FBO_-_7091_-_Lead_Extraction_SOW.pdf

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FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

QUANTICO FIRING RANGE LEAD EXTRACTION

For the

Facilities Logistics and Services Division

Statement of Work 6/19/2019

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FEDERAL BUREAU OF INVESTIGATION

STATEMENT OF WORK

1 Introduction

1.1 Background

This campus consists of multiple ranges with various capacities to training, qualifications and re-qualifications for the FBI new agents, national academy and international law enforcement. The granular rubber filled backstop accumulates expended lead over time that must be extracted from the backstop to ensure continued safe operation and ricochet mitigation. Failure to extract lead presents a training hazard that could be catastrophic if not addressed.

1.2 Scope

This is a contract to provide lead extraction services to the Federal Bureau of Investigation (FBI) Facilities and Logistics Services Division. The lead extraction shall take place on firing Range #1 with pricing option for additional extractions to take place on any or all of the ranges listed below;

The dimensions for each range need to be field verified for accuracy.

Range #1 260’L x 26’H x 18”-22”D

Options:

Range #2 260’L x 26’H x 18”-22”D Range #3 260’L x 26’H x 18”-22”D Range #4 TBD (under construction) Range #5 TBD (under construction) Range #6A-6B 190’L x 24’H x 18”-22”D Range #7 180’L x 24’H x 18”-22”D Range #8 130’L x 24’H x 18”-22”D

Addition of ballistic Rubber to maintain the 18”-22” as required to maintain safe firing on the ranges. Price per cubic yard or per ton.

1.3 Objectives

Upon completion of this service, the following objectives must be met:

• All lead and rubber will be extracted from backstop(s)

• Visual inspection of the bullet traps for wear and damage

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• Inspection of drainage pipes or catch basins

• All berms must be restored to a usable condition by distributing the granular rubber even and consistent across the backstop

• Add additional rubber to the backstop to maintain a minimum of 18”-22” in depth if necessary

• Calcium carbonate will be added to the backstops to maintain the warranty

• Extracted lead will be containerized as required for shipment and left on site

• All hazardous waste generated during this process will be properly containerized and disposed of by the contractor in accordance with federal and state regulations

2 Requirements/specifications This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.1 Task Descriptions

LEAD MINING SCOPE OF WORK

PROCEDURES FOR LEAD MINING AND RECLAMATION

Lead recovery and recycling are two distinct processes, both of which are necessary components of lead management at shooting ranges. Each component should be specifically identified in the ranges’ best management plan.

The rubber backstops should be cleaned by a lead reclamation contractor when one of the following conditions is met:

• The number of bullets fired reaches 100,000 rounds per lane;

• Fragmentation of bullets is escaping from the trap; or

• Excessive amount of fragmentation is visible on the surface

During cleaning, the rubber must be completely removed from the backstop and lead separated from rubber. Once fully separated from lead, the rubber should be placed back on the bullet trap at a uniform 2-foot thickness (measured in the direction of incoming bullets). Treatment with calcium carbonate is required to maintain the fire-retardant nature of the granular rubber backstops. Calcium carbonate should be spread over the granular rubber backstops at a rate of one pound per linear foot of backstop. All debris generated during this process must be containerized in a UN DOT approved container so that it can be disposed of as lead contaminated waste. All extracted lead will also be containerized in UN DOT approved sealed containers to be left on site to be managed by the FBI Environmental Office. The extracted lead shall not contain more than 10% rubber (or industry standard whichever is lower) to ensure that the FBI receives a quality product for recycling. The contractor is responsible for providing the drums for this project.

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The following summarizes the general procedures for conducting lead mining and reclamation as information only. The vendor or contractor is responsible for developing a scope of work, health and safety plan, and perform the recycling event in a safe and efficient manner that meets all Federal, State and Local regulations.

• General Criteria

All mining and reclamation procedures must be performed by qualified and properly trained companies and employees. Any persons working directly with the mining equipment and lead material must have medical monitoring and be trained under Occupational Safety and Health (OSHA) requirements. Documentation of vendors, company certifications should be requested by the facility.

Personnel air monitoring should be conducted as recommended in the vendors site health and safety plan:

• Recommended Procedures for the Lead Reclamation Process

The range must be shut down for (2) weeks during the process and coordinated with the range staff prior to execution

The range must be made accessible for equipment and inaccessible to staff by cordoning the work area with some type of visible and physical barrier

A work area as close to the backstop as possible should be selected to minimize moving of materials.

2.2 Position Qualifications

All personnel must be trained in the handling of lead contaminated materials. Training must be in accordance with the latest guidelines as published by OSHA, state, and local jurisdictions. Proof of training must be furnished at time of contract award. Training must be current for all personnel involved with the services.

3 Place of Performance The primary place of performance will be at FBI Academy Quantico MCB, Quantico Virginia 22135.

4 Period of Performance The period of performance for this effort will be as follows: (2) week period reoccurring every

(12) months

5 Hours of operation The facility is normally open by 0700hrs and is closed by 1700hrs. Work that must take place outside of these core hours or during an approved shutdown that must be coordinated with the COR and range personnel prior to work beginning.

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6 Deliverables

FOR CONDUCTING CLEANING/MAINTENANCE WORKIN INDOOR FIRING

RANGES CONTAMINATED WITH LEAD

A detailed written lead extraction procedure. The means by which the rubber and lead is separated is not a standardized process throughout the industry but should incorporate best management practices to minimize lead particulate escaping into the atmosphere so not to endanger human health or the environment. While the Government does seek best value for this service, heavy consideration will be given to the process. A process that accomplishes the requirement in a timely manner and incorporates a more environmentally friendly process weighs favorably in proposal evaluations.

1. Contractor shall have established programs and if requested, shall submit prior to the start of work a copy of the following OSHA required, and other items:

• Respiratory Protection Program endorsed by a Certified Industrial Hygienist

• Medical Surveillance Program

• Evidence of medical examinations for all workers, including a physician’s statement indicating the employee is fit to conduct this type of work

• Certificates of worker training

• Reference list demonstrating at least 10 previous projects of similar scope and a minimum of five years’ experience in this type of work.

2. Contractor is responsible for complying with the following regulations that govern shooting ranges:

29 CFR 1910.1025 State/Local Regulations that govern shooting ranges 29 CFR 1910.134 40 CFR Parts 261-265

Provide hazardous waste transporter and disposal facility in which waste generated from the lead extraction will be handled prior to beginning work.

3. Contractor shall provide Customer with commercial/general liability, workmen’s compensation and no less than one million dollars in lead pollution liability coverage.

4. Contractor performing repair work, disassembly, re-assembly, alteration and/or return to service for the bullet trap shall be trained and authorized to perform such work by the original equipment manufacturer.

5. Detailed written account of exactly what was done on the service. Written recommendations to correct any noted deficiencies along with a quote for corrective action.

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7 Government Furnished Equipment or Information

NA

8 Security Requirements The Limited Escorted Access Request (LAR) are designed to ensure personnel without clearances requiring escorted access to FBI space are properly vetted through the FBI. Personnel that undergo a LAR may be permitted to work maintenance issues, construction projects, teach unclassified seminars or provide other services to the FBI on a limited basis. To be clear, persons provided an LAR have no greater privileges than anyone else being escorted into FBI space – they are not authorized to view or be exposed to Classified or Sensitive But Unclassified information, nor have system access, nor be left unescorted at any time. The value of the LAR is to ensure we are not allowing known criminals, those with open warrants, etc.… access to FBI space.

The LAR is a requirement for anyone who does not have a clearance and is not entering the FBI as a family member. The limited exception is for persons attending unclassified meetings in sanitized spaces under escort. If meetings become more frequent than once or twice per year, the LAR may become a requirement.

Persons with active clearances are not eligible for the LAR and must pass their clearances via official channels for any type of FBI space access.

The Process

Upon award of the contract/work order, all personnel involved in the process must have a completed LAR consisting of NCIC, IIIA, Criminal History, Facility Security System, FBI Name Check, Immigration and Customs Enforcement (ICE) name check and ACS. These individuals must accurately complete the following forms and furnish them to the OSO at least 45 work days prior to the arrival of contract individual to FBI space (or as early as possible). Failure to allot enough time to conduct the checks will result in access delays that cannot be waived.

• FD-816 Background Data Information Form

• FD-258 Fingerprint Card, two copies - See Fingerprinting for more information.

• FD-484 Privacy Act Notice for Individuals Subject to a Limited Background Investigation

• FD-857 Sensitive Information Non-Disclosure Agreement

• FD-857a Sensitive Information Non-Disclosure Agreement (for FAA Clearances)

The FBI point of contact will complete the FD-316 as a cover to submit to the Security Division for processing.

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9 Government Representatives

9.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority issued by the Contracting Officer (CO) for this contract. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

9.2 Contracting Officer

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

This contract will be administered by: TBD

10 Travel When required and authorized by the Contracting Officer, travel must be conducted in accordance with Federal Travel Regulations.

11 Applicable documents

NA