee provided by the Contractor is expected to have full command of the English language and be able to provide clear communications to emergency responders and FHWA staff in the event of an emergency.

3.1.3 The Contractor shall maintain safety and health standards. FHWA reserves the right to conduct investigations of all mishaps which occur as a result of contractor operations in which there is reportable damage to government property or equipment, or occupational injury or illness to personnel.

3.2 SECURITY CLEARANCE

All Contractor Employees who will work in FHWA facilities (including temporary structures such as field construction trailers) and who will have access to the DOT network, access to sensitive information, or access to DOT resources cannot begin work until they have submitted the required security documentation and the WFLHD COR Security Liaison has issued a Notice to Proceed to the Contractor.

The Contractor will notify the WFL COR Security Liaison when a new contractor employee needs to be processed. At that time the WFL COR Security Liaison will provide the Contractor with the security procedures and the required security documentation.

3.3 OFFICE CLOSURE/UNFORSEEN SHUTDOWN

3.3.1 In the event the FHWA offices are closed due to official Government closures such as Federal Holidays, contractor and contractor employee costs on such designated days are included in the contractor’s overhead and are not billable to the Government. Costs incurred after office shutdown due to weather, natural disasters such as an earthquake, flood, etc., or a pandemic epidemic will not be billable under the Contract.

In the event the FHWA offices are closed due to extra holidays granted by Presidential

Order, or Government Administrative leave not due to weather or other natural disaster, contractor employee costs can be billed to the Government.

When the office is shut down after start of a workday, the direct cost/labor charge to the contract would be allowed only for those contractor employees who had reported to work on the day the office was shut down. Any other pay to the contractor employees on these days is at the discretion of, and cost to, the contractor.

The Contractor and Contractor Employees can call the toll free FHWA Emergency Line for status of office opening/closure at (866) 935-8262.

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3.3.2 Legal Holidays – the following holidays are observed by the Federal Government and contract employees will not have access to the Government facilities on these days:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

3.4 PROHIBITED POLITICAL ACTIVITY

Contractor personnel shall not engage in any political activity while at the FHWA facility or while using Government equipment. Such activity includes the wearing of campaign paraphernalia, discussing partisan political issues, campaigning, or soliciting funds or votes.

3.5 AUTHORIZED USE OF GOVERNMENT VEHICLE

3.5.1 As authorized and necessary for the performance of job duties by a Contractor employee, the use of a government vehicle is allowable. Contractor employees, when using a Government vehicle, are subject to rules similar to those applicable to Government employees. Personal use of a Government vehicle may result in the immediate removal of the employee from working under this contract.

3.6 RIGHTS IN DATA

The contractor shall not have any rights in the works produced under this contract. See FAR Clause 52.227-14 Rights in Data-General

SECTION IV

CLASSIFICATION DESCRIPTIONS

(NAICS 561110)

The following list is a general description of the on-site work classifications included in this contract as defined by the Department of Labor. Specific tasks and qualifications will be identified on the SOW for each task order and may require work/qualifications similar to, but not specified in this section.

4.1 GENERAL CLERK

4.1.1 GENERAL CLERK I

This position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required, but the clerk uses his or her own judgment in

Page C–11 choosing the proper procedure for each task.

4.1.2 GENERAL CLERK II

This position requires familiarity with the terminology of the office unit. The General

Clerk selects appropriate methods from a wide variety of procedures or makes simple adaptations and interpretations of a limited number of substantive guides and manuals.

The clerical steps often vary in type or sequence, depending on the task. Recognized problems are referred to others.

4.1.3 GENERAL CLERK III

This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The General Clerk III selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints.

The General Clerk III may also direct lower level clerks.

Positions above level IV are excluded. Such positions (which may include supervisory responsibility over lower level clerks) require workers to use a thorough knowledge of an office's work and routine to: 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments. Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers.

4.2 ACCOUNTING CLERK

The Accounting Clerk performs one or more accounting tasks such as; posting to registers and ledgers; balancing and reconciling accounts; verifying the internal consistency, completeness, and mathematical accuracy of accounting documents. In addition, tasks include; assigning prescribed accounting distribution codes; examining and verifying the clerical accuracy of various types of reports, lists, calculations, and postings.

This position is responsible for preparing journal vouchers; making entries of adjustments to accounts; and working with spreadsheets.

Level I requires a basic knowledge of routine clerical methods, office practices and procedures as they relate to the clerical processing and recording of transactions.

Levels II and III require a knowledge and understanding of the established and standardized bookkeeping and accounting procedures and techniques used in an accounting system, or a segment of an accounting system where there are few variations in the types of transactions handled. In addition, most jobs at each level will require a basic knowledge and understanding of the terminology, codes, and processes used in an automated accounting system.

4.2.1 ACCOUNTING CLERK II

This position uses knowledge of double entry bookkeeping in performing one or more of the following: posting actions to journals, identifying subsidiary accounts affected, making debit and credit entries, and assigning proper codes. The Accounting Clerk II may review computer printouts against manually maintained journals, detect and correct erroneous postings, and prepare documents to adjust accounting classifications and other data, or review lists of transactions rejected by an automated system. In this instance, the Accounting Clerk II will determine reasons for rejections, and prepare necessary correcting material. On routine assignments, an employee will select and apply

Page C–12 established procedures and techniques. Detailed instructions are provided for difficult or unusual assignments. Completed work and methods used, are reviewed for technical accuracy.

4.2.2 ACCOUNTING CLERK III

The Accounting Clerk III maintains journals or subsidiary ledgers of an accounting system and balances and reconciles accounts. Typical duties include one or both of the following: 1.) reviewing invoices and statements verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the submitting unit determining accounts involved. The review will include coding transactions, and processing material through data processing for application in the accounting system; 2.)

analysis and reconciliation of computer printouts with operating unit reports (contacting units, researching causes of discrepancies, and taking action to ensure…