CSS_SOW_Bulk Helium.docx

NATIONAL INSTITUTE OF STANDARDS & TECHNOLOGY

BULK HELIUM SUPPLIES & SERVICES

SOLICITATION

RFQ NUMBER 1333ND24QNB610174

100 BUREAU DRIVE

GAITHERSBURG, MD 20899

TABLE OF CONTENTS

SECTION F: Statement of Work Page, 11-15

SECTION H: Definitions Page, 15-16

SECTION I: Attachments Page, 16

SECTION A: COMBINED SYNOPSIS/SOLICITATION

A.1 COMBINED SYNOPSIS/SOLICITATION

a. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-04 published April 01, 2024 and effective May 01,2024.

b. The associated North American Industrial Classification System (NAICS) code for this procurement is 325120, Industrial Gas Manufacturing which has a small business size standard of 1,200 employees, is the best fit for this acquisition. This acquisition is being UNRESTRICTED. Responsible, qualified business concerns can respond to this notice.

c. 1352.215-72 Inquiries (APR 2010); Offerors must submit all questions concerning this solicitation in writing to ranae.armstrong@nist.gov . Mailed and/or faxed questions will not be accepted. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Amendments to this solicitation (if applicable) will be posted on the SAM.GOV website under the solicitation. Inquires must be received no later than ten (10) days after the RFQ is posted for Government response.

d. A single purchase order will be offered to the Quoter(s) whose offer, conforming to the solicitation, represents the best value to the Government, price and non-price factors considered. The Government reserves the right to not make an award offer depending on the quality of the quotation(s) submitted. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for an award offer. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to reject any or all quotations that are determined to be inadequate or unacceptable. The Government intends to make its award offer decision based on the initial submitted quotations. Therefore, initial quotations should contain the Offeror’s best solution from both a price and a technical standpoint.

A.2 Solicitation Posting

a. This solicitation is only posted on the System for Award Management (SAM) website, www.sam.gov.

b. Attachments, amendments and other associated documents as applicable will be posted to the SAM.GOV website, under the solicitation.

A.3 Description & Period of Performance

a. This is for scheduled on-demand orders for bulk helium supplies & services.

b. The period of performance is one 12-month base period and four 12-month option periods.

c. This is a firm fixed-price contract type.

END OF SECTION A

SECTION B: SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION REQUIREMENT

B.1 SAM Registration

a. An Offeror is required to be active and registered in the System for Award Management when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation, in order to comply with the annual representations and certification requirements. If an offeror is not active and registered in SAM, their submission will not be considered for award offer and will not be reviewed the Government. The Government will review the Offeror’s SAM registration and affirm the determination of responsibility. In addition, the Government will review the currently available credit/assessment/performance reports. The Government will also review an Offeror’s SAM exclusions record. A non-responsible determination may be made if an Offeror lacks adequate financial resources or has demonstrated poor past performance.

END OF SECTION B

SECTION C: SUBMISSION OF QUOTES

C.1 All Offerors Shall Submit the Following:

a. Submit all required documentation required by the Evaluation Criteria Addendum 52.212-1 and all other content and documentation required by the solicitation. Be sure to thoroughly review the solicitation in its entirety to ensure all required content and documentation is submitted with the quotation.

b. Offeror shall provide a firm-fixed price quotation for each line item, including all option line items.

c. A completed version of all required solicitation provisions.

d. Any award resulting from this solicitation will contain the following statement: “The Government’s terms and conditions, identified herein, shall be the prevailing terms and conditions governing this award. In the event of a conflict between the Government’s and contractor’s terms and conditions, the Government’s terms and conditions take precedence.” If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order as prevailing.

e. Offeror shall provide an active UEI # for the System for Award Management (SAM) registration. Offerors and quoter are required to be registered in SAM at the time a quotation is submitted in order to comply with the annual representations and certification requirements. See FAR 4.1102 Policy for exceptions.

f. This procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

C.2 Due Date for Quotations

a. All quotations must be submitted via e-mail to Contract Specialist Ranae Armstrong at RANAE.ARMSTRONG@NIST.GOV. Submission must be received not later than June 28, 2024 11:59 p.m. Eastern Time. A quotation shall be considered received when it is received in the electronic inbox of Ranae Armstrong not later than the date and time identified herein.

b. The clauses and provisions applicable to this solicitation can be found under Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at or www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at or https://www.ecfr.gov/current/title-48/chapter-13

C.3 Late Submissions and Withdrawals of Quotes

a. Any quote received in the inbox of ranae.armstrong@nist.gov after the date and time specified for receipt of Quotes may not be considered unless it is determined by the Contracting Officer that the submitted quotation is advantageous to the Government and/or is received before a purchase order is issued.

b. Quotes can only be submitted electronically. This is also applicable to any modified quotes. The request to withdraw a quote must be submitted electronically to the contract specialist and contracting officer.

Description: Bulk Helium Supplies & Services on an on-demand, scheduled basis Period of Performance: 08/06/24 – 08/05/25

Line Item 0002 Description: Bulk Helium Supplies & Services on an on-demand, scheduled basis Period of Performance: 08/06/25 – 08/05/26

Line Item 0003 Description: Bulk Helium Supplies & Services on an on-demand, scheduled basis Period of Performance: 08/06/26 – 08/05/27

Line Item 0004

Period of Performance: 08/06/27 – 08/05/28

Line Item 0005

Period of Performance: 08/06/28 – 08/05/29

END OF SECTION C

SECTION D: EVALUATION CRITERIA

D.1 Best Value (Trade-Off) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented by the Commerce Acquisition Regulation (CAR) Supplement and Commerce Acquisition Manual (CAM). The Government will issue a purchase order to the qualified businesses concerns, whose offer is determined to be the best overall offer, based upon an integrated evaluation/assessment of Technical Approach/Capability, Experience, Past Performance, and Cost/Price. An award may be offered to the offeror(s) deemed responsible in accordance with the FAR, as supplemented, whose quotation conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the solicitation) and is judged based on the evaluation factors to represent the best value to the Government. The Government seeks to offer a purchase order to the quoter(s) who provide the National Institute of Standards and Technology the greatest confidence that it will best meet, or exceed, the requirements. The Government will base the source selection decision on an integrated evaluation/assessment of quotations against all source selection criteria in the solicitation (described below). While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process. To be considered for award, quotes must be responsive. A responsive quote is one that fully complies with the terms of the solicitation, as revised by any amendments thereto.

D.2 Evaluation Factors The evaluation factors listed below will be used to evaluate each quotation. An award offer may be made to the offeror proposing the combination which is most advantageous to the Government based upon an integrated assessment of the evaluation factors described below. Non-price factors are of equal importance. When combined, the non-price factors are significantly more important than price.

Factor 1 – Technical Approach/Capability Factor 2 – Schedule/Delivery Factor 2 - Experience Factor 3 - Past Performance Factor 4 - Price

Factor 1, Technical Approach/Capability: The technical approach is defined as the vendor’s proposed solution(s) to successfully fulfill all RFQ requirements. The technical approach must demonstrate the ability to perform the service requirements and provide the necessary items identified in the Statement of Work. The documentation shall clearly describe, in sufficient detail, the vendors ability to meet all performance requirements. Merely repeating the requirements without demonstrating the ability to meet them will result in the Government determining the technical offer is not technically acceptable and the offer will not be given further consideration for award. The submission may include a narrative, charts, graphs, tables, drawings, products/service literature, and other forms of documentation as determined by the offeror. The technical approach/capability shall include:

1. An operational approach on how the offeror will meet the performance requirements.

2. Quality Control Plan that specifies how the offeror proposes to ensure that quality requirements of the Gaseous Helium and the Statement of Work, issue resolution, schedule management, resource management, risk mitigation, and budget management.

3. A resume for key personnel and subject matter experts (SMEs) which clearly identifies the individual’s experience, skills, qualifications, and competencies related to the duties and responsibilities of the performance requirements.

4. Organization chart which clearly identifies the roles and responsibilities of each quoted position.

5. A certificate of analysis for each delivery.

6. Capability to procure the estimated amount of Gaseous Helium required by NIST.

7. Capability to deliver Gaseous Helium to NIST.

Basis of Evaluation: Evaluation of this factor is a subjective evaluation of the vendor’s demonstrated resource, capabilities, and methods to meet all requirements. The vendor’s submittals will be evaluated in terms of demonstrated understanding of the requirements and demonstrated capability to meet or exceeds the requirements. The vendor’s submittals will be evaluated in terms of demonstrated understanding of the requirements and demonstrated capability to meet or exceeds the requirements, including the authority to provide the required items, to provide delivery and filling services.

Factor 2, Schedule/Delivery: The offer shall include documentation that clearly and unambiguously confirms the vendor’s ability to deliver the required amount of gaseous Helium, on-demand and as scheduled, and fill the tanks to the required percentage for the base year and each option year. The schedule and delivery documents must clearly identify the vendors:

1. Understanding of the location of the site, requirements to obtain access to each campus, and a list of qualified delivery drivers anticipated to make deliveries if awarded a contract.

2. Deliver the required amount of gaseous Helium to NIST within three (3) business days of being notified of the supply need.

Basis of Evaluation: This factor will be evaluated to determine whether the vendor understands the delivery/performance schedule requirements and whether the vendor can meet the required delivery/performance schedule per the Statement of Work.

Factor 3, Experience The contractor shall submit a maximum of three (3) projects, completed within the last three (3) years, that best demonstrate the company’s experience performing relevant projects in terms of size, scope, complexity, and duration. Each project shall be submitted using the “Relevant Experience Project Data Sheet” located on the SAM,GOV website under this solicitation. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this solicitation. The attachment titled “Relevant Experience Project Data Sheet is mandatory and shall be used to submit project information. Individual blocks on this form may be expanded.

Basis of Evaluation: Evaluation of the contractor’s submittals will be a subjective means of assessing the contractor’s experience with similar projects in terms of size, scope, complexity, and duration. The assessment of the contractor’s submittals will be used to subjectively evaluate the contractor’s demonstrated breadth and depth of experience in performing similar/relevant projects as defined in the solicitation requirements. The assessment of the contractor’s relevant experience will be used as a means of evaluating the capability of the contractor to successfully meet the requirements of the RFQ. The Government will only review three (3) relevant experience projects. No more than three projects will be considered. Projects demonstrating greater relevancy to the requirement of this RFQ may be considered more favorable.

Factor 4, Past Performance The Government will evaluate the Offeror's past performance information and, if appropriate, its proposed subcontractors' past performance to determine its relevance to the current requirement and the extent to which it demonstrates that the offeror has successfully completed relevant contracts in the past three (3) years. In assessing the offeror's past performance information, NIST will evaluate, (a) successful performance of contract requirements, quality, and timeliness of delivery of goods and services, (b) communications between contracting parties, (c) proactive management and customer satisfaction. Evaluation of this factor will be based on information contained in the technical portion of the proposal and information provided by references. The Government will evaluate past performance information by contacting appropriate references, including NIST references, if applicable. The Government may also consider other available information in evaluating the Offeror’s past performance. The Government will assign a neutral rating if the offeror has no relevant past performance information.

Past performance is defined as how well a vendor has performed on meeting recent and relevant requirements in terms of scope, size, complexity, and duration.

Vendors shall submit the provided Past Performance Questionnaire (PPQ) or Contract Performance Assessment Reporting System (CPARS) Evaluation Report for each relevant project submitted for Factor 3, Experience. If a completed CPARS Evaluation Report is available for each project, it shall be submitted with the quotation. If there is not a completed CPARS Evaluation Report for the project, then the vendor shall submit a completed PPQ for each project included in Factor 3, Experience. The vendor should provide completed PPQs with their response. If a vendor is not able to obtain a completed PPQ from a client for a project(s) before the RFQ closing date, the vendor should complete and submit with their quotation the first page of the PPQ, which will provide contract and client information for respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain PPQ information. Ensure that all PPQs include points of contact information which includes name, position, telephone number(s), and email address for the assessing individuals/clients.

Vendors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 3, Experience. Vendors may also address any adverse past performance issues. Explanation shall not exceed four (4) single-sided pages (or two (2) double-sided pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the vendor’s clients/references, or references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Basis of Evaluation: Past performance will be reviewed by the Government and assessed based on project relevancy and client ratings. Recent means completed within the last three (3) years and relevancy means the project was similar in size, scope, complexity, and duration. Offerors lacking relevant past performance history will receive a “Neutral” past performance rating.

Factor 5, Price The vendor shall complete and submit one price quotation. The price quotation must not include technical information. The technical portion of the quotation and the price portion of the quotation are evaluated separately and independently. The price quotation shall include the following information:

1. Firm fixed price (FFP) price offer for each line item, including the option year line items.

Basis of Evaluation: Price will be evaluated for consistency with the technical offer, current marketplace price average, and Independent Government Cost Estimate. A price offer that is found to be either unreasonably high or low in relation to the performance requirements, may be indicative of an inherent lack of understanding of the RFQ requirements and may result in the overall quotation being considered unacceptable. A price realism analysis will not be conducted. The price offer will be evaluated for reasonableness. The option line items will be evaluated for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

SECTION E: QUOTATION PREPARATION INSTRUCTIONS

Addendum to FAR 52.215-1, Quotation Preparation Instructions

E.1 General Instructions Quotations are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the quotation shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number.

E.2 Electronic Submission Only The offeror shall submit their quotation electronically to ranae.armstrong@nist.gov with a cc to Donald.collie@nist.gov, with the RFQ number referenced in the subject of the email communication, not later than June 28, 2024, at 11:59 p.m. Eastern Time. FAXED AND/OR MAILED QUOTATIONS WILL NOT BE ACCEPTED. Quotations must be received in the email inbox on or before the due date and time specified above. Only information received on or before the due date and time shall be considered for award. Any quotation, or part thereof, received after the due date and time, shall be deemed late and not considered for award. Offeror’s quotations shall not be deemed received by the Government until the quotation is entered in the e-mail inbox provided above.

E.3 Quotation Volumes and Organization

a. The submitted quotation must include the three (3) volumes described below. Each volume submitted shall be clearly marked by volume number, quotation sections, and RFQ number.

1. Volume I, Business Portion of Quotation

i. Volume I, Offer and Other Documents, consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, and acknowledgements, justifications for noncompetitive proposed subcontracts, identification of technical data to be withheld, the required experience information, the required past performance information, and any other administrative information.

ii. Volume I, Offer and Other Documents, shall include the quotation form. The quotation form must be completed, signed and used as the cover sheet (or first page) of the Volume. The acceptance period on the order form must be not less than 90 days from the response deadline, meaning the quotation must remain valid for at least 90 days after the RFQ’s no later than response date. The person signing the quotation form must have the authority to commit the offeror to all of the terms and conditions of the quotation, fully recognizing that the Government hast the right, by terms of the Solicitation, to make an award without further exchange of information if it so elects.

2. Volume II – Technical Portion of Quotation

i. The technical quotation consists of the offeror’s content and documentation addressing the technical and management aspects of the acquisition. In this volume, the offeror must indicate the company’s capabilities and the means to be used to satisfy the requirements of the Statement of Work and all other requirements of the solicitation. It will be evaluated in accordance with the criteria contained in the Evaluation Factors for Award and must be specific and complete in every detail.

ii. The quotation must be practical, prepared simply and economically, and clearly demonstrates the offer meets all supply and services requirements. The content and documentation must be straightforward, concise, and demonstrate how the provided information demonstrates meets each requirement of the Statement of Work.

iii. DO NOT INCLUDE PRICE INFORMATION IN THE TECHNICAL VOLUME. The technical portion of the quotation is evaluated strictly on the merit of the material submitted.

iv. The quotation shall not merely offer to perform work in accordance with the statement of work but must outline the actual work proposed as specifically as practical. The Statement of work reflects the problems and objective of the program under consideration; therefore, repeating the Statement of Work without sufficient elaboration shall not be acceptable.

v. Format and Content

1. Volume II, Technical Quotation, shall include the following components (Table of Contents)

a. List of Tables and Figures

b. Technical Summary

c. Technical Discussion

d. Technical Exceptions and Deviations

vi. Additional Headings -These major headings may be subdivided or supplemented by the offeror as appropriate.

1. Technical Summary - This section shall contain the proposed general approaches toward performing the Statement of Work and an outline of any difficulties or problems anticipated.

2. Technical Discussion – This section shall contain the major portion of the technical quotation and clearly address each of the technical quotation evaluation criteria and at a minimum cover the factors listed thereunder, if any. It shall be presented in as much detail as practical and include principles and techniques which may be applied in performing the work, and an explanation of the various methods considered and substantiation of those selected.

3. Summary of Exceptions and Deviations – This section shall identify and explain any exceptions or deviations taken or conditional assumptions made with respect to the technical requirements of the solicitation.

3. Volume III, Price Offer

i. Offerors shall provide pricing by completing the attached pricing table. A firm fixed price offer is required for each CLIN, including option line item CLINS.

END OF SECTION E

SECTION F: STATEMENT OF WORK

STATEMENT OF WORK

Title: Bulk Helium Supply & Services Requesting Laboratory: National Institute of Standards & Technology (NIST) Center for Neutron Research (NCNR).

BACKGROUND

The NIST Center for Neutron Research (NCNR) is part of the National Institute of Standards and Technology (NIST) in Gaithersburg, Maryland. Its activities focus on providing neutron measurement capabilities to the U.S. research community. It is a national center for research using thermal and cold neutrons, offering its instrumentation for use by all qualified applicants. Many of its instruments rely on intense beams of cold neutrons emanating from an advanced liquid hydrogen moderator.

This acquisition is necessary to allow for the safe and efficient operation of the Nuclear Reactor associated with the NCNR. This product will be utilized in its gaseous state as cover gas of Deuterated Water tanks to minimize radioactive releases to the environment.

This acquisition is for the on-demand supply, delivery, and filling services for bulk helium to building 235 at the NIST Gaithersburg, MD campus.

SCOPE

The Contractor shall procure, deliver, and provide filling services for helium under FOB destination delivery terms., for a 12-month base period and four 12-month option periods.

ESTIMATED USAGE (BASE AND OPTION PERIODS)

6 Tank Banks Bldg 235 Size:

Water Volume:

372.75 Cubic Feet

Base Year: 600,000 scf

Option Period I: 600,000 scf

Option Period II: 600,000 scf

Option Period III: 600,000 scf

Option Period IV: 600,000 scf

NOTE: The tanks are cross connected. One tank is normally placed in service at a time while the other tanks are isolated.

PRICING NOTE: Helium to be billed at the daily price demonstrated on the daily price index at the time the Helium is ordered.

SPECIFICATIONS & REQUIREMENTS

The Offeror shall submit a firm fixed price offer for the base and each option year. The Contractor is required to provide all support for project oversight, administration, and technical execution of this purchase order.

The Helium will be ordered on an on-demand basis and the filling service must be provided no later than three (3) business days after the request is made. NIST estimates 18 (18) deliveries within a one-year period, providing approximately 35,000 cubic feet of Helium per delivery.

Deliveries must be made Monday – Friday between the hours of 7:00am – 3:00pm Eastern Time. Unless approval was received by the COR to deliver outside of these times, delivery attempts made outside of these times may be rejected at the sole expense of the Contractor. Deliveries shall not be made unless requested by a NIST authorized caller.

A. Helium Specification Requirements:

NOTE: Helium that does not meet the specifications will be rejected by the Government and replaced at the Contractor’s sole expense.

B. Certificate of Analysis

1. A Gas Certificate of Analysis must be presented prior to filling the Government tanks. Certificates of analysis must certify the purity and contamination levels for the actual load on the truck and must be presented for each load. A quantity of one (1) Certificate of Analysis is due with each delivery.

C. Support Services Requirements

1. The Contractor must have customer service operators on duty 24/7 (including holidays) to receive & respond to calls within one hour of the call being placed.

2. The Contractor must be able to make deliveries Monday – Friday 0700-1500 Excluding Federal Holidays and Government Closures. Deliveries outside these times may be denied and must be approved on a case by case basis, and have a large enough fleet of trucks to handle this demand. If a truck breaks down that is assigned to this delivery, the company must have other trucks that can cover the scheduled delivery, without exception.

3. The Contractor shall provide knowledgeable customer service representatives to assist NIST in-person, over the phone, and/or through email to provide assistance/guidance/troubleshooting/resolution, at a minimum for the following:

i. Technical questions,

ii. Understand and troubleshoot technical issues

iii. Provide support for and resolutions to diverse technical issues

iv. Answer and provide support for administrative questions,

v. Understand and troubleshoot diverse technical, administrative and delivery issues, and problems that may arise either in person, via telephone, or via e-mail on an as-needed basis.

D. Delivery Requirements

1. NIST reserves the right to request a fill given the threat of inclement weather or another emergency. If a fill is requested, the Contractor must be on-site at the NIST facility within three (3) business days of the request.

2. In the event of inclement weather or a threat of inclement weather, the Contractor shall, to the maximum extent practicable, plan to deliver to the NIST site prior to the predicted weather threat.

3. Delivery Confirmation:

i. The Contractor shall provide a delivery confirmation immediately upon completion of each delivery. Written delivery confirmation is acceptable; however, the Government prefers an email confirmation.

ii. The confirmation shall list all the following information, at a minimum:

1. Date and time of the delivery.

2. Certificate of Analysis (prior to filling any tank)

3. Total number of Standard Cubic Feet (SCF) or cubic meters (M3) delivered to the tank/Unit of Measure

E. Delivery Driver Requirements

1. No later than 5 days after award offer, the Contractor shall provide the COR with a complete, current list of delivery drivers who are “authorized to deliver” to NIST Gaithersburg, MD campus. If the Contractor is requesting new drivers be authorized to deliver, the Contractor must submit a complete list of the new drivers to be submitted to NIST Security.

2. Only drivers on the list shall be permitted access to NIST. Drivers not on the list will be denied access to NIST. The Contractor must ensure that only authorized drivers deliver to the NIST site. NIST shall not be responsible for delays to deliveries due to non-authorized drivers being denied access to any facility.

PERIOD OF PERFORMANCE

PLACE OF PERFORMANCE

100 Bureau Drive Building 235 Gaithersburg, MD 20899

DELIVERY TERMS

Delivery terms are FOB Destination. FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

TRAVEL

Travel to the NIST Gaithersburg, MD campus is required.

PAYMENT SCHEDULE

Advanced payment is not authorized. Invoices for services must be submitted in the arrears in accordance with the billing instructions provided on the schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice. Invoices must include all information identified in clause entitled “NIST LOCAL 54 BILLING INSTRUCTIONS FOR PURCHASE ORDERS”. Charges must be itemized based on the line-item schedule included in the contract, including sub-line items, if applicable. Invoice nomenclature must clearly and directly cross reference with the information in the required delivery confirmations.

CAMPUS SECURITY & ACCESS:

The Contractor employee shall be responsible for knowing and complying with all NIST safety regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.

Business Hours: Monday through Friday 7:00am - 3:00 pm Eastern Time.

Identification Badges: Contractor employees shall comply with NIST identification and access requirements. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass shall be displayed on the vehicle in accordance with NIST Security Office instructions.

Visitor Registration: U.S. Citizen visitors must be re-registered for each new visit to NIST. The contractor employee is responsible for sending the required information to the TPOC at least ten (10) business days prior to the date of visit to ensure adequate time for visitor registration. Temporary visitor passes are issued at the Visitor Center and may not exceed five days in duration. After 10 days within the year, the visitor must be entered in the NIST Associates Information System (NAIS) to obtain a NIST site access card (Yellow or Green as appropriate) to access the site.

For each non-U.S. citizen visiting the NIST campus, the form NIST-1260 must be fully completed and submitted. The information submitted will be used to conduct a routine background check of that individual, which must be completed before they can enter the NIST campus.

END OF SECTION F

SECTION G: SOLICITATION ADMINISTRATION

G.1 Amendments and Modifications

a. Changes in terms and conditions of this solicitation shall be accomplished by written amendment only.

b. Changes in terms and conditions of any resulting contract shall be accomplished only by written modification signed by the Contracting Officer.

END OF SECTION G

SECTION H: DEFINITIONS

As used throughout this solicitation, the following terms shall have the meaning set forth below:

a. Registered in the System for Award Management (SAM) means the Offeror has:

a. entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006.

b. Completed the Core, Assertions, Representations, and Certifications, and Points of Contact sections of the registration in SAM.

c. The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as part of the SAM registration process.

d. The Government has marked the record Active.

b. The term “Contracting Officer” means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

c. The terms “Quoter”, “Offeror”, and “Contractor may be used interchangeably.

d. The terms “Quote” and “Offer” may be used interchangeably.

e. The terms “shall” and “must” may be used interchangeably.

END OF SECTION H

SECTION I: ATTACHMENTS

1. Provisions and Clauses

2. Experience Project Data Sheet

3. Past Performance Questionnaire

4. Pricing Table

END OF SECTION I

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