Microsoft Word - DOL124RP20066 ACADEMY CONTRACT EMPLOYEES.PDF

PA GE 1 OF1. REQUISITION NO.

2. CONTRA CT NO. 3. AWA RD/EFFECTIV E DA TE 4. ORDER NO. 5. SOLICITA TION NUMBER 6. SOLICITA TION ISSUE DA TE

a. NA ME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DA TE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS A CQUISITION IS

UNRESTRICTED OR SET A SIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERV ICE-DISA BLED V ETERA N-

OWNED SMALL BUSINESS

EMERGING SMA LL

BUSINESS

8(A)

NA ICS:

SIZE STA NDA RD:

11. DELIV ERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MA RKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRA CT IS A

RA TED ORDER UNDER

DPAS (15 CFR 700)

13b. RA TING

14. METHOD OF SOLICITA TION

RFQ IFB RFP

15. DELIV ER TO CODE 16. A DMINISTERED BY CODE

17a. CONTRA CTOR/OFFEROR CODE FA CILITY CODE 18a. PAY MENT WILL BE MA DE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTA NCE IS DIFFERENT A ND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INV OICES TO A DDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE A DDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERV ICES QUA NTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. A CCOUNTING A ND A PPROPRIA TION DA TA 26. TOTAL A WA RD A MOUNT (For Govt. Use Only)

27a. SOLICITA TION INCORPORA TES BY REFERENCE FA R 52.212-1, 52.212-4. FA R 52.212-3 A ND 52.212-5 A RE A TTA CHED. A DDENDA ARE ARE NOT A TTA CHED.

27b. CONTRA CT/PURCHASE ORDER INCORPORA TES BY REFERENCE FA R 52.212-4. FA R 52.212-5 IS A TTA CHED. A DDENDA ARE ARE NOT A TTA CHED

28. CONTRA CTOR IS REQUIRED TO SIGN THIS DOCUMENT A ND RETURN _______________ 29. A WA RD OF CONTRA CT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRA CTOR AGREES TO FURNISH A ND DA TED ________________________________. YOUR OFFER ON SOLICITA TION DELIV ER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOV E A ND ON A NY (BLOCK 5), INCLUDING A NY ADDITIONS OR CHA NGES WHICH A RE ADDITIONA L SHEETS SUBJECT TO THE TERMS A ND CONDITIONS SPECIFIED SET FORTH HEREIN IS A CCEPTED A S TO ITEMS:

30a. SIGNA TURE OF OFFEROR/CONTRA CTOR 31a. UNITED STA TES OF A MERICA (SIGNA TURE OF CONTRA CTING OFFICER)

30b. NA ME A ND TITLE OF SIGNER (TY PE OR PRINT) 30c. DA TE SIGNED 31b. NA ME OF CONTRA CTING OFFICER (TY PE OR PRINT) 31c. DA TE SIGNED

AUTHORIZED FOR LOCA L REPRODUCTION (REV . 3/2005)

PREV IOUS EDITION IS NOT USA BLE Prescribed by GSA - FA R (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

483-12MR-6618

DOL124RP20066 02-09-2012

DEBBIE WORRELLS 304-256-3389 02-29-2012

3:00PM EST

MSHA

MSHA Acquisition Mgmt Branch - Beckley U.S. Department of Labor National Mine Health and Safety Academy 1301 Airport Road Beaver WV 25813-9426

X 100

X 561320

X

NET 15 DAYS N/A

X

MSHA

MSHA ACQUISITION MGMT DIVISION - BEAVER

US DEPT OF LABOR - MSHA

1301 AIRPORT ROAD

BEAVER, WV 25813

MSHA ACQUISITION MGMT DIVISION - BEAVER

US DEPT OF LABOR - MSHA

1301 AIRPORT ROAD

BEAVER, WV 25813

MSHA

MSHA Finance Branch - Denver U.S. Department of Labor

PO Box 25367 Denver CO 80225-0367

See CONTINUATION Page

X X

BASE PERIOD: 04/01/2012 – 03/31/2013

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

TOTAL AMOUNT

0001 LIBRARY TECHNICIAN 12 MO

0002 GENERAL CLERK II 12 MO

0003 VIDEO TELECONFERENCE

TECHNICIAN

12 MO

0004 SHIPPING/RECEIVING

CLERK (A)

12 MO

0005 SHIPPING RECEIVING

CLERK (B)

12 MO

0006 WORD PROCESSOR II 12 MO

0007 LIBRARIAN 12 MO

0008 ADMINISTRATIVE

ASSISTANT (EFS)

12 MO

0009 MACHINERY

MAINTENANCE

MECHANIC

12 MO

0010 OVERTIME - VIDEO

TELECONFERENCE

TECHNICIAN (NTE 80

hours)

1 LOT

0011 OVERTIME - MACHINERY

MAINTENANT MECHANIC

(NTE 80 hours)

I LOT

GRAND TOTAL –

BASE PERIOD

B.1 PRICE/COST SCHEDULE

OPTION PERIOD 1: 04/01/2013 – 03/31/2014

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

TOTAL AMOUNT

1001 LIBRARY TECHNICIAN 12 MO

1002 GENERAL CLERK II 12 MO

1003 VIDEO TELECONFERENCE

TECHNICIAN

12 MO

1004 SHIPPING/RECEIVING

CLERK (A)

12 MO

1005 SHIPPING RECEIVING

CLERK (B)

12 MO

1006 WORD PROCESSOR II 12 MO

1007 LIBRARIAN 12 MO

1008 ADMINISTRATIVE

ASSISTANT (EFS)

12 MO

1009 MACHINERY

MAINTENANCE

MECHANIC

12 MO

1010 OVERTIME - VIDEO

TELECONFERENCE

TECHNICIAN (NTE 80 hours)

1 LOT

1011 OVERTIME - MACHINERY

MAINTENANT MECHANIC

(NTE 80 hours)

1 LOT

GRAND TOTAL –

OPTION PERIOD 1

OPTION PERIOD 2: 04/01/2014 – 03/31/2015

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

TOTAL AMOUNT

2001 LIBRARY TECHNICIAN 12 MO

2002 GENERAL CLERK II 12 MO

2003 VIDEO TELECONFERENCE

TECHNICIAN

12 MO

2004 SHIPPING/RECEIVING

CLERK (A)

12 MO

2005 SHIPPING RECEIVING

CLERK (B)

12 MO

2006 WORD PROCESSOR II 12 MO

2007 LIBRARIAN 12 MO

2008 ADMINISTRATIVE

ASSISTANT (EFS)

12 MO

2009 MACHINERY

MAINTENANCE

MECHANIC

12 MO

2010 OVERTIME - VIDEO

TELECONFERENCE

TECHNICIAN (NTE 80 hours)

1 LOT

2011 OVERTIME - MACHINERY

MAINTENANT MECHANIC

(NTE 80 hours)

1 LOT

OPTION PERIOD 2

OPTION PERIOD 3: 04/01/2015 – 03/31/2016

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

TOTAL AMOUNT

3001 LIBRARY TECHNICIAN 12 MO

3002 GENERAL CLERK II 12 MO

3003 VIDEO TELECONFERENCE

TECHNICIAN

12 MO

3004 SHIPPING/RECEIVING

CLERK (A)

12 MO

3005 SHIPPING RECEIVING

CLERK (B)

12 MO

3006 WORD PROCESSOR II 12 MO

3007 LIBRARIAN 12 MO

3008 ADMINISTRATIVE

ASSISTANT (EFS)

12 MO

3009 MACHINERY

MAINTENANCE

MECHANIC

12 MO

3010 OVERTIME - VIDEO

TELECONFERENCE

TECHNICIAN (NTE 80 hours)

1 LOT

3011 OVERTIME - MACHINERY

MAINTENANT MECHANIC

(NTE 80 hours)

1 LOT

OPTION PERIOD 3

OPTION PERIOD 4: 04/01/2016 – 03/31/2017

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

TOTAL AMOUNT

4001 LIBRARY TECHNICIAN 12 MO

4002 GENERAL CLERK II 12 MO

4003 VIDEO TELECONFERENCE

TECHNICIAN

12 MO

4004 SHIPPING/RECEIVING

CLERK (A)

12 MO

4005 SHIPPING RECEIVING

CLERK (B)

12 MO

4006 WORD PROCESSOR II 12 MO

4007 LIBRARIAN 12 MO

4008 ADMINISTRATIVE

ASSISTANT (EFS)

12 MO

4009 MACHINERY

MAINTENANCE

MECHANIC

12 MO

4010 OVERTIME - VIDEO

TELECONFERENCE

TECHNICIAN (NTE 80

hours)

1 LOT

4011 OVERTIME - MACHINERY

MAINTENANT MECHANIC

(NTE 80 hours)

1 LOT

GRAND TOTAL –

OPTION PERIOD 4

GRAND TOTAL IF ALL

OPTIONS ARE EXERCISED

SECTION C – DESCRIPTION AND SPECIFICATIONS

PART 1

GENERAL INFORMATION

1.0 BACKGROUND INFORMATION

The mission of the Mine Safety and Health Administration (MSHA) is to administer the provisions of the Federal Mine Safety and Health Act of 1977 (Mine Act), the Miner Act of 2006 and to enforce compliance with mandatory safety and health standards as a means to eliminate fatal accidents; to reduce the frequency and severity of nonfatal accidents; to minimize health hazards; and to promote improved safety and health conditions in the Nation’s mines.

The National Mine Health and Safety Academy (NMHSA) is located in Beaver, West Virginia, and is situated on approximately 73 acres of property and has over 350,000 square feet under roof.

The mission of the NMHSA is to reduce accidents and improve health and safety conditions in the mining industry through education and training.

1.1 OBJECTIVES

1.2 STATEMENT OF WORK

The staff will provide services for the Superintendent, Deputy Superintendent, Technical Information Center and Library, Department of Instructional Materials, Department of Instructional Services, Printing and Training Materials Distribution, Educational Field Services, and Facility Services (Maintenance).

The Contractor is responsible for providing personnel with expertise in the areas stated in this SOW. The Contractor employee must be able to work independently or as a part of a team as needed, and must be able to work in close proximity to other employees to forge effective working relationships and interact with interagency and intra-agency personnel at all levels.

Contract employees are required to communicate clearly and accurately, both orally and in writing, to provide and receive information from a variety of contracts, and must be fluent in the English language.

1.3 PERIOD OF PERFORMANCE: The period of performance shall be for one (1) Base Period of one year with 4 year option periods. The Period of Performance reads as follows:

Statement of Work U.S. Department of Labor

M ine Safety and Health Administration 1301 Airport Road Beaver, WV 25813

Administrative, Clerical and Professional Support

MSHA’s objective is to acquire 9 contract personnel for the NMH&S Academy. These contract personnel will provide support to the mission of the Agency.

The statement of work (SOW) encompasses the employment of a total of 9 contract personnel (Library Technician, Video Teleconference Technician, General Clerk II, Shipping/Receiving Clerk (A), Shipping/Receiving Clerk (B), Word Processor II, Librarian, Administrative Assistant (EFS), and Machinery Maintenance Mechanic) who will perform routine assignments of substantial variety and complexity, using operational precedents.

Base Period: April 1, 2012 – March 31, 2013 Option Period 1: April 1, 2013 – March 31, 2014 Option Period 2: April 1, 2014 – March 31, 2015 Option Period 3: April 1, 2015 – March 31, 2016 Option Period 4: April 1, 2016 – March 31, 2017

1.4 QUALITY CONTROL: The contractor shall develop and maintain an effective quality control (QC) program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan is to be delivered with the contractors’ proposal. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.3.4 HOURS OF OPERATION:

Contract staff shall work the hours between 6:00 a.m. and 6:00 p.m. (to be determined by the COTR). The contract employee’s will be afforded a non-pay one-half hour lunch period.

1.3.2 QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.3 RECOGNIZED HOLIDAYS: The contractor is not required to perform services on the following holidays:

The Contractor shall, in the performance of this contract, immediately notify the COTR or the MSHA Point of Contact if the time and/or service obligations of this contract cannot be met because inclement weather, civil disturbances, equipment failure, illness, etc. MSHA recognizes the obligation of the Contractor to provide for the safety and well being of personnel engaged in providing services under this contract. The Contractor shall notify the MSHA COTR or other Point of Contact no later than 9:00 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

The contract employee will be required to track his or her daily work hours by signing-in and signing-out on the Logbook. This method of tracking is in no way an approval or authorization of time or hours worked. Rather, it is a time verification system maintained by the Department of Labor, MSHA and the COTR. Hours worked are covered under the Firm-Fixed-Price Agreement.

1.3.5 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at:

Department of Labor

Mine Safety and Health Administration

National Mine Health and Safety Academy

1301 Airport Road

Beaver, WV 25813

1.3.6 TYPE OF CONTRACT

This is a Firm, Fixed Price (FFP) performance-based contract. The contract award method will be Best Value to the extent practical. The Government anticipates that one on-site Contractor will be needed to meet the performance requirements and Acceptable Quality Levels as specified.

1.3.7.1 The Contractor shall comply with the Computer Security Act of 1987. All products and deliverables developed under this SOW shall comply with MSHA Computer Security guidelines and the guidelines contained in OMB Circular A-130. All Contract staff working in MSHA office space and/or using the MSHA LAN/WAN and computer systems to perform duties under this SOW will agree to and sign the MSHA and a A copy of each signed and witnessed Non- Disclosure agreement shall be submitted to the COTR prior to the employee performing any work under any task order.

1.3.7.2 The Contractor will be responsible for ensuring compliance by its employees with the security regulations of MSHA and other Government installations or Contractor facilities where work is performed under this Contract. This includes the safekeeping and display of a Government-provided photo ID badge for employees of the Contractor and any subcontractors while these employees are in federally owned or leased property as described in Section 4, Place of Performance. The Contractor will ensure the security of all MSHA property, building ID badges, key cards and standard keys issued to Contractor staff. For employees leaving the project permanently or for an extended period of time, the Contractor will return all badges, property, key cards, parking placards, and keys the same day the employees leave the project.

Rules of Behavior for Computer Use Non-disclosure Agreement.

1.3.7 SECURITY REQUIREMENTS: Contractor staffs are required to conform to MSHA's security and privacy requirements as described below.

1.3.7.3 MSHA’s data and work environment is considered sensitive but unclassified. MSHA is required under the Homeland Security Presidential Directive (HSPD) 12 “Policy for a Common Identification Standard for Federal Employees and Contractors” to perform a National Agency Check with Inquiries (NACI) for Contractors. The NACI is a brief form of background investigation that is conducted through the Office of Personnel Management. This investigation will be conducted for Contractor staff assigned to this Contract. Contractor staff will be required to provide two forms of acceptable identification, provide a current photograph, and be finger-printed. Successful clearance is required for an employee to continue working under this Contract.

Per the PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL clause of the Federal Acquisition Regulation (FAR 52.204-9):

Background Investigations

1.3.7.3.1 The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

1.3.7.3.2 The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have physical access to a federally-controlled facility or access to a Federal information system.

1.3.7.4 Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure.

1.3.7.5 All products and deliverables developed under this SOW are the property of the U.S. Government and MSHA.

1.3.7.6 The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records)

1.3.7.7

1.3.8 SPECIAL QUALIFICATIONS: The contractor is responsible for ensuring all employees possess and maintain current IT security qualifications during the execution of this contract. Upon qualification and acceptance, MSHA will require that the Contractor report to the project director and/or the COTR, who may coordinate efforts with the MSHA on-site Subject Matter Expert (SME). The SME, through the COTR, will distribute the work to the contractor and provide daily reports on progress to the COTR and others, as needed.

To the fullest extent possible, the Contractor will ensure that the same Contractor employee(s) reports to work for MSHA each day.

The Contractor must, to the fullest extent possible, have all vacation or other time coordinated in advance with the COTR.

1.3.9 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE: The (COTR) will be identified by separate letter.

The COTR monitors all technical aspects of the contract and assists in contract administration The COTR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COTR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COTR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COTR is not authorized to change any of the terms and conditions of the resulting contract.

Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States and or the Department of Labor.

The Government

Privacy

Ownership

Commitment to Protect Sensitive Information

Required Security Tra ining

1.3.11.1.5 Employee Conduct.

1.3.11.1.6 Removing Employees for M isconduct or Security Reasons.

All MSHA employees and contractors must receive security awareness training prior to being given access to MSHA systems and periodically thereafter as required by MSHA security policies may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. Department of Labor facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

The contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

1.3.12 CONTRACTOR TRAVEL: Travel is not anticipated for this contract. If travel is deemed necessary by the CO/COTR, any such approved travel and per diem shall be reimbursed in accordance with the Federal Travel Regulations and FAR 31.205-46.

1.3.11.1.7 Conflict of Interest.

PART 2

DEFINITIONS & ACRONYMS

CO – Contracting Officer

COTR - Contracting Officer’s Technical Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

FAR – Federal Acquisition Regulation

IDIQ –Indefinite Delivery Indefinite Quantity

IT – Information Technology

MSHA – Mine Safety and Health Administration

OMB - Office of Management and Budget

PIV - Personal Identity Verification

POP – Period of Performance

QC - Quality Control - Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

QASP - Quality Assurance Surveillance Plan - Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF – Standard Form

SOW – Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.2 Equipment:

The Government will provide office space, a desk, a chair and a telephone; and other Government-furnished property.

Government-furnished property may include computer with appropriate hardware and software and other resources to be provided by the Government as required depending upon the task and need involve and administrative resources. Office equipment at the workspace will also include E-mail accounts, laser printers, facsimile machines, and copiers. Additional space may be provided as required at the determination of the Government.

3.0 GOVERNM ENT FURNISHED ITEM S AND SERVICES:

3.1 GENERAL:

The Government shall provide, the facilities, equipment, materials, and/or services listed below.

3.3 Services:

Government will provide access to task-related knowledgeable personnel and personnel with decision-making authority. The Government on occasion will provide the Contractor with access to studies, costs and budget analysis reports, data bases and other documents required to accomplish the task and perform duties.

3.4 Email Access:

The Government will provide contractor personnel a Government-hosted e-mail account with address alias or directory entry including the word “contractor” in the address/directory. The email will be used for official business under this contract and the contractor will ensure that all email include a signature block indicating their contractor status, e.g. “Smith, Bob (Contractor) with the full company name.

3.5 Building Badges:

The Government shall provide all on site personnel building badges which the Contractor personnel shall obtain and maintain throughout the period of performance of the contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

NOT APPLICABLE

PART 5

SPECIFIC TASKS

The contractor shall:

Provide information to patrons regarding electronic card catalogs and in the use of bibliographic tools, such as library catalogs and online databases.

Catalog library materials into electronic Horizon Library Catalog system.

Index material into Archival Digital Library system.

Answer routine inquiries for library information, materials or services.

Verify bibliographic information on materials.

Work as primary public contact at library desk to check out and receive library materials.

Prepare purchase documents for library materials and keeping track of procurement process Create digital files of library material for inclusion in Digital Library.

Input data into bibliographic database and searching OCLC bibliographic system in order to locate materials in libraries worldwide.

Employee must have intermediate level expertise in the operation of software programs utilized to create and enhance electronic image files, including Adobe Acrobat Professional, Photoshop, ECopy, and Microsoft Publisher.

Employee must have knowledge of a variety of computer software programs such as word processing, spreadsheets, databases, graphics and presentation software as well as library automation software.

The employee will perform regular and routine duties requiring the operation of standard office equipment such as copiers, scanners, telephone systems, and electronic calendar systems.

Be able to work independently and as part of a team as needed.

Have good oral and communication skills.

Be able to forge effective working relationships and interact with Agency personnel at all levels.

Have a working knowledge of grammar, spelling, and punctuation.

Have a working familiarity with terminology and culture of Mining.

Work hours may vary in order to meet the operational needs of the Library.

The contractor shall:

Type courses, correspondence, reports, class schedules.

Assist entry level students obtain orientation materials, supplies, filling out forms, schedule changes, notify of upcoming events.

Assist entry level groups with scheduling for processing to receive new badges. Review/provide documentation papers of current ID status, follow-up with students to proper ID badge issuance.

I. TASKS

The following is the set of tasks required under this Contract.

0001 Library Technician

TASKS/SERVICES:

ADDITIONAL REQUIREM ENTS

EXPERTISE

0002 General Clerk II

TASKS/SERVICES.

Input data into various databases Assist with answering of phones, picking up/delivering mail Copy, assemble booklets/class materials, deliver to instructors/presenters.

ADDITIONAL REQUIREMENTS

Contract employee must have knowledge of a variety of computer software programs such as word processing, spreadsheets, databases, graphics and presentation software.

The employee will regularly perform work in the preparing memos, correspondence, establish and maintain office records, operate standard office equipment such as copiers, scanners, telephone systems, and electronic calendar systems.

The contract employee must:

Be able to work independently and as part of a team as needed Possess working knowledge of Microsoft Word, Excel, and Access Have good oral and communication skills Ability to type a minimum of 40 words per minute Ability to work well with others Ability to use photocopier, telefax, scanner Ability to use reference guides and equipment materials Be able to forge effective working relationships and interact with Agency personnel at all levels.

Knowledgeable of grammar, spelling, and punctuation

The contractor shall:

Coordinate, setup, and monitor AV equipment in all classrooms and the auditorium, including laptops, VCRs, DVD players, document camera, video cameras, projectors, microphones, speakers, LCD projectors, conference phones, lamps/bulbs, LAN hubs, flip charts, etc.

Maintain and make minor repairs on all AV equipment in the auditorium and classrooms; requisition vendors for major repairs.

Research, propose, and prepare requisitions for new AV equipment Install all new AV equipment and store or excess old equipment Fix, maintain, and replace all AV equipment in the dorm rooms and recreation areas Duplicate MSHA-approved CD’s, DVD’s, and VHS tapes Create, print, and apply labels and covers to CD’s, DVD’s, and VHS tapes Setup, test, and run sound system Coordinate all AV equipment for loan Setup, coordinate, repair, troubleshoot, all miscellaneous AV equipment Setup and run all Web casts Complete monthly reports on all duplication and classroom/seminar assistance Take pictures at the Academy whenever needed Assist video crew in production as an actor and videographer Video tape various classes, seminars, or special events at the Academy Prioritize clients and services Operate VTC equipment Troubleshoot any technical problems during VTC.

Assist with the coordination and scheduling of all displays Assist with the production of new displays or update old displays

EXPERTISE

0003 Video Teleconference Technician

TASKS/SERVICES.

Inspect, fix and store all displays Help maintain all Academy displays and pictures by keeping them accurate and up-to-date Edit, print, laminate, and mount pictures

Produce a DVD that is given to each Entry Level Mine Inspector after they graduate. The DVD is interactive menu driven and features Scene Selection and a Still Photography Slide Show that includes the group photo.

Perform the same start to finish Video Production tasks for the 2010 TRAM Conference.

Direct and produce a Live Broadcast in 2 locations, simultaneously; via bi-directional Audio and Video across the Fiber Optic network, and worldwide via live Webcast.

Serve on this special event committee as a Technical Advisor for Audio Visual Production, Multimedia Design, and Webinar Support.

Design a Fiber Optic A/V Communications Network that would provide Live Audio and Video, to two separate locations, simultaneously.

Set up an additional High Definition Camera in the Overflow area to send Live Video of the Overflow, back into the Auditorium Control Booth for Remote Equipment monitoring purposes.

Design, build, and rig a Press conference area fitted with Press camera hook-ups, Microphones, and Live Teleconference Equipment.

Perform Live queue and Real-Time Switching, as well as record each camera and audio track independently for Post-Event Editing and Production.

Assist with A/V Web Consultation and Systems Analysis.

Design a Data network, supervise the layout, install electronic components, and terminate connectors.

Perform filming production tasks in the Mine Simulation Lab, and provide real-time A/V technical support during Rescue Exercises.

AV Coordination – will be done accurately, timely and according to specifications.

Photography – the taping of videos and taking of pictures will be done according to specifications given by

MSHA.

National Guard DTTP Site Administration (backup) – The coordination and care of VTCs will be done accurately, timely and according to specifications given.

Displays – Display assistance will be done professionally and according to specifications given.

Experience with AV equipment, set-up and repair.

This position is authorized for overtime. Please provide the overtime invoicing rate per hour.

Must be able to lift up to 45 pounds. Will be working with electrical equipment

EXPERTISE

OVERTIM E

SAFETY ISSUES. .

0004 Shipping/Receiving Clerk (A) (Works 32 hours per week)

TASKS/SERVICES:

0005 Shipping/Receiving Clerk (B)

TASKS/SERVICES:

0006 Word Processor II

TASKS/SERVICES:

The contractor shall:

Operate forklift when unloading trucks and organizing warehouse areas.

Organize warehouse materials so they can be easily found and safely located.

Receive training materials requests, fills orders, and secures packages materials and ships per instructions given.

Perform special mail outs throughout the year by stuffing, sealing envelopes, affixing labels, and postage.

Monitor inventory of training materials and informs supervisor when stock level is low.

Assist customers and answers telephone requests as required.

Utilize computer to assist in tracking deliveries and shipments coming through warehouse.

The contractor shall:

Operate forklift when unloading trucks and organizing warehouse areas.

Organize warehouse materials so they can be easily found and safely located.

Receive training materials requests, fills orders, and secures packages materials and ships per instructions given.

Perform special mail outs throughout the year by stuffing, sealing envelopes, affixing labels, and postage.

Monitor inventory of training materials and informs supervisor when stock level is low.

Assist customers and answers telephone requests as required.

Utilize computer to assist in tracking deliveries and shipments coming through warehouse.

The contractor shall:

Prepare reports or other documents for special projects utilizing a variety of sources including online references, departmental documents, etc., with minimal direction.

Prepare material needed by the Superintendent for activities including appointments, meetings, and conference calls.

Screen telephone calls, visitors, and incoming correspondence.

Personally respond to requests for information concerning office procedures and determines which requests should be handled by the Superintendent, appropriate staff member or other offices.

May prepare and sign routine, non-technical correspondence in own or Superintendent’s name Schedule tentative appointments without prior clearance.

Make arrangements for conferences and meetings. Assembles established background materials as directed.

May attend meetings and record and report on proceedings.

Review outgoing materials and correspondence for internal consistency and conformance with Superintendent’s procedures; assures that proper clearances have been obtained when needed.

Collect information from files of staff for routine inquires on office program(s) or periodic reports. Refers non-routine requests to Superintendent or staff.

Coordinate personnel and administrative forms for two contracts and forwards for processing.

Coordinate time sheets and other forms for staff.

Establish and update files relevant to large Academy construction projects for Superintendent’s use.

Use various work processing software to produce a variety of documents.

Edit and reformat electronic drafts, and uses database or spreadsheet software to design and enter, revise, sort, or calculate and retrieve data for standard and specialized reports. This includes importing tables, forms, graphics, spreadsheets, data, or special symbols into reports, and often precise alignment of multiple columns in documents.

Transmit and receives documents and messages electronically.

Maintain recurring internal reports.

Arrange travel for staff and visitors as requested, which includes registration for training, scheduling transportation, and making lodging reservations, keeping in touch with staff en-route, and preparing travel authorizations, request for travel advances and travel vouchers.

Organize materials for training.

Process all individual and group waivers and record entries into a tracking spreadsheet.

Involved with Total Maintenance System (TMS) work request for the Maintenance Department.

Prepare on Standard Form 1164 claims for reimbursement for expenditures.

Involved in phases of E-Procurement System.

Contract employee must have knowledge of a variety of computer software programs such as word processing, spreadsheets, databases, graphics and presentation software. The employee will perform regular and routine duties such as prepare memos, correspondence, establish and maintain office records; operate standard office equipment such as copiers, scanners, telephone systems, and electronic calendar systems.

Be able to work independently and as part of a team as needed Possess working knowledge of Microsoft Word, Excel, and Access Have good oral and communication skills Ability to type a minimum of 40 words per minute Ability to work well with others Ability to use photocopier, telefax, scanner Ability to use reference guides and equipment materials Ability to perform thorough research on a variety of topics relevant to the Academy’s mission and to present the results in objective fashion Be able to forge effective working relationships and interact with Agency personnel at all levels.

Be knowledgeable of grammar, spelling, and punctuation.

The contractor shall:

Be responsible for providing support to the DOL/MSHA Common Library Management System and shall perform the following:

Coordinate professional level cataloging and technical services for the TICL.

Coordinate with the IT departments of MSHA and PEIR to optimize use of the available software and hardware.

Work with the DOL Library automation coordinator to resolve problems.

Monitor the day-to-day oversight of the Horizon library automation system and carry out the local MSHA administrator functions in cooperation with the library director.

Provide bibliographic instruction to students and visitors as needed.

Provide professional cataloging services.

Oversee serials collection using the Horizon serials module.

Contract employee is required to have an ALA accredited master’s degree in library science.

Contractor shall have experience working in a school or special library setting.

Contractor has at least one year’s experience with the Horizon system modules of cataloging, circulation, serials and administration.

Contractor has basic knowledge of relational database systems.

Is able to work as part of a team.

Is able to provide excellent service, customized to meet the needs of individual users.

Is knowledgeable about technology (theoretical and skills-based) and applies it to improve services

ADDITIONAL REQUIREM ENTS

EXPERTISE

0007 Librarian

TASKS/SERVICES:

ADDDITIONAL REQUIREM ENTS

EXPERTISE

Is able to work effectively with diverse groups, creating an environment of mutual respect Understands teaching, learning, and research, and seeks to provide services that will enhance these endeavors Describes and translates intellectual resources in a way that is useful to others Knows PC hardware and software used throughout the Library

Work hours may vary to meet operational needs of the Library.

The contractor shall:

Answer telephone calls, screens, takes messages, and returns calls.

Answer Part 46 phone lines and forwards calls Take orders for Part 46 training plans and sends out information Prepare on Standard Form 1164 claims for reimbursement for expenditures.

Involved in all phases of E-Procurement System.

0008 Administrative Assistant (EFS)

TASKS/SERVICES:

Process Part 46 Training Plans into Microsoft Access database.

Route Part 46 Training plans to Training Specialist.

Receive approved plan from the Training Specialist and forward to Assistant Manager for his review and approval.

Receive plan from Assistant Manager and give to Manager for approval.

Type a letter of Approval to the submitting mines or contractor.

Submit plan to the Manager for his signature.

Make copies of Letter of Approval and Training plan, and send it to the appropriate District Manager, Contractor or Mines, and file office copy.

Input the required information of approval into Microsoft Access database and print copy and file in appropriate book.

If plan is not approved, type a letter of non-approval and submit for Managers signature and mail to District Manager, Mines or Contractor.

File plan by State where Mines or Contractor is located.

Run queries, tables and forms for Part 46 training plans.

Receive monthly GSA vehicle mileage and input on a worksheet Input monthly mileage and update information Copy all data and file appropriately in mileage catalogs Prepare travel authorizations and vouchers Input Travel Authorizations into database.

Check all travel vouchers before submitting to Denver Finance.

Correct any mathematical errors before submitting to Finance.

Submit for signature and have any changes initialed.

Type FedEx labels for mailing of vouchers.

Make copies of travel voucher and receipts before submitting. Check per-diems, lodging costs, social security numbers, travel authorization numbers and travel dates, to make sure they are correct.

Enter vouchers into database for recording purposes.

Mail vouchers to Finance Department for payment.

Call or e-mail Employee or Finance division when a problem or question arises concerning travel.

Keep itinerary for Manager and file as appropriate Make travel arrangements, coordinates flight schedules, confirms hotel reservations and car rentals, obtains confirmation numbers for all travel arrangements Prepare correspondence and documents Update electronic files for LDP participants Prepare Fed-Ex labels Track supplies and equipment

Type and process phone bills and prepare for signature. Copy and send original to Finance Department Audit and record leave statements Prepare requisitions and maintains supplies

ADDDITIONAL REQUIREM ENTS

EXPERTISE

0009 Machinery Maintenance Mechanic

TASKS/SERVICES

Contract employee must have knowledge of a variety of computer software programs such as word processing, spreadsheets, databases, graphics and presentation software. The employee will perform regular and routine duties such as prepare memos, correspondence, establish and maintain office records; operate standard office equipment such as copiers, scanners, telephone systems, and electronic calendar systems.

Be able to work independently and as part of a team as needed.

Have good oral and communication skills Be able to forge effective working relationships and interact with Agency personnel at all levels.

Have a working knowledge of grammar, spelling, and punctuation.

: The contractor shall:

Provide labor required to perform all required duties necessary for upkeep of the facility.

This position will require an employee who possesses technical HVAC, electrical, mechanic, carpentry, and plumbing skills to perform required various maintenance tasks at the academy. Employee will maintain facility equipment by monitoring, making repairs, modifying, and/or replacing as needed.

Perform preventive maintenance on equipment and tools to keep them trouble-free and operational.

In the electrical trade, the employee will be required to repair and/or replace ballasts, light switches, electric motors, sump pumps, etc. Maintain electrical system for the academy, such as fuses, breakers, panels, conduit and wiring. Troubleshoot, modify, repair and/or replace a variety of electrical equipment such as transformers, relay switches, lighting fixtures, tools, appliances, etc. Perform preventive maintenance on electrical equipment to keep them trouble-free and operational.

In the plumbing trade, the employee will be required to repair and/or replace commodes, urinals, faucets, water fountains, fan coil units, etc. Maintains the plumbing systems for the academy, such as drain lines, joints/pipes, chilled water lines, shower/sinks, air compressors, lines, etc. Trouble shoot, modify, repair and/or replace a variety of equipment associated with pipe fitting; such as valves, heaters, chillers, fan coil units, cooling towers, appliances, pneumatic systems, hydraulic, etc. Thread, mark/cut pipe.

Determine sizes, fabricate replacements, install and connect pipes to include water, sewage, gas, and air.

Perform all phases of arc welding such as steel, stainless steel, and aluminum. Weld, solder and fabrication for plumbing related systems. Perform preventive maintenance on plumbing equipment to keep them trouble-free and operational.

The employee will be required to have knowledge and ability to operate and maintain all HVAC equipment, to include air handling units, return fans, exhaust fans, chillers, chilled water pumps, cooling towers, pneumatic controls, chilled water valves, sensors, switches, motors, bearings/shafts, drive components, thermostats, etc. Troubleshoot, modify, repair and/or replace a variety of HVAC components. Perform preventive maintenance on all HVAC equipment to keep them trouble-free and operational.

The employee will be responsible for assisting in the operation of the energy management system to maximize efficiency and minimize consumption.

The employee will be required to have carpentry and building skills to construct new walls including using metal studs and sheetrock. Must be able to finish drywall, paint, and install metal door frames, doors, door closures, and thresholds. Repair and modification of wooden structures, such as framework, doors, and cabinets, interior and exterior trim. Perform concrete and steel fabrication such as work platforms, etc.

The employee will be required to operate and maintain various types of mobile equipment and facility maintenance equipment including gasoline, diesel, and/or electric powered; such as pick-up trucks, automobiles, vans, forklifts, bulldozers, front end loaders, backhoes, tractors, lawn mowing equipment.

Snow removal equipment; such as snow plows, salt spreaders, etc. The employee may be required to report to work before normal work hours in weather related emergencies. The employee will be required to operate safely all hand/power tools and equipment in the construction and maintenance fields. The employee will be required to perform service and repair work on facility equipment such as grease, oil and filter change at scheduled intervals. Repair and/or replace cutting edges, bearings, shafts, chains, pins, bushings, hydraulic components, electrical components, belts, blades, etc. To include skill in use of fabrication equipment such as cutting torches, arc welder including stick electrode, mig, and tig on steel, stainless steel and aluminum. Air arc, plasma cutter, blueprints and other tools commonly used in the trades to perform tasks. The employee will be required to work on ladders, scaffolds, lifts, etc.

The employee may be required to assist in the deployment of mine emergency equipment when needed.

The employee will be required to possess a valid state operator’s license for motor vehicles.

The employee will not be required to furnish any materials and/or tools to complete work assignments.

The employee will be required to furnish suitable work attire and safety shoes. Any special clothing or safety equipment will be furnished by the academy.

This position will require an employee who has the working knowledge of federal standards, rules and regulations. The maintenance and operation of facility equipment must meet federal standards of safety and training.

Due to the building maintenance crew required coverage, this employee’s will work be eight (8) hours/day, five (5) days per week to occur during the 15 hour cover age period. Days may vary Monday through Sunday. This position may require overtime.

OPERATIONAL HOURS –

PART 6

APPLICABLE PUBLICATIONS

REFERENCES, LAWS, REGULATIONS AND POLICIES

At a minimum, Contractor performance in accordance with the requirements herein shall fully comply with the following laws, regulations, policies and guidelines:

Title III of the E-Government Act of 2002 — Federal Information Security Management Act (FISMA) The Privacy Act of 1974, PL 93-579, as amended The Freedom of Information Act, PL 93-502 The Federal Managers' Financial Integrity Act (FMFIA), PL 97-255 OMB Circular A-130, Management of Federal Information Resources OMB Circular A-123 Revised, Management's Responsibility for Internal Control, December 2004 OMB Circular A-127, Financial Management Systems, July 23, 1993 OMB Circular A-130, Appendix III, Security of Federal Automated Information Resources Homeland Security Presidential Directive 12, Policies for a Common Identification Standard for Federal Employees and Contractors

Department of Labor, Computer Security Handbook (CSH) Department of Labor, System Development Lifecycle Management Manual

(SDLCMM)

Guideline for Developing the Department of Labor Inventory of Major Information

Systems.

National Institute of Standards and Technology (NIST) Federal Information Processing Standard (FIPS) 200, Minimum Security Requirements for Federal Information and Information Systems NIST FIPS 199, Standards for Security Categorization of Federal Information and Information Systems NIST Special Publication (SP) 800-18, Revision 1, Guide for Developing Security Plans for Federal Information Systems NIST SP 800-53, Recommended Security Controls for Federal Information Systems DOL, CM, NIST SP 800-53 Security Controls Implementation Plan (current OASAMITC adopted version) DOL, Computer Security Handbook Version 3 DOL, Governance Framework for IT Investments, Reference Guide for Capital Planning, Security, and Enterprise Architecture http://labomet.dol.govicsh/ea_govemance_guide approved .htm DLMS 9 - Information Technology (IT) Chapter 400, IT Security http://labornet.dol.gov/DCS_FileSystem/DLMS9InformationTechnology/dIms9 0400.ht General Records Schedule 24, Information Technology Operations and Management Records.

http://www.archives.gov/records-mgmt/ardor/grs24.html

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: http://farsite.hill.af.mil

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: http://farsite.hill.af.mil

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities Apr 1984 52.203-5 Covenant Against Contingent Fees Apr 1984 52.203-7 Anti-Kickback Procedures Oct 2010 52.203-8 Cancellation, Rescission, and Recovery of Funds for

Illegal or Improper Activity Jan 1997

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity Jan 1997 52.203-11 Certification and Disclosure Regarding Payments to

Influence Certain Federal Transactions Sep 2007

52.203-12 Limitation on Payments to Influence Certain Federal Transactions

Oct 2010

52.204-7 Central Contractor Registration Apr 2008 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.211-11 Liquidated Damages – Supplies, Services, or Research and Development Sep 2000

52.212-1 Instructions to Offerors—Commercial Items June 2008 52.212-4 Contract Terms and Conditions—Commercial Items Jun 2010 52.222-1 Notice to the Government of Labor Disputes Feb 1997 52.222-4 Contract Work Hours and Safety Standards Act—

Overtime Compensation July 2005

52.222-25 Affirmative Action Compliance Apr 1984 52.232-1 Payments Apr 1984 52.232-18 Availability of Funds Apr 1984 52.232-19 Availability of Funds for the Next Fiscal Year Apr 1984 52.233-2 Service of Protest Sep 2006 52.242-15 Stop-Work Order Aug 1989 52.244-6 Subcontracts for Commercial Items Dec 2010 52.245-1 Government Property Aug 2010

SECTION E – CONTRACT CLAUSES

CLAUSES INCORPORATED BY FULL TEXT

52.207.3 RIGHT OF FIRST REFUSAL OF EMPLOYMENT (MAY 2006)

52.212-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JUN 2008)

(a) The Contractor shall give Government personnel who have been or will be adversely affected or separated as a result of award of this contract the right of first refusal for employment openings under the contract in positions for which they are qualified, if that employment is consistent with post-Government employment conflict of interest standards.

(b) Within 10 days after contract award, the Contracting Officer will provide to the Contractor a list of all Government personnel who have been or will be adversely affected or separated as a result of award of this contract.

(c) The Contractor shall report to the Contracting Officer the names of individuals identified on the list who are hired within 90 days after contract performance…