Pest_Control_SOW_FY16(V1).doc

Pest Control

NATIONAL MINE HEALTH AND SAFETY ACADEMY

STATEMENT OF WORK

1.0 BACKGROUND

The National Mine Health and Safety Academy is an educational facility which includes a residence hall located at 1301 Airport Road, Beaver, WV. This requirement is for pest control treatments throughout the Facility.

1.1

OBJECTIVES

The objective of this procurement is to keep the Academy treated and free of insects and pests by providing pest control treatments throughout the Facility. Treatments for the cafeteria area shall be weekly on Friday unless Friday is a holiday, then the treatment shall be on Thursday. All other areas of the Academy to include inside and outside perimeters, hallways, administrative wing offices, classroom wing, dormitory wing, warehouse, F building offices, and G building shall be treated on a quarterly basis.

1.2

SCOPE

The Contractor shall provide materials and labor for pest control services in the cafeteria to be completed each week (52 weeks) during the year. Service shall be provided in this area each Friday unless that day is a designated holiday and then the service shall be provided on Thursday. All other designated areas of the Academy are to be treated quarterly as shown below:

June

Entire Facility inside and outside perimeter

September

Entire Facility inside and outside perimeter December

Entire Facility inside only March

Contractor shall be required to attend a site visit on April 1, 2016 at 9:00am at 1301 Airport Road, Beaver, WV 25813. The Point of contact for the site visit is Douglas Cox at 304-256-3480.

1.2.1

SPECIAL QUALIFICATIONS

The Contractor warrants that he will have obtained all licenses and permits required by law to engage in the activities that are required in connection with this Statement of Work. The Contractor shall conform to all required safety regulations for the Academy, County, State, and Federal Government.

1.3

PERIOD OF PERFORMANCE

The period of performance for this contract shall be one base period of twelve (12) months with optional periods of twelve (12) months as shown below:

Base Period

May 2, 2016 through May 1, 2017

Option Period 1

May 2, 2017 through May 1, 2018

Option Period 2

May 2, 2018 through May 1, 2019

Option Period 3

May 2, 2019 through May 1, 2020

Option Period 4

May 2, 2020 through May 1, 2021 1.4

RECOGNIZED HOLIDAYS

The Contractor is not required to perform services on the following holidays:

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

1.5

HOURS OF OPERATION

The Contractor is responsible for providing support between the hours of 8:00 a.m. and 4:00 p.m. Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

The Contractor will in the performance of this requirement immediately notify the COR or the MSHA Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc. MSHA recognizes the obligation of the Contractor to provide for the safety and wellbeing of personnel engaged in providing services under this contract. The Contractor shall notify the MSHA COR or other Point of Contact no later than 9:00 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

1.6

PLACE OF PERFORMANCE

The work to be performed under this contract will be at the National Mine Health and Safety Academy, 1301 Airport Road, Beaver, WV.

1.7 SECURITY REQUIREMENTS

1.7.1 Unauthorized Access Protection: Duplication of any data that is not directly related to this contract or task through the use of photocopies, scanning, photography, or Web-cameras, is prohibited. All Contractor personnel who have access to sensitive, privileged or Privacy Act information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. code, Section 552a and applicable agency rules and regulations.

1.7.2 Personal Identity Verification (PIV): Contractor personnel will be required to obtain a Personal Identity Verification (PIV) for computer usage and a DOL MSHA building pass.

PIVs issued to contractor and/or subcontractor personnel are government property and must be returned either upon departure from the program or at the conclusion of the contract (whichever comes first) to:

· Department of Labor,

· Office of Security

· 201 12th Street South

· Arlington, VA. 22202

Contractor personnel whose PIV card is lost or stolen must present documentation to the MSHA Office of Security or PIV sponsor confirming that the PIV is missing and describing the circumstances under which the loss occurred. Contractors’ staff must not share PIVs and/or passwords with any other staff member. The COR will report any violation or suspected violation to the Procuring Contracting Officer (PCO). Any violators will be temporarily or permanently removed from the project. If a contractor has a PIV issued from a previous engagement with another agency that PIV must be returned to that agency before issuance of a DOL MSHA sponsored PIV.

The Contractor shall notify the COR within 24 hours, for reasons of Contractor personnel’s resignation, reassignment, termination, or completion of portions of the contract, or project or contract and personnel no longer require access to Government information systems.

1.7.3 Right to Revoke Access: The DOL MSHA reserves the right to revoke access to its facilities or property of any individual, where such access is no longer clearly consistent with the DOL MSHA mission and responsibilities, and the Contractor agrees to immediately remove that individual from the job-site in such circumstances. In cases of access revocation, the Program Office will inform the individual of the basis of the revocation, unless to do so would reveal classified or sensitive information, and give the individual an opportunity to explain, rebut or refute such basis in writing. Access will remain revoked pending prompt review of any such submission by the individual. The DOL MSHA shall have and exercise full and complete control over granting, denying, withholding or terminating access for contract individuals. Should the contractor receive information regarding an employee which may affect the access of that employee to a DOL MSHA facility, e.g., knowledge of arrests, felony conviction, misdemeanor conviction, use of or addiction to drugs and/or chemicals, abuse of alcohol, indebtedness, a change in or treatment of mental health, or any behavior, activities, or associations which tend to show that the individual is not reliable or trustworthy, etc., the Contractor shall advise the DOL MSHA immediately.

1.8

CONTRACTING OFFICER REPRESENTATIVE

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

PART 2

DEFINITIONS & ACRONYMS

CO – Contracting Officer

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

FAR – Federal Acquisition Regulation

MSHA – Mine Safety and Health Administration

POP – Period of Performance

Quality Control - Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Quality Assurance - Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF – Standard Form SOW – Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

GOVERNMENT FURNISHED ITEMS AND SERVICE

Knowledgeable MSHA personnel will be made available to assist in directing the Contractor to the areas of the Academy to be treated for pest control.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

Contractor shall provide all materials and labor for pest control services at the NMH&S Academy. Service for the cafeteria area shall be provided each Friday unless that day is a designated holiday and then the service shall be provided on Thursday. All other designated areas of the Academy shall be treated on a quarterly basis as shown below:

June

Entire Facility inside and outside perimeter

September

Entire Facility inside and outside perimeter December

March

PART 5

SPECIFIC TASKS

The following tasks are required under this Contract:

TASK #1 - Provide weekly pest control in all areas of the kitchen to include service lines, store rooms, food preparation area, and restrooms. Pest-control services in the kitchen area shall include the control of roaches, ants, stored product pests, earwigs, and drain flies (psychodids). Services in the cafeteria area are to be completed each week (52 weeks) during the year. Service shall be provided each Friday unless that day is a designated holiday and then the service shall be provided on Thursday.

TASK #2 – Provide quarterly pest control services for the inside perimeter of the Academy complex. Pest control services include, but are not limited to, the control of roaches, ants, silverfish, spiders, wasps, yellow jackets, carpenter bees, rats, and mice. These services are to be provided during the months of December and March.

TASK #3 – Provide quarterly pest control services for the inside and outside perimeter of the Academy complex. Pest control services include, but are not limited to, the control of roaches, ants, silverfish, spiders, wasps, yellow jackets, carpenter bees, rats, and mice. These services are to be provided during the months of June and September.

WARRANTY

All treatments for interior and exterior perimeter shall have a warranty of 60 days from date of treatment.

PART 6

DELIVERABLES

1.0 Monthly pest-control summary report for submission to the COR

2.0 Material Safety Data Sheets (MSDS) for any non-hazardous eco- friendly chemicals used while providing pest control services at the National Mine Health and Safety Academy (OSHA Hazard Communication Standard, 29 C.F.R. § 1910.1200)