DACS15P0009_Attachment_3.pdf

Published by NSF Division of Information Systems (DIS) 12/1/14 1 of 3

GRADUATE RESEARCH FELLOWSHIP PROGRAM

2015 GRFP REVIEW SITE

Quick Reference Guide for GRFP Panelists: Reading Applications and Writing

Reviews Online

To navigate to the GRFP Review Site, visit this URL and bookmark it for easy access: https://extsharepoint.nsf.gov/grfp

The National Science Foundation’s 2015 GRFP Review Site is used to access and review GRFP applications and to support the GRFP virtual panels. Using this site, you will be able to read all the applications assigned to you, enter your review com-ments, and contact GRFP staff if you have any questions or concerns about an application.

During your virtual panel, you will complete additional activities as directed by the Program Officer running the panel.

Instructions for those activities are covered in the Quick Reference Guide for GRFP Panelists: Virtual Panel Activities.

STEP 1: LOG ON TO THE SITE WITH YOUR

USERNAME AND TEMPORARY PASSWORD

Log on to the site using your username and temporary password and click the Log On button.

STEP 2: ELECTRONICALLY SIGN AND SUBMIT YOUR

CONFLICT OF INTEREST (COI) FORM

After logging in, you will see the GRFP homepage, which includes instructions on using the site.

Before accessing any applications, you must complete the Conflict of Interest

(COI) form. To do this:

1. Click on the Click to Complete

COI Form button at the top of the home page. This will open the COI

Form.

2. Read the entire form, then click the checkbox to electronically sign the form.

3. Click the Submit button at the bot-tom. This will send your COI Form to the GRFP Program

Staff and return you to the

GRFP Review Site homepage.

You can access this form at any time by clicking on the Support Documents link from the home page.

Note: Your username is the same one that you used for the

GRFP Orientation Session on November 17, 18 , 21 or 24. If you cannot recall your username, you can find it in an email sent to you on November 7, from panelists@nsfgrfp.org with the subject line 2015 GRFP Panelist Orientation.

After logging on, you will be prompted to create a personal and secure password. Creating and using a secure password, known only to you, ensures that all sensitive information on the site remains secure. You will use this password the next time you log in to the GRFP Review Site.

Note: For security of applicant information, the site will time out if you are “inactive” for 60 minutes or more. “Active” means navigating from one page to another, refreshing a page, opening a PDF, and opening or saving a review. Using your browser back button, typing, and scrolling do not count as being “active".

https://extsharepoint.nsf.gov/grfp

Published by NSF Division of Information Systems (DIS) 12/1/14 2 of 3

2015 GRFP REVIEW SITE

Quick Reference Guide for GRFP Panelists: Reading Applications and Writing Reviews Online

STEP 3: GO TO YOUR PANEL PAGE AND BEGIN READING APPLICATIONS

Your panel page always shows the panel name tab. On your panel page, you can view the list of applications assigned for your review. To open and read a PDF of an application, click the Application Name. When you have finished reading a PDF and want to return to the panel page, click the back button in your browser.

On the GRFP Review Site you have access to all the applications assigned for your review. To begin, click the tab with your panel name, shown in the first screen below. This will take you to the panel page, shown in the second screen below.

If you have a question about a particular applica-tion, click the Contact Program Staff link across from the name of that application. This will open a form, as shown on the right.

On the Contact Program Staff form, use the dropdown menu to select the Request Type. Enter your Comment/Reason into the text field. Click

Save to send your request to the GRFP Program

Staff for action.

OPTIONAL STEP: CONTACT PROGRAM STAFF ABOUT AN APPLICATION

Note: The Support Documents link on the left side of your screen takes you to helpful reference guides and information to assist you as a GRFP panelist.

Note: If when you open an application it needs to be rotated, right-click in the PDF and select “rotate clockwise” from the menu. Repeat if needed.

Published by NSF Division of Information Systems (DIS) 12/1/14 3 of 3

2015 GRFP REVIEW SITE

Quick Reference Guide for GRFP Panelists: Reading Applications and Writing Reviews Online

STEP 5: WRITE A REVIEW FOR EACH APPLICATION

From your panel page, click the Edit button next to the application you would like to review. This will open the Application

Review form, shown below.

Questions Contact

Technical Questions “Why am I having trouble opening a file?”

GRFP Helpline panelists@nsfgrfp.org, 1-866-673-4737

Process Related Questions

“How do I request a GRFP application outside read?”

"How do I report a conflict with a GRFP application?"

Contact Program Staff Link Navigate to the GRFP application you have a question regarding and click the associated "Contact Program Staff" link.

After reading the application review instructions, write your review in the text fields, making sure you complete all the required fields (marked with red asterisks). When you are finished writing your review, click Save. Please note that you must complete all required fields to save your review. You may make changes to your reviews and scores at any time during the review period.

Note: For security of applicant information, the site will time out if you are “inactive” for 60 minutes or more.

“Active” means navigating from one page to another, refreshing a page, opening a PDF, and opening or saving a review. Using your browser back button and scrolling do not count as being “active".

STEP 6: LOG OUT

Find your name in the dark blue bar above the top of any GRFP Review

Site page. Use the dropdown arrow to open the menu and select

Sign Out.

To print a review, right click the review Title, and choose to open in a new tab. When the review opens in a new tab, right click the page and click choose Print from the menu.

mailto:panelists@nsfgrfp.org