HI_STP_SR_83_(1)__(2)_DB_RFQ_FINAL.pdf

Hawaii Department of Transportation

Central Federal Lands Highway Division

12300 West Dakota Avenue Lakewood, CO 80228

September 26, 2017 PH: (720)963-3090

FAX: (720) 963-3360

HI STP SR 83(1) & (2) Hoolapa (Nanahu) & Kawela Stream Crossings Design-Build Request For Qualifications (RFQ)

Solicitation Number DTFH6817R00013

The Central Federal Lands Highway Division (CFLHD) of the Federal Highway Administration (FHWA), in partnership with Hawaii Department of Transportation (HDOT), is conducting a "two phased" Design-Build (D-B) selection process for the Nanahu and Kawela Stream Crossings project in on the island of Oahu, Hawaii. Under this Notice, CFLHD is soliciting D-B firms/teams (Proposer) to participate in Phase 1 – Request for Qualifications (RFQ) – of the selection process. This is NOT a Request for Proposal. A solicitation package is not available.

This Request for Qualifications is being issued concurrently with the acquisitions of right-of-way. All right-of-way required to construct the project is anticipated to be acquired prior to awarding the contract. Any Work described herein is subject to adjustment as a result of the right-of-way acquisition and other decisions of the Government.

An optional project overview teleconference will be held during Phase 1 on November 2, 2017 at 10 AM HST time. The conference call-in information is below:

Number: 1-877-336-1839 Passcode: 6034839

The North American Industry Classification System (NAICS) code for this acquisition is 237310 Highway, Street, and Bridge Construction.

Statements of Qualifications (SOQ) will only be accepted from Proposers intending to provide complete services required under the Contract. Responses from individual engineering, construction, or consultant firms not offering to provide all required services will be deemed non-responsive and will not be accepted.

HI STP SR 83 (1) & (2)

Nanahu and Kawela Stream Crossings Design-Build Solicitation Request for Qualifications

SUBMIT ONE ORIGINAL AND Six (6) COPIES (PAPER COPIES ONLY) OF YOUR RESPONSE BY 2:00 PM Local Time, November 14, 2017 at the address below.

ATTN: Sheri Muehl (Solicitation Number: DTFH6817R00013) Federal Highway Administration Hawaii Division Office 300 Ala Moana Blvd, Suite 3-306 Honolulu, HI 96850-3306

Submit questions to: CFLContracts@dot.gov

Attachments (5):

1-Project Description 2-Procurement Process Overview 3-Request for Qualification Evaluation Criteria 4-Phase II (RFP) Evaluation Criteria 5-Submittals mailto:CFLContracts@dot.gov

ATTACHMENT 1

PROJECT DESCRIPTION

The Kawela and Nanahu Stream Bridges project is located on the north shore of Oahu in Hawaii along the Kamehameha Hwy (HI SR 83). The project is approximately 4 miles northwest of the town of Laie. This project is for design and construction of two structures at the Kawela and Nanahu stream crossings.

Line Item Unit Preliminary Quantity

Removal of Bridge EACH 2 Roadway Excavation CUYD 100 Major Crossings (drainage and secondary roadways greater than 20-foot span) EACH 2 Riprap CUYD 1,300

HACP TON 200

The work will take a place in an environmentally sensitive area and will require context sensitive design and construction approaches. Environmental clearance and right-of-way acquisitions are expected to be complete prior to the award of a D-B contract. Additional permitting may be required, pending the D-B team approach.

The design and construction cost for the Project is estimated to be between $8,000,000.00 and $12,000,000.00.

Design-Build Scope of Work (SOW): The SOW for this Project includes Design and Construction, Project Management, and Quality Assurance/Quality Control (QA/QC), including Materials Sampling and Testing, and includes, but is not limited to, the following:

Design Work

• Design surveys

• Roadway design

• Bridge design

• Hydraulic design

• Geotechnical design

• Pavement design

• Safety design

• Soil erosion and sediment control design and dust control

• Temporary traffic management and control including public safety

• Design QA/QC

• Obtain Permits

Construction Work:

• Construction of bridge, roadway, safety features and crossings

• Installation of sediment, erosion and dust control measures

• Implement permit requirements

• Installation of temporary traffic control facilities and devices

• Construction QA/QC, including Materials Sampling and Testing

ATTACHMENT 2

PROCUREMENT PROCESS OVERVIEW

CFLHD is using a two-step procurement process to select a qualified D-B firm/team to deliver the Project. The issuance of this RFQ is part of the first step to solicit information from interested Proposers in the form of an SOQ.

CFLHD anticipates the following procurement milestone dates. This schedule is subject to revision by addenda to this RFQ, to information in the final RFP, and by addenda to the RFP.

Action Dates Phase 1– Request for Qualifications RFQ issued September 26, 2017 Deadline for submitting RFQ questions October 27, 2017 Project Overview Call (optional) November 2, 2017 Deadline for CFLHD response to questions November 6, 2017 SOQs due November 14, 2017 Short-listed Proposers notified November 30, 2017* Phase 2 – Request for Proposals RFP issued (to short-listed Proposers only) December 5, 2017* Proposals Due January 30, 2018* Source Selection Complete February 1, 2018* Notice of Award issued February 15, 2018* Notice to Proceed issued March 1, 2018*

*Dates are subject to change

Phase 1 – Request for Qualifications

CFHLD is issuing this RFQ for interested and qualified D-B firms/teams to submit a SOQ.

The Evaluation Board will review and evaluate the SOQs submitted by all responsive Proposers, based on how well each meets the evaluation criteria.

A “shortlist” of no more than three of the most highly qualified Proposers will be selected and invited to participate in Phase 2 – Request for Proposals. Once the shortlist has been established, Proposers not shortlisted will be notified in a timely manner and offered the opportunity for a debriefing.

It is not the intent of CFLHD to receive specific design or engineering recommendations regarding the Project as part of the Phase 1 process. Proposers should limit their SOQ and questions to the information required by this notice, and other information that may be relevant to the qualifications and experience of the Proposer. No reimbursement will be made for any of the Proposers’ costs associated with the preparation of the SOQ.

Phase 2 – Request for Proposals

The short-listed D-B firms/teams will be sent a Request for Proposal (RFP), which will outline the remainder of the selection process requirements. The RFP will contain the requirements necessary for the short-listed D-B firms/teams to submit both a Technical Proposal and a Price Proposal.

After receipt of the Phase 2 Technical Proposal and Price Proposal, an Evaluation Board will conduct a "best value" analysis. Attachment 4 contains the draft criteria to be used in the Phase 2 evaluation process. The Evaluation Board will submit their recommendation to the Source Selection Authority. Award of one firm fixed price contract is anticipated.

A stipend of $30,000.00 will be offered to each Phase 2 Proposer who provides a responsive, but unsuccessful Proposal.

ATTACHMENT 3

REQUEST FOR QUALIFICATIONS EVALUATION CRITERIA

Phase 1 – Evaluation Criteria: Proposers’ Statements of Qualifications will be evaluated using the following criteria, listed in descending order of importance:

1. Criteria 1: Design-Build (D-B) Understanding and Technical Approach.

The Evaluation Board will review and evaluate each Proposer’s understanding of tasks involved in a D-B project and the Proposer’s approach to managing, designing and constructing the Project.

Submit a general description of the tasks involved in the D-B process and the approach the Proposer will take for design and construction administration. Include a discussion on how the Proposer intends to maximize the benefits of the D-B process. Discuss the involvement of the design members of the Proposer's team during construction including how design and construction members will interface during construction. Discuss how review comments will be incorporated and submittals will be addressed during construction.

Describe how the team will coordinate with CFLHD throughout the D-B process.

Describe your Project Management Plan to manage design and construction, project costs and schedule.

Identify potential risk factors, special issues or problems and their impact on the delivery of the Project. Explain the approach to mitigate those risks, issues or problems.

2. Criteria 2: Technical Qualifications.

The Evaluation Board will review and evaluate the Proposers’ individual personnel qualifications and experience, including technical and geographical similarities between the referenced experience/qualifications and the work described in this solicitation.

Submit documentation for each key individual indicating their specialized experience within the past five (5) years and their qualifications for performing D-B projects or for projects with technically the same or similar roadway, geotechnical, hydraulic, structural, erosion control, permitting, project management, construction, and QA/QC work as required by the Project.

In addition to the specific information requested in this section, include a resume for each Key Personnel in an appendix to the SOQ. All key personnel shall be available throughout the duration of the contract.

(NOTE: If one individual will be fulfilling multiple roles during the Project, list how that individual meets the experience and expertise separately for EACH position).

PROJECT MANAGEMENT KEY PERSONNEL

• Design-Build Project Manager – The Proposer’s overall manager and principal point of contact for activities throughout the entire D-B process.

• Project QA/QC Manager – The Proposer’s single point of responsibility for managing quality through design and construction, and who is responsible for all quality assurance and quality control procedures and decisions. The Project QA/QC Manager may also function as the Design QA/QC Manager and/or Construction QA/QC Manager, as qualified.

• Safety Manager – The Proposer’s representative in charge of all aspects of the safety program, with authority to halt work if warranted by unsafe conditions at the Project site.

DESIGN & CONSTRUCTION KEY PERSONNEL

• Designer of Record – The Proposer’s single point of responsibility for all design procedures and decisions. This individual shall be a registered, licensed Professional Engineer in the State of Hawaii.

• Geotechnical Engineer – The Proposer’s engineer who oversees all geotechnical aspects of the Project. This individual shall be a registered, licensed Professional Engineer.

• Hydraulic Engineer – The Proposer’s engineer who oversees all hydraulic aspects of the Project. This individual shall be a registered, licensed Professional Engineer.

• Structural Engineer – The Proposer’s engineer who oversees all structural aspects of the Project. This individual shall be a registered, licensed Professional Engineer.

• Design QA/QC Manager – The QA/QC representative responsible for implementing the Design QA/QC program referenced in Criteria 3.

• Construction Superintendent – The Proposer’s on-site authorized representative in charge of the construction work.

• Project/Construction Engineer – The Proposer’s individual responsible for engineering decisions, judgment and construction work on the Project.

• Construction QA/QC Manager – The QA/QC representative responsible for implementing the Construction QA/QC program referenced in Criteria 3.

Proposer’s obligation to keep Key Personnel intact:

The services covered by this procurement process will be limited to the individuals and firms that are specifically identified in the Proposer’s SOQ. The successful Proposer’s Key Personnel will be incorporated into the awarded contract. The selected D-B firm/team shall obtain the Contracting Officer’s written consent before making any substitution of the Key Personnel.

3. Criteria 3: Quality Management Outline.

The Evaluation Board will review and evaluate each Proposer’s approach to quality control to assess the soundness and reasonableness of the Proposer's planned QA/QC for quality of design, materials, and construction products.

Submit an outline of the system to be used to manage the design and construction schedule, and the management system to control the quality of materials and constructed products. Describe how the quality management system(s) will interact between the design and construction functions and how it will be updated and monitored. Also, describe how the system will address non-compliance issues of design and construction and how the system will facilitate strategic interaction with

CFLHD.

Submit evidence of construction work within the last five (5) years, indicating that quality work was completed on schedule and within budget.

4. Criteria 4: Design and Construction Capability and Resources.

The Evaluation Board will review and evaluate information about the Proposer’s past performance in the design and construction of roadway projects based on the Project Organizational Structure, and on Design and Construction Performance for projects similar in size and scope.

PROJECT ORGANIZATIONAL STRUCTURE

Submit the proposed D-B team’s organizational structure. Identify major participants, their roles in the Project and their percentage of work hours committed to the Project. Identify how each partner and subcontractor interacts and fits into the overall D-B team makeup and their experience working together on past projects. Submit documentation that shows the direct experience of the Proposer, joint venture partners, and/or firms/teams related by an ownership agreement. Include experience of key subcontractors that the Proposer intends to utilize in the execution of this Project. The successful Proposer’s organizational structure will be incorporated into the awarded contract.

DESIGN PAST PERFORMANCE

Provide information on at least three (3), but no more than five (5), roadway projects performed in the past five (5) years. Identify projects where the lead construction firm and the lead design firm have worked together on the same project in a D-B relationship. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction firm on this Project, then the Proposer shall identify the construction firm with whom it was contracted for the design of each such project. Provide project summary information and justification for each project regarding the following:

• At award and at completion cost(s); justifications for changes.

• At award and at completion contract completion date(s); justification for changes.

o Recovery strategies utilized to realize schedule, avoid increase cost(s) to owner, and maintain quality requirements.

CONSTRUCTION PAST PERFORMANCE

Provide information on at least three (3), but no more than five (5), roadway projects performed in the past five (5) years. Identify any projects where the lead construction firm and the lead design firm have worked together on the same project in a D-B relationship. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction firm on this Project, then the Proposer shall identify the design firm with whom it was contracted for the construction of each such project. Provide project summary information and justification for each project regarding the following:

• At award and at completion cost(s); justifications for changes.

• At award and at completion contract completion date(s); justification for changes.

o Recovery strategies utilized to realize schedule, avoid increase cost(s) to owner, and maintain quality requirements.

ATTACHMENT 4

Phase II (RFP) EVALUATION CRITERIA

Phase 2 – Technical and Price Proposals

The Request for Proposal describes information to be submitted by the Proposers and provides a framework for evaluating the proposals relative to established technical criteria and price.

The purpose of the proposal phase is to evaluate the proposals submitted by the shortlisted proposers. The evaluation will focus on technical elements: characteristics of the proposed project, management of the D-B team, design and construction approach, quality management plan and delivery schedule, and the price submitted by the proposer.

Technical Proposal The proposers shall submit information describing their proposed project and methods they intend to use in designing and constructing it. The submittal shall include drawings, written descriptions and other materials that address the criteria below.

• Technical Characteristics of Proposed Project The proposers shall submit drawings, details, technical information and narratives that describe the project they intend to design and construct in response to the requirements presented in the Request for Proposals.

• Approach to Design and Construction The proposers shall submit information that describes their approach to designing and constructing their proposed project.

• Project Management Plan The proposers shall submit information that describes their plans for managing and controlling schedule and cost for design and construction of the Project. The submittal shall address the Proposer’s plans for delivering a quality project on time and within budget.

The Final Completion date for the Project will be determined during Phase II; however, it is expected that the date will be no later than May 31, 2019. An earlier date may be proposed and must be supported by a Project schedule. Preference, for technical evaluations, will be provided to firms providing earlier completion dates. If the selected proposing firm proposes an earlier completion date in their proposal, this date will become the Final Completion date upon which liquidated damages will be assessed. The goal of CFLHD is to complete the overall Project within the shortest reasonable time and proposals will be scored accordingly. The Proposer’s submittal shall address procedures and coordination for monitoring the commencement, prosecution and completion of work and for regular reporting to CFLHD.

• Quality Management Plan The proposers shall submit information regarding their overall plan to manage quality throughout the delivery of the Project. The submittal shall include a written Quality Management Plan that describes the Quality Assurance and Quality Control activities that will be undertaken during design and construction.

Price Proposal The proposers shall submit a Price Proposal in a sealed package, separate from the Technical Proposal envelope. The successful Proposer’s Price will become the firm fixed-price amount of the Contract.

Best Value Analysis and Award. After receipt of the Phase 2 Technical and Price Proposals, the CFLHD Evaluation Board will conduct a "best value" analysis. The Technical scores and Price will be combined to rank Proposals for final selection. The Government will use a tradeoff process for this source selection. Award will be made to the responsible offeror whose offer conforms to the solicitation requirements and provides the best value to the Government considering the stated technical factors and price. Technical evaluation factors (all factors other than price), when combined are approximately equal in importance to price. The award of one firm fixed price contract is anticipated in February 2018.

The Government intends to award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)); therefore, the offeror’s initial proposal should be clear and complete and contain the offeror’s best terms from a price standpoint. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government’s best interest.

ATTACHMENT 5

SUBMITTALS

Phase 1 Submittals: Statement of Qualification

Proposers shall use the Standard Form (SF) 330, Part I, U.S. Government Architect-Engineer Qualifications, as the basis for their SOQ. It is not necessary to complete Part II of the SF 330.

SF 330’s are available on the U.S. General Services Administration website at:

http://www.gsa.gov/forms/. Although the SF 330 is formatted for Architect-Engineer and Related Services, the construction elements of the Proposer’s SOQ may also be included on the SF 330. The SOQ shall be bound and tabbed with the major headings. Each SOQ shall include a table indicating page numbers where Phase 1 evaluation criteria 1-4 can be found. Design and Construction projects used for evaluation criteria 3 and 4 should be included in Section F of the SF 330. Section H of the SF 330 should be used to address any evaluation criteria not addressed elsewhere.

Each Proposer shall provide one (1) original AND six (6) copies of the completed SOQ. The SOQ shall contain a cover letter and no more than twenty (20) pages typed, one side only, on 8.5" x 11" paper. Pages must be numbered consecutively. Pages beyond the 20-page limit will not be considered by the panel during the scoring process. The cover letter and resumes of Key Personnel (Section E of the SF 330) will not be included in the page count and therefore should not be numbered.

Please do not submit any letters of reference, pre-printed brochures or other marketing materials.

If dividers or photos are used and contain project-specific information they will be counted as pages. All SOQs shall be written using Times New Roman font with a size no smaller than 11-point (text, figures and tables). The SOQ shall address each of the evaluation criteria in the same order as listed in Attachment 3.

Submit the original and copies of the SOQ on or before that date/time indicated on page 1 of this RFQ, to the following address (fax and email submissions of SOQs will not be accepted):

ATTN: Sheri Muehl (Solicitation Number: DTFH6817R00013)

Federal Highway Administration Hawaii Division Office 300 Ala Moana Blvd, Suite 3-306 Honolulu, HI 96850-3306

Questions concerning this Request for Qualifications shall be submitted via e-mail to CFLContracts@dot.gov.

Only e-mail inquiries will be considered. No hard copy or oral inquiries will be considered.

http://www.gsa.gov/forms/ mailto:CFLContracts@dot.gov

Phase 1 Submittals: Bonding Capacity

Submit a bonding agent letter verifying the Proposer’s ability to obtain bonding of up to $10 million for a single contract. The bonding agent letter will not count towards the page limit.