PWS__(vs3).pdf

Section 2 – Performance Work Statement

VEGETATION REMOVAL OF DANGER TREE

ADJACENT TO HIGH VOLTAGE POWER LINES

TABLE OF CONTENTS

1.0 INTRODUCTION/BACKGROUND

2.0 SCOPE OF WORK

3.0 GENERAL REQUIREMENTS

4.0 BEST MANAGEMENT PRACTICES

5.0 SAFETY AND HEALTH

6.0 SAFETY PROGRAM

7.0 TRANSMISSION AND DISTRIBUTION LINE SAFETY

8.0 ACCESSING AND PROTECTING WORK SITES

9.0 CONTRACTOR REQUIREMENTS

10.0 WORKSITE FIRE REQUIREMENTS

11.0 CONTRACTOR GENERATED WASTE

12.0 PRE-PERFORMANCE MEETING

13.0 PERFORMANCE ASSESSMENT

14.0 PAYMENT AND PERIOD OF PERFORMANCE

15.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

16.0 QUALITY ASSURANCE SURVEILLANCE PLAN AND SUMMARY

INSPECTION FORM (QASP), QUALITY CONTROL PLAN, WEEKLY

STATUS REPORT

APPENDIX “A”

Minimum Approach Distances for Non-Electrical Workers

APPENDIX “B”

Definitions

APPENDIX “C”

USFS Hazard Vegetation Documentation Worksheet

APPENDIX “D”

Trimming and Felling of Trees and Brush Near Power Lines – Power System Maintenance Manual – Western Area Power – Chapter 11, 2008

APPENDIX “E”

WAPA Order 0 430.1A RIGHT-OF-WAY MANAGEMENT GUIDANCE FOR

VEGETATION, ENCROACHMENTS, AND ACCESS ROUTES

APPENDIX “F”

WAPA Order 0 450.3A TRANSMISSION VEGETATION MANAGEMENT

1.0. INTRODUCTION/BACKGROUND

Western Area Power Administration (WAPA) is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers in 15 states. Desert Southwest West (DSW) is one of four regions within WAPA and is responsible for the maintenance and operation of high-voltage power transmission systems, marketing and transmission of Federal electric power generated at Federal projects to customers in Arizona, southern California, and portions of the southwest.

WAPA has a requirement to perform danger tree removal services on its existing transmission line rights-of-way (ROW) throughout its service territory. There are over 3,200 miles of existing ROW covering Arizona, California, and Nevada.

1.1.1 THE REQUIREMENT: Danger Trees

The contractor shall perform Danger Tree Removals, tree trimming, and felling functions as needed at any location along the DSW’s transmission line rights-of-way.

Area one

State of Arizona transmission lines are located in Cochise, Coconino, Gila, La Paz, Maricopa, Mohave, Pima, Pinal, Yavapai, and Yuma counties.

Area two

State of California transmission lines are located in Imperial, Riverside, and San Bernardino counties.

Area Three

State of Nevada transmission lines are located in Clark County.

2.0.1 SCOPE OF WORK – Danger Tree Removal -

The Western Area Power Administration (WAPA), Desert Southwest Region (DSW) has identified the need for removal and trimming of a number of large trees (including some in excess of 40 inches in Diameter at Breast Height (dbh) and 70 feet in height) along electrical transmission line right-of-ways in order to provide adequate line clearance and access to the transmission line.

The contractor shall remove trees in areas as designated by DSW indicating the type and location of the work. In removing trees under this performance work statement, the contractor shall provide a minimum of line clearance in accordance with Appendix “A” for transmission lines. In the event that trees are located within WAPA’s minimum approach distances for non- electrical workers, arrangements will be made with an on-site Western representative to obtain a clearance to facilitate tree removal. At all times, the contractor and their equipment shall maintain WAPA’s minimum approach distance requirements for non-electrical workers as outlined in Appendix “A”.

The work includes removal of trees within the existing right-of-way (ROW) that are identified as danger trees (see definition in appendix B). They can be immediate danger trees or deemed to be danger trees within a short amount of time.

The contractor shall coordinate with the Contracting Officer’s Representative (COR) prior to beginning work and when work is complete and ready for inspection. The COR may waive or reduce the time required between notification and commencement of work.

All debris shall be removed by contractor and properly disposed of at the expense of the contractor. Debris shall be chipped and broadcast evenly throughout ROW in rural areas other than private property. All debris including chips must be removed from private property and disposed at the appropriate dump site for that location. See line item 3 concerning dump fee tickets and reimbursement for dump fees.

2.1 Contractor Furnished Equipment

The contractor shall be responsible for all maintenance, upkeep, and operating expenses on his machine(s) and ensure the required certifications and training are current and in accordance with all applicable Federal, State, and/or local laws, rules, ordinances and regulations. The Contractor shall furnish a cell phone, email address, GPS unit and an emergency GPS tracking device (e.g.

SPOT) for the purpose of communication with Western and emergency services. Areas having no cell phone service will require a satellite phone, furnished by the Contractor. The contractor shall furnish a laptop computer with email capabilities in the field, to the Foreman so the work can be done and tracked in an efficient manner and so the transmission lines can be located per a GPS coordinate using a GPS unit and laptop computer. The contractor shall provide to the Western representative the following documentation: before and after digital geo-stamped photographs for the areas worked. GPS locations shall be provided on the job for the various locations worked throughout the week. GPS locations provide a safe working environment so emergency services can be notified of an exact location as most areas are remote with limited accessibility.

2.2 Contractor Submittals

2.2.1. Required Safety Plan. See Section 7.1 for Safety Plan content. A Safety Plan shall be on file with WAPA prior to commencement of work.

2.2.2 Required Quality Control (QC) Plan. See Section 3.3 for QC plan content. A Contracting Officer (CO) or COR shall approve the contractor’s QC prior to the commencement of work.

2.2.3 Insurance. Prior to the start of work, the Contractor must provide proof of insurance to the CO.

2.2.4 Weekly Status Report. The contractor shall furnish a weekly written report documenting work completed for each preceding week with pictures before and after to the COR. This work shall be submitted to the COR every Monday, no later than 3pm via email.

2.3 Government Personnel

The CO is responsible for overall administration/oversight of this contract. The CO is solely authorized to change contract terms, to terminate the contract for cause or default, and to make determinations and findings that relate to contract provisions and Contractor performance.

The CO will assign a COR to verify satisfactory services are received and document contractor performance. The COR is responsible to provide the contractor any special instructions or guidance to ensure contract compliance and quality of work however, he/she has no authority to alter the terms and/or conditions of the contract.

3.0 GENERAL REQUIREMENTS

3.1 Certifications

The foreman and a least one trimmer shall be certified according to OSHA and experienced in and capable of tree climbing.

3.2 Quality Control (QC) Plan

The contractor shall develop and maintain a quality control plan to ensure all services are performed IAW WAPA’s Performance Standards. The contractor shall develop a plan that implements procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor is responsible to ensure that only qualified personnel will perform under this contract. No unidentified personnel are permitted at the worksite.

3.2.1 QC Plan. The contractor shall forward to the CO/COR a complete QC plan. The contractor’s QC plan shall include any approved subcontractors. The QC Plan shall be updated/submitted any time changes occur.

The contractor shall update this plan as needed. Only those personnel identified on the QC plan will be authorized to work under this contract. The contractor shall provide a phone number for the on-site representative where he/she can be contacted.

The contractor is required to have an inspection system that addresses all the services to be performed under this contract. The inspection system shall identify the area of inspection, methods of inspection, inspection frequency, and the name(s) and title(s) of the inspector(s).

3.3. QC Plan Personnel Qualifications

The contractor shall have a competent foreman authorized to act on behalf of the contractor. The foreman must be available to the COR to receive instructions or information regarding work under the contract. All personnel shall speak English when calling into Western’s Operations Center and coordinating work activities with the COR.

3.3.1. Foreman

The foreman shall have a minimum of 5 years of experience in line clearance tree trimming work and shall be a qualified line clearance tree trimmer as defined by OSHA. The foreman shall be familiar with the contractor’s work practices and requirements related to line clearance work and fire prevention.

The foreman is responsible for the safe execution and quality of the assigned work, actions of their crews, caring for the equipment, proper filing of necessary reports, giving instruction and training, and serving as contractor’s contact with the general public. The foreman shall speak English when calling into Western’s Operations Center and coordinating work activities with the COR. A foreman shall be present at each worksite at all times while work is being performed under this contract. Once an Authorized to Work Form is issued the foreman shall call Western’s Operations Center at the start and finish of each day’s activities.

The foreman is responsible for coordinating the work crew and ensuring that job safety briefings, tailgate meetings, and job requirements are clear and made available to all crew members under his/her direction.

The foreman shall have demonstrated knowledge of applicable OSHA safety standards and American National Standards Institute (ANSI) A300 Standards. The crew Foreman shall ensure that all pruning cuts shall be made in an arboricultural correct manner and vegetation management practices shall be performed in accordance with the practices that have been studied and adopted by the ISA and ANSI.

3.3.2. Line Clearance Tree Trimmer (LCTT)

The LCTT will have a minimum of 24 months of experience in line clearance tree trimming work and shall be a qualified line clearance tree trimmer as defined by OSHA. The LCTT shall be familiar with the contractor’s work practices and requirements related to line clearance work.

An LCTT must have the ability to perform all phases of tree pruning and trimming in proximity to energized conductors. The LCTT shall know and understand all safety regulations and command the use of tools and equipment associated with approved tree trimming requirements.

3.3.3. Line Clearance Tree Trimmer Trainee (LCTTT)

An apprentice LCTTT shall have a minimum of 4 months of experience as a ground man /flagman. An LCTTT shall be defined as a line clearance tree worker undergoing on-the-job training and shall have demonstrated the ability to perform his/her duties safely and in accordance with applicable Federal, State and local regulations.

An LCTTT shall have the ability to perform all phases of tree pruning and removal in the proximity of energized conductors. The LCTTT shall know and understand all safety regulations and command the use of tools and equipment associated with approved tree trimming requirements.

3.3.4 Ground man/Flagman (GM)

A GM shall be defined as a crew member working under the supervision of the FM. A GM performs duties under the direct supervision of the FM such as, but not limited to, brushing, raking, digging, loading brush, clearing the ROW and controlling traffic. The GM will be cognizant of all roadway public safety requirements for flagging and controlling traffic.

3.3.5 Equipment Operators (EO)

Employees operating motor vehicles and other equipment shall be licensed in accordance with applicable Federal, State laws and regulations, and shall be required to be able to produce applicable current license and experience documentation upon request commensurate with the equipment they are operating.

EO shall use the equipment they are trained and assigned to operate IAW manufacturer’s guidelines.

3.3.6 List of Qualified Employees:

The Contractor shall provide the following and keep updated as necessary:

1. A list of all utility qualified employees that will be assigned to work under this contract.

2. Include employee’s title, the first and last name of the person in charge, and their qualifications.

3. The first and last name of each employee, and the individual’s level of work to be performed under this contract.

4.0 BEST MANAGEMENT PRACTICES

4.1 Landscape Preservation

The contractor shall, as much as practical, preserve the existing landscape to include vegetation, structures, equipment, utilities, and improvements. Except where danger tree management is required, all trees, native shrubbery, and vegetation shall be preserved and shall be protected from damage by the contractor's field operations and equipment. In addition to any task specific special conditions issued by the COR, the Contractor shall adhere to the following International Society of Arboriculture (ISA) Best Management Practices (BMPs) for all work. Where task-specific special conditions are different than the BMP’s, the more conservative approach shall be followed.

4.2 Construction of Roads

Construction of temporary roads will not be allowed. Existing roads shall be used to access the work. Sites that cannot be accessed by existing roads may require planned overland travel routes approved by the COR.

4.3 Noxious Weed Control

The contractor shall: (1) comply with Federal, State, and local noxious weed control regulations,

(2) provide a "clean vehicle policy" while entering and leaving work areas to prevent transport of noxious weed plants and/or seed, and (3) transport only construction vehicles that are free of mud and vegetation debris to staging areas and the project ROW. This applies to large commercial trucks and not to passenger size pickups or related vehicles.

4.4.1 Prevention of Water Pollution/Erosion

The contractor shall ensure that the surface and ground water is protected from pollution caused by field operation activities. The contractor shall comply with applicable water pollution regulations and requirements. The contractor shall not refuel any vehicle within 300 feet of a perennial stream or river channel.

At the requirement of WAPA, the contractor shall be responsible for the application of erosion control measures like weed free wattles and silt fencing. This requirement will be dependent on site condition, land owner request, and in compliance with federal, state, local and/or county laws.

4.4.2 Streams or Waterway Permits

The contractor shall not obstruct or impair streams, and other waterways or courses, unless the COR authorizes the activity and the appropriate Federal, State or local permits have been obtained.

4.4.3 Stream Crossings

The crossing of any stream or other waterway shall be done in compliance with Federal, State, and local regulations. Crossing of some waterways may be prohibited by landowners, Federal or State agencies or require permits. The contractor is responsible to contact the COR for locations where crossings are authorized.

4.4.4 Watercourse Protection Zone

The crossing of Class I or II watercourses is prohibited except on existing culvert crossings.

Watercourse protection zones may be marked by WAPA prior to the start of any vegetation management operation. However, it is the contractor’s responsibility to avoid these protection zones and use the Best Management Protections Standards while working around these protection zones. Buffer strips must be left along streams, lakes, and wetlands. Remove only trees manually within wetland or watercourse areas only. Brush and other small vegetation shall be left for a shade canopy on the watercourse if it does not interfere with the MAD of the line. No debris shall be left near or within streams, lakes, and/or wetlands. The contractor shall not obstruct or impair streams and other waterways or courses unless the COR authorizes the activity. Western obtains the appropriate Federal, State, or local permits and the contractor follows the permit conditions.

The following watercourse protection zone clearances must be maintained at all times:

Class I & 2 watercourses with a slope < 30%---No heavy equip. within 50 feet Class 1 & 2 watercourses with a slope> 30%---No heavy equip. within 75 feet Class 3 watercourse---No heavy equip. within 50 feet

The actual width of the watercourse protection zone may vary based on a WAPA Representative’s judgment in the field. The contractor is responsible to contact the COR for clearances before work begins.

4.5 Preservation of Cultural and Paleontological Resources

The contractor shall not remove damage or alter cultural artifacts or paleontological resources (fossils). Both cultural and paleontological resources are protected by Federal regulations during Federal projects.

4.6 Environmental Awareness Training

All Contractor employees working on-site shall participate in an environmental awareness education program prior to initiation of field activities. New employees shall receive formal, Western approved training prior to working on site.

5.0 SAFETY AND HEALTH

The contractor shall not allow any employee to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to their health or safety. The contractor shall ensure that all Federal, State, and local regulations are followed in terms of providing a safe working environment.

It is DSW’s goal to ensure that contractors have safe work practices that comply with Federal, State, and local regulations. In reference to Federal OSHA requirements, Line Clearance Tree

Trimming Operations are covered under the CFR 1910.269(r). The State of Arizona requirements are covered under AZOSHA. ANSI Standard Z133.1 is also applicable for Tree Care Operations- Pruning, Trimming, Repairing, Maintaining, and Removing Trees, and Cutting Brush-Safety Requirements. WAPA DSW’s additional safety requirements also need to be adhered to and are attached in Appendix D, E, and F.

5.1 Conflicts in Requirements

If there is a conflict between the requirements of these specifications and applicable Federal, State, or local safety, health, or industrial regulations or codes, the more stringent requirements shall prevail.

5.2 Compliance with Codes and Standards

The contractor shall comply with the latest effective OSHA Standards 29 CFR 1910 and other applicable Federal, State, and local regulations. All OSHA standards shall apply, whether referenced or not.

5.3 Personal Protective Equipment (PPE)

The contractor shall be responsible for identifying need for PPE in work activities and will require the wearing of appropriate PPE IAW all OSHA and AZOSHA requirements at all times during the work performance.

5.4 Equipment

Equipment shall be designed, manufactured, maintained, and operated as required by the manufacturer's intended purpose. All personnel in the area shall wear high-visibility vests for safety measure.

5.5 First Aid

Provision must be made for first aid, medical care of injured employees, Cardiopulmonary Resuscitation (CPR) and emergency response telephone numbers as required by 1910.151, "Medical Services and First Aid". The number of trained persons available shall be sufficient to enable emergency treatment to begin within 4 minutes of an accident.

6.0 SAFETY PROGRAM

6.1 Contractor’s Safety Program

The contractor shall have an up-to-date safety plan which complies with both Federal and State Occupational Safety and Health Acts reviewed by DSW’s Safety Office. The contractor is responsible to update/modify the plan as needed. The Supervisor or FM is responsible for carrying out the safety program. The contractor shall not begin work under this contract until a current accurate safety plan has been reviewed and is on file at DSW’s safety office.

The plan shall address, at a minimum, the following:

6.1.1 Electrical and vegetation management hazard recognition and avoidance of unsafe conditions.

6.1.2 Identify reasonable precautions to protect the safety and health of employees and members of the public, and to prevent damage to public and private property.

6.1.3 Tailgate sessions conducted with all on-site workers prior to each day’s work. These sessions shall be documented and furnished to the COR upon request. If site conditions change or a new employee arrives on the worksite, the contractor shall conduct additional tailgate briefings with all on-site workers.

6.1.4 Provision for first aid, medical care of injured employees, CPR and emergency response telephone numbers as required by OSHA 1910.151, "Medical Services and First Aid". The number of trained persons available shall be sufficient to enable emergency treatment to begin within 4 minutes of an accident.

6.1.5 Provision for training employees in the recognition and avoidance of unsafe conditions using methods such as new employee orientation, weekly "tool box" meetings, and job hazard analysis.

6.1.6 Health and sanitation facilities, including requirements in OSHA 1910.141, "General Environmental Controls-Sanitation" will be made available.

6.1.7 Procedures for specific sequences of work to ensure adequate analysis of hazards and provision of protective measures (e.g., working adjacent to energized electrical equipment) will be incorporated in work planning and action.

6.1.8 Provisions for the use and furnishing of PPE.

6.1.9 Company policy and procedures that address enforcing safety and health regulations.

6.1.10 Copy of the current Certificate of Compliance with Industrial Compensation Insurance statutes.

6.1.11 An Industrial Hygiene program that provides occupational health and environmental controls as required by OSHA 1926, Subpart D, "Occupational Health and Environmental Controls".

6.1.12 A comprehensive daily inspection program for inspecting tools, equipment, and facilities. The inspection program shall document observed hazards and the corrective actions taken.

6.1.13 A fall protection program identifying hazards and listing equipment and procedures to protect employees against the hazard of falling (e.g. trees, etc.). The fall protection program shall address impact and shock loading on structural points and personnel and shall address protective measures selected.

When working aloft, employees shall be required to wear tree workers’ saddles and tie-in with an approved safety strap or rope. Employees shall remain tied-in until the work is completed and they have returned to the ground, unless it is necessary to re-crotch.

6.2. Failure to Comply

The contractor’s failure to implement, monitors, and enforce the safety and health program and the requirements of these specifications may result in suspension of all or part of the work or both.

WAPA's failure to order discontinuance of the contractor's operations shall not relieve the contractor of responsibility for the safety and health of personnel and property.

6.3. Accident Records and Reporting

The contractor shall maintain and furnish accurate records and reports to WAPA in a form and in the manner prescribed by the COR. The COR shall receive verbal notification immediately and written reports are required within 8 hours on all job-related deaths, occupational diseases, traumatic injuries to employees or the public, and property damage caused by an accident as follows:

6.3.1 Job Related Injury/Illness

Job-related injuries/illnesses to contractor employees shall be reported to the COR within 8hrs. Injuries/ illnesses shall be posted to the OSHA 300 Log and OSHA Form 301 or as appropriate, and shall be available for review by the COR.

6.3.2 Public Injury

Injuries to the public arising out of this contract shall be reported to the COR within 8 hours.

6.3.3 Equipment and Motor Vehicle Accidents

Worksite equipment and motor vehicle accidents, regardless of extent of injury or cost, shall be reported to the COR.

6.3.4 Property Damage

Damage or loss of any kind to Government or public property, regardless of cost, shall be reported to the COR.

6.3.5 Accident Investigation

When requested by the COR, the contractor shall participate in any investigation of accidents or incidents, including, “near-miss” type incidents.

6.4. Worksite Communications

The contractor shall have at least one working cell phone at each job site at all times capable of communicating with WAPA and emergency response units. If reception is not available at the work location the closest area of reception shall be identified. A satellite phone shall also be available provided by the contractor in case of emergencies.

The contractor shall provide portable radios for worksite and emergency communication.

The contractor shall place signs, a minimum of 48 inches, at all access routes to the worksite warning of flying debris, and the work zone. These signs shall be professional quality and legible.

7.0. TRANSMISSION AND DISTRIBUTION LINE SAFETY

In addition to the requirements contained in OSHA 1910.269(r), “Line-Clearance Tree- Trimming Operations,” and Title 8, Subchapter 5, Group 2, Article 38, and other applicable OSHA requirements, the requirements contained in this section apply.

7.1 Supervision and Authorization

No work shall be performed in or near an energized facility that is under the operational control of WAPA until authorization to proceed, and all applicable authorization(s) are obtained from WAPA's COR.

The contractor shall be responsible for obtaining protection and permission before performing any work on or near any electrical facility under the operational control of a non-WAPA agency or utility. The contractor shall notify the COR upon completion of all coordination with the non- WAPA agency or utility.

7.2 Transmission Line Vegetation Management Clearances and CPD

WAPA’s vegetation management clearances between trees and electrical lines and the distances, at minimum, should be achieved after vegetation management work is performed as specified below.

While obtaining minimum clearances, consideration shall be given to site conditions, and maximum conductor sag and sway. The contractor is responsible for obtaining minimum clearances. Where conditions exist that prohibit the contractor from obtaining the minimum clearances identified below, the contractor shall notify the COR immediately. Such conditions shall be documented and included in the contractor’s weekly status report.

The contractor shall notify the COR in writing within 3 business days of any vegetation that can encroach into the work space as prescribed in the close proximity distance, as specified below.

When vegetation is located within the CPD, work shall not be permitted until a WAPA qualified electrical worker determines: (1) an outage of the energized equipment is necessary, or (2) a CPD Permit is required. If an outage is required a written hazard analysis shall be performed by the contractor and submitted to the COR prior to the authorization of a SWP.

7.3 Close Proximity Distance Permit

When danger trees are located within WAPA’s CPD, or can encroach into WAPA’s CPD, a CPD Permit shall be issued. The CPD Permit indicates the limits of the work area, restrictions and conditions pertinent to the work. Both the contractor's authorized representative and WAPA’s authorized representative shall sign and retain a copy of the CPD Permit.

The contractor shall review the CPD Permit Authorization and limits of the work area with employees before proceeding with the work, and thereafter to ensure that all employees are knowledgeable of CPD Permit conditions, limits, and required safety precautions. The CPD Permit shall remain at the worksite while the work is being performed.

7.4 Special Work Permit (SWP) Procedures

When danger trees are located within the Minimum Approach Distance (MAD) as determined by WAPA, a SWP shall be issued. The SWP indicates the limits of the work area, restrictions and conditions pertinent to the work including clearances. Both the contractor's authorized representative and WAPA’s COR shall sign and retain a copy of the SWP.

The contractor shall review the SWP authorization and limits of the work area with employees before proceeding with the work, and thereafter to ensure that all employees are knowledgeable of SWP conditions, limits, and required safety precautions. The SWP shall remain at the worksite while the work is being performed.

7.5 Procedures for Release of a SWP

The contractor shall notify the COR when work has been completed.

The COR will conduct an inspection of the identified area of concern to confirm that all issues have been addressed and work has been completed.

The contractor's authorized representative holding the SWP shall sign both copies of the release of the SWP authorization certifying that all personnel and equipment are in the clear and will remain in the clear.

7.6 Transfer of Responsibility for a SWP

If it is necessary to transfer the responsibility for work under a SWP from one contractor's authorized representative to another, the following shall occur:

1. A new SWP will be issued to the contractor's new authorized representative by WAPA's COR with an explanation of the limits of the work defined thereon.

2. WAPA's COR representative and the contractor's new authorized representative will review the location and integrity of all protective ground leads, bonds, and other protective devices by walking the perimeter and visually reviewing the worksite.

3. The old SWP will then be released and both copies of the new SWP release that is issued to the contractor’s authorized representative certifying that all personnel and equipment are in the clear, and will remain in the clear, will then be signed.

8.0. ACCESSING AND PROTECTING WORK SITES

It is the contractor’s responsibility to investigate the condition of available public and private roads and clearances, restrictions, bridge-load limits, railroads crossings, bond requirements, and other limitations that may affect transportation and ingress and egress at the job sites.

Unavailability of transportation facilities or limitations thereon shall not become a basis for claims for damages or extension of completion time. The contractor is responsible for the repair of all roads, fences, and structures damaged as a result of work done under this contract. The contractor shall coordinate any repair work with the COR and follow any environmental stipulations.

8.1. Rights-of-way (ROW)

WAPA will furnish the ROW for the transmission line and the ROW for access thereto over routes established by WAPA. The contractor may not be able to gain access to every structure site or travel continuously along the transmission line.

8.2. Access Easements

Access roads from existing public roads to the transmission line and some off ROW access along the transmission line exist. These off ROW access routes are to provide access to the transmission line structure sites not accessible by traveling the transmission line.

8.3. Work on the ROW or Access Roads

Excavation, dozing, or blading is not allowed unless authorized by the COR. If excavation, dozing, or blading does occur, the Contractor shall be responsible for repairs and environmental costs and payment may be withheld until repairs are completed and approved by the COR.

The contractor shall cease activities and leave the property if requested to do so by a landowner.

The contractor shall then inform WAPA of this request by the landowner and the matter will be dealt with by WAPA personnel.

8.4. Existing Roads

Existing roads are available for use subject to applicable restrictions. The contractor is required to meet all conditions imposed upon the use of existing roads by those having jurisdiction over them, including seasonal and other limitations or restrictions, the payment of excess size and weight fees, and the posting of bonds conditioned upon repair of road damage caused by the contractor. In the event of rain or snow, roads will be checked before driven on to make sure that vehicles will not cause ruts deeper than 4 inches. The contractor shall repair all water control feature (water bars, low water crossings, outsourcing, etc) to pre work conditions prior to the work being completed. The contractor shall coordinate any repair work with the COR and follow any environmental stipulations.

8.5. Existing Fences

Fences on ROW shall be maintained appropriately and left in the same condition as found. There may be times when the COR authorizes the contractor to temporarily remove fences until work is completed. All gates shall be left open if found open or re-locked/shut if found locked or shut.

8.6. Temporary Fences

Where existing fences are removed to facilitate the work, the contractor shall provide temporary fence protection for lands adjacent to the ROW at all times. Such temporary fence protection shall be adequate to prevent public access to restricted areas. The contractor shall remove any temporary fencing as part of the cleanup operations prior to final inspection and acceptance of work.

8.7. Railroads, Highways, and Utility Lines

The contractor shall make necessary provisions to avoid interference with the operation or maintenance of railroads, highways, and overhead utility lines, including transmission, telegraph, and telephone lines, in a manner satisfactory to the owners or operators thereof and to WAPA.

8.8. Contractor Noncompliance

If the contractor does not provide the necessary measures to adequately protect property adjacent to, and within the ROW, the contractor shall be responsible for all damages incurred.

9.0 CONTRACTOR REQUIREMENTS

9.1 Training

The contractor shall ensure that each employee entering the worksite has the appropriate experience, training, and as required, the certification, skills, and knowledge necessary to safely perform their assigned tasks while working in the vicinity of high voltage lines. In addition, the contractor shall ensure each employee receives initial worksite safety orientation and that there is continued safety and health training addressing the hazards associated with the work and the measures necessary to control or eliminate the hazards throughout contract performance.

All vegetation management practices shall be performed IAW the practices that have been studied and adopted by the ISA and ANSI. More detailed information about pruning and IVM practices are referenced below;

Tree-Pruning Guidelines (http://www.isa-arbor.com/consumer/consumer.html) prepared by the

ISA.

ANSI Z133.1-2000

BSR A300 (Part 7)-200x Draft IVM ANSI, 1430 Broadway, New York, NY 10018

Best Management Practice-Tree Pruning, ISA, Campaign, IL 2002

9.2 Subcontractors

In the event subcontractors are employed by the prime contractor, no subcontractor shall be allowed to work under this contract until approved by the CO. All terms of this contract shall apply to the subcontractor. The subcontractor must be knowledgeable of and work under the http://www.isa-arbor.com/consumer/consumer.html) contractor’s Safety Program and comply with all prescribed rules and regulations. The contractor shall include subcontractor names and qualifications of all personnel working under this contract in the contractor’s QC plan.

9.3 Licensing and Safety Requirements

The contractor shall obtain all required Federal and State licenses and permits. Contacts with federal and state agencies shall be, coordinated through the COR and contacts with private land owners will be coordinated through the contractor. WAPA will provide the contractor with a list of land owners within the project area, the contractor will be required to coordinate access and notification with individual land owners.

The contractor shall be required to do the following:

1. Complete and file all reports, with a copy to the COR.

2. Complete any other incidental requirements.

The contractor shall comply with the State of Arizona Safety Orders found under the Arizona Administrative Code.

10.0 WORKSITE FIRE REQUIREMENTS

10.1 Fire Conditions

Due to continued high temperatures, dry vegetation, and/or high winds the contractor will be responsible for checking daily fire levels during fire season and to cease all operations when activity levels reach emergency precautions. The COR has the authority to require the contractor to schedule early morning work with no, or limited work, in the PM hours. The COR may require the contractor to cease operations at any time due to a fire danger. The contractor shall incorporate worksite fire requirements when necessary and at no additional cost to WAPA.

In extreme fire conditions, WAPA may require cessation of operations on a day-by-day basis based on the fire index. The contractor will be required to stop work as directed by the COR during fire season, which can be as early as the first of June and extend till the end of September The contractor must stay on-site 1 hour (or longer if required by landowner) after the end-of-the-day mowing operations to insure fire safety.

10.2 Water Supply for Fire Fighting

During fire season, as directed by the COR, a 300 gallon tank (minimum), filled with water shall be stored at the worksite(s). The tank shall be equipped with an engine driven pump and a minimum of 250 feet of hose. The water tank shall be operational, mobile, and kept at the worksite.

10.3 Engines Equipped with Spark Arrestors

All internal and external combustion engines at the worksite shall be equipped with U.S.

Department of Agriculture (USDA) Forest Service approved spark arrestors on the exhaust. The arrestors must meet the requirements established by the SAE Standard J335 or USDA Forest Service Specification 5100-1. The 36 CFR 261.52 and orders written by the USDA Forest Service line officers explain the requirements. The spark arrestors must be properly installed and maintained.

10.4 Other Fire Requirements

All equipment, including pickups/service vehicles and machines, shall be equipped with a shovel, water pump, and fire extinguisher. No welding will occur on-site without prior approval of the COR. The contractor shall follow all appropriate fire restrictions issued by Federal and State agencies.

11.0. CONTRACTOR GENERATED WASTE

Waste material includes refuse, garbage, sanitary wastes, industrial wastes, automotive fluids, oil, other petroleum products, and all other material resulting from demolition and all other operations. Burning or burying of waste material or, material resulting from clearing operations on the ROW is not permitted.

Dispose or recycle contractor generated waste (to include hazardous, universal and non-hazardous wastes), IAW applicable Federal, State and local regulations and ordinances. All waste material will be removed from the ROW, WAPA property or easements.

The contractor shall report to the COR any spill of material greater than two gallons.

11.1. Regulated Material Incidents

The contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material attributable to his/her actions or the actions of his/her subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

11.2. Pollutant Spill Prevention, Notification, and Cleanup

The contractor shall develop measures to prevent spills of pollutants, and respond appropriately if a spill occurs. A pollutant includes any hazardous or non-hazardous substance that when spilled, will contaminate soil, surface water, or ground water. This includes, but is not limited to, any fuel, hydraulic oil, engine coolants, and similar substances.

11.3. Spill Prevention Notification and Cleanup

The Environmental Protection Agency (EPA) requires by regulation, that anyone who spills certain types of pollutants in certain quantities notify them of the spill within a specific time period. WAPA requires a written follow up reports and cleanup reports if a reportable spill takes place. The contractor shall provide notification to the COR for any reportable spills defined by EPA, the type of spill for which notification would be made, the agencies notified, the background information the agency requires, and any correspondence through phone or e-mail.

12.0. PRE-PERFORMANCE MEETING

The CO will schedule a meeting with the contractor within 10 days following the contract award to discuss the requirements of the contract and to include safety and environmental planning prior to the commencement of work.

13.0. PERFORMANCE ASSESSMENT

The COR will monitor work to ensure that the contractor’s performance is acceptable and meets the standards identified in this PWS. Payment will be made for services only after they have been acceptably performed as determined by the CO/COR. WAPA may use various methods to monitor performance such as random inspections and customer complaints.

When deficiencies are observed, the CO/COR will notify the contractor. The contractor may be provided with the opportunity to correct deficiencies within 5 business days for danger tree removal. In the event the work is not performed as scheduled, or deficiencies are not corrected in 5 business days, the CO may have the work accomplished by other means. This does not relieve the contractor of the responsibility for satisfactory performance.

14.0. PERFORMANCE REQUIREMENTS SUMMARY (PRS) – ROW CLEARING

A.

REQUIRED

SERVICE

B. STANDARD

OF

PERFORMANCE

C.

ACCEPTABLE

QUALITY

LEVEL

D. METHOD

OF

SURVEILLAN

CE

E. Measures Compiled

(1) Sections 2 and 4

Contractor shall perform the required work IAW approved principals of WAPA’s IVM Program and ISA modern arboriculture principles, applicable Federal, state, and/or local laws, rules, ordinances, and regulations to the satisfaction of DSW.

95% Contractor is allowed 5% deviation in required work specifications provided deviation does not affect system reliability

Submittals; As specified in Section 2.3, Weekly Status Reports are due on Monday each week by 3pm

Government Inspection

Complaints

Submittals

Quarterly

(2) General & Contractor Requirements Sections 3 and

Contractor is required to meet all requirements found within Sections 3 & 10

100% Contractor is not allowed any deviation

Government Inspection

Complaints

Quarterly

(3) Safety and Health & Safety Program Sections 6 and

Contractor shall comply with all required Federal and state OSHA Standards and/or local laws, rules, ordinances and regulations

100% Contractor shall be responsible for any/all fines imposed by violating OSHA Standards

Government Inspection

Complaints

Quarterly

(4) Transmission And Distribution Line Safety & Worksite Fire Requirements

Contractor is required to meet all requirements found within

100% Contractor shall be responsible for any/all fines imposed by violating environmental

Government Inspection

& Accessing and Protecting Work Sites Sections 8, 9, and 11 life of the contract regulations

(5) Vegetation Management & Best Management Practices & Contractor Generated Waste Section 4, 5, and 12

Contractor is required to meet all requirements found within Sections 4, 5, and

100% Contractor shall be responsible for any/all fines imposed by violating environmental regulations

Government Inspection

15.0. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The PRS as outlined in Section 16.0 indicates the standards that WAPA will use to evaluate contractor performance. Each PRS item provides guidelines for the COR’s quality assurance surveillance plan. The absence of any contract requirement from the PRS shall not detract from its enforceability or limit the rights or remedies of WAPA under any other provision of the contract, to include the “Inspection of Services” clause in determining the quality of contractor performance. Other tasks identified in the PWS but not identified as a PRS may be added for surveillance at any time as determined by the CO.

The QASP provides a method to evaluate the services the contractor is required to furnish that have been identified within the PWS.

The COR will conduct surveillance and prepare a report to the CO with findings and recommendations. A Contractor Discrepancy Report (CDR) is prepared by the CO/COR when the contractor falls below the Allowable Acceptable Quality Level. The COR shall submit supporting documentation to the CO. Upon validation of the CDR, the CO will notify the Contractor in writing.

Department of Energy WAPA Area Power Administration Desert Southwest Region

Quality Assurance Surveillance Plan Summary Inspection

Contractor Name:

Contract #:

Inspector Name:

Signature: Date:

A. REQUIRED

SERVICE

Completed Yes/No

Comment

(1) Sections 2 and 4

(2) General & Contractor Requirements Sections 3 and 10

(3) Safety and Health & Safety Program Sections 6 and 7

(4) Transmission And Distribution Line Safety & Worksite Fire Requirements Sections 8, 9, and 11

(5) Vegetation Management & Best Management Practices & Contractor Generated Waste Section 4, 5, and 12

WAPA Area Power Administration Desert Southwest Region

Department of Energy WAPA Area Power Administration Desert Southwest Region

615 South 43rd Avenue Phoenix, AZ 85009

Weekly Status Report In Accordance with Paragraph 3.3.4

T-Line & Towers:

Contract #:

Week of: Company

Name:

Description of work performed:

Description & dates of upcoming work:

Appendix A

Minimum Approach Distances to Live Parts for Non-Electrical Workers

Voltage in Kilovolts (Phase to Phase) Electrical Distance (Phase to Ground) (ft-in)

0 to 90 10-0

91 to 121 10-8

138 to 145 11-4

161 to 169 11-8

230 to 242 13-0

345 to 362 15-4

500 to 550 19-0

Source: WAPA’s Power System Safety Manual - Appendix B, Jan. 2007 Rev.

Appendix B

DEFINITIONS:

In addition to the terms covered in the "Reference Specifications and Standards" paragraph, and the "Definitions" and Contract Clauses, the terms and definitions listed below apply:

Broom - Sometimes called witch's brooms. An abnormal growth of branches and twigs caused by dwarf mistletoe. Broom branches are typified by a ball of dense branches and twigs, heavy growth, short needles, and may or may not have swollen limbs. Mistletoe fruiting bodies are frequently present.

Bucking - Cutting through the bole of thinning slash or existing slash.

Calendar Days - Every day shown on the calendar, Sundays and holidays included.

Clearance as used herein, is a documented procedure whereby identified energized electrical facilities and equipment have been isolated from all sources of primary system energy and are de-energized. Switches, disconnects, circuit breakers and associated equipment are tagged or locked to prevent re-energization and under the direction of an Operations Supervisor.

Close Proximity Distance (CPD) the area between the minimum approach distance and the safe approach distance for the general public to energized electrical facilities.

Conductor Sag as used herein is the weight of the electric lines between the supporting structures causing the line, or conductor to “sag.” The amount of sag may vary as much as 15 feet depending on electrical loading and ambient temperature.

Contract Item - A pay item designated on the schedule.

Contracting Officer - The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representative of the Contracting Officer acting within the limits of their authority.

Contracting Officer's Representative - The COR is the onsite contract administrator for the Contracting Officer. The duties and responsibilities of a COR are defined in the letter of designation issued by the Contracting Officer.

CPD Permit as used herein is a written permit issued by a DSW switchman, for vegetation that is located in the close proximity distance to energized electrical facilities.

The CPD Permit shall indicate the limits of the work areas, restrictions, and conditions pertinent to the work. It is issued to the contractor's authorized representative for all contractor activities on or near facilities under the operational control of WAPA and shall be available at the worksite.

Crown Ratio - Expressed as a percent of the total tree height, it is the portion of the tree bole that supports live limbs and foliage.

Cut Tree -Designated Conifers, taller than 18” (alive only) but are 7.9” DBH or less within the designated cutting unit boundaries. Also includes mechanically damaged and hangup trees, (see

2.2.6 & 2.2.7 below) up to 8.0 inches d.b.h. Any tree that is selected or required to be felled as provided in the technical specifications and in the Detailed Unit Information. Cutting refers to severing the tree completely from the stump.

Danger Tree as used herein refers to a tree that is located within the easement or permit area that presents an immediate hazard to the electrical infrastructure or, has the potential to encroach within the safe distance (26ft) to the conductor as a result of bending, growing, swinging, or falling toward the conductor.

Damage - Includes any defect or deformity of a tree resulting from agents such as wind, snow, animals, insects, disease, rot, suppression, or machinery. Damage is recognized by such things as dead or broken tops or trunks; crooks, sweep, forks, lean, and scars; short or poorly-foliated crowns, low crown ratio; galls, swellings, or parasitic plants.

Defective Services A unit of service that does not conform to specified requirements.

Deficient Trees - Those trees cut which should have been left to maintain average spacing requirements; or trees not selected according to the technical specifications; or trees that are mechanically damaged by the thinning operation.

Designated Tree - All trees that are to be cut under this SOW.

Dbh Breast Height DBH - (Dbh Breast Height) Dbh of the trunk measured at a point 4-1/2 feet above ground level on the uphill side of the tree.

Excess Trees - Trees that do not…