Draft Performance Work Statement 7.14.2020.pdf

Rolls-Royce and Kongsberg Brand Equipment Supply and Maintenance Repair

Performance Work Statement (PWS)

1.0 BACKGROUND

1.1 Military Sealift Command

Military Sealift Command (MSC) owns and operates approximately 130 ships. These vessels fulfill various missions such as underway replenishment, oceanographic research, cable repair, roll-on/roll-off, container carriage, special mission, and dry and refrigerated cargo support. MSC’s Engineering Directorate is responsible for aspects of ship maintenance, repair, alteration; Subject Matter Expert (SME) engineering support; Root Cause Analysis (RCA); Safety, Damage Control, and Environmental program support; and various Shipboard Inspection Programs (SIP) to assess material readiness of the MSC fleet. Throughout the contract performance period, new ships will be introduced into the MSC fleet while other ships will be retired from service.

1.2 Contract

The purpose of this Indefinite-Delivery, Indefinite Quantity (IDIQ) contract is to develop a vehicle for the procurement of Rolls-Royce and Kongsberg Brand Equipment service and parts for MSC. Rolls-Royce and

Kongsberg are to provide but not limited to the following services: management, general services, repair service, routine/periodic/annual service maintenance, corrective maintenance, shop maintenance, shop work, technical representative visits, equipment grooms, root cause analysis telephone consultations, remote technical support via e-mail and phone, hardware and software configuration management services, training, assistance in accomplishing technical refresh efforts to address obsolescence issues, and other related tasks in order to maintain Rolls-Royce and Kongsberg Brand Equipment.

1.3 List of Acronyms and Abbreviations

ABS American Bureau of Shipping

AOSA Afloat Operational Safety Assessment

ANSI American National Standards Institute

ASTM American Society of Testing and Materials

CAC Common Access Card

CASREP Casualty Report

CDRL Contract Data Requirements List

CFR Condition Found Report

CHENG Chief Engineer

CLIN Contract Line Item Number

CONUS Continental United States

COR Contracting Officer Representative

CPARS Contractor Performance Appraisal Reporting System

DBIDS Defense Biometric Identification System

DO Delivery Order

DOD Department of Defense

EPIC El Paso Intelligence Center

FAR Federal Acquisition Regulations

GFI Government Furnished Information

GTR General Technical Requirements

KO Contracting Officer

MRE Material Readiness Examination https://beta.sam.gov/opp/ab70c9cef0c04d7cb222b250c5973a8e/review

MSC Military Sealift Command

PDF Portable Document File

PPE Principle Port Engineer

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

RCA Root Cause Analysis

SIP Ship Inspection Program

SMART Ship Material Assessment and Readiness Testing

SOW Scope of Work

T-ALT Trans-Alteration

TO Task Order

TO/DO Task Order/Delivery Order

TPOC Technical Point of Contact

USCG United States Coast Guard

USNS United States Naval Ship

2.0 SPECIFIC TASKS

Contractor(s) shall provide engineering, services, and parts to maintain and support shipboard equipment. The general disciplines in which the contractor(s) might be tasked to perform are listed in this section. The Contractor shall provide products and services for MSC and any other Government owned or Government chartered ship designated by MSC.

Specific task descriptions and instructions, sufficient in detail to allow for contractor(s) performance, shall be provided with each Task Order (TO) Performance Work Statement (PWS) issued under this contract. Some work may be quick turnaround emergent work. Some services may require short travel notice; other work may require a quick study or analysis. Contractor(s) shall be prepared to provide these services in all areas of the world where the Government has requirements to perform the engineering services onboard MSC ships, at Government shore-based offices and contracted private shipyards and repair facilities.

Maintenance provided by Rolls-Royce and Kongsberg shall include, but is not limited to, routine/periodic/annual service, equipment grooms, corrective maintenance, shop maintenance, shop work, SMART Inspections, Service

Equipment Casualties, new/overhauled parts supply, training, upgrade and sustainment and other related tasks.

Rolls-Royce and Kongsberg are to provide but not limited to the following parts: materials, parts, components, kits, entire equipment packages, assemblies, sub-assemblies, and equipment to maintain and support Rolls-Royce and

Kongsberg Brand Equipment. Some of the Rolls-Royce and Kongsberg Brand Equipment that is already installed includes but not limited to: Ship Service Diesel Engines, Controllable Pitch Propellers, Oil Distribution Boxes, Hydraulic Oil Power Modules (HOPM), Hydraulic Power Packs, Bow Thrusters, Gear Boxes, Steering Gear Systems, Tandem Gearwheel Pump, Oil Mist Detector, Fuel Injection Pump, Fuel Injector bodies, Governor Actuators, Shaft

Bearing, Valves, Controls Systems, Stern Tube Seals, Turbochargers, Control Cabinets, and Generators.

The fully burdened cost for all items defined in this section is covered in Exhibit A – Rate Table.

2.1 Management

2.1.1 Program Manager

Provide a Program Manager (PM) to coordinate all contractor support under this contract for special projects and be the single point of contact for the Contracting Officer (KO) and designated representatives.

The contractor may provide a substitute PM during routine absences of the PM; provided the KO is given 15 days advance written notice. The PM shall be able to read, write, speak, and understand

English fluently and be a United States Citizen. The PM need not be fully dedicated to this contract.

However, the PM shall respond to any Government communication or request in conjunction with this contract within 24 hours and shall provide a course of action within 72 hours. This requirement applies at any time, including weekends and holidays, unless more restrictive requirements apply.

Program Manager differs from the Project Manager of this Contract, which is detailed in section

2.1.2. The Program Manager oversees all aspects of this Contract.

2.1.2 Project Manager

The Project Manager will oversee special projects under this contract as they are needed and occur.

The contractor(s) shall ensure all requirements of the contract Task Orders (TO) and Delivery

Orders (DO) issued under the contract are met.

Project Management differs from the Program Manager of this Contract that is detailed in section

2.1.1.

2.2 Engineering

Engineering support to include, but not limited to, the following: design, drawings, drawings development, technical representative visits, inspection, grooming, configuration management, hardware and software configuration, hardware and software modification, upgrade, technical refreshment of equipment, root cause analysis, Trans-ALT development, training, and all other forms of engineering services.

Engineering services personnel may be utilized in shipboard, shop, or a combination of both depending on the project. Place of performance information may be detailed in the TO/DO.

The Contractor(s) shall make configuration changes and upgrades as required to any OEM system, equipment, or component as approved by MSC Trans-ALT Policy and ABS/USCG Regulations. See PWS section 8.3 for addition Trans-ALT policy information.

The Contractor(s) shall make configuration changes and upgrades as required to any Contractor’s

System, Equipment or Component as approved by MSC Trans-Alt Policy and ABS/USCG

Regulations. All changes shall be properly implemented into the software and/or hardware and include all appropriate documentation including but not limited to drawings, technical manuals, software design description, Periodic Safety Test Procedures, and System Operation Verification

Tests (SOVT). Changes will be limited to edits to documents Contractor(s) has the legal right to modify, and shall be specifically proposed in the pertinent TO/DO.

The Government may require the Contractor(s) to conduct engineering analysis to support system/component design changes, hardware and/or software modifications, or related efforts. Such analyses may include, but are not limited to, tasks listed below. The engineering analysis report should be limited to 10 pages or less.

The Contractor(s) is to submit a quote to provide such services, when requested by the KO. The Contractor(s) shall perform those services that are subsequently authorized by the KO.

Feasibility studies

Inspection reports

Onboard technical surveys

Specification development

Failure analyses

Lifecycle management

T-ALT development (section 8.3)

2.2.1 Life Cycle Management

On TO/DO basis, Contractor shall provide Life Cycle Management services. For system(s) defined in TO/DO, Contractor would assist MSC with the development of Life Cycle Management plans that will tailor recommendations to MSC operating profiles and existing ship and class specific

OEM maintenance plans. Additional requirements maybe added or removed from list below as defined in TO/DO. Contractor would:

Provide recommendations to revise specific system’s maintenance plans based on a review of “as found” and “as released” condition reports and feedback from port engineers and operators. Make additional adjustments to standard system maintenance to adjust periodicities of standard maintenance actions.

Review MSC’s Shipboard Automated Maintenance (SAMM) preventative maintenance requirements and Planned Maintenance Industrial Assistance (PMIA) pertaining to system and associated systems to ensure accuracy with the existing maintenance plan.

Provide administrative and engineering support to develop equipment and system technical manual change pages.

Review existing MCCS Periodic/USCG Periodic Safety Test Procedure and provide recommendations for improvements. Provide administrative and engineering support to develop Periodic Safety Test Procedure change pages.

Review MSC standard work item templates and provide recommendations for improvements. Provide and maintain standard service reports for scheduled maintenance actions.

2.3 Services

Services, also known as technical services, support to include, but are not limited to: annual/routine/periodic service, corrective maintenance, repair work, repair service, technical representative support, grooming, troubleshooting, equipment casualty response, installing and testing software and hardware modifications, and training.

Technical services personnel may be utilized in shipboard, shop, or a combination of both depending on the project. Place of performance information may be detailed in the TO/DO.

Each vessel may have a regularly scheduled annual maintenance periods requiring the attendance of technical service representative. This technical support is required to bring, but not limited to, any special tools and/or hardware/software not normally found in a shipyard environment.

As part of a TO/DO, provide a detailed list of parts, kits, tools, equipment, and/or industrial assist that shall be provided by the government or third-party to perform TO/DO. The Contractor shall provide and bring onboard prior to beginning any service the typical spare parts, tools, and equipment needed for repair. If government furnished tools are to be provided, the contractor shall identify required tools in provided list and quote the necessary parts for calibration and repair prior to moving forward with maintenance. This is to alleviate any delays in the maintenance overhaul for the government and contractor. See PWS section 5.4 for additional guidelines.

The contractor(s) are to warrant that personnel sent to perform any work under the contract are fully qualified to service the specific equipment.

Shipboard technical service additional information:

Some situations may arise due to scheduling or workload conflicts where the onsite technical service representative may be required to attend the vessel during the first part of a routine overhaul then depart and then return to the vessel to complete tasks, attend dock trails, and/or ride sea trials after an unspecified amount of time later.

At the end of an overhaul repair period of any type or kind, onsite technical service representative maybe required to ride the vessel during sea trials/deployment for overnight or longer. The duration of sea trials will be detailed in the TO/DO. Sea trials will incur a 12-hour work day unless otherwise specified.

It is anticipated technical service representative may be required to transit with the vessel for periods of training, troubleshooting, and/or testing of systems while the vessel is in mission status. MSC will undertake all reasonable efforts to support rotation of ship riding personnel to limit ship rider deployment to less than 10 days.

Shipboard Technical Services will be covered under three (3) each Categories: Steering Gear, Propulsion, and Engine.

o Steering Gear Category would be used for service on steering gear system and associated equipment.

o Propulsion Category would be used for service on the propulsion and associated equipment to include but not limited to controllable pitch propellers, bow thrusters, gear boxes, and associated equipment.

o Engine Category would be used for service on engines and associated equipment to include but not limited to cylinder heads, liners, injectors, pistons, connecting rods, turbochargers, shaft bearings, valves, diesel engines, generators, and associated equipment.

Casualty response additional information:

Shipboard visits for casualty response may be performed in the continental US (CONUS) or outside the continental US (OCONUS) which will be at a foreign port while the ship is deployed or while the ship is underway.

The contractor(s) shall coordinate work dates and times with the KO. If the ship is in homeport

(CONUS), the contractor(s) shall visit the ship within 72 hours of issuance of a task order. If the ship is deployed or OCONUS, the contractor(s) shall arrive at the Government's designated port or point of embarkation for technical support within 96 hours issuance of a task order. In the event of difficulty in meeting this requirement, the contractor(s) shall immediately notify the KO. On-site engineering or MSC may require the technical service representative(s) to deploy for short periods on the ship. The MSC Chief Engineer, or his designated representative, will acknowledge receipt and validate work performed to the KO.

A post overhaul report is to be provided for ALL services within 10 days of services being complete -exemption would be for parts only delivery orders. See PWS section 5.2 for additional guidelines.

Any additional requirement items not listed above shall be pre-defined & detailed separately in each TO/DO.

2.3.1 Warranty

All provided services are to include a one (1) year warranty from the completion of services.

2.4 Parts

Parts and equipment supply to include, but are not limited to: new parts/equipment/subsystems, rebuilt or remanufactured parts/equipment/subsystems, tools, and materials to support and maintain OEM equipment.

The contractor(s) shall furnish repair parts, tools, and/or kits for the components as required to maintain OEM equipment identified in TO/DO.

Contractor(s) may require repair parts, kits, tools, and/or equipment maybe by the government or third-party to perform TO/DO. If the contractor(s) desires the repair parts, kits, tools, and/or equipment to be GFM or

GFE, the contractor(s) is required to identify all items. See PWS section 5.4 for additional guidelines.

2.4.1 OEM Products

Contractor(s) are to furnish new repair parts, kits, and/or tools for OEM equipment, as ordered by the KO. These items are to be from the Original Equipment Manufacturer (OEM) factory or be of

"equivalent construction quality", as approved by the OEM and contractor(s). The contractor(s) shall provide documentation of "equivalent construction quality" to include type/grade of materials, strengths, dimensional tolerances, certification of contractor(s) acceptance of equivalence. No changes to this list of parts can be made without the permission of the KO as all offerors will be using the same list. Prices are still required for each separate entry as listed, it is also understood that some parts may be or becoming obsolete. If parts are unavailable, or have been replaced, notify the KO or authorized representative for resolution. The contractor(s) are expected to supply these components complete and ready for service.

2.4.2 Warranty

All provided parts are to include a one (1) year warranty from the initial date of delivery. All parts retrieved from ship’s spares and/or warehouses regardless rate of usage, is to include a one (1) year warranty from the initial date of delivery not the date it was pulled from inventory.

2.4.3 Documentation

A. Technical Manual Requirements

Equipment procured under this contract shall be delivered with three (3) hard copy and one

(1) electronic copy of the supporting technical manual. The equipment technical manual shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding will permit adding and removing pages. The format will follow the typical technical manual format used by the US Navy: Chapters (1) General Information, (2) Operation, (3) Functional Description,

(4) Scheduled Maintenance, (5) Trouble Shooting, (6) Corrective Maintenance, (7) Parts

List, (8) Installation. All manuals shall include the following, as applicable (commensurate with the complexity of the equipment):

a) Cover and Title Page

b) Manufacturer’s Name and Address

c) Equipment Name and Application

d) Table of Contents (including a list of drawings and tables)

e) Safety Precautions (Cautions, Warnings, and Notes)

f) General Theory of Operation

- Complete functional description of equipment based on a block diagram

- Complete explanation of mechanical features using block diagrams or cutaway drawings

- Major assemblies broken into individual circuits, accompanied by complete circuit analysis keyed to a simplified schematic

- Brief descriptions of complex and unusual circuits

- Voltage waveforms at significant point in the circuit

- Memory maps and a description of microprocessor functions

g) Preparation for use, installation, and initial adjustment instructions

h) Operational Instructions

i) Maintenance Instructions (Preventive and Corrective)

j) Cleaning and Lubrication Instructions

k) Performance Verification and Test Features

l) Frequency of Adjustment/Test Equipment

m) Trouble Shooting Instructions

n) Disassembly, Repair, Replacement and Re-Assembly Instructions

o) Installation Instructions

p) Diagrams, Illustrations, and Schematics

q) Complete Parts List

r) Parts List Data: The parts list will identify all parts necessary to provide for 100% bill of material. The following requirements apply to the parts list:

1. OEM part number

2. OEM Commercial and Government Entity (CAGE) code, if available, or

OEM description, address and telephone number.

3. All parts shall be keyed (using index numbers) to exploded view drawings.

4. Parts in the listings shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

5. Parts listed in the technical manual will match the Technical Support Data parts list as required.

6. Note: All data will be provided in hard-copy and CD-ROM format.

B. Technical Support Data (TSD):

The contractor(s) shall provide complete and accurate data with delivery of the equipment.

All data will be submitted in the English language only.

a) The contractor(s) shall submit a revision whenever engineering changes and/or modifications occur which add to, delete from, or modify previously submitted

Technical Support Data (including changes to manufacturer’s part numbers).

b) When TSD documents are prepared by a contractor other than the OEM, the preparer shall be identified by their company’s name, address, telephone number and point of contact.

c) The TSD documentation consists of a bill of materials/list of all repair parts, assemblies and subassemblies, special tools and test equipment required to maintain, repair or overhaul the equipment/components as specified by an illustrated parts breakdown. The documentation shall include at a minimum the following technical data for each individual part, assembly and subassembly for the equipment/components specified:

- OEM’s part number

- OEM’s Commercial and Government Entity (CAGE) code (if no CAGE is available, provide OEM address, description and the telephone number)

- OEM’s drawing that identifies the part (illustrated parts breakdown).

- Characteristic/name plate data/certification data for the end item and all equipment

- Item name

- Reference Symbol Number (for Electronic Provisioning only)

- Production lead time (if known)

- Unit of issue

- Unit price

- Unit of measure

- All shipments MUST include the Vessel name and Requisition Number and/or the Contract Number on the shipping package label.

C. Delivery of Technical Documents:

Electronic copies shall be emailed to MSCTechLibrary@navy.mil and hardcopies/CDs shall be mailed to:

MSC Technical Library

9276 Third Ave

Norfolk, VA 23511-2914

2.4.4 Shipping

The price associated with shipping these parts are to be included in the price of the Parts.

Offeror’s will be required to identify estimated part delivery lead-time in Exhibit A for planning purposes. Part delivery lead-time is defined as number of days from day of award of any Task

Order/Delivery Order (TO/DO) to delivery day at any designated location defined in the associated

TO/DO. Actual delivery days will be identified in the associated TO/DO PWS and negotiated (if applicable) prior to award of the TO/DO.

For CONUS shipments:

There are multiple nationwide locations that Parts will be shipped that will be defined in each individual TO/DO.

For all OCONUS shipments:

The Parts or Equipment is to be shipped to the East Coast (W-143 Norfolk, VA) or West

Coast (BATS San Diego, CA) location as defined in TO/DO and the Government will be responsible for shipping overseas. The Contractor will not be financially responsible for shipping overseas.

A penalty will be applicable in accordance with the QASP if the contactor fails to meet issued

TO/DO defined delivery dates for CONUS or OCONUS orders. A penalty will not apply if delivery dates are not met due to a Government fault for shipments.

A. Special Delivery Surcharge

Special delivery surcharge applies for each instance in which the delivery date requested by the Government falls on a Saturday, Sunday, or local holiday. Local holidays shall be limited to those holidays officially recognized by the national Government for the specific country involved.

B. Expedited Delivery Surcharge

The Contractor shall expedite delivery as specified within the DO, when the Government requires the supplies to be delivered in less than the Maximum delivery time shall be 10 business days.

Expedited delivery surcharge applies for each instance in which the order lead-time provided by the Government is less than the minimum delivery time period specified in the Contract.

mailto:MSCTechLibrary@navy.mil

The Contractor may only collect for expedited and special delivery surcharge in those instances when:

Expedited delivery OR delivery on a weekend/holiday was requested by the

Government for the convenience or benefit of the Government AND

Expedited delivery OR delivery on a weekend/holiday was successfully completed on the date requested by the Government.

Expedited delivery costs resulting from inadequate local stock inventories or inadequate just-in-time manufacturing/stock management/delivery arrangements, shall be solely for the Contractor’s account, provided the Government has provided adequate order lead time.

The Contractor shall not incur any penalties for failure to be able to accommodate requests for special or expedited delivery; however, the Contractor will remain liable and held to make the standard delivery timeframe outlined in the awarded TO/DO.

2.5 Remote Technical Support

As part of base contract, Contractor shall provide remote technical support. Remote technical support may consist of either phone consultation, E-mail inquiries, or fax during normal business hours (0800 East Coast

– 1700 East Coast). For all forms of technical support where a shipboard visit is not required, the Program

Manager (PM) shall acknowledge the request and his/her understanding of the request, within 12 hours of the Government’s submission of the request. The Contractor shall provide recommended initial technical corrective action directly to MSC within 48 hours of the request. See PWS section Error! Reference source not found.8.3 for additional information and deliverables.

2.6 List of Obsolescence

As part of base contract, Contractor shall provide list of obsolescence. The Contractor is to provide a list of all obsolete or plan to be obsolete equipment, parts, hardware, and/or software associated with equipment listed in Section Error! Reference source not found. on an annual basis. The list shall include obsolete part number, description, system, recommended plan of action, impact, and new part number if applicable.

Obsolescence includes change of part number, and/or no longer supplied, supported, or serviced by the contractor. See PWS section 5.8Error! Reference source not found.8.3 for additional information and deliverables.

2.7 Training

On TO/DO basis, Contractor shall provide training services. Government may also request customized training for systems applicable to MSC. Customized training details would be defined in TO/DO. Training required by the government will have a delivery order issued prior to any attendance for the training.

Contractor is to provide a list of upcoming or customized trainings applicable to MSC. See PWS section

5.6Error! Reference source not found.8.3 for additional information and deliverables.

3.0 RATE TABLE

3.1 Labor Rates

Exhibit A lists a variety of Contractor(s) labor rates for bid in this contract. These rates are to be firm-fixed-price and inclusive of all overhead, operating cost to include, but not limited to, supervision, facility, fully burdened labor, and profits.

Exhibit A includes estimated quantities of hours. Actual ordered amounts may be higher or lower.

3.2 Parts

Exhibit A lists a variety of Contractor(s) pre-negotiated pricing for bid in this contract. These rates are to be firm-fixed-price and inclusive of all overhead, operating cost to include, but not limited to, shipping, facility, and profits.

Exhibit A includes estimated quantities of parts. Actual ordered amounts may be higher or lower.

4.0 TRAVEL

Any travel under this contract must be specifically requested in writing by the contractor(s) and approved by the KO or authorized representative, prior to incurring any travel expense. The contractor(s) shall submit the written request to the COR three (3) days in advance, when possible. The travel request shall include at a minimum, the following:

a. Order number

b. Date, time, and place of proposed travel

c. Purpose of travel and how it relates to the order

d. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals.

e. Name(s) of individual(s) traveling.

Contractor(s) shall submit a firm-fixed-price for travel for the reasonable, allowable, and allocable cost of transportation, lodging, meals and incidental expenses only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

Each task order that requires travel will include a firm-fixed-price limitation for travel costs. Contractor(s) shall not exceed or incur costs that exceed the amount of funding stated on the task order without prior authorization by the

KO. The Government is not obligated to pay the contractor for travel in excess of the funded amount stated in the task or delivery order.

The Contractor is responsible for making all needed arrangements for its personnel. This includes, but is not limited to, the following:

Medical Examinations

Immunizations

Passports, Visas, etc.

Security Clearances

Country Clearances

Note: Travel to the Philippines will require a “9A Special” visa.

5.0 DELIVERABLES

5.1 Kick-Off Meeting (Associated CDRL: 001 Kick – Off Meeting)

A kick-off meeting may be required for certain TO/DOs as stated in the TO/DO or otherwise requested by the KO. The meeting may be held within three (3) business days after TO/DO award.

The Contractor shall contact the PPE, CHENG, COR, and KO and arrange a mutually agreeable time and place to meet (teleconference is acceptable) for the purpose of discussing the requirements and details of the work.

https://secureapp2.hqda.pentagon.mil/perdiem/

The Contractor shall create a set of meeting minutes, to be signed by both MSC and the contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the PPE, CHENG, and KO within three (3) business days after conclusion of the kick-off meeting.

5.2 Post Overhaul Report (Associated CDRL: 002 Post Overhaul Report)

Post Overhaul Report is to be provided for ALL rendered services within 10 days of services being complete

- exemption would be for parts only orders and training. Upon completion of each technical support effort, the technical representative shall obtain job final sign-off from cognizant MSC personnel prior to departing the job site. The vessel’s Chief Engineer and/or Port Engineer are the primary Points of Contact for job final sign-off, but may delegate this duty when necessary. A copy of final sign-off shall be provided in the Post

Overhaul Report. The contractor shall prepare and submit a written report of maintenance performed and noted equipment conditions. The contractor shall utilize Contractor’s standardized form.

The report shall be submitted in electric format from the Contractor to the principle port engineer (PPE), the

Ship’s Chief Engineer (CHENG), Contract Representative (COR), and Contracting Officer (KO). The report shall include vessel name, location, service date(s), technical representative name(s), TO/DO #, summary of work complete, summary of condition, and acknowledgement of work completion and condition by cognizant MSC personnel.

5.3 Tasking Spreadsheet (Associated CDRL: 003 Tasking Spreadsheet)

On an as needed basis, the Government may request Contractor to provide a tracking spreadsheet in Microsoft

Excel format listing each TO/DO and the associated deliverables. The spreadsheet maybe updated every month and sent to the COR/KO. The task tracking spreadsheet maybe updated upon initiation and completion of each TO/DO. The spreadsheet is to contain at a minimum, list the date of each TO/DO, a description of each TO/DO, and the percentage of each requirement completed under each TO/DO.

5.4 List of Required Parts/Kits/Tools/Equipment/Assistance (Associated CDRL: 004 List of Required

Parts/Kits/Tools/Equipment/Assistance)

As part of a TO/DO proposal, provide a detailed list of parts, kits, tools, equipment, and/or industrial assist that shall be provided by the government or third-party to perform TO/DO. Be specific in the parts, kits, tools, equipment, manpower, rigging, and access required for each instance so that the PPE can plan to accommodate the necessary industrial support. The Contractor shall provide and bring onboard prior to beginning any service the typical spare parts, tools, and equipment needed for repair. If government furnished tools are to be provided, the contractor shall identify required tools in provided list and quote the necessary parts for calibration and repair prior to moving forward with maintenance. This is to alleviate any delays in the maintenance overhaul for the government and contractor. List of Required Tools/Equipment are to be submitted to the KO, COR, and PPE for the TO/DO.

5.5 Condition Found Reports (Associated CDRL: 005 Condition Found Reports)

See PWS section 8.3 for details.

5.6 Trainings Available (Associated CDRL: 006 Trainings Available)

Within 30 days of contract award and then annually, Contractor is to provide a list of upcoming or customized trainings applicable to MSC. The list should including training descriptions, locations, dates, and cost.

Locations of the training course can be CONUS and OCONUS. The list shall be sent to the COR and KO.

5.7 Documentation (Associated CDRL: 007 Documentation)

As part of TO/DO deliverable, documentation is to be provided for equipment, assembly, or system procured.

Documentation to be in accordance with Section 2.4.3 and delivered as defined in Section 2.4.3.C.

5.8 List of Obsolescence (Associated CDRL: 008 List of Obsolescence)

Within 30 days of contract award and then annually, Contractor is to provide a list of all obsolete or plan to be obsolete equipment, parts, hardware, and/or software associated with equipment applicable to MSC on an annual basis. The list shall include obsolete part number, description, system, recommended plan of action, impact, and new part number if applicable. Obsolescence includes change of part number, and/or no longer supplied, supported, or serviced by contractor. Provide the list of obsolescence to KO and COR.

5.9 Service Bulletins and/or OEM recommendations (Associated CDRL: 009 Service Bulletins and/or

OEM recommendations)

Within 30 days of contract award and then as released, Contractor is to provide most recent service bulletins and/or OEM recommendations for all systems applicable to MSC. Service bulletins and/or OEM recommendations are to be delivered as defined in Section 2.4.3.C and notification to COR and KO.

6.0 PERSONNEL QUALIFICATIONS

6.1 Personnel Labor Categories

Personnel qualifications for each relevant labor category are set forth below. The Government reserves the right to confirm qualifications of service representatives on a TO/DO basis.

Program Manager (PM)

Ten (10) years of engineering management experience or seven (7) years related post-graduate technical experience.

One (1) year experience in shipboard maintenance requirements and/or commercial ship repair requirements including American Bureau of Shipping (ABS) and the United States

Coast Guard (USCG) requirements and regulations.

Prior experience as a PM or Assistant PM for at least two contracts of a similar nature and size.

Assistant Program Manager

Five (5) years of engineering management experience or three (3) years related post-graduate technical experience.

One (1) year experience in shipboard maintenance requirements and/or commercial ship repair requirements including American Bureau of Shipping (ABS) and the United States

Coast Guard (USCG) requirements and regulations.

Experience as Program Manager or Assistant Program Manager for at least one contract of a similar nature and size.

Project Manager

Bachelor’s degree in engineering or similar technical degree.

Five (5) years of engineering management experience or three (3) years related post-graduate technical experience.

One (1) year experience in shipboard maintenance requirements and/or commercial ship repair requirements including American Bureau of Shipping (ABS) and the United States

Coast Guard (USCG) requirements and regulations.

Experience as Project Manager or Assistant Project Manager for at least one contract of a similar nature and size.

Senior Engineer

Bachelor’s Degree in mechanical engineering or other similar engineering program.

Four (4) years engineering management experience

Eight (8) years of related post-graduate technical design experience related to commercial and/or U.S. Naval Ships.

One (1) year experience in commercial ship operations with an emphasis on material readiness and maintenance studies, reliability engineering and technical data review.

One (1) year experience in shipboard maintenance requirements and/or commercial ship repair requirements including American Bureau of Shipping (ABS) and the United States

Coast Guard (USCG) requirements and regulations.

Technical Service Representative

Five (5) years of hands on experience in the troubleshooting, repair, and performance of preventive and corrective maintenance on equipment similar in size and service to contractor(s) equipment.

Three (3) years of experience specifically with the in port and underway maintenance of shipboard equipment.

Two (2) years of experience with estimating repair cost estimates and writing technical reports.

Service representatives are to be able to read, write, speak, and understand English.

6.2 Program Management Personnel

The contractor(s) shall designate an individual as the Program Manager (PM) with complete authority to decide all technical matters connected with this contract. The contractors(s) shall designate at least one

Assistant PM as an alternate manager with the authority to act as and on behalf of the PM in the event of the absence or incapacity of the designated PM. The contractor shall advise the KO, in writing, which specific persons have the decision-making authority described herein.

6.3 Key Personnel

The positions identified below are key personnel positions under this Contract. The numbers of key personnel required to support the contract are to be determined by the Offerors to support the requirements of the contract and the task orders. The numbers noted below in parentheses ( ) are the minimum number of key personnel that must be proposed under the contract. No substitutions shall be made except in accordance with paragraphs below.

• Program Manager (1)

• Assistant Program Manager (1)

• Project Manager (1)

• Senior Engineer (1)

• Technical Service Representative (4)

6.4 Guidance on Substitutions

The Contractor(s) agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the contractor(s) shall promptly notify the KO and provide the information required below. After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least fifteen (15) days in advance of the proposed substitution to the KO, and provide information required below.

6.5 Requests for Substitution

All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute and all additional documentation, and any other information requested by the KO needed to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The KO or authorized representative will evaluate such requests and promptly notify the contractor of approval or disapproval.

6.6 Personnel in Training Status

The Contractor is not to use apprentices to perform any of the required services unless the apprentice performs all work under the close supervision of a qualified service representative. Any work performed by an apprentice is to be minimized as the purpose of their presence onboard is for training. The contractor is responsible for all work performed by an apprentice. The full cost associated with trainee efforts shall be borne by the contractor and shall not be charged to this contract or TO/DO.

7.0 CONTRACT INFORMATION

7.1 Contract Type

This will be an IDIQ contract with firm-fixed-price TO/DOs. Under this type of contract, no work may be performed until directed by a TO/DO. Electronic mail and facsimile are acceptable forms of transmission for all TO/DOs, modifications, and correspondence issued under this contract. TO/DOs may be issued via written authorization through email; however, these orders will be followed up with a formal TO/DO within

(3) three to (5) five business days.

7.2 Place of Performance

Contractor is required to perform the work as ordered onboard MSC vessels unless shop work is authorized, necessary, and/or required. Vessels will be either moored at a Government Facility, located in a Commercial

Repair Facility, or underway. In most cases, the contractor will have to perform work aboard the vessel while the vessel is in a commercial repair facility. The work will be required to be performed in various CONUS and OCONUS locations. Typical places of performance include, but are not limited to the following: Boston

MA; Philadelphia, PA; Norfolk, VA; Charleston, SC; Seattle, WA; Portland, OR; San Francisco, CA; San

Diego, CA; Honolulu, HI; Guam; Subic Bay, Philippines; Singapore; Yokosuka, Japan; Sasebo, Japan;

Bahrain; Jebel-Ali, United Arab Emirates; Duqm, Oman; Naples, Italy; and Rejika, Croatia.

7.3 Period of Performance

The period of performance is a five (5) year ordering period.

7.4 Performance Standards

This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. Contractor(s) shall be evaluated on ability to provide quality deliverables in an efficient manner. The Government shall monitor the contractors’ performance under this contract using the Quality Assurance Surveillance Plan (QASP) developed by the Government (Exhibit B).

7.5 Authorized Changes Only by the Contracting Officer

Except as specified in paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with contractor(s) personnel during the performance of this contract shall constitute a change under the changes clause of this contract.

The contractor(s) shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the KO, or is pursuant to specific authority otherwise included as a part of this Contract.

The KO is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the KO’s.

Subcontracting Arrangements - Contractor(s) shall identify any subcontracting arrangements in each Task

Order quote. MSC reserves the right to approve or disapprove any potential subcontractor(s).

7.6 Designation of Contracting Officer’s Representative

The following individual is appointed as Contract Officer’s Representative under this Contract:

Name: TO BE PROVIDED AT AWARD

Address: TO BE PROVIDED AT AWARD

Telephone Number: TO BE PROVIDED AT AWARD

The COR will represent the KO in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the KO or the Government. The COR does not have the authority to alter the contractor's obligations or change the specifications in the contract or issue

Task Orders or Delivery Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the KO. The COR is responsible for reviewing the invoices submitted by the contractor(s) and informing the KO of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.

7.7 Contractor Performance Appraisal Reporting System

Past performance information will be collected and maintained under this contract using the Department of

Defense Contractor Performance Appraisal Reporting System (CPARS). CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during a specific period of time. Additional information is available at http://www.cpars.navy.mil/.

The contractor will receive notification via email when a CPARS evaluation has been completed and is available for review and comment on any element of the proposed rating before that rating becomes final.

Within 30 days after contract award, the contractor shall provide the name, title, e-mail address and telephone number of the company individual or individuals who will have the responsibility of reviewing and approving any CPARS evaluation developed under the contract to the CPARS focal point via e-mail

(mark.draluck@navy.mil). If, during the life of this contract the company individual(s) are replaced, the substituted individual’s information (contractor, the name, title, e-mail address and telephone number) will be provided to the CPARS focal point within 30 days of the replacement.

Performance will be evaluated in the CPARS basis on an annual basis. This annual evaluation will take into account performance of all TO/DOs awarded under during the evaluation time period.

8.0 GENERAL INFORMATION

8.1 Holidays

The holidays applicable to this contract are as follows:

New Year’s Day -------------------------------------- 01 Jan

Martin Luther King Day ---------------------------- Third Monday in January

President’s Day--------------------------------------- Third Monday in February

Memorial Day ---------------------------------------- Last Monday in May

Independence Day------------------------------------ 4 July

Labor Day---------------------------------------------- First Monday in September

Columbus Day---------------------------------------- Second Monday in October

Veteran’s Day----------------------------------------- 11 November

Thanksgiving Day------------------------------------ Fourth Thursday in November

Christmas Day----------------------------------------- 25 December

8.2 Ordering Procedure

After contract award, individual task orders will be issued in accordance with FAR 16.505 as necessary to support Contract requirements. The contractor(s) will be sent a Request for Quotes (RFQ) for services to be performed. Each RFQ will include a PWS and instructions (Request for Quotation – RFQ) for submitting quotes.

RFQ Response – Contractor(s) shall respond to each RFQ within the time established by the Government for response (response time may vary per order). The Government reserves the right to exclude quotes received after the closing date and time. The Government also reserves the right to accept a quote or quotes received after the closing date and time established in the RFQ if it is in the best interest of the Government. In response to the RFQ, contractor(s) shall provide a firm-fixed-price quote to complete the requirements and http://www.cpars.navy.mil/ provide any additional information as required by the RFQ instructions or respond with a statement regarding their decision not to quote.

RFQ Questions – During the RFQ time period, contractor(s) are encouraged to ask questions in effort to clarify the requirement as needed. Reponses to questions will be sent to all contractors. The Government will respond to questions received prior to the closing date and time or extend the RFQ response time.

Electronic mail is an acceptable form of transmission for all Orders, Modifications, and correspondence issued under this contract. Orders may be issued orally by the KO; however, orally issued orders will be followed up with a written order within (3) three to (5) five business days.

Award and Notice – The successful contractor will be directed to commence work via a TO/DO sent from the KO. The contractor shall provide notice of acceptance of the TO by either commencing work or signing the SF 1449 and returning it to the KO. The KO will notify all contractors on the contract of the TO/DO award, the award price, and the successful Contractor.

8.3 Trans-Alteration (T-ALT)

T-ALT are defined as a newly modified component or equipment. T-ALT are other than routine maintenance, swapping like for like components or grooming equipment. During conducting technical refresh of obsolete equipment, at no time will newly engineered or otherwise modified components or equipment be installed onboard without prior T-ALT approval. Engineering, drafting, building, or anything other than actual installation onboard an MSC vessel may not be conducted. All newly designed or engineered equipment must be fully vetted through MSC T-ALT Process before installation permission is granted. The T-ALT process is managed by MSC Engineering (N7). MSC Engineering, not contractor(s), is to be the only entity that is eligible for submitting Engineering and/or Engineered Changes to Class (ABS) and Flag (USCG) for approval. After being fully vetted through MSC’s T-ALT process, only then can the changed, engineering or otherwise modified component or equipment be approved for install. No T-ALT shall be performed unless authorized by a warranted KO through issuance of a TO/DO.

8.4 Condition Found Reports (CFR)

The contractor is to submit the results of all in-port corrective maintenance including, but not limited to, equipment inspections, functional tests, electrical tests, and any abnormal conditions found during the course of in-port maintenance in a CFR. The CFR could also contain information requiring a timely decision by

MSC to either correct the abnormal condition affecting timeline or note the condition for resolution during future maintenance periods. This information can also be “informational only”, such as test results.

Upon discovery of the abnormal condition the contractor is to notify the PPE immediately by verbal command either by email, phone call or in person, no later than the morning the day after the discovery.

The contractor then shall submit a CFR as soon as possible upon discovery of an abnormal condition but no later than three (3) business days. While in the shipyard, Weekends and Holidays are considered Business

Days. CFR are to be…