Amendment 1.doc
DOC document 673 KB Posted
- Attached to
- Northlands Job Corps Center Federal contract opportunity
- Solicitation number
- DOLJ08RFP00008
About this file
Amendment 1 to the Northlands Job Corps Center Solicitation
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Amendment 3.doc | DOC document | |
| Amendment 2.doc | DOC document | |
| Northlands RFP 08-04-09.doc | DOC document |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
MODEL CENTER WRITTEN TECHNICAL RFP
| SOLICITATION, OFFER AND AWARD |
| 1. |
THIS CONTRACT IS A RATED ORDER
| RATING |
| PAGE |
| OF PAGES |
AMENDMENT #1 To The Northlands Job Corps Center Solicitation
FORMCHECKBOX
Yes FORMCHECKBOX No
| 1 |
| 19 |
| 2. CONTRACT NO. |
| 3. SOLICITATION NO. |
| 4. THIS IS A: |
| 5. DATE ISSUED |
| 6. REQUISITION/PURCHASE NO. |
DOLJ08RFP00008
SMALL BUSINESS SET-ASIDE
FORMCHECKBOX
YES
FORMCHECKBOX
NO
| 7. ISSUED BY: |
| 8. ADDRESS OFFER TO (If other than Block 7) |
US DOL ~ OASAM
JFK Federal Building
25 New Sudbury Street, Suite E-215
Boston, Massachusetts 02203
SOLICITATION
9. Offers in original and ___*___copies for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in
| Item 8, or if hand-carried located in |
| * See section L7. |
| until |
| 12 PM (noon) |
| local time |
| Oct. 8, 2009 |
| (Hour) |
| (Date) |
CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.
| 10. FOR INFORMATION |
| A. NAME |
| B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) |
CALL:
| Mr. Binh Kha |
| 646-264-5054 |
11. TABLE OF CONTENTS
| (X) |
| SEC |
| DESCRIPTION |
| PAGE(S) |
| (X) |
| SEC |
| DESCRIPTION |
| PAGE(S) |
| PART I - THE SCHEDULE |
| PART II - CONTRACT CLAUSES |
FORMCHECKBOX
| A |
| SOLICITATION/CONTRACT FORM |
| 19 |
| FORMCHECKBOX |
| I |
| CONTRACT CLAUSES |
FORMCHECKBOX
| B |
| SUPPLIES OR SERVICES AND PRICES/COSTS |
PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.
FORMCHECKBOX
| C |
| DESCRIPTION/SPECS/WORK STATEMENT |
FORMCHECKBOX
| J |
| LIST OF ATTACHMENTS |
FORMCHECKBOX
| D |
| PACKAGING AND MARKING |
PART IV - REPRESENTATIONS AND INSTRUCTIONS
FORMCHECKBOX
| E |
| INSPECTION AND ACCEPTANCE |
FORMCHECKBOX
| K |
| REPRESENTATIONS, CERTIFICATIONS AND |
FORMCHECKBOX
| F |
| DELIVERIES OR PERFORMANCE |
OTHER STATEMENTS OF OFFERORS
FORMCHECKBOX
| G |
| CONTRACT ADMINISTRATION DATA |
FORMCHECKBOX
| L |
| INSTRS., CONDS., AND NOTICES TO OFFERORS |
FORMCHECKBOX
| H |
| SPECIAL CONTRACT REQUIREMENTS |
FORMCHECKBOX
| M |
| EVALUATION FACTORS FOR AWARD |
OFFER (must be fully completed by Offeror)
12. In compliance with the above, the undersigned agree, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.
13.
DISCOUNT FOR PROMPT PAYMENT
| 10 CALENDAR DAYS |
| 20 CALENDAR DAYS |
| 30 CALENDAR DAYS |
| 30 CALENDAR DAYS |
(See Section I, Clause No. 3.3.1-6)
| % |
| % |
| % |
| % |
| 14. ACKNOWLEDGMENT OF AMENDMENTS |
| AMENDMENT NO. |
| DATE |
| AMENDMENT NO. |
| DATE |
| (The Offeror acknowledges receipt of amendments |
| One (1) |
| August 19, 2009 |
to the SOLICITATION for Offerors and related documents numbered and dated)
15A.
NAME
16.
NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER
AND
ADDRESS
OF
OFFEROR
| DUNS No. |
| (Type or print) |
15B.
TELEPHONE NO. (Include area code)
15C.
CHECK IF REMITTANCE ADDRESS
IS DIFFERENT FROM ABOVE - ENTER
FORMCHECKBOX
SUCH ADDRESS IN SCHEDULE
| 17. SIGNATURE |
| 18. OFFER DATE |
AWARD (To be completed by Government)
19. ACCEPTED AS TO ITEMS NUMBERED
20. AMOUNT
21. ACCOUNTING AND APPROPRIATION DATA
| 22. RESERVED |
| 23. |
SUBMIT INVOICES TO ADDRESS SHOWN IN
(4 copies unless otherwise specified)
ITEM
| 24. ADMINISTERED BY (if other than item 7) |
| 25. PAYMENT WILL BE MADE BY |
| 26. NAME OF CONTRACTING OFFICER (Type or print) |
| 27. UNITED STATES OF AMERICA |
| 28. AWARD DATE |
E. Thomas Pendleton
Amendment to RFP DOLJ08RFP00008
August 19, 2009 Northlands JCC
Northlands Job Corps Center
RFP: DOLJ08RFP00008
Pre-Proposal Conference Minutes
Northlands Job Corps Center
Vergennes, Vermont
August 17, 2009
The following are the minutes of the Pre-proposal Conference for the operation of the Northlands Job Corps Center as published in RFP: DOLJ08RFP00008
The meeting was convened at 10:00am by Edmond Pendleton, OASAM Contracting Officer.
1. Welcome: Opening remarks were made by the Contracting Office welcoming prospective bidders to the center.
2. Introductions; The Contracting Officer introduced the OASAM and Boston Regional staff in attendance.
3. Administrative matters and sign-in: The Contracting Officer indicated that attendees were to fill out the sign in sheet with requested information and primary contact person for each company in attendance. In addition we were to go over the RFP. Questions would be accepted during the review of the RFP. Questions would also be accepted at the conclusion of the walk through. Some key points made:
a. Photos of center buildings are fine. However no photos of staff or students are to be taken.
b. Do not ask questions from staff or students in reference to the Center or the contract.
c. Hold all questions for after the walk through so that all can hear the question and answer.
d. Submit any questions on RFP to Binh Kha 10 days before due date 10/08/2009.
4. RFP:
a. The Contracting Officer indicated that proposals were due in the OASAM office in the JFK Federal Building in Boston, MA by 12:00 noon Thursday, October 8, 2009 (reference page 1 of RFP)
b. The Contracting Officer cautioned prospective bidders that in delivering proposals to the building, consideration is to be given to security measures in the building that may delay admittance if hand delivering proposals. Plan accordingly.
c. The Contracting Officer indicated that once this conference and tour were completed, all questions and/or communication regarding this RFP should be directed to the Contract Specialist. Under no circumstances should anyone in the Office of Job Corps, or anyone at the center be contacted concerning this proposal.
d. The Contracting Officer conducted a page by page review of the RFP.
i. Page 3 - Small Business Set Aside – Mr. Pendleton stated that this is a Small Business Set-Aside procurement and referenced statistics. This is a new format for the RFP and the “not to exceed” ceiling for the capital line items are on page 25 of the RFP.
ii. Page 6 – Center Design estimated average on-board strength.
iii. Page 7 – D. Governing Regulations, Handbook reference latest PRH available at website, C.2 Site: 66 acres of land and 24 buildings.
iv. Page 8 – Direct OA is applicable to this contract.
v. Page 11 – ESL is applicable to this contract.
vi. Page 12 – Career Technical Trade Offerings training slots. Item 14 Concurrent Training Program is applicable to this contract.
vii. Page 13 – Post-center Career Transition Services is applicable to this contract and 40% Graduate Pre-separation placement goal.
viii. Page 14 – item 2, 40% Pre-separation placement goal for center is 101 graduates placed at the time of separation. Regional Director stated that this is very important.
ix. Page 16 – item 12, Staff Housing is not available on center.
x. Page 18 – item 12, On center child care program is not required.
xi. Page 20 – New COTR to be decided after award of contract. Current COTR is Ida Chang.
xii. Page 22 – Section F – Type of Contract is Cost Plus Incentive Fee Contract for Center, OA and CTS. Monthly arrival goals numbers are applicable to this contract.
xiii. Page 25 – The “not to exceed” for the capital line items are:
Construction/Rehab $5,410,620
Equipment $210,000
GSA Vehicle Rental $288,155
VST (CTST) $288,000
xiv. Page 32 – Liquidated Damages Clause – Mr. Pendleton wanted the attendees to pay close attention to Section G Liquidated Damages and its clause, since this has become a major issue in Job Corps and the Job Corps National Office is actively collecting for this.
xv. Page 53 – List of attachments to be distributed after the walk through, each contractor to take one copy only. If any left over feel free to take additional copies.
xvi. Page 54 – Attachment J-22 is very important and pertains to Boston Business Model. Regional Director stated this section is very important and bidders need to understand the CDSS plan and the RFI . No generic proposals allowed, all should be tailored to this region.
xvii. Attachment J-10 Past Experience/Effectiveness confirmation questionnaire needs to be addressed to the Contracting Officer.
xviii. Attachment J-17 National Staff Compensation Report Data is available on the RFP as a link(download) on page 92.
xix. Page 105 – item K.1 The NAICS Code for this acquisition is 611519 and the small business size standard is $35.5M. Need to be CCR registered. Government will download your information from ORCA to verify your Annual Representation and Certifications if you inform us that you are certified in CCR.
xx. Page 114 – Type of Contract is Cost Plus Incentive Fee contract provisions are listed.
xxi. Page 115 Item L.3 Service of Protest to go directly to the Contracting Officer, to address listed on the page, or to the Government Accountability Office (GAO).
xxii. Page 118 – item L.7 Initial Proposal Submission page limit and copies addressed. Do not exceed the140-page limit. Proposals over the page limit will not be considered.
xxiii. Page 120 – Outreach and Admission, pay attention to questions asked, do not write generic proposal.
xxiv. Page 121 – CPP and CDP, Regional Director stressed RFI 07-07 Regional Minimum Standards and Boston Business Model.
xxv. Pages 122 & 123 – Administration and Management and CTP, pay close attention to the specific questions. Must address these elements.
xxvi. Page 124 Corporate services and support (G&A) for this contract is very important.
xxvii. Page 124 Pay close attention to past performance and experience.
xxviii. Page 126 Subcontracting plan does not apply to small businesses. Small businesses can submit if you they want to.
xxix. Page 127 – Cost Justification – BMP, submit in CD using EXCEL 2003 or earlier version. BMP can be submitted as a spreadsheet on a CD. Hardcopies should also be included. If descriptions differ, the hard copy’s data will be used. Written copy takes precedence.
xxx. Page 129 Fringe benefits of 24.8% is a recommended amount. Can submit what you feel is reasonable.
xxxi. Page 131 – Option Extension Information – inflationary rate currently at 1.4% after first of this year. This rate is subjected to change, OA and CTS inflationary rate is 1.4% ( page 133).
xxxii. Page 135 – Oral Presentation – For offerors considered in the competitive range - orals will be scheduled for the week of December 14, 2009 in Boston. If we do not have Orals, responses must be done in written format and submitted to the Boston Office for the identified sections. Will let you know what is to be decided. Should we hold Orals, we will let you know 3 weeks prior. If orals are held, contact Binh Kha 1 week ahead of time to arrange for electronic equipments or special accommodations. If you want to see the room where the Orals will be held, come one hour prior to time scheduled but no earlier. There will be allowed 5 panel members and one IT person for laptops, you will be allowed one hour for oral presentation, no longer.
xxxiii. Page 137 Please note that the RFP is being amended to change the number of copies required for an oral presentation. Instead of 8 copies, 10 copies will be required.
xxxiv. Page 138 – An adjectival rating system will be used.
xxxv. Page 139- Evaluation categories and points possible. Points possible = 100. Oral presentation = 20 points. Maximum possible points = 120. We have the right to award on initial proposal if it exceeds all expectations, so offerors should submit the best possible proposal.
xxxvi. Page 140 Evaluation Criteria for written proposal.
xxxvii. Page 141 – Oral Presentation point structure, Staff Resources point structure.
xxxviii. Pages 142 & 143 New Firms and Experienced operators.
xxxix. Page 144, Mr. Pendleton indicated the relative weights to be used for the OA and CTS automated scores in relation to the center operations automated score. For purposes of this procurement, the following percentages will apply: Center 65%, OA 15%, CTS 20%.
xl. Page 145 – Small businesses automatically receive 5 points.
xli. Page 147- Transition/Phase-Out - 0 points.
xlii. Please do not change proposed Center Director. Please let us know if proposed Center Director is no longer available and must state why.
xliii. Page 144 – Competitive Range, Selection for Award – gov’t has right to award on initial proposal received, without discussion or any opportunity to make an oral presentation so offerors should submit the best possible proposal.
xliv. Joe Semansky stated that after today, we will not entertain any questions on the RFP. If they receive any calls associated with the RFP, will notify Contracting Officer regarding phone call. Tom Pendleton also stated that people should not call the center staff. Staff instructed that if they receive call to, refer the call to him and actions will be taken. It is not appropriate to contact Center staff.
xlv. There will be one and only one pre-proposal conference and walk through. Contractor will not be permitted to come again to the center. Regional Director stated there will be no other walk through.
5. Questions and answers:
a. Q: Not an ESL Center on prior contract?
b. A: Yes, ESL Center new for this contract.
c. Q: On July 1, 2009 Job Corps changed the 2110 Financial Display (Attachment J-4) and the Staffing Chart (Attachment J-5)?
d. A: Will look into the new version and provide the new 2110 Financial Display (Attachment J-4) and the Staffing Chart (Attachment J-5) on the 1st Amendment.
6. Conclusion: Contracting Officer thanked the Northlands Job Corps Center staff for the guided tour. Contracting Officer reminded everyone proposals due 10/8/2009 12:00 noon and to submit any questions in writing or email to Binh Kha.
The Pre-Proposal conference ended at 12:05pm.
ATTACHMENT J-4 (page 1 of 3) Financial Display by Year (ETA 2110 format)
| 1ST BASE YEAR |
| 2ND BASE YEAR |
| TOTAL |
| SY |
| TOTAL COST |
| SY |
| TOTAL COST |
| SY |
| TOTAL COST |
01 Academic Personnel Exp
02 Other Academic Exp
03 Career Tech Training Personnel Exp
04 Other Career Tech Training Exp
05 Career Success Personnel Exp
06 Other Career Success Skills Exp
07 Food
08 Clothing
09 Support Service Personnel Exp
10 Other Support Service Exp
11 Medical Personnel Exp
12 Other Medical Exp
13 CP/CTR Personnel Exp
14 Other CP/CTR Exp
15 Administrative Personnel Exp
16 Other Administrative Exp
17 Indirect Administrative Exp
18 Facilities Maintenance Personnel Exp
19 Other Facilities Maintenance Exp
20 Security Personnel Exp
21 Other Security Exp
22 Communications
23 Utilities and Fuel
24 Facilities Lease Cost
25 Insurance
26 Motor Vehicle Expense
27 Travel and Training
28 Contractor's Fixed/Base Fee
29 Contractor’s Incentive/Award Fee
30 Net Center Operations Expense (Lines 1 thru 29)
ATTACHMENT J-4 (page 2 of 3)
| Financial Display by Year (ETA 2110 format) |
| 1ST OY |
| 2ND OY |
| 3RD OY |
| TOTAL 5-YR |
CONTRACT
| SY |
| TOTALL COST |
| SY |
| TOTAL COST |
| SY |
| TOTAL COST |
| SY |
| TOTAL COST |
01 Academic Personnel Exp
02 Other Academic Exp
03 Career Tech Training Personnel Exp
04 Other Career Tech Training Exp
05 Career Success Personnel Exp
06 Other Career Success Skills Exp
07 Food
08 Clothing
09 Support Service Personnel Exp
10 Other Support Service Exp
11 Medical Personnel Exp
12 Other Medical Exp
13 CP/CTR Personnel Exp
14 Other CP/CTR Exp
15 Administrative Personnel Exp
16 Other Administrative Exp
17 Indirect Administrative Exp
18 Facilities Maintenance Personnel Exp
19 Other Facilities Maintenance Exp
20 Security Personnel Exp
21 Other Security Exp
22 Communications
23 Utilities and Fuel
24 Facilities Lease Cost
25 Insurance
26 Motor Vehicle Expense
27 Travel and Training
28 Contractor's Fixed/Base Fee
29 Contractor’s Incentive/Award Fee
30 Net Center Operations Expense
ATTACHMENT J-4 (page 3 of 3) Financial Display by Year (ETA 2110 OA/CTS format)
1st YEAR
| 2nd YEAR |
| TOTAL BASE |
| 1st OPTION |
| 2nd OPTION |
| 3rd OPTION |
| TOTAL 5-Year CONTRACT |
OUTREACH/ADMISSIONS
O/A Personnel Expense
Staff Travel/Training Expense
Facilities Expense GSA Vehicle Rental Expense
Media Advertising Expense
Indirect Administrative Expense
Contractor’s Fixed/Base Fee
Contractor’s Incentive Fee
Other OA Operating Expense
Total OA Operating Expense (Lines 1 thru 8)
OA Equipment Expense
O/A Personnel Expense
TOTAL O/A EXPENSE (Lines 9-11)
CAREER TRANSITION SERVICES
CTS Personnel Expense
Staff Travel/Training Expense
Facilities Expense
Media Advertising Expense
Indirect Administrative Expense
Contractor’s Fixed/Base Fee
Contractor’s Incentive Fee
Other CTS Operating Expense
Total CTS Operating Expense (Lines 1 thru 8)
CTS Furniture/Equipment Expense
CTS GSA Vehicles Rental Expense
TOTAL CTS EXPENSE (Lines 9-11)
TOTAL OA/CTS EXPENSE
ATTACHMENT J-5 (page 3 of 13)
Staffing Chart
| Line 01 Academic Personnel |
| Number |
| Remarks |
Student Training Director
Academics Manager
Academics Clerical
Instructors: Please list by Academic Program
Testing Coordinator
Instructor Substitute
Other Academic Positions (Specify)
Total Academic Personnel
ATTACHMENT J-5 (page 4 of 13) Staffing Chart
| Line 03 Career Technical Training (CTT) Personnel |
| Number |
| Remarks |
CTT Manager
CTT Clerical
Career Exploration Coordinator
Instructors: Please list by CTT Offering
CTST Coordinator
WBL Coordinator
Instructor Substitute
Other CTT Positions (Specify)
Total Career Technical Training Personnel
ATTACHMENT J-5 (page 5 of 13) Staffing Chart
| Line 05 Career Success Personnel |
| Number |
| Remarks |
Director of Residential Living
Residential Living Manager
Residential Living Supervisor
Residential Living Clerk
Senior Counselor
Counselor
Counselor Aid
Center Standards Officer
Senior Resident Advisor
Residential Advisor
Recreation Manager
Recreation Supervisor
Recreation Instructor
Recreation Specialist
Recreation Aide
Diversity Coordinator
Student Government Leader/SWF Advisor
Safety Program Instructor
Clerk/Typist
Other Career Success Positions (Specify)
Total Career Success Personnel
ATTACHMENT J-5 (page 6 of 13) Staffing Chart
| Line 09 Support Service Personnel |
| Number |
| Remarks |
Food Service Manager
Laundry Manager
Vehicle Fleet Manager
Senior Cook
Cook
Cook Helper/Assistant
Culinary Worker
Driver
Substitute Driver
Laundry Personnel
Childcare Teacher
Childcare Specialist
Childcare Aide/Teacher Aide
Other Support Positions (Specify)
Total Support Service Personnel
ATTACHMENT J-5 (page 7 of 13) Staffing Chart
| Line 11 Medical/Dental Personnel |
| Number |
| Remarks |
Medical Services Director
Health Services Manager
Health Services Administrator
Clerical
Physician
Physcian Assistant
Medical Assistant
Pharmacist
Psychiatrist/Pshchologist
Mental Health Consultant
Registered Nurse (RN)
Vocational/Practical Nurse (LVN/LPN)
Nurse Assistant/Practitioner (NA/NP)
Lab Technician
Dentist
Dental Hygienist
Dental Technician
Dental Assistant
Pregnancy Coordinator
TEAP Coordinator
TEAP Assistant
Other Medical/Dental Positions (Specify)
Total Medical/Dental Personnel
ATTACHMENT J-5 (page 8 of 13) Staffing Chart
| Line 13 Career Preparation & Career Transition Readiness Services |
| Number |
| Remarks |
CP Director
CTR Director
CP Instructor
CP Coordinator/Specialist
CTR Coordinator/Specialist
Other CP/CTR Positions (Specify)
Total CP & CTR Personnel
ATTACHMENT J-5 (page 9 of 13) Staffing Chart
| Line 15 Administrative Personnel |
| Number |
| Remarks |
Center Director
Deputy Center Director
Program Director
Administration Director
Administration Manager
Administrative Assistant
Secretary
Secretary II
PBX Operator
Personnel Manager
Personnel Specialist
EEO Coordinator
Business & Community Liaison
Finance Manager
Accountant
Bookkeeper
Procurement Manager
Procurement Specialist
Procurement Clerk
Property Manager
Property Specialist
Supply Clerk
Warehouse Worker
Facility Manager
Student Records Manager
ATTACHMENT J-5 (page 10 of 13) Staffing Chart
| Line 15 Administrative Personnel (cont) |
| Number |
| Remarks |
Payroll Clerk
Clothing Clerk
Transportation Clerk
Legal Services Clerk
Accountability Clerk
ADP Programmer
ADP Specialist
Clerical
Other Administrative Positions (Specify)
Total Administrative Personnel
ATTACHMENT J-5 (page 11 of 13)
Staffing Chart
| Line 18 Facilities Maintenance |
| Number |
| Remarks |
Maintenance Manager
Maintenance Supervisor
Clerical
Maintenance Engineer
Maintenance Mechanic
Maintenance Helper
Groundskeeper
Janitor
Other Facilities Maintenance Positions (Specify)
Total Facilities Maintenance Personnel
ATTACHMENT J-5 (page 12 of 13)
Staffing Chart
| Line 20 Security Personnel |
| Number |
| Remarks |
Security Manager
Security Supervisor
Clerical
Lead Security Officer
Security Officer
Security Guard
Other Security Positions (Specify)
Total Security Personnel
TOTAL FULL TIME EQUIVALENT STAFF
Total Contractor Staff
Total Sub-Contracted Staff
Total National Training Contractor Staff
Total FTE
ATTACHMENT J-5 (page 13 of 13)
| OUTREACH, ADMISSIONS & CAREER TRANSITION SERVICES |
| NUMBER |
| REMARKS |
OA & CTS Director
OA Manager
Admissions Counselor
Career Transition Services Manager
Career Transition Services Specialist
Career Transition Services Clerk
Total OA & CTS Personnel
File details come from the government source that posted it. Updated .