DRAFT TDIII PWS Rev9.docx

General Services Administration Federal Acquisition Service (FAS) Assisted Acquisition Service (AAS) Air Force, Navy, Space Force, APEX 2, Service Sector 3

Project Number: 47QFWA24XXXXX

Trainer Developer III (TDIII)

Information Technology (IT) Based Simulation and Training Systems

Single Award Indefinite Delivery/Indefinite Quantity (IDIQ)

Open Market Acquisition

In Support of the

502d Trainer Development Squadron (502TDS) Joint Base San Antonio (JBSA) Randolph, San Antonio, Texas

47QFWA24XXXXXXXXX

Trainer Developer III

12 April 2024

SECTION B

SUPPLIES OR SERVICES AND PRICE/COST

B.1 Services Being Acquired The work identified in this requirement shall be performed in accordance with all sections of this IDIQ contract and any resultant orders issued thereto.

B.2 Introduction The purpose of this contract action is to establish a Single Award IDIQ contract to be utilized by those organizations serviced by the 502d Trainer Development Squadron (502 TDS), Joint Base San Antonio (JBSA) Randolph, San Antonio, Texas. The delivery location of products and services required under the terms of orders issued against this IDIQ contract may be anywhere in the world.

B.3 Background The 502 TDS is part of the 502d Air Base Wing (502 ABW) which is headquartered at JBSA Fort Sam Houston in San Antonio, Texas. The 502 TDS’ mission is to deliver and maintain information technology (IT) based simulation and training systems for its customers. Functioning as a Government Owned Government Operated (GOGO) organization under the direction of Headquarters Air Education and Training Command (AETC), the 502 TDS responds to internal and external Department of Defense (DoD) customers to meet their requirements in support of Technical/Operational Qualification and Continuation Training.

The 502 TDS researches, designs, develops, fabricates, and maintains the systems it produces. These systems currently support DoD flying, ground, sea and technical training, as well as current and future systems (prototyping, proof of concept, low-rate production) which are either already in service or destined to support client agency activities.

The products range from simple classroom training aids to static trainers with moving parts, no power requirements, to powered mockup procedures trainers and other flight, ground and technical training devices, which replicate actual system operation and are able to respond to instructor induced malfunctions and student inputs. This may involve the movement and modification of aircraft in order to design, develop and fabricate mock-up simulators.

The 502 TDS also provides notable engineering services and support for DoD Multi-Platform Simulation/Training Devices and Foreign Military Sales (FMS) programs, including the procurement, fabrication, integration, testing, and delivery of intermediate-level test and simulation equipment and ancillary equipment.

The 502 TDS tailors’ trainers for its intended purpose and the 502 TDS routinely uses low- cost, commercial off-the-shelf (COTS), and/or military specification parts that have a proven reliability and availability. The Contractor will support the 502 TDS in its goal of meeting or exceeding requirements for standard or specialized training devices.

B.4 Contractor’s Role Awardee(s) for this contract may not necessarily perform all the contract work in-house. Instead, the prime contractor (henceforth “Contractor”) may use teams of subcontractors, vendors, and suppliers who will perform, maintain, develop, produce, and otherwise deliver the various simulation training/engineering systems or subsystems. The Contractor shall be responsible for locating, vetting, coordinating, and overseeing the various activities of all subcontractors in the design, procurement, fabrication, test and delivery of the required systems and or subsystems.

This includes the responsibility to:

· Assign appropriate resources to each aspect of the work at each location.

· Maintain clear organizational lines of authority.

· Ensure effective contract work management and administration.

· Establish and use proven policies, processes, analyses, and best practices.

The Contractor shall maintain project estimates and schedules. Contract Data Requirements Lists (CDRLs) applicable to this section will be identified at the order level when required. The Contractor shall coordinate all work with the appropriate Government representatives and shall update Government representatives on work progress and work milestones throughout the requirement period of performance.

B.5 Contract Structure, Max Ceiling and Fair Opportunity Ordering Procedures/Pricing This requirement is a non-personal single award IDIQ contract with Task Orders that can be severable or non-severable for commercial and/or non-commercial products and services. This IDIQ contract has a five (5) year ordering period. The total program ceiling is $100,000,000.00. As such, the aggregate value of all orders issued under this IDIQ contract will not exceed $100,000,000.00.

This IDIQ contract will include labor rates for use in Firm-Fixed-Price (FFP) and Time and Material (T&M) orders. Orders will be issued by General Services Administration (GSA) APEX 2 Contracting Officers (CO) on a FFP or T&M basis as applicable. Projects issued under this contract on individual orders may be severable or non-severable depending on the specific order scope of work/requirement. Additionally, orders may include option periods that may extend beyond the period of performance of the base contract for a maximum period of five (5) years.

As the need arises for performance under the terms of this contract, the Contracting Office will notify the Contractor of an existing requirement.

Upon receipt of this notification, the Contractor shall respond to the needs of the Government with a proposal based on the pricing outlined in the overarching IDIQ contract. The Contracting Officer’s Representative (COR) may request that the Contractor arrange a visit of the worksite if it is deemed necessary. The Contractor shall respond to the Request for Quote (RFQ) or Request for Proposal (RFP) within the number of calendar days stated in the RFQ/RFP. In the event the Contractor is unable to submit a proposal or offer in response to an RFQ/RFP, the Contractor shall notify the CO in writing.

The Contractor will submit proposals for execution of the Task Orders. No separate payment will be made for the cost to prepare, submit and/or negotiate a Task Order proposal. The proposals shall be based on the pricing for the associated labor categories outlined in the overarching IDIQ contract. If required, additional labor categories and associated rates not already included in the overarching IDIQ must be evaluated and/or negotiated, and must first be incorporated into the overarching IDIQ by modification before inclusion in a Task Order.

The Contractor must provide fully burdened labor rates on the Task Orders that must be able to trace back to the rate established under the IDIQ contract. Profit needs to already be incorporated into proposed rates for the base and option periods. All overhead shall be included in the labor rates as well as all costs to the Contractor per manhour, such as direct salary costs, all insurance, taxes, workmen’s compensation and other benefit costs, profit and other costs per manhour of professional services.

The Contractor shall provide copies of their proposed subcontractors proposals as part of their proposal for a Task Order. Subcontractors shall separately identify all markups for general and administrative expense and profit in their proposal to the Contractor. The Contractor may provide copies of competitive quotes from subcontractors, in lieu of providing a detailed subcontractor proposal with separately identified labor, material, equipment costs and markups. Adequate competition is at least three independent quotes. The CO may allow two quotes, upon request by the Contractor, prior to submission of the Task Order proposal in extenuating circumstances.

Subcontractors shall provide quotes in reasonable enough detail for the Government and the Contractor to be able to accurately confirm the scope of services and materials included in the quote. The Government reserves the right to require a detailed breakdown of a proposed subcontract proposal or quote, if necessary to determine its reasonableness.

The Contractor must support its proposal by necessary documentation to indicate that adequate planning to accomplish the requirement has been done. The proposal must provide adequate detail for the CO to determine fairness and reasonableness in accordance with FAR Subpart 15.4, Contract Pricing.

Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and analyze any non-pre-priced items for fairness and reasonableness. The parties will negotiate all non-pre-priced items, quantities for pre-priced items and performance times.

B.6 Contract Structure The schedule and contract line-item numbering for this requirement is as follows:

TABLE 1: FIRM FIXED PRICE LABOR

TABLE 2: TIME AND MATERIALS (T&M) LABOR

TABLE 3: FFP OTHER DIRECT COSTS (ODCS)

TABLE 4: T&M ODCS TRAVEL

TABLE 5: FFP MINIMUM GUARANTEE

Post Award Orientation Conference $2,500.00

B.7 Fair Opportunity All orders will be processed in accordance with FAR 16.505(a) and the applicable ordering clauses. All work performed under this contract shall be within the scope of the contract.

B.8 Task Order Pricing Rates for all labor categories will be established at the overarching IDIQ contract level. At the Task Order level, the Government will only pay labor rates for all labor categories that are at or below the established labor rates on the price list in the overarching IDIQ contract, Section J, Attachment 1 “Pricing Spreadsheet”.

The Contractor shall not quote labor categories that have not been incorporated into the Contractor’s price list in the overarching IDIQ contract.

B.9 Labor Categories, Rates and Standard Occupational Series The labor rates proposed and awarded under the terms of this contract shall be applicable to work performed anywhere in both the Contiguous United States and Outside the Contiguous United States (CONUS/OCONUS) for all labor categories that are determined to be professional in nature. The primary purpose of this contract is to provide professional services.

B.10 Reserved B.11 Status of Forces Agreements (SOFA) Invited contractor and technical representative status will be governed by the host nation agreement and the appropriate US regulations. Contractor personnel shall comply with all SOFAs, regulations, and policy guidance established for each country or theater visited.

Applications for SOFA status shall be obtained and submitted before published deadlines. The Contractor shall follow the submission process to ensure each application is approved. Country threat briefings shall be provided to traveling personnel and all the necessary clearances shall be forwarded to the required units so that contractor personnel will be prepared to start working once their destination is reached.

B.12 Contracting Officer’s Representative (COR) The CO for each order may designate a COR to perform specific administrative or technical functions.

The specific rights and responsibilities of the COR for each order will be described in writing, and will be provided to the Contractor. A COR has no actual, apparent, or implied authority to bind the Government.

CORs will be appointed in writing by the primary GSA CO, and the Contractor will receive a copy of the appointment letter(s).

[End of Section B]

SECTION C

PERFORMANCE REQUIREMENTS

C.1 Performance Requirements The Contractor shall perform work in accordance with this section and provide all deliverables and reports in accordance with applicable Task Order requirements.

C.2 Scope

· Acquisition of anything required for simulation and training activities, including but not limited to parts, assemblies, retired aircraft, and services.

· Development of anything required for simulation and training activities, to include but not limited to simulators and hydraulic systems.

· Training support and maintenance

· Assembly and setup

· Simulator Data Storage to include but not limited to simulator data and mapping data.

· Analysis to include but not limited to data analysis, IT/computer analysis and software system analysis and structural analysis including non-destructive testing.

· Evaluation to include but not limited to structural analysis, non-destructive testing, and computer and software systems.

· Management of contractor employees and overall management of the programs including, but not limited to program activities.

· Movement of anything required for training and simulation activities, including but not limited to parts, assemblies, completed simulators, and retired aircraft.

· Simulator Display that would be utilized for training devices and simulators including but not limited to monitors, touchscreens, virtual reality, full domes, and heads-up displays.

· Interoperability

· Voice and Data Transmission

· Quality assurance or reception of data or information, including the identification and resolve of program management, financial analysis, engineering, and logistics issues.

· Provide services and expert advice for tasks including, but not limited to analysis, design, research, development, prototyping, fabrication, integration, test, and repair of equipment as well as research, development, and delivery of engineering and logistics support required to support program activities.

· No reimbursement for construction, as defined in Federal Acquisition Regulation (FAR) 2.101, on the Contractor Owned, Contractor Operated facilities will be provided from any resulting Task Orders of this IDIQ.

This requirement shall include field support for both test and potential extended operational demonstrations at CONUS/OCONUS locations.

The Contractor shall respond to RFPs/RFQs under the terms of the IDIQ contract within the periods established in each individual order solicitation, typically 30 calendar days from issuance. On rare occasions and depending on the nature of the work being performed, the Contractor may be required to turn RFP/RFQ responses around in a 48-hour period. Further, the Contractor shall demonstrate processes, procedures, and business practices that are highly flexible, adaptable, and responsive to the rapid paced requirements for this work while still meeting all terms and conditions of the contract and all DoD and United States Air Force (USAF) regulations and guidance throughout the contract period of performance. Examples of historical information and representative tasks/projects can be found in Section J, Attachment 2 “Historical Information”.

C.3 Description of Work / Objectives The establishment of this contract vehicle will allow the 502 TDS to develop and employ advanced information technologies that will meet the needs of current and future military flight, ground, maintenance and operational personnel both in CONUS and OCONUS.

C.3.1 Objective 1 Project Management and Control Systems The Contractor shall be responsible for managing projects in coordination with the 502 TDS. The Contractor shall:

· Assign appropriate resources to each aspect of the work at each location.

· Maintain clear organizational lines of authority.

· Ensure effective contract work management and administration.

· Establish and use proven policies, processes, analyses, and best practices.

The Contractor shall maintain project estimates and schedules. CDRLS applicable to this section will be identified at the order level when required. The Contractor shall coordinate all work with the appropriate Government representatives and shall update Government representatives on work progress and work milestones throughout the requirement period of performance.

C.3.2 Objective 2 - Business Relations A primary element of project success is the business relationship between the Contractor and Government representatives. The Contractor shall:

· Establish and maintain clear and constant communication channels with the Government representatives. (Timely communication is essential to meet shortened suspense dates particularly as it relates to documentation and informational meetings.)

· Promptly identify Performance Work Statement (PWS) and/or business relationship issues of controversy and participate in the bilateral development and implementation of corrective action plans.

· Ensure professional and ethical behavior of contractor personnel.

· Maintain effective and responsive subcontractor management.

· Ensure that the members of the Contractor’s team are fully aware and engaged in strengthening the interdependency that exists between them and their Government counterparts.

· Collaborate with Government team to facilitate continuous improvement in PWS tasks, reducing risks, controlling costs, and meeting the mission needs of the 502 TDS.

C.3.3 Objective 3 - Team Continuity and Employee Retention The Government recognizes the benefits in maintaining the continuity of Contractor team members. These benefits include but are not limited to retention of corporate knowledge, minimizing contractor familiarization, maintaining/increasing performance levels, schedule adherence and preserving organizational interfaces developed over time. These benefits also accrue to the Contractor. Within the context of effective and efficient personnel management, the Contractor shall take reasonable and appropriate steps to retain the qualified employees staffed against this contract to maintain continuity and performance.

C.3.4 Objective 4 - Contractor Response The Contractor shall ensure prompt response to Government inquiries, requests for information, and/or requests for contractual actions.

C.3.5 Objective 5 – Professional Appearance/Identification Responsibilities Contractor employees shall present a neat and professional appearance appropriate to the work being performed at all times when interacting with Government representatives, working in Government facilities, or representing the Government at meetings or before third parties.

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

C.4 Type of Services This is a non-personal, commercial and/or non-commercial services contract. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor. This is a performance- based requirement; therefore, the Government is defining the required results on a Task Order by Task Order basis, rather than dictating the processes which the Contractor shall use to achieve those results.

C.5 Requirements/Specific Tasks (Revised) The Contractor shall provide program office personnel which includes, but is not limited to, logisticians, analysts, specialists, and subject matter experts (SMEs) as needed for support of Task Orders. This support shall include, but is not limited to:

· Developing and maintaining hardware and software acquisition and sustainment plans, and providing the software and documentation identified in the plans. CDRLS applicable to this section will be identified at the order level when required.

· Organizing, scheduling, and participating in acceptance and compatibility testing, and software validation and verification (V&V) activities; providing technical inputs as well as develop and maintain software program schedules, plans, checklists, documentation and procedures; scheduling, organizing, and conducting technical order risk reduction activity; conducting kit-proofs; and sustaining software programs, including corrective maintenance, performance improvement, and adaptive maintenance with respect to system specifications. CDRLS applicable to this section will be identified at the order level when required.

· Reviewing system documentation for adequacy, completeness, and consistency; assisting in monitoring documentation delivery schedules; and identifying system problems and/or improvements. CDRLS applicable to this section will be identified at the order level when required.

· Analyzing new simulation and training systems program requirements and detailing pros/cons associated with anticipated implementation strategies. CDRLS applicable to this section will be identified at the order level when required.

· Analyzing legacy IT systems for adequacy and making recommendations for IT system improvements.

· Validating the effectiveness of IT system improvements as implemented by the customer.

· Conducting site surveys and making installation recommendations.

· Interfacing with Government customers to address system needs.

· Researching, identifying, analyzing, testing, and qualifying replacement components for use in the production and sustainment of legacy-based systems.

· Updating technical documentation to ensure all replacement components are fully documented. CDRLS applicable to this section will be identified at the order level when required.

The contractor shall conduct movement and modification of aircraft in order to design, develop and fabricate mock-up simulators. While most orders are anticipated to have IT-based efforts within, including aircraft moves, some orders may only involve aircraft moves. Currently there are two to three moves anticipated under this contract for C-130 aircraft. This number may increase or decrease depending on requirements however, aircrafts moved in the past are outlined below:

TABLE 6 - 502d TDS HISTORICAL AIRCRAFT MOVES

3. MH-53 Medina Annex to JBSA Lackland

8. C-130 JBSA Lackland to Camp Bullis

9. C-130 JBSA Lackland to Camp Bullis

The Contractor shall provide the necessary plant administrative, financial, quality assurance, analyst, specialist, technical, and managerial personnel, as well as the resources necessary for support of this contract.

The Contractor shall establish, document, and develop a Quality Control Plan (QCP) or documented procedures used to inspect the product or identify non-conforming items. Reference shall be made to commonly accepted commercial practices as a means of ensuring that the quality assurance oversight is exercised in fulfilling the requirements of this Contractor. The Contractor shall ensure that this requirement is levied on any subcontractors used in satisfying the requirements of this contract. Any Teaming arrangement needs to describe how the commercial practice standards (if applicable) are being managed for the team members. Documentation includes but is not limited to the QCP and the Program Management Plan (PMP).

The Contractor shall develop a PMP in accordance with the documented procedures in their established QCP that details the output, verification and how design changes will be managed. The PMP shall include purpose, scope, schedule, budget, performance plan, quality plan, risk plan, and any additional support plans required to complete the requirements of contract. The Contractor shall process all changes to the established plan following their documented quality procedures. The Contractor shall develop and deliver the PMP within thirty

(30) days of contract award.

C.6 Non-Developmental Materials The Contractor shall first determine the availability of commercial off the shelf (COTS) solutions prior to proposing any new developmental effort.

C.7 Developmental Efforts The Contractor shall research, analyze, design, develop, fabricate, integrate, test, deliver, install and demonstrate all hardware and software developmental material as well as complete all necessary non-recurring engineering (NRE) and logistics data development activities to make the developed material compatible with the Government’s requirements as outlined in the contract.

C.8 Documentation COTS computer systems, software and other equipment shall be delivered with manufacturer supplied configuration and operations materials, as well as any applicable warranty information. CDRLS applicable to this section will be identified at the order level when required.

C.9 Quality Control Plan (QCP) The Contractor shall establish and maintain a complete QCP to ensure the services are performed in accordance with the PWS and commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor shall control the quality of the services and deliverables provided in support of this task and maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the government if requested. The Contractor shall deliver the QCP no later than thirty (30) days after contract award.

Contractor Point of Contact (POC) The Contractor shall identify one employee as the company’s POC for quality related issues. This individual shall coordinate with the Government on matters of contract performance.

Written notification by email of the name, address, office telephone and mobile telephone of the POC and their alternate shall be provided to the CO and COR no later than the first day of contract performance and thereafter as changes occurs. This individual, or in their absence the designated alternate, shall have full authority to act for the Contractor on all matters relating to the day-to-day operations of the contract.

Quality Assurance The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). QASPs for individual Task Orders will be implemented at the Task Order level as a stand-alone document.

C.10 Labor Categories Labor categories are stated in Section J within Attachment 1 “Pricing Spreadsheet”. Labor category descriptions are stated in Section J within Attachment 3 “Labor Category Descriptions”.

C.11 Estimated Travel All travel shall be in accordance with FAR 31.205-46 Travel Costs and all lodging shall be at or below allowable, published lodging rates for the respective locality. The Contractor is required to ensure good stewardship of travel funds, and shall seek rates lower than the approved lodging rates. The Contractor shall locate and utilize the airport that will provide the lowest total cost of travel possible. Profit shall not be applied to travel costs. Travel shall be a direct reimbursed expense, at cost.

On the first and last day of approved contractor personnel travel, the rate is 75 percent of the appropriate M&IE rate regardless of the departure and return time.

Travel shall be approved in advance, via the Consent to Purchase (CTP) form (Section J, Attachment 5). The Contractor shall submit and route the CTP request form and all associated documents to the COR for approval through ASSIST, uploaded as a Post Award Collaboration (PAC) at least two weeks in advance. Approval level of the CTP is dependent on the estimated value of the trip. Review and approval of CTPs for travel may involve the CO, COR and PM.

Emergency requirements shall be defined/initiated and approved/validated by the COR on a case-by-case basis.

If lodging is not available at or below the published lodging rates, the Contractor shall submit a CTP with a complete explanation of the circumstances in advance of the travel dates, and the backup documentation from at least three (3) hotels in the TDY location to substantiate the unavailability claim. The CTP shall be reviewed and approved/rejected by the COR and CO in advance. Travel charges over and above allowable lodging rates and/or per diem without proper approval and support documentation from three (3) lodging facilities, shall be paid at the expense of the Contractor. The Contractor shall make every effort to save Government dollars, to stay at hotels that are below the Government rate, negotiate the lowest airfares and car rentals, and shall plan travel as far in advance as possible.

C.12 Trip Reports The Contractor shall provide Trip Report Summaries included as part of the Monthly Status Report (MSR) for all travel required in support of this overarching IDIQ contract. For travel at the order level, Trip Report Summary submission details will be identified at the order level when required.

The Trip Report shall include the following information:

· Personnel traveled

· Dates of travel

· Destination(s)

· Purpose of Trip/Benefit to the Government

· Contract effort supported and Task Order ID number

· MAJCOM supported (if applicable)

· Training (be specific)

· Actual Trip Costs

· Approval Authority C.13 Other Direct Costs (ODCs) (Materials) The Contractor will be required to provide materials/hardware for this effort. The resultant systems integration projects are, by their nature, highly material intensive efforts. The majority of these items are unknown to the Government at the time of award of the IDIQ contract.

Materials and services which are not officially awarded/incorporated into the overarching IDIQ contract, yet are within scope of the effort and are an integral part of the overall solution, are considered “Other Direct Costs”.

ODCs may be needed for each order placed under this IDIQ contract. There are two methods by which ODCs may be needed/procured to fulfill the terms of this IDIQ, including:

1. ODCs requiring quotation under the terms of the order.

2. ODCs needed after award of a Task Order, which were unknown, unpriced, and/or unforeseen at the time the order was awarded.

With regard to example # 1 above: ODCs that are needed to fulfill the terms of the defined order requirement shall be proposed, priced, and pricing documentation shall be provided at the time the order RFP is responded to by the Contractor.

With regard to example # 2 above, ODCs required after order award, which were unknown, unpriced and unforeseen at the time of award of the Task Order shall be documented via the CTP process as outlined in this document. The CTP form shall be completed prior to procuring items/ services on behalf of the Government that have not been expressly accepted/approved by the CO under the Task Order. Failure to obtain this approval will result in the Contractor not being reimbursed for the procurement.

Table 7 below provides examples of the commercially available materials, hardware, and equipment necessary or required for installation into the various systems.

TABLE 7: DESCRIPTIONS/EXAMPLES OF MATERIALS/ ODCS

NOTE: Mission equipment are assets that are installed into test and simulation or trainer/training systems

Whenever possible, materials required in support of this IDIQ contract and subsequent orders shall be procured in accordance with FAR 52.251-1, Government Supply Sources.

C.14 Green/Sustainable Procurement Practices/Requirements In accordance with FAR 23.103, “Sustainable Acquisitions,” Federal agencies shall advance sustainable acquisition by ensuring that 95 percent of new contract actions for the supply of products and for the acquisition of services (including construction) require that the products are:

(1) Energy-efficient (ENERGY STAR® or Federal Energy Management Program (FEMP)-designated);

(2) Water-efficient;

(3) Bio based;

(4) Environmentally preferable (e.g., EPEAT-registered, or non-toxic or less toxic alternatives); (5) Non-ozone depleting; or

(6) Made with recovered materials.

And, that the required products in the contract actions for services include products that are— (1) Delivered to the Government during performance; c

(2) Acquired by the Contractor for use in performing services at a Federally controlled facility; or

(3) Furnished by the Contractor for use by the Government.

TABLE 8: GREEN/SUSTAINABLE PROCUREMENT PRACTICES/ REQUIREMENTS

The purpose of the statutes and executive orders is to create, demonstrate the viability of, and sustain markets for green products and services. Green purchasing requirements apply to direct purchase of products by the Government, products supplied or used in the performance of a Government contract, micro-purchases, simplified acquisitions, and the purchases of commercial items. Below is a chart representing the elements of FAR Part 23 that apply to the requirements defined in this PWS. If for any reason the Government has failed to identify an applicable requirement in the chart below, the Contractor shall notify the Government immediately. The Contractor shall comply with the Executive Orders, and applicable Laws/official “Acts” and Government timelines that are enacted/ in place at the time of contract award, without exception.

Designated Sustainable Procurement Categories

www.epa.gov/cpg Applicable

http://www.energystar.gov Applicable

http:// www.energystar.gov Applicable

http://www.usda.gov/ biopreferred Not applicable

www.epa.gov/epp Applicable

http://www. epeat.net Not applicable

www.epa.gov/ozone/snap/ lists/index.html Not applicable

C.15 Warranty Service C.15.1 Warranty for Commercial Task Orders FAR 52.212-4(o) Warranty is hereby tailored to reflect the following:

The Contractor shall provide, at no additional cost to the Government, a minimum one-year warranty (or the warranty provided by the OEM, whichever is longer) for all hardware and software purchased under each order to this contract, including all equipment supplied, installed, and integrated by the Contractor. Any additional or modified warranty terms and conditions will be identified at the order (RFP or RFQ) level. The equipment warranty shall provide for repair and distribution of updated software to all users who purchased the software under this contract. The Contractor shall provide to the CO, for his or her review and approval, a written description of the warranty service associated with each product and service delivered under each order at the time each order proposal/quote is submitted.

The Contractor shall repair or replace damaged/malfunctioning equipment, or anything developed or fabricated by the contractor and covered by warranty at no additional cost as specified in the order. If travel is required to complete the warranty repair or replacement it will not be reimbursed. The Contractor shall provide to the Government a point of contact for the warranty during the Normal Business Day (7AM – 7PM Local Time) or for a longer period if so specified in the order. The warranty shall begin at the time the final system acceptance form is signed. Where not covered above, the standard commercial warranties shall apply per the terms and conditions of the contract.

C.15.2 Warranty for Non-Commercial Task Orders

The following clauses are incorporated into this contract and resulting orders:

52.246-19 Warranty of Systems and Equipment under Performance Specifications or Design Criteria (May 2001) 52.246-24 Limitation of Liability-High-Value Items (Feb 1997) 52.246-25 Limitation of Liability-Services (Feb 1997) C.16 List of Deliverables

TABLE 9: LIST OF DELIVERABLES

[End of Section C]

SECTION D PACKING AND MARKING

D.1 Packaging and Marking Packaging and marking of all deliverables must conform to normal commercial packing standards to assure safe delivery at destination. Clauses, delivery locations and other requirements regarding packaging and marking will be designated by the CO at the order level.

All pricing for materials offered shall be Free on Board (FOB) Destination.

D.2 Overseas Shipping Overseas shipping shall be coordinated with the US State Department and following International Traffic in Arms Regulations (ITAR) on an order-by-order basis.

[End of Section D]

SECTION E INSPECTION AND ACCEPTANCE

E.1 Inspection Terms Specific requirements and/or special clauses regarding inspection and acceptance may be designated by the CO at the order level.

E.2 Inspection and Acceptance of Services Only the Client Representative (CR), their designated alternate, the GSA PM or GSA CO has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, to the GSA PM or GSA CO within thirty (30) days from the end of the order period of performance.

E.2.1 Inspection and Acceptance of Services – Commercial All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time in accordance with FAR 52.212-4 (a), which states: Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights –

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

E.2.2 Inspection and Acceptance of Services Non-Commercial

The following clauses are incorporated into this contract and resulting orders:

52.246-4 Inspection of Services-Fixed-Price (AUG 1996) 52.246-6 Inspection-Time-and-Material and Labor-Hour (MAY 2001) 52.246-14 Inspection of Transportation (APR 1984) [End of Section E]

SECTION F DELIVERIES OR PERFORMANCE

F.1 Place of Performance/Hours of Performance The primary place of performance for development and integration will be at the Contractor’s facilities. However, installation, testing and/or delivery may be on site at multiple Government locations in CONUS and OCONUS. Specific places of performance will be defined in each of the individual orders. When working at, or delivering to, Government facilities performance will be accomplished during normal duty hours (0730 – 1630), unless approved by the COR.

Contractor personnel shall not report to Government facilities to work, nor remain at the Government work locations, any time the Government is unexpectedly required to close their offices. The Contractor is responsible for all notification of their contractor staff during times of closure.

F.2 Period of Performance The period of performance for the IDIQ contract is five (5) year ordering period. The term for each order placed under the overarching IDIQ contract shall be specified in the individual Order. Under no circumstances may an order be placed under the overarching IDIQ contract if the contract has expired, or has been terminated or cancelled by the Government. No orders may extend more than five (5) years after the expiration of the overarching IDIQ contract. Order options, if included at initial issuance of the order, may be exercised after the expiration date of the overarching IDIQ contract.

F.3 Delivery Instructions Equipment shall be packaged for commercial or military shipment to the destination locations specified by the Government using the Contractor’s best practices. If the destination location is overseas, the Contractor shall ensure that overseas packaging requirements are met.

The Contractor shall make software deliveries as stipulated within each order’s requirements using the Contractor’s best practices. Associated software documentation shall be packaged with the software deliverable.

If contractor performance or submission of deliverables is contingent upon receipt of Government furnished items (data, equipment, materials, facilities, and support) or input, or upon Government review and approval of interim items or draft documents (collectively referred to as Government Performance), the Government shall specify when it will provide such items or input, or the time it will need to perform reviews or give approvals via the applicable CDRL. Additionally, the Government will provide a list of the Government furnished items for each order, and the condition of those items when they are turned over to the Contractor. The Government Furnished Property Clauses shall apply to all orders where Government Furnished Property will be provided. The Contractor shall promptly advise the CO of any delays in receipt of Government furnished items, input, reviews, or approvals.

Delivery of platform systems shall be as specified in the individual order authorizing performance. Specific shipping instructions for IT-based equipment will be provided with each request for order as applicable.

Software associated technical documentation, and reports will be as specified in the order.

F.4 FAR Clauses Incorporated by Reference and Full Text Stop-Work Order (Aug 1989) 52.242-15

[End of Section F]

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 Invoicing/ Procedures for Payment Invoicing procedures are contained in Sections G.2 – G.10.

G.2 Release of Claims The Government reserves the right to require a release of claims IAW FAR 52.212-4(e)(7) as a condition precedent to final payment under this contract for T&M contracts or at the end of each performance period, after all payments have been completed. NOTE: No rates agreed to under the terms of this order are subject to DCAA or other “final” audited rates.

G.3 Invoicing Invoicing for non-severable orders shall be submitted in accordance with the price schedule / CLIN structure. If the price schedule / CLIN structure does not allow for itemized payments, invoicing shall be submitted after the period of performance is complete.

Invoicing for severable orders shall be submitted in accordance with the price schedule / CLIN structure. FFP severable orders that are priced by the month shall be billed at the flat rate per month. The period of performance for each severable order invoice shall be for one calendar month (30/31 calendar days). For T&M severable orders, each invoice shall list the labor category as awarded on the order, the hours worked per skill level/labor category, the rate per skill level/labor category and the extended amount for that invoice period. The invoice shall also show the total cumulative hours worked (inclusive of the current invoice period) per skill level, the hourly rate per skill level, the total cost per skill level, and the total of any other costs incurred and invoiced as well as the grand total of all costs incurred and invoiced.