CUI C 08.0 PWS - Attachment 1.pdf

PERFORMANCE WORK STATEMENT (PWS)

ON-SITE CLEAN YELLOW SHREDDING

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide on-site Clean Yellow Shredding. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform on-site Clean Yellow Shredding as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Once yellow material has been issued to a shop outside of the manufacturing shop, it is considered to be waste, as proof of cleanliness controls cannot be maintained. The manufacturing shop produces 90% of the yellow trash for PSNS & IMF. Controlling the disposition of clean yellow material reduces burial costs as cleanliness can be proven and after on site shredding, the yellow material can be disposed of as general trash or recycled.

1.3 Objectives: Shred Clean Yellow material. All products shall be shredded to no larger than 2 inch wide by 24 inch long. The shredded material shall be considered unusable and not able to be reconstructed.

1.4 Scope: Provide on-site mobile shredding services to Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF).

1.5 Period of Performance: The period of performance shall be for one Base Year of 12 months and one 12-month option year. The Period of Performance reads as follows:

Base Year: 17 September 2021 to 16 September 2022 Option Year I: 17 September 2022 to 16 September 2023

1.6 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). It will be provided at solicitation and incorporated into the award.

1.7 Location:

1.7.1 Place of Performance: The work to be performed under this contract will be performed outside of Building 460, located inside PSNS Controlled Industrial Area. Contractor will not enter any buildings within PSNS Controlled Industrial Area

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 07:30 – 15:30 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: Contractor is not required to perform duties on the following Recognized Holidays and Recognized Closures:

New Year’s Day Labor Day Juneteenth Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Recognized Closures: All calendar days between designated Federal Holidays for Christmas and New Year’s Day.

1.8 Security Requirements: Security Requirements: The Contactor will abide by the security requirements defined in the contract and standard PSNS&IMF Security Policies. These policies if applicable shall be provided to the Contractor by the COR. Badging requirements shall be provided in separate attachment contained within this contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Technical Contracting Officers Representative (TCOR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR will be the technical contact, as well as day-to-day POC for the contractor. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR will be identified to the contractor at award.

1.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 3:30p.m.

Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.11.1 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor is required to obtain and wear NAVSEA “green” contractor security badges. The badges must be worn near the chest and be visible at all times while inside the Controlled Industrial Area.

1.12 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3. Materials: Not Applicable

4.4. Equipment: The Contractor shall furnish all containers, 96 gallons each, and are American National Standards Institute (ANSI) Compliant. The containers will be Non-Blue and Non-Yellow in color and lockable. The Contractor will provide their own Shredding Vehicle. Contractor vehicles shall not exceed 40,000 pounds Gross Vehicle Weight (GVW) without Government approval. Vehicles in excess of 40 feet long may have difficulty maneuvering throughout PSNS. Contractor will deliver all containers to exterior of Building 460 North East corner of building. Containers will be maintained on site by the government and will deliver the full containers back to Building 460 North East corner of building for each shredding day. On non-shredding days, government will store the containers inside the building.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for on-site mobile shredding of clean yellow material to Puget Sound Naval Shipyard and Intermediate maintenance Facility. The clean yellow shredded material may be disposed of as general trash or recycled. The contractor shall collect and shred clean yellow material once a week on Wednesday.

5.2. Task Heading:

a. One stop, Building 460, located inside PSNS Controlled Industrial Area.

b. PSNS Usage:

i. 2021 Planned usage estimated max at 350 Cubic Feet per week. Total will vary each week.

c. All products shall be shredded to no larger than 2 inch wide by 24 inch long. The Government reserves the right to inspect the shredded material for compliance, at the disposal facility and watch it being offloaded, after leaving PSNS & IMF.

ii. The shredded material shall be considered unusable and not able to be reconstructed. The Government reserves the right to inspect the shredded material for compliance with this contract with a 72 hour notice of inspection to take place at the contractor’s facility.

d. Materials expected to be shredded:

iii. 20 mil Polyether Polyurethane (EU) sheeting and sleeving, 20 mil PVC sheeting and sleeving, 12 mil Polyether Polyurethane (EU) sheeting and sleeving, 10 oz and 18 oz Laminated Cloth (aka Herculite). 2” wide Velcro, 1/8” thick Silicone Rubber sheeting, #10 Thickness Canvas sheeting, 5/16” round shock cord, Rubber Gloves, Duct Tape, etc.

e. Materials with minimal allowance to be shredded. PSNS & IMF will make every effort to limit the amounts of the following items being shredding:

iv. Plastic 1” buckles, # 1, 2, 3, & 4 size grommets, 5/32” cardboard, Zipper pulls, etc.

f. Common used materials at PSNS & IMF not allowed to be shredded:

v. Metal Banding ½” and ¾” widths. Metal Pass Out Cans, etc.

g. Contractor will weigh all material, listed in the CLIN of this contract, after each collection at Puget Sound Naval Shipyard. Contractor may use the government truck scale located on Naval Base Kitsap Bremerton or a certified scale identified and approved by the government contracting office prior to the collection of the first load from Puget Sound Naval Shipyard after award of the contract. The contractor will submit, by email, a monthly tonnage report to NAVFAC NW Bangor Integrated Solid Waste Program and send it to NAVFAC_NBK_ISW@navy.mil. The monthly tonnage report will be a spreadsheet to include the company information, the month of the report, itemized collection for the month to include the date of collection, the date weighed, the contractor reference # for each collection, material nomenclature, gross weight, tare weight, net weight, and a total net weight of all itemized collections. The report will also include if the material was recycled or landfilled. In addition the contractor will include a copy of all weight tickets associated each collection of the monthly tonnage report being submitted. Copy of weight tickets will be in PDF or JPEG format.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor shall meet all Puget Sound Clean Air Act (PSCAA) requirements, which can be found at www.pscleanair.org. Shredding trucks that are operating and shredding at any facility under this contract shall control fugitive dust emissions in accordance with PSCAA Regulation 1. It is the contractors' responsibility to ensure dust capture during operations at PSNS installations. Should any dust emission become apparent, EPA method 9 evaluations shall be required by PSNS Code 106. Additionally, visual inspections and random periodic EPA Method 9 testing shall be conducted to validate compliance with PSCAA requirements. More information regarding methods used to validate PSCAA compliance may be found at http://www.epa.gov/ttn/emc/methods/method9.html. As a proactive measure, the contractor may choose to provide personnel certified in visual opacity readings should the Method 9 testing become necessary.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary:

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule:

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data:

http://www.pscleanair.org/ http://www.epa.gov/ttn/emc/methods/method9.html

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide services for on-site mobile shredding of clean yellow material once a week on Wednesday. Section 5.1 of the PWS.

The contractor provided service shall occur once a week, and empty all bins made available, as specified.

No missed weekly pick ups, with all available bins emptied.

Validated Customer Complaint received by TCOR.

PRS # 2

The contractor shall make all products unusable by shredding to no larger than 2 inch wide by 24 inch long. Section 5.2.C of the PWS.

Material shredded onsite to dimensions no larger than 2 inch wide by 24 inch long.

No material found to be larger than specified standard.

Random Sampling per section 5.2.C of the

PWS.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Report weight of material waste per section 5.2.g of the

PWS.

Monthly

1 copy by the 15th of every month.

PDF or JPEG format

Email to

NAVFAC_NBK_IS

W@navy.mil

TECHNICAL EXHIBIT 3

Estimated Workload Data

ITEM

NAME

ESTIMATED QUANTITY

1 Clean yellow material 350 Cubic Feet/Week