RFP Cover Letter - AFPS.pdf

U.S. Department of Justice Justice Management Division

Procurement Services Staff Via FEDBIZOPPS Washington, D.C. 20530 03 June 2010

NOTICE TO ALL PROSPECTIVE OFFERORS

Reference: Solicitation No. DJJE-10-RFP-0662, Asset Forfeiture Program Support Services for the Department of Justice

Enclosed is a copy of the Request for Proposal DJJE-10-RFP-0662 to provide asset forfeiture program support services to the U.S. Department of Justice. The NAICS code assigned to this procurement is 541199 – All Other Legal Services. The corresponding small business size standard is $7.0 million in average annual receipts over the past three years. This means that if a prime contract Offeror averaged receipts is over this amount, it must certify itself as a “Large” business under this procurement in Section K, and submit a Small Business Subcontracting Plan (see attachment (9)), even if it is otherwise considered a “small business” under other federal contracts, or under other NAICS codes.

Your proposal shall be submitted in two (2) separate parts in accordance with the instructions contained in Section L of the RFP.

Your technical proposal should not make reference to pricing data, except as instructed in the RFP, in order that evaluation thereof may be made strictly on the basis of technical merit. In order to ensure complete evaluation of each Offeror’s technical merit, proposals must specify the technical approach proposed to satisfy DOJ requirements and not merely paraphrase the specifications contained in this RFP. It is essential that Offerors clearly demonstrate in their technical proposal that they have the capability, experience, and necessary personnel required to furnish the products and/or services stipulated herein.

Proposals must be signed by an official authorized to bind the offeror and submitted as follows:

Primary Delivery Address

Items To Be Delivered

Procurement Services Staff National Place Building, Suite 1000 1331 Pennsylvania Avenue, NW Washington, DC 20530 Attn. Richelle P. Wright Solicitation Number: DJJE-10-RFP-0662

One (1) Volume 1 (Business) Original One (1) Volume 1 Printed Copy Two (2) Volume 1 CD-ROMs or DVD Copies One (1) Volume 2 (Technical) Original (including Staffing Plan Addendum Volume) One (1) Volume 2 CD-ROM or DVD Copy

Secondary Delivery Address

Items To Be Delivered

20 Massachusetts Avenue, NW Suite 6400 Washington, DC 20530 Attn. Garland Sharp Solicitation Number: DJJE-10-RFP-0662

Seven (7) Volume 2 (Technical) Printed Copies (including Staffing Plan Addendum Volume) Seven (7) Volume 2 CD-ROMs or DVD Copies

Offerors are cautioned to follow these instructions carefully as DOJ will not be responsible for misdirected packages and will not extend the due date to accommodate misdirected packages. Offerors that choose to mail their packages, whether by US Postal Service (USPS), FEDEX, or another carrier, do so at their own risk. The “primary delivery address” is the address that will be used to determine the timeliness of a proposal in accordance with FAR 52.215-1 (Jan 2004). Offerors that choose to utilize the USPS should be aware that several extra days should be added to the time calculated to ensure timely proposal arrival, as all packages addressed to the Department of Justice are re-routed to a different state for security processing before being delivered back to Washington, DC.

Offerors should carefully read the entire solicitation package before submitting an offer.

Special attention should be given to the following clauses and instructions which are peculiar to this requirement:

1. An Indefinite Delivery/Indefinite Quantity (IDIQ) contract type is proposed for this requirement. Individual task orders may be issued on a firm fixed price (FFP), time-and-material (T&M), or labor-hour (LH) basis; however, the Government anticipates that the overwhelming majority of orders will be issued on a LH or T&M basis.

2. The Government intends to make one (1) award under this solicitation, but reserves the right to make multiple awards should it be found that it is in the Government’s best interest to do so. See Sections L and M for further details on proposal and award procedures.

3. There are a number of security provisions contained in the solicitation. Your attention is invited to Section H.16 which sets forth these requirements. Please also take note that a Top Secret Facility Clearance to fully perform this contract.

4. If you have any detailed questions, please respond as indicated under Section L.8. The due date for QUESTIONS is 14 June 2010 at 12:00 p.m. local D.C. time.

5. Section L.9 describes in detail the required content and format of your technical and price proposals.

6. As stated in Section L.9.1, the pricing tables provided as Attachment 2 to the RFP shall be used to provide pricing in your business proposals.

7. Section M describes the evaluation factors that will be used to assess each proposal.

8. PROPOSALS ARE DUE ON OR BEFORE 12:00 p.m., LOCAL D.C. TIME, 06 July 2010 and should be submitted in accordance with Section L.11.

9. Any Amendments and other informational documents such as question/answer sets that are issued by the Contracting Officer prior to the closing date for proposal submission will be distributed electronically via FEDBIZOPPS.

10. This is a follow-on requirement to contract DJJ-04-C-0980, awarded to Forfeiture Support Associates (FSA).

Your attention is invited to the fact that the Contracting Officer is the only individual who can legally commit or obligate the Government to an expenditure of public funds should a contract result by reason of a response to this RFP.

Discussions with Government technical personnel are strictly forbidden. The circumstances of such a contact, when verified, may result in non-consideration of the Offeror’s proposal.

Accordingly, all communications prior to award shall be directed to the undersigned in writing at richelle.wright@usdoj.gov in accordance with the instructions in Section L of the

RFP.

Sincerely, /s/ Richelle P. Wright Contracting Officer