D02 - Amend 0001_Combined Solicitation_Synopsis.pdf

Combined Synopsis/Solicitation D-25-L3-0009

Hazardous Waste Disposal Amendment 0001

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This notice incorporates provisions and clauses in effect through Drug Enforcement Administration (DEA) Clause Matrix updated through FAC 2023-05. The complete text of any of the clauses and provisions may be accessed in full text at www.acquisition.gov.

3. This Combined Synopsis/Solicitation is a 100% Small Business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 562112 Hazardous Waste Collection with a business size standard of $47M.

The solicitation will close at 8:00PM EST on 02/12/2025. Quotations received after this date and time will be considered late in accordance with FAR 52.212-1(f) and will not be evaluated.

Questions regarding this solicitation are to be submitted electronically to the Contracting Officer, Angel Barkley to angel.d.barkley@dea.gov.

4. DESCRIPTION: The DEA Mid Atlantic Laboratory (L3), located at 1440 McCormick Drive, Upper Marlboro, MD 20774 has a requirement for a contractor to provide Hazardous Waste Disposal.

5. Period of Performance is 2/13/2024 - 2/17/2025.

6. Offerors are requested to submit a quote for the line items listed below:

Line Item Description Container Quantity Unit Unit Price Amount

0001 Mixed Organic Solvents – High Halogens – or Water

55 Gallon 3 EA $ $

0002 Flammable QC Vials (2 ML Vials) 55 Gallon 3 EA $ $

0003 Lab Pack Chemicals (Toxic/Oxidizer) 5 Gallon 2 EA $ $

0004 Lab Pack Chemicals (P-Listed) 5 Gallon 1 EA $ $

0005 Lab Pack Chemical (Acids & Bases) 5 Gallon 3 EA $ $

0006 Non-Hazardous Lab Pack 55 Gallon 1 EA $ $

0007 Batteries: Alkaline, Lead Acid & Ni- Cad

5 Gallons 1 EA $ $

0008 Medical Sharps – Disposal 5 Gallon 3 EA $ $

0009 Medical Sharps – Transportation N/A 1 EA $ $

0010 Field Chemist N/A 3 EA $ $

0011 Materials N/A 3 EA $ $ http://www.acquisition.gov/ mailto:angel.d.barkley@dea.gov

0012 Transportation N/A 3 EA $ $

0013 E&I Surcharge (17%) N/A 1 EA $ $

Total $____________ The collection shall be performed before 2/18/2025.

Table of Contents Section Description

1 Solicitation/Contract Form……………………………………………………… 1 Commodity or Services Schedule……………………………………………….

3 Provisions & Clauses…………………………………………………………… 4 Instructions to Offerors ………………………………………………………….

5 Evaluation Factors/Basis of Award ……………………………………………..

January 31, 2023

DAC Minimum Requirement Package Checklist

☒ DEA-19 with proper approvals and funding (when applicable) o DEA Contract Forecast Tool tracking number on DEA-19 (if applicable, HQ > $250K, FDs > $25k) o Do the DEA-19, DAC Itemized Lines, and all other supporting documentation match?

o Correct Itemized Line descriptions on DEA-19, DAC, and IGCE

☐ Period of Performance on Header Account Line (HAL) when using Reimbursable Agreements

☐ Market Research Report

☐ Acquisition Plan (Streamlined Plan $25k- $1M; Informal Plan >$1M- $7.5M; Formal Plan > $7.5M)

☐ COR Nomination Letter

☐ Independent Government Cost Estimate (IGCE)

☐ CIO Front Door Approval (All IT services/supplies >$10K – includes cell phones and their plans)

☐ Memo signed by Security Programs (when applicable) – any SOW for routine services

☐ Statement of Work (SOW) with Security Programs edits incorporated (when applicable)

☐ Expert Witness/Litigative Consultant (APL 2021-02)

☐ Brand Name Exception or Other than Full and Open Competition or Sole Source

☐ Summary Table of Limited Source Justification (Use most recent version in the PDL*)

☐ Any other supporting documentation (i.e. Salient Characteristics, any other approvals from DEA offices;

e.g. furniture, conference, CFO Bulletin for Clothing)

☐ Waiver of Synopsis (if applicable)

MODIFICATIONS

☐ Other than funding mods, provide a reason for the modification:

o Why are we re-aligning CLINs?

o Why are we changing the SOW?

o Why are we extending the POP?

o Other reason:

☐ Consolidate modifications: Do you have another upcoming action that can be combined with this mod if you wait 1-2 weeks?

Resources

Who is my Contracting Officer?

Purchase Steps according to Dollar Value

FAC Procurement Document Library* https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fn/Pages/Financial-Forms-Launch-Site.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/SitePages/AFT.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/_layouts/15/WopiFrame.aspx?sourcedoc=/sites/fc/fa/FACProcurementDocLib/Market%20Research%20Report.pdf&action=default&DefaultItemOpen=1 https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/FACProcurementDocLib/STREAMLINED%20Acquisition%20Plan.docx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/FACProcurementDocLib/INFORMAL%20Acquisition%20Plan.docx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/_layouts/15/guestaccess.aspx?guestaccesstoken=c3dnbjT97w%2bV0zaSWKQK5IhQj6qN2sAUmspHWbF0I%2bQ%3d&docid=2_06e6a2fc689ec48d6ae8959b6416ad090&rev=1 https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/FACProcurementDocLib/A09%20-%20COR%20Nomination%20Memo.docx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/Pages/FAC-Dollar_amount.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/tc/cio/Pages/it-funding.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/Pages/FAC-Doc-Library.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/APL/APL%202021-02.pdf https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/Pages/FAC-Doc-Library.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/Pages/FAC-Doc-Library.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fn/CFO%20Bulletin/CFO-2017-03.pdf https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/Pages/FAC-Doc-Library.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/Pages/FAC-Getting-Started.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/Pages/FAC-Doc-Library.aspx https://intranet13.shpt.sbu.dea.doj.gov/sites/fc/fa/Pages/FAC-Doc-Library.aspx

SECTION 4: INSTRUCTIONS, CONDITIONS AND NOTICE TO

OFFERORS

The solicitation will be posted to SAM.gov website as full and open competition.

Note: E-mail is the only method. Quote can e-mailed to Ms. Angel Barkley. Offer shall clearly identify each part of their quote, as described below.

Administrative:

a. Request for Quotes. The offeror shall include a copy of the completed quote, and include the name of the offeror, address, phone and email.

b. The offeror shall submit a completed copy of FAR 52.212-3, Representations and Certifications – Commercial Items. If the offeror has completed the Online Representations and Certifications Application (ORCA) at https://sam.gov/ the offeror shall indicate such on the FAR clause. All offerors must be registered in the System for Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award.

Pricing:

a. Pricing for Requirements. The offeror shall submit quote pricing for all Contract Line Item Numbers (CLINs) identified in the Request for Quote, unless otherwise noted. Include the unit price and the total extended price for each CLIN.

b. Include freight charges, if any or enter $0.00 on freight charges CLIN.

Technical:

The technical quote shall be addressed in sufficient written detail for the Government to determine if the offeror’s product(s) adequately perform the specific requirements as stated in 52.212-2.

(End of Addendum)

SECTION 5: EVALUATION FACTORS/BASIS OF AWARD

Award will be made using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the responsible offeror on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

(a) The Government will award a Purchase Order resulting from this solicitation, to the responsible Request For Quote (RFQ) conforming to the solicitation, that is lowest price technically acceptable (LPTA). Award will be on an all or none basis. The following evaluation factors shall be used to evaluate offers: Technical Acceptability, Past Performance, and Price.

EVALUATION PROCESS:

Award will be made using the lowest-price, technically-acceptable source selection process. The Government will initially list proposals from lowest to highest price. The Government will evaluate the lowest priced quote first. If that quote is determined technically unacceptable, the Government will evaluate the next lowest priced quote and continue in that manner until a quote is rated Technically Acceptable. If a quote is rated Technically Unacceptable, the Government will not evaluate any other factor. USING THIS PROCEDURE, THE

GOVERNMENT MIGHT NOT EVALUATE ALL QUOTES.

The following evaluation factors shall be used to evaluate offers:

1. Price: Price will be evaluated using various price analysis techniques and procedures IAW FAR 15.404-1(b) including, but not limited to, comparison of proposed prices received in response to the solicitation with a comparison to historical prices paid, whether by the Government or other than Government, for the same or similar items. Evaluation of price will include a determination that the price is fair and reasonable.

(a) Quotes must be submitted NLT the offer due date/local time EST by e-mailing to: Ms. Angel Barkley at angel.d.barkley@dea.gov. No telephonic questions will be accepted, only through email. Quotes with completed pricing data must be submitted. E-mail is the preferred method.

(b) Evaluation Process: Quote will be evaluated on overall technical acceptability and price. Must meet the functional characteristics and test agreement reference. The award decision will be based on fair and reasonable price determination for the CLINs.

(c) A written notice of award or acceptance of an offer, will be furnished via e-mail to the successful offeror within the time for acceptance specified in the offer and shall result in a binding contract without further action by either party.

2. Technical

Ability to provide Hazardous Waste Disposal minimum requirements as demonstrated by the offeror submitting pricing for the Hazardous Waste Disposal in accordance with the solicitation. The collection shall be performed before 2/18/2025.

Description Container Quantity Unit Mixed Organic Solvents – High Halogens – or Water 55 Gallon 3 EA Flammable QC Vials (2 ML Vials) 55 Gallon 3 EA Lab Pack Chemicals (Toxic/Oxidizer) 5 Gallon 2 EA Lab Pack Chemicals (P-Listed) 5 Gallon 1 EA Lab Pack Chemical (Acids & Bases) 5 Gallon 3 EA Non-Hazardous Lab Pack 55 Gallons 1 EA mailto:angel.d.barkley@dea.gov

Batteries: Alkaline, Lead Acid & Ni-Cad 5 Gallons 1 EA Medical Sharps – Disposal 5 Gallon 3 EA Medical Sharps – Transportation N/A 1 EA Field Chemist N/A 3 EA Materials N/A 3 EA Transportation N/A 3 EA E&I Surcharge (17%) N/A 1 EA

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote clearly does not meet the minimum requirements of the solicitation.

3. Past Performance:

This factor will be rated as either “acceptable” or “unacceptable”

Table A-2. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(End of Addendum)