Cuadra Associates Inc.doc

Notice of Intent to Award Sole Source It is the intent of the National Archives and Records Administration (NARA) to enter into a sole source, firm fixed price contract with Cuadra Associates Inc, 3415 S. Sepulveda Blvd. Suite 340, Los Angeles, CA 90034, to purchase CuadraSTAR Software Licenses and Maintenance.

The proposed contract action will be conducted in accordance with FAR Part FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS code is 511210, Software Publishers. The proposed contract action is for products and services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1(a)(2), Contracting officers may solicit from one source if the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

Interested persons may identify their interest and capability to respond to the requirement or submit proposals no later than 12:00 p.m. eastern time on August 9, 2021. This notice of intent is not a request for competitive proposals. However, all proposals received after the date of publication of this synopsis and prior to 12:00 p.m. eastern time on August 9, 2021 will be considered by the Government. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred in responding to this notice. Direct any questions regarding this announcement in writing to Ms. Denise Martin no later than 12:00 p.m. eastern time on August 2, 2021.

Points of Contact:

Denise Martin, Contract Specialist, denise.martin@nara.gov Santo Plater, Contracting Officer, santo.plater@nara.gov Place of performance: National Archives and Records Administration, 3301 Metzerott Road, College Park, MD 20740.

See Attachment 1 – FAR 6.302-1 Only One Responsible Source- Sole Source Justification

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

National Archives and Records Administration

8601 Adelphi Road

College Park, MD 20740-6001

CuadraSTAR Software Licenses and Maintenance Technical Requirements Certification:

I hereby certify that this justification for other than full and open competition is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify this request is not the result of a desire to expend funds while those funds are still available.

I. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION”

See Page 1

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

The National Archives and Records Administration (NARA) seeks to award a firm-fixed price purchase order to Cuadra Associates Inc. for CuadraSTAR Software Licenses and Maintenance, a proprietary of Cuadra Associates Inc.

III.

A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS (INCLUDING THE ESTIMATED VALUE) NARA requires CuadraSTAR Software Licenses and Maintenance for the JFK and Online Public Access Catalog (OPAC) databases. The CuadraSTAR Software has been previously built into the infrastructure of the JFK Assassination Records Collection System and NARA library’s Online Public Access Catalog. To support the implementation of the systems, it was determined that it was cost advantageous to train staff knowledgeable regarding the JFK Assassination Records Collection System and OPAC systems’ process and procedures associated with CuadraSTAR Software. Staff supporting the OPAC project was trained in CuadraSTAR Software and have been supporting the OPAC project for over 15 years. NARA has no current plans to redevelop either system and CuadraSTAR Software has proven its reliability over time.

III. AN IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION.

The statutory authority permitting other than full and open competition is 10 U.S.C.2304(c)(1) and 41 U.S.C.3304(a)(1) - 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, as implemented by FAR 6.302-1.

IV. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED CuadraSTAR is customized software that has been in use by NARA for Online Public Access Catalog databases since 1998. Historically they are the only source for this proprietary software solution and this year is no different. Market research using the internet shows that Cuadra Associates Inc. is still the only source for this software and maintenance and there is no other software solution that meets NARA’s requirement.

V. A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER 5.202 APPLIES.

Cuadra Associates Inc. is the only source for this proprietary CuadraSTAR Software Licenses and Maintenance. An Intent to Award Sole Source will be posted on SAM.gov for 15 days.

VII.

A DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE

The Contracting Officer determines that the anticipated price will be fair and reasonable based on market research and price analysis.

VIII.

A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

Market research using the internet shows that Cuadra Associates Inc. is still the only source for this proprietary CuadraSTAR Software Licenses and Maintenance and there is no other source that can meet NARA’s requirement.

IX.

ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION. SEE FAR 6.303-2(a)(9)

N/A

X.

A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION N/A

XI.

A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED

NARA will continue to review similar software and maintenance to determine if there is a better solution. Currently, the Cuadra Associates Inc. CuadraSTAR Software Licenses and Maintenance is our best solution.

XII.

CONTRACTING OFFICER CERTIFICATION THAT THE JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF THE CONTRACTING OFFICER’S KNOWLEDGE AND BELIEF

See Page 1.