RESPONSES TO QUESTIONS DOL110RQ20930.docx

DEPARTMENT OF LABOR, ESA, DFEC and DEEOIC- CASUALTY ACTUARY SERVICES SOLICITATION NUMBER DOL 110RQ20927 and DOL110RQ20930

QUESTIONS:

1. According to Part “E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)”, the solicitation DOL110RQ20927 incorporates one or more provisions by reference that may include blocks that must be completed by the Contractor and submitted with the proposal. Could the Contracting officer list every such provision in this proposal containing blocks that must be completed by the Contractor – specifically, the provisions where the full text is not contained in the RFP document? This will help to ensure that submitted proposals are complete.

Answer: Please review provisions at: https://www.acquisition.gov/far

2. According to Part “E.4 INSTRUCTIONS FOR PREPARING TECHNICAL QUOTATIONS (NOT TO EXCEED 10 PAGES)”, the completed questionnaires may be e-mailed. Should these questionnaires be e-mailed to the Contracting officer? Please confirm that the questionnaires may be e-mailed. Please provide the e-mail address to which they are to be sent?

Answer: Questionnaires maybe emailed to:

Bailey.gladys@dol.gov and Stevens.william@dol.gov

Has the scope of work changed over the last three years?

Answer: The changes to DEEOIC Actuarial Liability Services requirements since 2008 are the need for vendor availability to clarify the final actuarial liability report and related documentation through the period of performance, the addition of performance standards, and milestone-based payment. The changes to DFEC Actuarial Liability Services requirements since 2008 are the addition of performance standards and milestone-based payments. However, modifications and updates to the model have been made in certain years based on prior year observations and auditor follow-up, and requirements have varied.

Can we get a copy of the proposal of the last successful proposer?

Answer: No

Can you provide the proposal scoring from the previous RFP?

Answer: No

Can you outline the point weighting on the criteria used for selection of the top proposal?

Answer: See page E-9 B. Non-price Evaluation Factors for the adjectival rating chart.

Are there any loss triangles, loss summaries, or summaries of statistical information that you can provide now to assist us in pricing the number of hours required to do the work described in the RFP?

Answer: No

On Page E-5 in the chart, it states “No more than 2 references” under Factor 1-Part 1 Section. On that same page, under “Submission Requirements”, it states “No more than 3-5 references”. Please clarify if the requirement is not more than 2 references or 3-5 references.

Answer: 3-5 references, no more.

Under Section A. Scope of Work item number 2 on Page B-2, can you provide a history on the “anticipated changes” as to the number, type and complexity of the prior year changes?

Answer: No.

Can you describe or provide a copy of the final report from last year? How long was the report? How many sections did it contain?

Answer: No.

Under Section A. Scope of Work item number 1 on Page B-2, can you provide “prior year formats provided by OWCP” so that we can price this? What is the format required?

Answer: No.

12. Is the incumbent eligible to bid on the current request for proposal?

Answer: This is a Full and Open Competition Exclusion of sources (Total 100% Small Business Set-Aside)

13. Include an explicit statement that the price will be valid for sixty (60) days Answer: Offeror should state that the pricing should be good for sixty (60) days.

14. Offeror should include a separate Past Performance Questionnaire for each (government) reference.

Answer: Yes

15. Could you clarify how many copies of each Part are needed?

Answer: Please see page E-5 1 copy may be emailed, faxed or mailed. Part I, Past Performance Questionnaire (To be completed and submitted by Reference);

Part II, Past Performance, 1-original and 3 copies; (Information the contracting officer will consider which describes problems encountered and corrective actions taken on contracts or subcontracts). Include as part of the Technical (Completed and submitted by the contractor) the Technical Proposal is not to exceed 10 pages;

Part III, Technical Proposal 1-original and 3 copies; (Not to exceed 10 pages) Part IV, Pricing Proposal, 1-original and 1 copy, (No page limit)

16. Could you clarify the submission requirement part III sub factor 1 elements 1 and 2: Element 1 requires documentation that proposed staff are casualty actuaries, and Element 2 requires credentials from the CAS for proposed staff. Could you clarify the difference between these two requirements? If Element 2 is satisfied, it seems that Element 1 is satisfied as well.

Answer: Credentials from the CAS for proposed staff will satisfy both Elements 1 and 2.

17. Can you provide the name of the last 3 actuarial firms that provided the work for this project and how long each of them provided services?

Answer: The previous actuarial firm providing these services was Quality Casualty Consulting, L.P. This firm has provided the services for five (5) years in reference to the DEEOIC liability DOL110RQ20927 and for four (4) years in reference to the DFEC liability DOL110RQ20930. The DFEC actuarial model was developed by Ernst and Young, LLP and run by federal staff prior to QCC.

18. What were the annual fees charged for each of the last three years for each of the programs in the RFP?

Answer: For 2009 the total cost for DEEOIC Actuarial Liability Services was $40,000.00, and for DFEC Actuarial Liability Services was $40,000.00. For 2008 the total cost for DEEOIC Actuarial Liability Services was $36,000.00, and for DFEC Actuarial Liability Services was $24,000.00. For 2007, the total cost for DEEOIC Actuarial Liability Services was $48,000.00, and for DFEC Actuarial Liability Services was $37,000.00.

19. What data are available for the requested analysis? Please describe briefly the types of loss information, number of years of data, loss development triangles, and exposure information that is available.

Answer: For DEEOIC liability DOL110RQ20927, the Government will provide soft copy of the program data that include beneficiary and claims data by illness, OMB economic assumptions, and information on program and data changes. For DFEC liability DOL110RQ20930, the Government will provide soft copy of the actuarial model run for 2010, OMB economic assumptions, and model input in addition to information on program and data changes.

1. a) It is difficult to price all of the pieces of this project before we actually do the work. The hours will be dependent on how many changes and adjustments will be made. Can you provide us with an estimate of the unit, unit price and amount of each item number 1 through 5 on page B-1 in the Price/Cost Schedule B.1. that was spent over each of the last three years by the previous contractors?

b) Can you provide the number of hours expended and the hourly billing rates for the work completed as described in the RFP for the last three years?

c) What is the typical number of hours and average billing rate charged for this project?

Answer: The requested information is not available, as the contracts were awarded as Firm Fixed Price.

Item number 1 on page B-1 in the Price/Cost Schedule B.1. discusses a 2010 DEEOIC MODEL EXPANSION REPORT but this is not in the Scope of Work. Can you explain what is meant by this and how it ties into the Scope of Work?

Answer: This inquiry is addressed by Amendment 0001 to DEEOIC liability DOL110RQ20927.

Item number 1 on page B-2 in Section A. Scope of Work discusses Part B, Part E and Department of Justice RECA Section 5. Can you provide these materials?

Answer: These are references to the legislation that authorizes benefits and defines eligibility for benefits included in the liability estimate under DEEOIC liability DOL110RQ20927.

SEE LINK: http://www.justice.gov/civil/torts/const/reca/about.htm SEE LINK: http://www.dol.gov/owcp/energy/regs/compliance/law/EEOICPAALL.htm

Section A. Scope of Work item number 8 on Page B-3, please describe the “Statement of Confidence about the liability estimate” that was issued last year. Was there one confidence level or numerous confidence levels?

Answer: The Statement of Confidence about the liability estimate provided a summary rating and a narrative that addressed the various data, experience, and modeling risks.

Who is the incumbent actuarial firm?

Answer: See answer to Question 17.

How long has the incumbent firm been working on this project?

Answer: See answer to Question 17.

What is the typical number of hours for this project?

Answer: See answer to Question 20b.