Draft MSN-7 PWS 26 May 23.pdf

PERFORMANCE WORK STATEMENT

For

AN/MSN-7 COMMUNICATION CENTRAL SYSTEM

CONTRACTOR LOGISTICS SERVICES

Prepared by:

AN/MSN-7 Program Manager

AFLCMC/HBAAA

Tinker AFB, OK 73145

26 May 2023

Document Change Record

Revision Number

Date

Change and Rationale

Approved

By 1 26 May 23 Initial Draft HBAA

TABLE OF CONTENTS

1 SECTION I – DESCRIPTION OF SERVICES/GENERAL INFORMATION…………

1.1 INTRODUCTION………………………………………………………………………..

1.2 BACKGROUND…………………………………………………………………………

2 SECTION II – CONTRACTOR LOGISTICS SUPPORT (CLS) SERVICES…………..

2.1 PERSONNEL MANAGEMENT…………………………………………………………

2.1.1 PLACE OF PERFORMANCE…………………………………………………

2.1.2 INSTALLATION CLOSURES/HOLIDAYS…………………………………

2.2 PERIOD OF PERFORMANCE…………………………………………………………..

2.3 MANPOWER REPORTING……………………………………………………………..

2.4 PROGRAM MANAGEMENT REVIEW………………………………………………..

2.5 SAFETY MANAGEMENT………………………………………………………………

2.5.1 PRIVATELY OWNED MOTOR VEHICLES (POV)……………………………

2.5.2 VOLUNTARY PROTECTION PROGRAM ………………………………………

2.5.3 EMERGENCY PROCEDURES

2.6 ENVIRONMENTAL AND HAZARDOUS MATERIAL MANAGEMENT…………..

2.7 SECURITY MANAGEMENT…………………………………………………………..

2.7.1 PROGRAM CYBERSECURITY………………………………………………

2.7.2 SAFEGUARDING INFORMATION…………………………………………

2.7.3 CONTROLLED UNCLASSIFIED INFORMATION…………………………

2.7.4 INFORMATION ACCESS – COMMON ACCESS CARD (CAC)……………

2.7.5 SITE ACCESS – VISITOR PASSES…………………………………………

2.8 COMBAT TRAFFICKING IN PERSON (CTIP)………………………………………………..

2.9 SMALL BUSINESS PARTICIPATION

2.10 MISSION ESSENTIAL SERVICES

3 SECTION III – CONTRACT TRANSITION………………………………………….

3.1 PHASE-IN REQUIREMENT………………………………………………………….

3.2 PHASE-IN REPORTING………………………………………………………………

3.3 PHASE-OUT PERIOD…………………………………………………………………

4 SECTION IV – TECHNICAL ENGINEERING SUPPORT………………………….

4.1 HELP DESK – 24/7/365 DAYS……………………………………………………….

4.2 TECHNICAL DOCUMENTATION, RECORDS, AND FORMS……………………

4.3 SUSTAINING ENGINEERING SERVICES………………………………………….

4.4 CONFIGURATION CONTROL………………………………………………………

4.5 MODIFICATION………………………………………………………………………

4.6 WAIVERS AND DEVIATIONS………………………………………………………

4.7 EQUIPMENT/PARTS REQUEST…………………………………………………….

5 SECTION V – PARTS AND REPAIR REQUIREMENTS……………………………

5.1 SUPPLY REQUIREMENTS……………………………………………………………

5.2 SPARE PARTS CONTROL……………………………………………………………

5.3 ACCOUNTABILITY OF GOVERNMENT FURNISHED ASSETS…………………

5.3.1 CONTROL-INVENTORY CONTROL POINT (C-ICP) …………………………

5.4 PROGRAMMED DEPOT MAINTENANCE (PDM)………………………………..

5.4.1 SYSTEM TRANSPORTATION

5.5 MOBILE DEPOT MAINTENANCE (MDM)………………………………………………………

5.6 EQUIPMENT REPAIR

6 SECTION VI – OTHER REQUIREMENTS…………………………………………..

6.1 DIMINISHING MANUFACTURING SOURCES AND MATERIAL SHORTAGES…

6.2 COUNTERFEIT PREVENTION…………………………………………………………

6.3 RISK MANAGEMENT…………………………………………………………………..

6.4 MONTHLY REPORTING/DATA REPORTING…….………………………………….

6.5 QUALITY MANAGEMENT/CONTROL PLAN……………………………………….

6.6 PACKAGING, HANDLING, STORAGE AND TRANSPORTATION (PHS&T)……..

7 SECTION VII – OVER AND ABOVE (O&A) REQUIREMENT………………………

7.1 O&A DETERMINATION………………………………………………………………..

8 SECTION VIII – SERVICES REQUIREMENTS………………………………………..

8.1 SERVICE SUMMARY AND PERFORMANCE REQUIREMENTS……………………

8.2 SURVEILLANCE SUPPORTS……………………………………………………………

8.3 CONTRACTOR PERFORMANCE EVALUATION…………………………………….

9 SECTION IX – GOVERNMENT FURNISHED PROPERTY AND SERVICES………..

9.1 GOVERNMENT FURNISHED PROPERTY…………………………………………….

9.2 FINANCIAL IMPROVEMENT AUDIT READINESS (FIAR)………………………….

9.3 MANAGEMENT OF GOVERNMENT PROPERTY……………………………………

9.4 ITEM UNIQUE IDENTIFIER (IUID) REQUIREMENTS………………………………

9.5 BEYOND ECONOMICAL REPAIR (BER)……………………………………………..

9.6 CONDEMNATION AUTHORITY………………………………………………………

Appendix 1: Applicable Documents………………………………………………………….……

Appendix 2: Applicable CDRLs……………………………………………………………………

Appendix 3: Acronyms……………………………………………………………………………

SECTION I – DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 INTRODUCTION

This Performance Work Statement (PWS) defines services required for Contractor Logistics Support (CLS) of the AN/MSN-7 Communication Central System, fleet of eighteen (18) (16 operational, 1 trainer and 1 hot mock-up). Support requirements include program management and supply of all the AN/MSN-7 parts, support equipment components, all system materials, and consumables as well as replenishment of spare parts. The effort also requires the Contractor to provide depot-level maintenance and system level down to an essential support item removed and replaced at field level to restore an end item to an operationally ready condition, as well as system modifications as determined by the Government.

1.1.1 BACKGROUND

The AN/MSN-7 Communication Central System, also known as the Tower Restoral Vehicle (TRV), is a deployable air traffic control tower used for control of aircraft during taxi, takeoff and landing on and around airfields. The AN/MSN-7 operates as a self-contained system, with a primary vehicle that contains all electronic equipment required for operations and a secondary support vehicle that provides normal deployment. The primary mission of the AN/MSN-7 is to provide rapidly deployable Air Traffic Control (ATC) tower services for USAF deployment operations, such as bare bases and alternate off-base landing areas. The secondary mission of the AN/MSN- 7 is provide temporary replacement of existing air traffic control tower facilities while they are being repaired or refurbished.

1.3 REFERENCE DOCUMENTS

1.3.1 Department of Air Force Instruction (DAFI)91-204, Safety Investigation and Report, Dated 10

March 2021

1.3.2 Storage and Handling of Hazardous Materials, AFJMAN23-209, 04 March 2020

1.3.3 DoDI 5000.64 DAFI 23-111, Accountability and Management of DoD Equipment and Other

Accountable Property, Dated 05 December 2021

1.3.4 Department of Air Force Manual (DAFMAN)17-1301, Computer Security, Dated 11 February 2020

1.3.5 DoDI 5200.01, Volume 4, DoD Information Security Program: Controlled Unclassified Information

(CUI), Enclosures 3 & 4, Dated 01 October 2020

1.3.6 DoDI 8582.01, Security of Unclassified DoD Information on non-DoD Information Systems, Enclosure 3, Dated 09 December 2019

1.3.7 Defense Logistics Management (DLM) 4000.25, Volume 2 w/Change 15, 27 December 2022

1.3.8 Standard Practice for Commercial Packaging, ASTM D3951-10

1.3.9 Standard Practice for Military Packaging, MIL-STD-2073-IE w/Change 4, 22 April 2019

1.3.10 Military Marking for Shipment and Storage, MIL-STD-129R w/Change 2, 27 Sep 2019

1.3.11 DoD Risk, Issue, and Opportunity Management Guide for Defense Acquisition Programs, 09 Jan

1.3.12 Defense Logistics Management (DLM) 4000.25, Volume 4 w/Change 7, 09 Apr 2022

SECTION II – CONTRACTOR LOGISTICS SUPPORT (CLS) SERVICES

2.1 PROGRAM MANAGEMENT

The Contractor shall provide a single Point of Contact (POC) Program Manager (PM) and back up POC, responsible for the overall management and performance of the AN/MSN-7 Communication Central System.

The Contractor designee shall be responsible for all contractual and operational requirements as outlined in the contract, to include providing Requests for Proposals (RFP) and Rough Order Magnitudes (ROM) as outlined in other sections of this PWS. The Contractor designee shall respond to the Government inquiries within one business day. The Contractor shall provide the designee and back up POCs name and contact information (to include email and phone number) in writing to the Government Procuring Contracting Officer (PCO) within (10) ten business days of contract award. The Contractor shall ensure the designated PM has a combination of management ability, leadership qualities, and is customer oriented. The PM shall have extensive knowledge of and be very familiar with the requirements of this PWS, Contract Delivery

Requirements Lists (CDRLs) deliverable requirements, Policies and Procedures listed in section 1.3 of this PWS, and the final Contract award document to include all aspects of the contract and its attachments.

The Contractor shall be responsible for selection, hiring, assignment of duties, reassignment of duties transfer, supervision, management, control, and termination of Contractor employees in performance of this PWS. The Contractor shall ensure employees identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

The Contractor shall ensure employees who are required to communicate with Government personnel can read, write, and speak English. All program documentation shall be prepared in English.

The Contractor shall ensure personnel have qualified experiences to include general shop practices, fiberglass repair, electronic repair, and Chemical Agent Resistant Coating (CARC) painting to support this contract.

The Contractor shall develop the program management plan IAW CDRL A001 DI-MGMT-80004A/T Management Plan.

2.1.1 PLACE OF PERFORMANCE

The place of performance for this effort shall be the Contractor’s facility. Occasional, irregular access to Government facilities, both CONUS and OCONUS, may be required or requested as part of Engineering Sustainment. The Contractor shall manage and operate a Designated Contractor Inventory Control Point (CICP) with an assigned DoDAAC at the contractor’s facility.

If on-site access to Government facilities is required, the Contractor shall ensure on-site personnel are clearly identified as non-Government personnel, shall wear distinctive badges and present a professional appearance.

The Contractor badges shall clearly display both company and employee names. The Contractor shall ensure all military base regulations for contractor access are followed.

2.1.2 INSTALLATION CLOSURES/HOLIDAYS

The Contractor shall determine the work schedule/work location for their employees affected by the eleven federal holidays observed in the United States (see below) and base closure days. Any services performed outside the United States usually observe the holidays of the country where the services are performed, and the Contractor shall determine the work schedule/work location for their employees affected by any such site closures at no cost to the Government.

• New Year’s Day

• Martin Luther King Day

• President’s Day

• Memorial Day

• Juneteenth Day

• Independence Day (4th of July)

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

2.2 PERIOD OF PERFORMANCE (POP)

The contract will be a 1-year basic ordering period, with nine (9) one-year option ordering periods, IAW FAR 52.217-9 Option to Extend the Term of the Contract. If needed up to a 6-month extension of services may be required IAW FAR 52.217-8 Option to Extend Services.

2.3 MANPOWER REPORTING

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at https://www.sam.gov.

Reporting inputs will be for the labor executed during the PoP during each Government Fiscal Year (FY), which runs 01 October through 30 September. While inputs may be reported at any time during the FY, all data for the FY shall be reported NLT 31 October* of each calendar year. The Contractor may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do).”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://www.fsd.gov/sys_attachment.do?sys_id=95849fed1be769100ca4a97ae54bcbba.

2.4 PROGRAM MANAGEMENT REVIEW

The Contractor shall support required quarterly meetings to discuss programs status, and resolve open issues. The Contractor shall participate in an annual Program Management Review. The Contractor shall prepare presentation material reflecting program performance and status, trend analysis, and resolution of open issues. All meetings to be conducted virtually in Government chosen program. The Contractor shall deliver IAW (CDRL A002 DI-ADMN-81249B Meeting Agenda) and (CDRL A003 DI-ADMN-81250B Meeting Minutes).

2.5 SAFETY MANAGEMENT

The Contractor shall comply with applicable local, state, military, and federal safety occupational, and fire protection regulations and policies. The Contractor shall support Air Force (AF) mishap investigations in accordance with IAW DAFI 91-204.

The Contractor shall comply with the Mishap Notification/Reporting even if the damaged property is fully indemnified by the Contractor. The Contractor shall report accidents on an Accident/Incident Report IAW CDRL A004 DI-SAFT-81563 Accident/Incident Report.

2.5.1 PRIVATELY OWNED MOTOR VEHICLES (POV)

Contractor personnel shall comply with state, local, and directives pertaining to operation of POVs per AFMAN 31-116 and any local supplements.

2.5.2 VOLUNTARY PROTECTION PROGRAM

The Air Force participates in OSHA’s Voluntary Protection Program (VPP). The Contractor shall be responsible for managing their safety and health program as part of OSHA compliance. The Contractor shall be aware of the hazards their employees may encounter while working at the site, recognize hazardous conditions and the sign and symptoms of workplace related illnesses and injuries, are familiar with the hazard controls (including safe working procedures). The Contractor shall ensure its employees https://www.sam.gov/ https://www.fsd.gov/fsd-gov/home.do https://www.fsd.gov/sys_attachment.do?sys_id=95849fed1be769100ca4a97ae54bcbba.

and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

2.5.3 EMERGENCY PROCEDURES

In the event that Contractor personnel are on a Government-controlled facility during an emergency event, Contractor employees shall follow the direction of Government employees in regard to emergency procedures, to include but not limited to the following examples, fire, tornado, active shooter, bomb threats. It is the Contractors' responsibility to account for their employees following an emergency situation. Contractor personnel shall participate with Government personnel in all base emergency exercises/ drills, to include but not limited to fire and tornado drills, at no additional cost to the Government.

2.6 ENVIRONMENTAL AND HAZARDOUS MATERIAL MANAGEMENT

The Contractor shall comply with all applicable federal, state, local laws, military, regulations, and requirements regarding HAZMAT handling. The Contractor shall ensure compliance to regulatory requirements for proper receipt, storage, inspection, distribution, and disposal of HAZMAT IAW AFJMAN23-209, Storage and Handling of Hazardous Materials.

2.7 SECURITY MANAGEMENT

The Contractor shall ensure all the records, files, documents, and work papers provided by the Government or generated by the Contractor in support of the contract are Government Property and shall be maintained and disposed of IAW DoDI 5000.64_DAFI 23-111, Accountability and Management of DoD Equipment and Other Accountable Property.

2.7.1 PROGRAM CYBERSECURITY

The Contractor shall comply with the security requirements listed in DAFMAN17-1301 Information Assurance (IA) Program. The objective of the Cybersecurity Program is to manage the risk presented by adversary cyber capabilities (purposeful attacks) and intelligence, environmental disruptions, human or machine errors, and to maintain mission survivability under adversary offensive cyber operations.

2.7.2 SAFEGUARDING INFORMATION

Information from any secure website is considered to be proprietary in nature when the contract number and Contractor’s identity are associated with direct labor hours and direct labor dollars. At no time shall any data be released to the public with the Contractor’s name and contract number associated with the data.

2.7.3 CONTROLLED UNCLASSIFIED INFORMATION

The Contractor shall comply with DoDM 5200.01, Volume 4, DoD Information Security Program:

Controlled Unclassified Information (CUI), Enclosures 3 & 4, for identification, protection and training requirements of CUI. The contractor shall be responsible for training their personnel and accomplishment of the out-processing procedures identified in DoDM 5200.01, Volume 4, Enclosure 4. The contractor shall comply with DoD 5400.7 R/Air Force Manual 33 302, DoD Freedom of Information Act (FOIA) Program, requirements. Protection of unclassified DoD information not approved for public release on non-DoD Information Systems will be protected IAW DoDI 8582.01, Security of Unclassified DoD Information on non-DoD Information Systems, Enclosure 3

2.7.4 INFORMATION ACCESS – COMMON ACCESS CARD (CAC)

If it is determined that Contractor personnel will require a Common Access Card (CAC), (i.e. be required to access a Government Data System and/or will be distributing documents requiring encrypted transmission IAW OMB M-12-18 (i.e. FOUO)), the Contractor shall contact the Contracting Officer Representative (COR) within five (5) business days after the notification that the individual employee will require a CAC.

Contractor at a minimum, a favorable National Agency Check with Inquiries (NACI)/Trusted-1 (T1) investigation and favorable Federal Bureau of Investigation (FBI) fingerprint check (or DOD-determined http://www.osha.gov/dcsp/vpp/index.html equivalent) or greater before the CAC can be issued. Submission will be to the Procuring Contracting Officer (PCO) or to the relevant service Program Manager (PM) and Security Manager IAW host base procedures.

2.7.5 SITE ACCESS – VISITOR PASSES

The Contractor shall coordinate required site access with the Government PM and local host base site coordinator no less than seven (7) calendar days prior to required access.

2.8 COMBAT TRAFFICKING IN PERSONS (CTIP)

The Contractor shall comply IAW FAR 52.222-50 and applicable supplements and shall be in compliance with all applicable guidance and clause listed in the contract as it is related to trafficking in persons.

Additional information about Trafficking in Persons is available at the site for the Department of State's Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

2.9 SMALL BUSINESS PARTICIPATION

The Contractor shall have a plan to manage small business commitment as stated in the Small Business Participation Commitment Document (SBPCD). The plan is designed to manage subcontractor performance to meet and maintain a 15% (by % of total contract value) annual Small Business requirement required by this PWS. The Contractor may utilize Second-Tier subcontractors in meeting this requirement, but no lower tiers will be considered. This is in addition to the required Subcontracting Plan/Comprehensive Subcontracting Plan required by FAR 52.219-9 and DFARS 252.219-7003. The Contractor shall deliver a Small Business Participation Report IAW CDRL A005 DI-MGMT-82041B Small Business Utilization Report to demonstrate the effort in fulfilling the Small Business participation goals and must include a “get well” plan with estimated “get well” timeline if goals are not met.

2.10 MISSION ESSENTIAL SERVICES:

This requirement has been determined not to be mission essential and does not require continued support during crisis as defined in DFARS 252.237-7023.

SECTION III – CONTRACT TRANSITION

3.1 PHASE-IN REQUIREMENT

The successor Contractor shall plan and execute an orderly transition from the incumbent contractor. The successor contractor shall be responsible for work requirements and work in process following completion of the sixty (60) calendar day phase-in/transition period with no disruption to mission support. The successor contractor shall provide a phase-in transition plan IAW CDRL A006 DI-SESS-82299 Phase-In Transition Plan to the Government with in 15 calendar days of contract award to ensure orderly transition.

3.2 PHASE-IN REPORTING

The Contractor shall submit bi-weekly progress reports of actions accomplished during the phase-in period, which includes updates to the milestone schedule IAW CDRL A007 DI-MGMT-80555A/T Program Progress Report. The progress reports shall identify any issues, provide Contractor initiated mitigation plans, and identify any Government assistance required. The progress report shall contain status of the below listed requirements and all actions below shall be completed within 60 calendar days after contract award:

A. Implementing a Management System.

B. Joint Phase-In Inventory: The Contractor shall complete a joint phase-in inventory and the related reconciliations in accordance with Defense Logistics Management (DLM) 4000.25, Volume 2 of all Government Furnished Property (GFP) in preparation of transfer of responsibility. Inventory shall be accomplished with the incumbent contractor, at their facility, and a designated Government representative. The results of the joint inventory shall be provided to the Government ten (10) calendar days after inventory completion. The results shall include a signature from all parties that participated in the Joint review with the Government representative signing after both Contractor parties. Any inventory discrepancies shall be submitted to the PCO IAW FAR 52.245- 1 (and its supplements) for resolution.

C. Facility preparation: required actions to assume CLS responsibilities.

D. Transitioning and tracking in-progress maintenance.

E. Hired and trained personnel.

F. A Plan of Action and Milestone (POA&M) to assume CLS responsibilities along with the associated schedule.

3.3 PHASE-OUT PERIOD

At the end of this contract, the incumbent contractor shall submit a phase-out plan IAW CDRL A008 DI- MGMT-81945 Phase-Out Transition Plan. The transition plan shall be provided to the PCO within sixty

(60) calendar days prior to end of contract Period of Performance assuming all options are exercises. If the Government does not plan to exercise an option, the PCO will issue a request for this plan and the contractor is required to adhere to this request within 90 days from receipt of the request. The Contractor’s phase out actions shall not disrupt, or adversely impact, contract requirements. At minimum, the incumbent contractor shall:

A. Conduct a final joint inventory of GFP reconciliations (at contractor’s facility) with Government representatives IAW the Contract and Defense Logistics Management (DLM) 4000.25, Volume 2. Effort will include inventory verification, validation, reconciliation and audit assistance for all of AN/MSN-7 CLS GFP IAW FAR 52.245-1 and its supplements.

The final deliverable is CDRL A028 DI-MGMT-81947B Government Furnished Property Inventory and Forecasting Report.

B. The Contractor shall return all non-consumed consumable GFP.

C. The Contractor shall return all repairable GFP in serviceable condition.

D. The Contractor shall submit a written request for disposition to the Government PCO on all non-serviceable GFP with in 60 days of the end of the Contract Performance.

SECTION IV – TECHNICAL/ENGINEERING SUPPORT

4.1 HELP DESK – 24/7/365 DAYS

The Contractor shall provide technical troubleshooting and supply of parts as requested by the field via Help Desk’s Email. The Contractor must be available 24/7/365 days to support the field as needed.

4.2 TECHNICAL DOCUMENTATION, RECORDS, AND FORMS

The Contractor shall:

A. Maintain a DD 2345 to access to current and complete regulations, manuals, and other directives necessary to perform contract requirements, to include the current library list of AN/MSN-7 specific manuals provided by the Government.

B. Establish and maintain accounts with the Technical Order Distribution Office (TODO) and Enhanced Technical Information Management System (ETIMS) with in 15 calendar days after contract award.

C. Upon the removal, disassembly, inspection, repair, replacement, adjustment, modification, test, assembly and installation of components, and accessories and equipment shall conform to the T.O.s, directives, and documents listed in PWS Appendix 1.

D. Apply the following order of precedence when conflicting requirements exist:

1. Performance Work Statement

2. Air Force Technical Orders

3. Government Approved CLS Contractor Publications

4. Government Approved Commercial Publications

5. Government Approved Commercial Practices

4.3 SUSTAINING ENGINEERING SERVICES

This section of the PWS covers Non-Recurring Engineering (NRE) Services and associated activities that are non-reoccurring in nature and are not elsewhere included in the PWS. This section requires PCO written authorization prior to the start of any work requested by the Government and/or additional costs incurred. As requested by the Government the Contractor may be required to perform sustaining engineering services in the form of Engineering Studies, Prototype Installation, or System Modifications. These services may cover a diverse range of activities such as technical evaluation; engineering studies; development of potential modifications and associated technical data; development of test and evaluation plans and execution, Rough Order Magnitude (ROM) to complete the modification for the entire fleet. As requested by the PCO, the Contractor shall support Engineering Study Requirements, Prototype Installation Requirements, and Modification Requirements. The Contractor shall prepare a proposal that describes the activity to be performed, period of performance, labor hours, travel requirements and costs, and material (to include shipping) if needed. Subcontractor costs shall be included in the labor hours proposed. The proposal preparation is at no additional cost to the Government and shall be included in the annual overall program management requirements. The proposal is due back to the Government no later than 30 calendar days from the written request. FAR 15.4 applies to all requests for proposals. The Government may also request a Rough Order Magnitude (ROM) IAW (CDRL A009 DI-MISC-80748/T Rough Order Magnitude (ROM)).

prior to the proposal. The ROM shall also be at no additional cost to the Government and shall be included in the annual overall program management requirements. The Contractor ROM will be used in support of decision- making and the planning, prioritization, identification and capture of funding for future efforts.

4.3.1 ENGINEERING STUDIES

The Contractor shall formally review and quantify identified requirements through the System Engineering Process. The study shall determine system definition and modification requirements as requested in the Government’s requirement. The Contractor shall coordinate with the Program Office to develop enhancements to satisfy Government requirements and capabilities or resolve performance issues. The study may require the contractor to participate in design reviews, technical demonstrations, and Technical Interchange Meetings (TIM). The study may require the Contractor to travel to the system’s location worldwide.

Deliverables for an Engineering study may include, but not limited to, Test Plans/Test Procedure IAW CDRL A010 DI-SESS-81704/T Test Plan/Test Procedure, Status reports IAW CDRL A011 DI-MGMT-80368A Status Report, trip reports IAW CDRL A012 DI-MISC-81943 Trip Report, TCTO development IAW CDRL A013 TBD, ROM IAW CDRL A009 DI-MISC-80748/T Rough Order Magnitude (ROM) and Technical Data Package IAW CDRL A014 DI-SESS-80776A/T Technical Data Package) for prototype installation or full system modification.

4.3.2 PROTOTYPE INSTALLATIONS

The Contractor shall support Prototype Installation requests when a written request is received from the PCO as outlined in the RFP. A prototype installation may include shipping equipment, travel to the install location (field location) and installation up to 5 systems, TCTO Validation/Verification, status updates, Technical Interchange Meeting (TIMs), Preliminary Design Review and Critical Design Review (CDR), Technical Data Package IAW CDRL A011 DI-SESS-80776A/T Technical Data Package). PMO representatives will approve a production acceptance test by witnessing the Contractor successfully installing the prototype(s).

Deliverables for prototype installation may include, but not limited to, Test Plans/Test Procedure IAW CDRL A010 DI-SESS-81704/T Test Plan/Test Procedure, Status reports IAW CDRL A011 DI-MGMT- 80368A Status Report, trip reports IAW CDRL A012 DI-MISC-81943 Trip Report, TCTO development IAW CDRL A013, ROM IAW CDRL A009 DI-MISC-80748/T Rough Order Magnitude (ROM), status updates TIMs/ PDR/CDR briefing material IAW CDRL A015 DI-MGMT-81605 Briefing Material for full system modification.

4.3.3 SYSTEM MODIFICATION

The Government may request the Contractor perform modifications to the MSN-7 system when a written request is received from the PCO as outlined in the RFP. The Government will provide the Contractor with modification directions in the form of a TCTO. The modification to the system may take place worldwide in the field at the system location.

The deliverables may include but not limited to, Status Report IAW CDRL A011 DI-MGMT-80368A Status Report, Trip Report IAW CDRL A012 DI-MISC-81943 Trip Report and Kit Breakdown List IAW CDRL A016 DI-MISC-81499 Packaging Kit Contents List.

4.4 CONFIGURATION CONTROL

The Contractor shall assist the Government with configuration control by notifying the Program Office of any system that is non-conforming to the system IAW Appendix 1 Applicable Document 31R5-2MSN7-1 as systems are processed through Depot Level Maintenance. Unless a waiver/deviation has been requested and approved in writing by PCO per the process in paragraph 4.5 below, the contractor will return non-conforming systems to the approved configuration IAW TO 31R5-2MSN7-1.

When an update to the current configuration is required, the Contractor shall submit an Engineering Change Proposal (ECP) IAW CDRL A017 DI-SESS-80639E Engineering Change Proposal detailing the requested changes along with reasons for the change. No changes in configuration will be made without written approval from the PCO. Each ECP shall provide details on all required changes including, but not limited to, drawings, hardware, software, supporting documentation, delivered and future CDRLs, and a cost estimate to implement the ECP. Each ECP shall be well supported with verifiable estimating methods, so that the contracting officer has sufficient information to make a fair and reasonable determination. If the Contractor believes Government direction is provided outside of the requirements of the currently awarded and funded delivery order, the Contractor is required to provide notice to the PCO IAW FAR 52.243-7. This shall be resolved before additional costs are incurred.

4.5 WAIVERS AND DEVIATIONS

A waiver is permission to not perform a required action, while a deviation (variance) is permission to perform an action in a way that deviates from established technical documentation. Any configurations outside the established MSN-7 controlled configuration shall require a written waiver or written deviation approved by the PCO prior to any action by the Contractor. The Contractor shall use (CDRL A018 DI- SESS-81732 Request for Waiver (RFW)) or (CDRL A019 DI-SESS-80640D Request for Variance (RFV)) for submission and documentation of the action after Government approval.

4.6 EQUIPMENT/PARTS REQUEST

The Contractor shall receive equipment/parts requests via e-mail and phone and/or voice messaging system. These requests will include figure, page, index, and part number. The field will provide a requisition priority based on the following requirements:

• MICAP (Mission Capability) - ship equipment/parts not later than one calendar day (Holidays are included) from the date of requisition notice. MICAP action shall be reported to PM via email.

• PRIORITY - ship equipment/parts immediately after all MICAP requisitions and not later than two calendar days (Holidays are included) from the date of requisition notice.

• ROUTINE - ship equipment/parts not later than five calendar days (Holidays are included) from the date of requisition notice.

The Contractor shall ship equipment/parts to the field according to the above priorities and provide a report IAW (Section 6.5 Monthly Reporting/Data Reporting) (CDRL A026 DI-MGMT-80227/T Contractor’s Progress, Status, and Management Report). Shipment destinations will be to CONUS or OCONUS locations IAW International Traffic in Arms Regulation (ITAR). Contractor shall notify the

Program Office of an inability to meet an equipment/parts request no later than 24 hours after request submittal via email to PMO and PCO. Contractor shall provide funding for shipment and track shipment of AN/MSN-7 equipment/parts to and from Government facilities. Equipment/parts shall be handled and shipped in accordance with MIL- STD-2073.

SECTION V – PARTS AND REPAIR REQUIREMENTS

5.1 SUPPLY REQUIREMENTS

The Contractor shall issue all parts, materials, and support equipment as detailed in (Section 4 Paragraph 4.6) upon written or verbal request via phone call from the field or Program Office in a serviceable condition to support on equipment and off equipment maintenance. The Contractor shall keep their supply chain management system data current and ensure that approved (IAW PWS Section 4.5) suitable substitutes are available to the field upon request.

5.2 SPARE PARTS CONTROL

The Contractor shall ensure documented serviceability of all spares upon conclusion (IAW Section 3.3) of the Contract and maintain supply system controls to assure the integrity of the Air Force owned spares inventory, which remains Government Property at the conclusion of the contract.

5.3 ACCOUNTABILITY OF GOVERNMENT FURNISHED ASSETS

The Contractor shall replace, replenish, and return all Government Property, on or before the end of the contract period of performance as detailed below:

A. The Contractor shall account for all Contractor Acquired Property (CAP) and all GFP during the contract period of performance IAW FAR 52.245-1 and its supplements.

B. The Contractor shall provide a serviceable replacement for any GFP shortages at Contractor’s cost to return to full GFP inventory levels.

5.3.1 CONTRACTOR-INVENTORY CONTROL POINT (C-ICP)

The Contractor shall be responsible for Contractor-Inventory Control Point (C-ICP) activities. As the C-ICP, the contractor shall be responsible for providing supply chain management support.

The Contractor shall establish and maintain wholesale warehouses and provide wholesale level supply support. As a general rule, all components procured and managed by the contractor will be managed as Government Furnished Property (GFP) and identified within the contract. The list of components is the authorizing document for C-ICP managed inventory. C-ICP support will include but is not limited to:

• Inventory Management

• Asset Management

• Maintenance Activities

• Supplier Management

• Packaging, Handling, Storage and Transportation

• Configuration Management Inventory Management includes all elements of inventory management: requisition processing, storage, shipment, delivery, pick-up, receiving, shipping, in-transit visibility/tracking/reporting, property accountability and handling of material.

The Contractor shall establish and maintain an Information Management System (IMS) capable of interfacing with government property accountability systems through the Defense Logistics Agency (DLA) Defense Automated Addressing System (DAAS) IAW DLM 4000.25-4. The IMS shall use Defense Logistics Management Standards to report all asset and inventory transactions to the Air Force Accountable Property System of Record (APSR). The current Air Force APSR is the Defense Property Accountability System (DPAS). Contractors that do not have an IMS capable of interfacing with DPAS may request approval to use the Self-Service module to maintain accountability records. Any changes to DoD or Air Force property reporting policies during this contract will be negotiated by the PCO.

5.4 PROGRAMMED DEPOT MAINTENANCE (PDM)

Each awarded year of the contract, the Government will schedule up to four (4) MSN-7s for depot level maintenance. A proposed schedule of induction/completion dates for the MSN-7 PDMs will be provided to the Contractor by the PMO for each operational year. The duration of each PDM shall not exceed 120 days starting from when the system arrives at the depot’s facility and ending when system leaves facility.

Deviations from the agreed upon schedule and the duration of PDM shall require written approval by the

PCO.

The Contractor shall furnish, maintain, and calibrate all required support, test, and fault isolation equipment. The Contractor shall inspect the entire MSN-7 shelter and components, including wiring, floorboards, windows, racks, etc. to identify what repair work is required. All inspections and repairs shall be accomplished IAW the applicable TO-31R5-2MSN7-1 and manuals identified in table 1-8 of TO-31R5-

2MSN7-1.

Following the inspection, the Contractor shall:

A. Repair/replace all electronics and mechanical components/parts.

B. Repair cracks/damage of shelter interior/exterior.

C. Repair/replace damaged or corroded components/racks/wiring.

D. Repair/replace seals and sealants.

E. Clean the interior of the shelter to remove as much dirt/grime as possible before the system goes to paint.

F. Prepare the system for paint application and paint the system’s interior and exterior IAW the applicable A1000001-100 drawing.

G. Repair/replace all covers as required by T.O.

H. Replace covering tarp as required by T.O.

I. Repair/replace any specific items identified by the PMO.

All components shall be verified for functionality IAW TO-31R5-2MSN7-1.

A system inspection shall be conducted at the conclusion of the PDM by the contractor in the presence of the Government Representative.

The Contractor is responsible for providing a system free of deficiency. However, if a deficiency is noted after a system is delivered to its owning unit from PDM, the Contractor shall be responsible for corrective action to resolve the deficiency at no additional cost to the Government. Within 15 calendar days of notices of the deficiency, the Contractor shall deliver a corrective of action plan IAW CDRL A020 DI-MGMT- 80501 Contractor’s Corrective Action Plan to the PCO. The Government will review, and if acceptable, approve plan within 30 calendar days. The Government shall be expected the deficiency to be resolved in a timely manner.

5.4.1 SYSTEM TRANSPORTATION

The Contractor shall use Conestoga or Covered Flatbed Trailer to transport the AN/MSN-7 from/to the system’s location for each PDM. The Contractor shall initiate a condition report with photos IAW CDRL A021 DI-MGMT-81648B/T Condition Found Report, when picking up the AN/MSN-7 system at the unit’s location as well as at the delivery location after leaving the depot facility back to the unit and provide the report with photos to the Program Office for each PDM. The contractor is responsible for shipment to/from and the condition of the system starting at pick up all the way to acceptance back to the unit.

Special Note: The Contractor shall not be responsible for repair or maintenance of the High Mobility Multipurpose Wheeled Vehicle (HMMWV) on the AN/MSN-7.

5.5 MOBILE DEPOT MAINTENANCE (MDM)

The Contractor shall provide on-site repair or equipment modifications to fielded systems, both CONUS and OCONUS, when requested by the government PCO via O&A approved work requests. When on-site MDM repair or equipment modification is requested, the Contractor shall provide an O&A Estimate in the form of Rough Order of Magnitude (ROM) cost and schedule proposal to the Government within 24 hours of an emergency request and within seven (7) calendar days of a routine request. No work effort will be expended until the O&A Estimate has been reviewed, approved, and authorized by the PCO in writing.

Upon Authorization, the Contractor shall begin repair or modification efforts IAW the O&A Estimate proposal. The Contractor shall not exceed the approved O&A Estimate. The Contractor shall have support personnel able to travel OCONUS within 30 calendar days of request. The Contractor shall provide to the Government Program Manager a completion report via AFTO Form 217 signed by the on-site customer upon completion of the repair/modification.

5.6 EQUIPMENT REPAIR

The Contractor shall provide personnel, materiel and a depot facility to analyze, test, repair and replace AN/MSN-7 equipment, hardware and software. The Contractor shall assess subsystems, components, and parts condition upon arrival at depot and develop a schedule for completion of repair approved by PMO.

The Contractor shall meet system specifications, software updates, commercial manual requirements, configuration requirements and procedures found in the technical documentation list in Appendix 1. This documentation shall be the Contractor’s sole source of information for depot level test requirements, diagnostic, maintenance and repair procedures. The Contractor shall provide all support, test and maintenance equipment required, but not provided by the Government, to support the AN/MSN-7. Tables 1-3, 1-4, 1-5, 1-6, 1-7 in TO 31R5-MSN7-1 identify equipment required for the AN/MSN-7.

SECTION VI – OTHER REQUIREMENTS

6.1 DIMINISHING MANUFACTURING SOURCES AND MATERIAL SHORTAGES

Diminishing Manufacturing Sources and Material Shortages (DMSMS) shall be defined as the inevitable loss, or impending loss of manufacturers or suppliers of items or raw material essential for the manufacture, production, repair, maintenance, and sustaining support of the AN/MSN-7. The Contractor shall institute and maintain a DMSMS program to proactively manage, minimize, and mitigate DMSMS to include parts obsolescence or supplier mortality in order to provide cost-effective life cycle support solutions. The Contractor shall identify DMSMS be delivered IAW CDRL A022 DI-MGMT-81948 Diminishing Manufacturing Sources and Material Shortages Management Plan and address the following:

A. The Contractor shall identify all systems, components, parts, and material no longer obtainable or cost-effectively supported, including those where costs to maintain the item will exceed cost of an equivalent or recently produced and certified items. The Contractor shall provide the Government notice of components, parts or materials becoming logistically unsupportable within two (2) business days of discovery. The Contractor shall provide a DMSMS & Parts Obsolescence Report IAW (Section 6.5 Monthly Reporting/Data Reporting) (CDRL A026 DI- MGMT-80227/T Contractor’s Progress, Status, and Management Report)

B. The Contractor shall utilize all predictive forecasting strategies available, including but not limited to: market research, parts lists screening and monitoring, a process to manage sub-tier suppliers’ DMSMS, and other methodologies for tracking.

C. The Contractor shall track and analyze systems, components, and parts in order to identify adverse supply and reliability trends and shall propose solutions to improve both.

D. Upon direction of the PCO, the Contractor shall submit an ECP IAW CDRL A017 DI-SESS- 80639E Engineering Change Proposal to implement Contractor’s recommended changes.

6.2 COUNTERFEIT PREVENTION

The Contractor shall buy parts directly from Original Equipment Manufacturers (OEMs), Original Component Manufacturers (OCMs), and authorized distributors. The Contractor shall provide rationale for any exceptions to this and conduct a supply chain risk assessment to determine the potential for obtaining counterfeit parts from such sources. The Contractor shall establish testing and verification requirements for items not received from an OEM, OCM, or authorized distributor. The level of testing and verification should be based on the items’ identified risk for counterfeit potential IAW CDRL A023 DI-MISC-81832 Counterfeit Prevention Plan.

The Contractor shall notify the Government no later than five (5) business days of determining that any end item, component, part, or material contained in supplies purchased for the program contains counterfeit parts or suspect counterfeit parts. Within sixty (60) calendar days of identifying suspected or confirmed counterfeit items, the Contractor shall enter the item into the Government-Industry Data Exchange Program (GIDEP) system IAW CDRL A024 DI-QCIC-80126B Government Industry Data Exchange Program Alert Response.

6.3 RISK MANAGEMENT

The Contractor shall develop a Risk Management Plan following the principles in the DoD Risk, Issue, and Opportunity Management Guide for Defense Acquisition Programs. The Contractor must prioritize, track, mitigate/control, and communicate risks to improve the likelihood of achieving program goals. Identified risks with risk handling plans shall be communicated to the Program Office. Updates are required to the Risk Plan as efforts have been accomplished and/or completed. The Contractor shall engage the program team across all appropriate disciplines with emphasis on individual ownership of the identified risks and associated risk mitigation plans throughout the duration of the contract. The Contractor shall deliver IAW CDRL A025 DI-MGMT-81808 Contractor’s Risk Management Plan.

6.4 MONTHLY REPORTING/DATA REPORTING

The Contractor shall submit a monthly status report IAW CDRL A026 DI-MGMT-80227/T Contractor’s Progress, Status, and Management Report. The Contractor’s format may be acceptable but must be approved by the Government Program Office first to ensure the reports meets required formats.

The report shall include at a minimum:

A. Status of systems - a cumulative summary of all AN/MSN-7 PDM, modifications activities, schedules and other overhaul.

B. Inventory status- including the followings: LRU name; part number/serial number; total number at the Contractors facility by condition code; estimated date of repair for rework LRUs and a remarks column proving the base that sent in the LRU.

C. Physical Inventory Report – IAW CDRL A027 DI-MGMT-80441D Government Property Inventory Report.

D. Equipment/Part Request - The Contractor shall provide a cumulative summary of all AN/MSN-7 equipment/parts returns and repairs sorted by priority in MS Excel as an attachment.

E. Technical Support- report showing date the inquiry was received, inquiry was answered, unit information- location, organization, POC -, subject of inquiry, and requisition priority, if any. The Contractor shall document all incoming and outgoing telephone calls to an AN/MSN-7 unit.

F. Financials- All costs associated with the contract shall be provide as a monthly and cumulative report from the start of the contract through completion. The Contractor shall provide funds used by Contract Line Item Number (CLIN), by labor category, by hours used, and show funds remaining on contract by CLIN.

G. Failure Analysis- Report shall provide detailed information pertaining to each equipment failure to include LRU/SRU by name, part number, serial number, cause of failure, identify component failure, repair action required and Contractor recommendation.

H. Spare Parts Usage – Report shall include part number, description, quantity issued/used, on-hand quantity, on order quantity, back-order quantity, and repaired, overhauled or procured to include source of procurement with CAGE code.

I. DMSMS/Obsolescence Data – Report shall include recommend resolution plans for each

DMSMS issue identified. The Contractor’s recommendation shall consider all of (but not be limited to) the following strategies: reclamation, substitute, alternate, redesign, new sources, reverse engineering, purchasing life of type buy, and replacement of system/sub-system with DMSMS issue. The Contractor shall recommend which of these strategies (or combination) best meet the needs in supporting the USAF AN/MSN-7s fleet. The Contractor shall provide the data used to support rationale of a component/part/material becoming non- supportable.

6.5 QUALITY MANAGEMENT/CONTROL PLAN

The Contractor shall create and maintain a quality management/control plan and quality system compliant with ISO 9001:2015, Quality Management Systems-Requirements or AS9100D-2016, Quality Management System-Requirement for Aviation, Space, and Defense Organization. The Contractor shall deliver a Quality Management/Control Plan to Government 30 calendar days after contract award and annually if changes occur.

6.6 PACKAGING, HANDLING, STORAGE AND TRANSPORTATION (PHS&T)

The Contractor shall:

A. Develop, implement and maintain preservation, packaging, packing and marking of all materials/items to protect against physical damage, mechanical damage and other forms of degradation during storage, handling and shipments to ensure all items arrive at the destination in an undamaged condition.

B. Package all materials/items IAW the Commercial Standard, ASTM-D3951-10 or the Military Standard, MIL-STD-2073-1E w/CHANGE 4.

C. Mark all materials/items IAW MIL-STD-129R w/CHANGE 2.

D. Ensure all materials/items can be transported by the desired modes of transportation E. Transport all materials/items under FOB destination terms.

F. Provide all transportation for movement of material/items between contractor’s facility and owning unit.

The Contractor shall be fully liable as an insurer for any loss or damage during transport of the AN/MSN-7 from/to the system’s location.

SECTION VII – OVER AND ABOVE (O&A) REQUIREMENT

7.1 O&A DETERMINATION

Items considered for O&A are items outside of fair wear and tear conditions. In addition, items that are normal but occur infrequently, are considered fair wear and tear and will not be considered an O&A action unless the…