Q_and_A_From_Walkthrough(FINAL).pdf

DTFH7014Q00056 Q and A Revision Date 09/12/2014

1. Is your timeline of 120 days firm?

This has been increased to 180 days in Amendment 0001

2. Have your building had commissioning audits completed in the past?

Our building has had energy audits before, one in 2005 and most recently in 2013. This information will be included in Amendment 0001.

3. What kind of building automation does your facility have?

We have an Andover EMS system. The system covers the main portion of the building, not the Lab or Mule Barn.

4. Do you have drawings available for the building?

We have some drawings and tables relating to the construction of the building, we cannot guarantee their accuracy. They will be included in Amendment 0001.

5. Have you maintained a database for when items listed in the table are being used, and the fluctuations in the power usage?

No we have not. Depending on the season our power usage by department may increase or decrease.

6. When determining usage of lab equipment, can the contractor rely on lab employees information?

Yes, and your measurements.

7. Is the HVAC system for the main office also covering the Mule Barn?

No. The Binder lab in the Mule Barn is a separate system.

8. Is there only one exhaust for the ovens in the Binder Lab?

No, each oven has its own exhaust to the outside.

9. What equipment in the Binder Lab is included in the retro-commissioning?

The equipment included is listed in the tables in the Statement of Work.

10.Is there a water heater for the Binder Lab?

Yes, it is used for both the Binder Lab and the bathrooms in the Mule Barn.

11.Is the Mule Barn environmentally controlled?

Only the Binder Lab, the main area of the Mule Barn is not.

12.Where is the Water Heater located in the Mule Barn?

Inside the Binder Lab closet.

13.Is the Mule Barn included in the Retro-Commissioning?

The Binder Lab is the only portion of the Mule Barn included.

14.The dust collector outside the Mule Barn, what is its purpose?

It collects dust from testing operations in the Labs.

15.Where does the dust collector service?

The Materials Lab connected to the Main Building.

16.What is contained in the Mechanical Room next to the dust collector?

Two air compressors, an air drier, and a fire control panel.

17.Are the roof top units included in the retro-commissioning?

Yes.

18.What units are on the lab roof?

It is a mix of AC units with electric heat, a heat pump, and gas packs.

19.Are the units above the lab part of the EMS?

No, the units above the lab are stand alone. The units above the main building are part of the EMS.

20.Excluding the Mule Barn, is the rest of your facility one building?

No it is 3 buildings that have been connected together to make one building.

21.Do each of your buildings, excluding the Mule Barn, have the same roof?

Yes there is a protective membrane that is on each building, excluding the Mule Barn.

22.Was the insulation in the Materials Lab installed at the time it was constructed?

No it was put in after initial construction.

23.Are the units on the roofs of the Lab building new?

Some of them are. All are from well-known manufacturers and documentation should be readily available.

24.What are the different ages of the building?

As identified in the SOW; 1931, 1952, and 1978.

25.Do you have pictures of each piece of equipment included in the Statement of Work?

No.

26.Do you have plans available for the building?

We have some documentation, we will provide as an attachment in Amendment 0001.

27.Are the tables in the back of the Statement of Work a complete equipment list?

Yes.

28.Have you had any major power issues in the buildings?

No.

29.Have you had any burnouts in the buildings?

No.

30.Is your electrical system overloaded?

No, it is under loaded.

31.What is your largest power draw?

The Main Building’s HVAC system.

32. Do your buildings have 1 electrical meter?

No, they have 3 different electrical meters.

33.How many water meters do your buildings have?

There are 2 water meters for the buildings.

34.Do you have documentation for the water and power usage?

Yes we have excel spreadsheets that have tracked power and water usage, these will be provided in Amendment 0001.

35.Do you have a 1 line drawing for electrical?

Yes we have one, but cannot guarantee accuracy except for the HVAC system of the Main Building.

36.Do you have emergency standby power?

No.

37.Do you have a single power feed or multiple?

We have two.

38.What is your voltage in the building?

The majority is 208, with some being 480.

39.How old is the majority of the equipment and plumbing in the mechanical room in the shop area?

7 Years.

40.Where is your EMS controls?

It is located on a computer in the Warehouse area.

41.Are you heat pumps hooked into the EMS?

No.

42.When was your facilities cooling tower installed?

43.Do you have any water leakage?

Not currently, the membrane on the roof stops it. It is 15 years old.

44.Have you performed leak tests on your facility?

Yes.

45.Have you completed an upgrade of EMS? Does it perform archive and trending data on server?

We have not performed an upgrade of our EMS. It does archive and trends data on server.

46.Is your building a GSA building?

No.

47.Is a contractor responsible for doing a building pressurization test?

No.

48.Is visual inspection for leakage acceptable?

Yes.

49.Is each piece of equipment listed in the Statement of Work needing to be monitored?

Yes. Each piece of equipment needs to be tested. The total quantity does not need to be measured; calculations can be made using the information gathered from one item.

50.Do you have a sprinkler system for fire control?

No sprinkler system in the building, only evacuation for fire control.

51.Are the windows in the Binder Lab insulated?

No.

52.Is there explosive gas in the Binder Lab?

A 5 Gallon propane tank is the extent of flammable gas.

53.Is there separate power for Mule Barn electrical?

Yes.

54.Is the electrical panel outside of the Binder Lab labeled?

Yes, cannot guarantee the accuracy.

55.Has there been a seismic analysis done on the buildings?

Yes, in the 1970’s.

56.Are the buildings all brick?

No. 1931 building is brick, 1952 and 1978 are CMU with brick façade. Binder lab is a stand-alone room within the Mule Barn

57.What size motor is the dust collector?

50 Horse power.

58.Are all security lights for the building LED?

Yes.

59.Retro-commissioning is performed much less frequently than commissioning of new buildings. May we submit project examples from over five years ago that most closely resemble the current FHWA requirement?

Jobs that have similar tasks may be submitted for project examples from within the timeframe given in the Statement of Work.

60.What weight will be placed on professional qualifications versus price?

This RFQ award will be made on best value under Simplified Acquisitions. A relative importance for price versus qualifications has not been established.

61.There is obviously a wealth of information resident in your staff. Can we rely on the ongoing availability of knowledgeable FHWA executives to provide information germane to our analysis?

Information gathering from FHWA employees is possible if coordinated through the Contracting Officer’s Representative on this project.

62.The large amount of additional facility documentation committed to be available today could prove difficult to assemble in total. Can the due date be extended commensurately?

The due date within the RFQ cannot be extended at this time. If that changes in the future contractors in attendance at the walkthrough shall be notified.

63.Could a copy of yesterday's sign-in sheet be supplied?

A copy of the 09/11/2014 walkthrough will not be posted online.