Proposal Template PA Middle District.doc

VENDOR NAME HERE

DJJB-09-RFP-0603

PROPOSAL FOR SUPPORTING THE

UNITED STATES DEPARTMENT OF JUSTICE

PRIVATE COUNSEL DEBT COLLECTION

DISTRICT Middle District of Pennsylvania

SOLICITATION NO. DJJB-09-RFP-0603

VENDOR NAME HERE

VENDOR ADDRESS HERE

ADDRESS LINE 2 HERE

CITY, STATE, ZIPCODE

POC NAME

POC TELEPHONE #

POC EMAIL

PROPOSAL SUBMISSION DATE: __________________

PROPOSAL VALIDITY PERIOD:

120 DAYS FROM DATE OF SUBMISSION

PROPOSAL CHECKLIST

Business Proposal Data

Price Proposal

Technical Proposal – Administrative Information

Technical Proposal – Collection Experience of the Firm

Technical Proposal – Collection Strategy

Technical Proposal – Management Capability – Corporate Structure

Technical Proposal – Management Capability – Automation

Technical Proposal – Government Collection Experience & Past Performance

Attorney Resumes

Signed/dated Standard Form 26 acknowledging RFP amendments (if any)

Non-attorney Resumes

Certificates in Good Standing

Proof of admission to practice in Federal District Court

Sample pleadings, forms and letters

BUSINESS PROPOSAL

Vendor Name (legal name or DBA as shown in CCR)

Vendor Address (as shown in CCR)

DUNS Number

POC for Proposal

POC Telephone Number

POC Email Address

Name and title of individual with authority to bind firm to a contract (if answering “no” to the above)

ORCA Registration

Registered ____ Not Registered____

CCR Registration

Registered ____ Not Registered____

Large ____

BUSINESS PROPOSAL (continued) FAR 52.204-8 Annual Representations and Certifications (FEB 2009) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541110.

(2) The small business size standard is $6.5M.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in ORCA are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $100,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the clause at 52.204-7, Central Contractor Registration.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vi) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(vii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(viii) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(ix) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(x) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xi) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA–designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xiv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xv) 52.225-2, Buy American Act Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xvi) 52.225-4, Buy American Act—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternate I, and Alternate II) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $67,826, the provision with its Alternate II applies.

(xvii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xviii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification.

(xix) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to—

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following certifications are applicable as indicated by the Contracting Officer:

__ (i) 52.219-19, Small Business Concern Representation for the Small Business Competitiveness Demonstration Program.

__ (ii) 52.219-21, Small Business Size Representation for Targeted Industry Categories Under the Small Business Competitiveness Demonstration Program.

__ (iii) 52.219-22, Small Disadvantaged Business Status.

__ (A) Basic.

__ (B) Alternate I.

__ (iv) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (v) 52.222-48, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification.

__ (vi) 52.222-52, Exemption from Application of the Service Contract Act to Contracts for Certain Services–Certification.

__ (vii) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated Products (Alternate I only).

_X (viii) 52.223-13, Certification of Toxic Chemical Release Reporting.

__ (ix) 52.227-6, Royalty Information.

__ (A) Basic.

__(B) Alternate I.

__ (x) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.

PRICE PROPOSAL

TECHNICAL PROPOSAL

ADMINISTRATIVE INFORMATION

1. Contractor’s representative to be contacted for all contract administration matters in any resultant award. (See RFP Section G.3.)

Name:

Title:

Address:

Telephone:

Email:

2. Key Personnel to be named in any resultant contract. (See RFP Section H.4)

Lead Attorney:

Lead Paralegal/Legal Assistant:

Billing Manager:

COLLECTION EXPERIENCE OF THE FIRM

COLLECTION EXPERIENCE OF THE FIRM (continued)

1. Client 1:

Name

Address

Name of principal contact with client

Telephone number of principal contact

Approximate number of cases referred

Dollar value of debts

Amount collected

2. Client 2:

3. Client 3:

COLLECTION EXPERIENCE OF THE FIRM (continued)

ATTORNEY QUALIFICATIONS

*If yes, provide status of complaint, disposition thereof and copies of decisions rendered.

COLLECTION STRATEGY

MANAGEMENT CAPABILITY - Organizational Structure

MANAGEMENT CAPABILITY – Automation

Is your debt collection practice automated? Yes ___ No ____

GOVERNMENT COLLECTION EXPERIENCE

Offeror/Firm has ___ has not ___ performed collection work for a Federal, state or local Government unit in the last three (3) years.

1. Client 1:

2. Client 2:

3. Client 3:

SUPPORTING DATA

ATTACHMENTS:

1. Completed and Signed Standard Form 33 “Solicitation, Offer and Award”

2. Resumes

a. Attorney Resumes

b. Non-attorney Resumes

3. Certificates in Good Standing

4. Copies of Admission to practice law in the Federal district court

5. Copies of standard pleading, form and letter used in debt collection practice

At a minimum, describe your organizational structure as it would be applied to this contract. Explain how the workload under this contract would be absorbed into that structure or what changes, if any, you intend to make in order to accommodate the increased workload. Describe the chain of command, the proposed mix of lawyers and non-lawyers who will work on these debts and the roles each group/individual will play.

After reading Section C of the RFP, describe in detail how you will collect an unsecured debt and a foreclosure case from the time you receive the case file through the post judgment collection efforts and conclusion of the foreclosure process. Include a discussion of your firm’s philosophy regarding installment repayment plans. Will you plan to collect Federal debts differ from your current debt collection practices, and if so, how so? Include prejudgment and post-judgment procedures to be employed.

If “yes”, explain in detail the role of automation in your practice and describe your system’s computerized capabilities, including hardware and software components in use and computer security capability and practices. If “no”, describe any manual system(s) used to keep track of referred cases.

If answering positively to the statement above, list your three largest Government clients below.

Describe in detail what experience your firm has in collecting secured and unsecured debts. Include a discussion of what percentage of your practice is debt collection and how long you have been doing debt collection work. List the attorneys in your firm that do debt collection work and give an approximation of how much of their time during the last two years has been devoted to secured and unsecured collections. In addition to debt collection, describe any other types of cases that your firm handles that demonstrate experience relevant to the requirements of this RFP.

Identify 3 non-government clients for whom you do or have done the most collection work in the past 3 years. Include client name, address, name of principal contact, approximate # of cases referred, dollar value of debts and amount collected.

Resumes must be provided for all attorney and non-attorney personnel identified in proposal. If individuals are not currently employed by the firm, include signed letters of commitment for prospective employees.

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