Digital Inkjet Press 2021-R-013 Instructions.pdf

The following are the instructions and requirements for the completion and submission of quotes in response to Request for Quotation 2021-R-013 for purchase, installation and maintenance of a Digital Inkjet Press.

A. INSTRUCTIONS:

1. The Offeror must, through authorized representatives, sign and return:

a) PRICING TABLE (Excel Worksheet), with mandatory vendor information completed in Excel format;

b) ADDENDUM TO COMMERCIAL AGREEMENTS (PDF), signed by the Offeror. The OEM, if applicable, is requested but not required to sign this Addendum;

c) A current statement by the Original Equipment Manufacturer (OEM) that the Offeror is authorized to sell the product in the USA (if a reseller); and,

d) Certification or a Statement of Compliance from the OEM that the equipment or services provided do not fall within the prohibition as stated under the law.

2. Offeror’s quotes must include all applicable End User License Agreements and/or other applicable Contract Terms and Conditions, if any.

3. Send above documents via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: curtis_inabinet@saa.senate.gov 2021-R-013” by 12:00AM on December 21, 2020.

Early submissions are encouraged. E-mails that do not reference the RFQ Number in the subject line may not be accepted.

B. SUBMISSION REQUIREMENTS:

1. Offeror must have an active registration in the System for Award Management (SAM) database, https://www.sam.gov/, and must provide its DUNS or Unique Entity Identifier (see PRICING TABLE Excel worksheet). Offeror shall ensure that all information contained in its SAM registration is current, complete, and accurate during the period of performance of an award and until final payment is made by the Senate.

2. If a reseller, Offeror must supply the products directly from the OEM, OEM authorized distributors, or OEM authorized distribution channels in the USA only. Offeror shall provide a current statement by the OEM that the Offeror is authorized to sell the product in the USA. The Sergeant at Arms (SAA) reserves the right to verify this with the OEM or its distributor.

Supply of products from foreign distributors or channels or from foreign countries is not acceptable.

3. Section 208 of the Legislative Branch Appropriations Act, 2020, located within the Further Consolidated Appropriations Act, 2020 (P.L. 116-94) prohibits the acquisition of certain telecommunications equipment as well as high-impact or moderate-impact information systems, as defined for security categorization in the National Institute of Standards and Technology’s (NIST) Federal Information Processing Standard Publication 199, “Standards for Security Categorization of Federal Information and Information Systems.” Offeror must provide

Certification or a Statement of Compliance from the OEM that the equipment or services provided do not fall within the prohibition as stated under the law. Certification or statement provided by a non-U.S. company is not acceptable.

4. Offeror shall provide Firm-Fixed-Prices on a F.O.B. Destination basis, U.S. Senate Landover Print Facility - Landover Maryland, net of shipping/handling charges if any, for each product or service listed on the PRICING TABLE Excel Worksheet. Portable Document Format (PDF) or other images of the pricing table will not be accepted.

5. Offeror shall fully complete the Attachment A - List of Requirements (i.e., first tab) of the Excel document which will be used to ensure responses to all the requirements. Offerors shall also complete the “consumables” tab, “trade in value” in the “Potential Trade in Equipment” tab, and “references” tab including references for similar installations completed within the last 3 years.

6. Offeror quotation must include all applicable end user license agreements or any contract terms and conditions. Any terms and conditions referenced as hyperlinks are not applicable to this order unless submitted in full text, in searchable PDF, with the quotation. If terms or conditions are provided, then the Offeror must sign and return the ADDENDUM TO COMMERCIAL AGREEMENTS (see included PDF file) with the quotation. The SAA requests the OEM, if applicable, also sign and return the ADDENDUM TO COMMERCIAL AGREEMENTS (not mandatory).

7. The SAA reserves the right to reject the entire quotation if any of the required RFQ line items from the PRICING TABLE Excel Worksheet are missing from the quotation or differ from the specifications contained therein. This request does not commit the SAA to pay any costs incurred in the preparation and submission of this quotation, nor to purchase or contract for any item on this RFQ.

8. This is a competitive source selection in accordance with Senate Procurement Regulations.

Offeror may submit quotations in accordance with NASA SEWP, GSA Schedule, or other GWAC contracts. The SAA will be making one award, if any, based upon its evaluation of the Offeror information submitted in response to this RFQ. Specifically, the SAA will evaluate technical specifications of the printer proposed, references and proposed price, including trade in and consumables. The SAA will make a selection decision on a best value basis and the award will be subject to the attached CONTRACT CLAUSES and ADDENDUM TO COMMERCIAL AGREEMENTS (if applicable), and the GWAC terms and conditions (if applicable). The SAA will not provide debriefings.