CSO FA5215-20-S-C001.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

20 August 2020

Contracting Office Address

Department of the Air Force, Air Force Installation Contracting Center, 766 Enterprise Sourcing

Squadron (ESS) / Strategic Acquisition Flight (PKZ) – Joint Base Pearl Harbor – Hickam (JBPH-H), 560 Central Ave, BLDG 287, Honolulu, Hawaii 96818-4963, United States

Section A: Introduction

Joint Base Pearl Harbor – Hickam is conducting a Commercial Solutions Opening (CSO) authorized by Department of Defense (DoD) Class Deviation (CD) 2018-O0016. Under a CSO, the Air Force may competitively award proposals received in response to a general solicitation, similar to a Broad

Agency Announcement, to acquire innovative commercial items, technologies, and services, based on a review of proposals by scientific, technologies, or other subject-matter expert peers within the Air

Force. Under this CSO, all items, technologies, and services shall be treated as commercial items.

The Air Force intends to obtain “innovative” solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. DoD CD 2018-

O0016, defines “innovative” as any technology, process, or method, including research and development, that is new as of the date of submission of a proposal, or any application that is new as of the date of submission of a proposal of a technology, process, or method existing as of such date.

Solutions may include existing technologies or procedures that are not currently in use by units at various locations that would enhance or streamline their mission capabilities.

This CSO contains broadly defined Area of Interest (AOI) and interest in more specific requirements.

While these areas of interest are geared toward meeting requirements at locations listed in each area of interest, the Government reserves the right to award contracts from this CSO to meet Air Force requirements at other locations with similar areas of interest and mission requirements.

Section B: Instructions for Preparation and Submission of Proposals

The following section outlines the proposal requirements. It also includes timelines for submissions.

All contracts awarded under this CSO will be firm-fixed price. All supplies or services procured via this CSO are treated as commercial. The Air Force must determine the price fair and reasonable prior to award. This CSO solicitation is a competition seeking solution briefs/proposals from all interested offerors, to include a variety of organizations, including defense contractors as defined in 10 U.S.C.

2302 large and small businesses and research institutions as defined in 15 U.S.C. 632. The Air Force intends to evaluate the Small Business status of each offeror based on the North American Industry

Classification System (NAICS) of the proposed solution. The Air Force intends to award FAR Part 12 contracts as a result of this CSO, but reserves the right to award agreements (e.g. Other Transaction

Agreements), if deemed in its best interest.

Proposal Preparation Instructions. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors submission shall consist of three (3) separate parts: Part 1 – Summary and Miscellaneous Data, Part II – Technical Proposal, and Part III – Price

Proposal.

1. PART I – SUMMARY AND MISCELLANEOUS DATA. (submit 1 copy)

a. The offeror shall provide a concise summary and Master Table of Contents of the entire proposal.

b. Offeror must submit a Cover Page with the following:

i. Solicitation Number (AOI Identifier),

ii. Name, Address, and Telephone number of the offeror,

iii. CAGE and DUNS number,

iv. Total Price along with discount terms (if any);

c. Submit an acknowledgement of all solicitation amendments, if issued; as well as, an acknowledgement of all solicitation clauses and provisions. If the Offeror takes any exceptions to the solicitation terms and conditions, the Offeror must clearly identify those exceptions as well as provide a complete accompanying rationale.

2. PART II – TECHNICAL PROPOSAL. (submit 1 copy)

a. The technical volume shall include a white paper and a pitch/slide deck. The technical volume will be reviewed holistically and there is no set format requirements for these documents. It is recommended (but not required) that more detailed information is included in the white paper and higher level information is included in the pitch deck.

b. The technical volume should address the technical and importance to agency program factors: how the proposed solution is innovative and the feasibility of the solution solving the unit’s challenge(s), including examples demonstrating possible application of the proposed innovation or existing use of the solution in the commercial marketplace.

3. PART III – PRICE PROPOSAL. (submit 1 copy)

a. Must include: (i) Proposed price(s) and (ii) Delivery or Period of Performance

b. Flexible quantities or pricing options should be provided to maximize the Air

Force’s ability to award with available funding.

c. Awards for supplies will be delivered Freight on Board (FOB) Destination.

Technology Concept and Company Capability

Offerors shall provide the following information in sufficient detail to allow the Government the means to make an assessment of their capability to support the proposed solution.

- Offeror shall describe the unique aspects of their proposed solution as it “relates” to the

Area of Interest (AOI).

- The proposed solution shall not repeat the Areas of Interest/Topics or contain the contents of the white paper pasted into slides, rather provide convincing evidence that the proposed solution will meet the Government’s need.

The following examples of convincing evidence are strongly encouraged:

Authentic company URL or web address

NOTE: The Government may elect to utilize the information provided as part of its continuous Market Research; however, the Government is not obligated to use the URL or web address as part of its evaluation process to determine the

Selectee and/or Awardee.

Summary of product commercialization currently used in the open market

Pictures, diagrams, models/figures to depict the essence of the proposed solution

NOTE: The Government will not accept physical product samples under this

CSO posting.

SAM Registration

It is imperative that Offerors are registered in the System for Award Management (SAM), https://www.sam.gov/. Offerors will not be eligible for award if not registered in SAM at the time of proposal submission. Additionally, Offerors shall verify that they are registered to receive contracts (not just grants) and that the company address in SAM matches the address displayed on the proposal.

o When registering in SAM.gov, be sure to select ‘YES’ to the question ‘Do you wish to bid on contracts?’ in order to be able to compete for CSO opportunities.

If the Company is only registered to compete for grants, they will be ineligible for award.

o Please Note, Air Force personnel are working to move fast; thus, please ensure your company CAGE codes and DUNS numbers are accurately displayed within the proposal at the time of submission. If they are not correct at the time of submission, the company may be ineligible for award.

Proposal Submission

In order for your proposal to be evaluated for a possible Contract Award, it must be submitted via email to the Contract Specialist, Ms. Biannica Barksdale-Glay at biannica.barksdale@us.af.mil and the Contracting Officer, Ms. Kori McNabb at kori.mcnabb@us.af.mil any time through 22

September 2020. A hardcopy submission will not be accepted. No proposal will be accepted after

2:00 PM Hawaiian Standard Time (HST) on 28 September 2020.

https://www.sam.gov/ mailto:biannica.barksdale@us.af.mil mailto:kori.mcnabb@us.af.mil

Offerors may submit proposal amendments at any time prior to the proposal evaluation deadline.

Evaluations will begin IMMEDIATELY upon receipt of proposals. It is the Offeror’s responsibility to ensure that the Contracting Office receives submissions prior to submission deadlines. Please ensure that the e-mail address and telephone number(s) listed on the proposal is current and accurate. 766 ESS is not responsible for ensuring notifications are received by companies changing e-mail addresses/company points of contact after proposal submission without notification to 766 ESS. Changes of this nature shall be annotated in the BetaSam.gov submittal or amendments.

Please NOTE, each individual Area of Interest (AOI) posting may have their own specified submission date. Please review each AOI carefully prior to proposal submission.

Section C: Procedures and Criteria for Selecting Proposals

The 766 ESS will utilize a one-step evaluation process. In some rare cases, the Government reserves the right to utilize a two-step evaluation process which may require a Virtual Pitch or an In-Person Pitch.

One-Step CSO Evaluation Process – Direct Award (No Pitch)

Evaluation of offerors’ proposed solutions/packages: The Air Force will conduct its evaluation based on three factors: technical, importance to agency programs, and funds availability in accordance with CD 2018-O0016.

o The technical factor will assess how innovative the solution is (as defined in this announcement) and the feasibility of the solution solving the Unit’s expressed challenges.

o The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the Unit.

o The funds availability factor will assess the availability of funding to purchase the proposed solution.

Price Reasonableness Determination: Price shall be considered to the extent appropriate, but at a minimum, the Contracting Officer will use market research to determine the proposed price is fair and reasonable. The Air Force must determine the price is fair and reasonable prior to award utilizing procedures at DFARS 212.209 as applicable/appropriate. In some circumstances, the Contracting Officer may request additional information from the Offeror regarding recent purchase prices paid by the

Government and/or commercial customers for similar/like commercial solutions.

At the conclusion of proposal evaluation and based on the results of the evaluation, the

Air Force may select Offerors for direct award. An award notification will be sent out, which shall include a request for further details or documents prior to award (i.e.

contractor self-developed Performance Work Statement (PWS), delivery details, etc…).

A PWS is similar to a Service Level Agreement (SLA) used in the commercial marketplace. The PWS shall detail the proposed work to be completed during the period of performance.

NOTE: The PWS shall not contain classified data or sensitive information. Proprietary information shall be clearly marked.

Two-Step CSO Evaluation Process (if applicable) – 766 ESS reserves the right to request a

Virtual Pitch or an In-Person Pitch.

STEP ONE - Evaluation of offeror’s proposed solution/packages: The evaluation criteria for a two-step process is identical to the one-step process: technical, importance to agency programs, and funds availability in accordance with CD 2018-O0016. Price reasonableness determination is also identical.

STEP TWO - Virtual Pitch or an In-Person Pitch: Offerors invited to participate in a two-step CSO Evaluation Process (Pitch Day) will receive an invitation which shall provide all of the details for the pitch session, request for additional information, as well as the time and date that the pitch will be conducted. Offerors selected for Pitch Day will have the opportunity to pitch (Virtually or In-person) their solution to evaluators. The pitches will be evaluated using the same factors as the initial evaluation: technical, importance to agency programs, and funds availability.

After Offerors pitch their solution to evaluators, to the greatest extent practicable, Offerors will be notified if they were selected for an award immediately following their pitch. Like the one-step process, Offerors proposing service-based solutions will be required to provide a contractor self-developed PWS prior to award.

NOTE: The Government reserves the right to award to an Offeror if it is unable to pitch due to unexpected circumstances or circumstances beyond its control, provided the

Offeror notifies the Government within a reasonable amount of time after determining they are unable to pitch.

Pitch Sensitive Information. The Air Force Pitch Day event(s) present highly visible public relations opportunities as well as the chance for small businesses to network with other potential investors. It is the Government’s intention to conduct the Pitch Day event in an open, public forum. Therefore, the contractors “must avoid” use of classified, procurement sensitive data in their Pitch. However, if it is necessary to add such information, the contractor shall (i) notify the Government two business days prior to the pitch day; (ii) mark all applicable documents clearly.

If a Pitch is approved to be in this category, only authorized contractor representatives and Government personnel who "have a need to know" with signed non-disclosure agreements, will be allowed in a secured and guarded room. All other pitches with no restrictions will be presented in an open environment.

Site Visits/Product Demonstration. Site visits may be conducted at the discretion of the contracting officer throughout the acquisition process. The purpose of the site visit is to:

i. Allow contractors and Government to discuss their concerns while observing the product demonstration.

ii. Allow the Government to judge whether the products can satisfy its needs as identified in the Area of Interest/Solicitation;

The site visit shall not be construed as guarantee for award, and the Government shall not bear the contractor’s cost expended for the site visit.

NOTE: During any step of the CSO, the Government may send questions or comments for the Offerors to address via email or Pitch Day.

Section D: Awards – General Guidelines

Upon favorable review of the Commercial Solution Proposal (CSP) and subject to the availability of funds, the Government may choose to make a fixed price award either using FAR Part 12 Acquisition of

Commercial Items or OT authority.

The Contracting/Agreements Officer reserves the right to negotiate directly with the offeror on the terms and conditions prior to execution of the resulting contract or OT, including payment terms, and will execute the contract/agreement on behalf of the Government. Be advised, only a Contracting or

Agreements Officer has the authority to enter into, or modify, a binding contract or agreement on behalf of the United States Government.

In order to receive either a fixed price award either using FAR Part 12 Acquisition of Commercial Items or OT authority:

a. Offerors must have a Dunn and Bradstreet (DUNS) number and must register in the

System for Award Management (SAM) prior to receiving an award or agreement.

Offerors are advised to commence SAM registration upon receipt of a Request for CSP.

b. Offerors must also register in the prescribed government invoicing system (Wide Area

WorkFlow: https://wawf.eb.mil/xhtml/unauth/registration/notice.xhtml). DAF ACT and/or SBA PTAC personnel will provide assistance to those offerors from whom a full proposal is requested.

c. Offerors must represent their small business size and status as required in this solicitation.

d. Offerors must be determined to be responsible by the Contracting/Agreements Officer and must not be suspended or debarred from award by the Federal Government nor be prohibited by Presidential Executive Order and/or law from receiving an award.

e. Receipt of a Request for CSP does not guarantee that an offeror will receive an award and the Government reserves the right not to award a contract/agreement.

The Government’s obligation under this CSO is contingent upon the availability of appropriated funds from which payment for CSO purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for subsequent AOIs until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting

Officer.

Unsuccessful offerors shall receive notification of award and small business status of awardees. Protests may be filed in accordance with FAR Part 33, DFARS Part 233, and AFFARS Part 5333. Protests of small business size or status to the SBA may be filed pursuant to 13 CFR Part 121 and FAR Part 19.

Section E: Commercial Terms and Conditions

a. Consistent with FAR Part 12, Offerors may propose Commercial Terms and Conditions

b. Any award made in response to this posting is subject to FAR 52.212-4, Contract Terms and

Conditions – Commercial Items (Oct 2018)

c. Advance payments for commercial items shall be available on FAR Part 12 contracts pursuant to

FAR Part 32

Section F: Areas of Interests

See attached Areas of Interest/Topics for this CSO. The Areas of Interest/Topics listed herein are subject to change at any time during this procurement process. More Areas of Interest/Topics may be added/revised on a weekly/monthly/quarterly basis. An amendment will be issued when such a change occurs. Offerors are encouraged to review all of the Amendments to this announcement prior to submitting a proposal.

AOI 001 – JBPH-H 15th Medical Group