CSCEP IDIQ DRAFT Sample TO Train Equip SOW 24May2023.pdf

Approved for Public Release

Counter-Weapons of Mass Destruction (CWMD) Security Cooperation Engagement Program (CSCEP)

Sample

Procurement, Training, and Logistics Statement of Work (SOW)

Version: 24 May 2023

Table of Contents 1 Introduction

2 Scope Overview

3 General Requirements

4 Tasks

4.1 Project Management

4.2 Training Development and Delivery

4.3 Event Planning and Execution

4.4 Non-Partner Nation Equipping

4.5 Partner Nation Equipping

4.6 Equipment Storing and Shipping

4.7 Logistics Facility

5. Supporting Information

5.1 Security Requirements

5.2 Travel

5.3 Personnel Requirements

5.4 Government Furnished Property or Equipment (GFP/GFE)

6 Project Exit

8 Contract Deliverables

9 Acronym List

1 Introduction

1.1 The mission of the Defense Threat Reduction Agency (DTRA) Counter- Weapons of Mass Destruction (CWMD) Security Cooperation Engagement Program (CSCEP) is to provide, promote, assess, and develop Chemical, Biological, Radiological, Nuclear (CBRN) preparedness and response capabilities globally to improve the national security of the United States and its partners, friends, and allies. CSCEP trains and equips Partner Nations (PNs) to prepare for, protect from, mitigate the effects of, and recover from CBRN incidents.

1.1.1 The On-Site Inspection and Building Capacity Directorate (OB), Building Partner Capacity (BPC) Department (OB-BP), is organized into multiple divisions.

The Program Manager (PM) and Contracting Officer Representative (COR) for CSCEP resides within the OB-BPM Mission Support Division. Additionally, there are four regional divisions representing Geographic Combatant Commands (GCCs):

AFRICOM (BPA), EUCOM (BPE), INDOPACOM (BPI), and CENTCOM/Americas (BPC). The Contracting Officer (KO) will have final authority on all administrative, programmatic, and technical decisions, to include the event schedule baseline.

2 Scope Overview

2.1 The Scope of this Statement of Work (SOW) provides support services for the execution of OB-BP building partner capacity efforts, to include, but not limited to: planning and execution of events, logistics support, and equipment procurement.

The preponderance of support is for CSCEP.

2.2 Throughout execution of this scope, the Government may change ongoing, or schedule additional, events, procurement and delivery of equipment, and logistics (method of freight, dates) requiring the Contractor’s support.

3 General Requirements

The following requirements and conditions apply:

3.1 The DTRA KO shall be the decision authority on all matters regarding the scope of work with impact to project cost, schedule, or performance within the bounds of the awarded Task Order (TO) and has sole authority to commit the United States Government (USG) to changes that affect cost, schedule, and performance parameters.

In performing this work, the Contractor shall comply with all applicable U.S. and PN environmental, health, and safety laws, regulations and standards. In the event of conflict between U.S. and PN requirements, the Contractor shall comply with the more stringent requirements. It is the responsibility of the Contractor to identify, adhere to, and apply relevant laws, regulations, and standards.

3.3 All PN requests for additional assistance, or request for substantial modification to planned assistance, should be initiated by direct communication from the PN to the USG. If the Contractor receives such requests, they shall inform the PN that such requests must be made directly to the USG for consideration.

3.4 The Contractor shall observe and identify to the DTRA COR or PM any ongoing or planned international or interagency efforts that may duplicate or conflict with activities in this SOW.

3.5 The USG is not responsible for Contractor security or welfare: to include, but not limited to medical emergencies or other unforeseen health related situations.

3.6 The USG will provide for country/theater/special clearances and foreign country threat briefings for Contractor personnel as required and appropriate. The Contractor shall be responsible for all additional travel documentation and other requirements necessary for travel, including, but not limited to personal identification, travel visas, immunizations and immunization documentation. The Contractor shall be responsible for complying with travel requirements in accordance with the DoD Foreign Clearance Guide, if and when applicable.

3.7 All official movements of personnel and equipment in support of this effort are contingent upon the security situation and approval by DTRA and USG.

3.8 Coordinate, when requested by the USG, with the U.S. Embassy, USG, vendors and other organizations in PNs in order to execute this SOW.

3.9 Support USG with completing the country clearance process for all travel to PNs in support of this effort. The Contractor shall provide necessary information to the USG required for all applicable Country Clearance processes for all personnel who work on this project, including subcontractor personnel.

3.10 All materials generated for this Task Order or provided as Government Furnished Information (GFI) will be solely owned and distributed by the USG or as directed by the tasks associated with this SOW.

3.11 Upon project exit or completion of work all information and materials to include, but not limited to Training Support Packages (TSPs) and Programs of Instruction (PoIs) generated or modified in association with this SOW will be turned over to the USG.

4 Tasks

4.1 Project Management

The Contractor shall provide program integration coordination, management, and oversight of the TO performance.

4.1.1 The Contractor shall prepare and submit Contract Data Requirement List (CDRL) deliverables to the COR and applicable support personnel as specified in the applicable DD 1423. The Contractor shall submit timely, accurate, and complete deliverables.

4.1.2 The Contractor shall provide read-ahead materials for briefings as directed by the COR.

4.1.3 The Contractor shall maintain frequent communication with the COR, DTRA program teams, and USG Action Officer (AO) for actions and tasks under this

TO.

4.1.4 The Contractor shall provide a Program Management Plan in accordance with

CDRL A001.

4.1.5 The Contractor shall host a contract kick-off within 10 business days after task order award, unless otherwise coordinated with the KO or COR.

4.1.6 The Contractor shall provide a Monthly Performance Report (CDRL A003) and host corresponding monthly Project Management Review (PMR) meetings, in person or via teleconference, as directed by the COR. PMRs shall consist of a presentation of project progress, accomplishments, cost, schedule, performance, risks, action items, and future milestones.

4.1.7 The Contractor shall coordinate and/or participate in various joint working groups and meetings of project stakeholders, as directed by the PM, COR, or AO in support of event execution.

4.1.8 At the COR/AO/PM’s request, the Contractor shall facilitate, attend, and document planning meetings (to include both CONUS and OCONUS locations) and provide meeting minutes in accordance with CDRL A009.

4.1.9 The Contractor shall ensure the safety of personnel when conducting activities to support this contract.

4.1.10 The Contractor shall maintain an electronic project library that will serve as the primary repository of project deliverables and key documents. This library must be accessible by the Government.

4.1.11 The Contractor shall provide electronic versions of correspondence between the Contractor, USG, and PNs, as requested by the COR.

4.1.12 The Contractor shall provide inputs to program-related documents as requested by the COR, PM, or AO. These documents may include, but are not limited to, monthly, quarterly, and annual 333 Reports to the Defense Security Cooperation Agency (DSCA) and Congress, and country engagement plans.

4.1.13 The Contractor shall provide accurate and detailed financial reporting in

CDRL A002.

4.2 Training Development and Delivery

4.2.1 The Contractor shall be responsible for developing and delivering TSPs and PoIs required to conduct CSCEP events. This includes, but is not limited to:

revising, tailoring, customizing and developing new instructional material.

TSPs and PoIs shall be submitted and approved in accordance CDRL A010.

4.2.2 The Contractor shall translate event materials into the appropriate language(s) for the target audience as indicated on the Execution Detail and as directed by the AO.

4.2.3 The Contractor shall provide qualified instructors to perform instruction and facilitation of training events directed by the AO.

4.2.4 All instructors and subject matter experts that shall support instruction of partner nations must be approved by the government. Biographies shall be provided prior to event execution for all instructors to include, but not limited to: certifications, training, knowledge, skills, and abilities. At the discretion of the COR, PM, or AO, proposed instructors may be asked to teach material to government personnel to be evaluated for relevancy and competency.

4.2.5 The Contractor shall prepare and deliver all government approved educational material to the AO designated location prior to the start of each training event.

4.3 Event Planning and Execution

4.3.1 The Contractor shall provide an event cost estimate that reflects expected costs, including, but not limited to; labor, travel, equipment and supply purchases, transportation/shipping costs, and in-country support, related to the individual training event in accordance with the Execution Detail (CDRL A002). Estimates shall be updated with the most current information before each submission.

4.3.2 The Contractor shall update the cost estimates in the Execution Detail (CDRL A002) to reflect actual costs incurred, including, but not limited to labor, travel, equipment and supply purchases, transportation/shipping costs, and in-country support related to the individual events.

4.3.4 The Contractor shall be responsible for the planning and execution of all events listed in the Execution Detail (CDRL A002). The assigned AO will be the primary government point of contact (POC) for the Contractor for execution-related questions and logistical coordination (that does not exceed the overall country/CLIN budget or require performance not within scope).

To successfully accomplish these tasks, the Contractor shall develop an inclusive event plan IAW CDRL A004 for each scheduled event and submit to the DTRA AO for review and approval. Event support includes, but is not limited to:

o Training facilities/venues;

o Lodging and per diem fees required for students and/or team members;

o Meals and refreshments (if applicable) for students;

o Transportation of students and instructors in the vicinity of the training location and between the airport and lodging site;

o Transportation of students/participants to/from their home or lodging to the training location;

o Interpretation/translation;

o Event photos;

o Name badges and plates;

o Participant class registration, rosters, and class certificates (to be provided to each participant on the last day of the course);

o Furnishing necessary training materials and equipment, to include procurement, shipping, delivery and transfer of property to PN or return shipping;

o Providing relevant tokens of appreciation to PN training participants.

4.3.5 If training-related equipment and/or supplies are required during the execution of an event, the Contractor shall document the procurement request in the Execution Detail (CDRL A002) and upon DTRA AO approval (not to exceed the country/CLIN budget and TO scope), procure the equipment.

4.3.6 Upon DTRA AO approval of the Event Plan (CDRL A004) and at the appropriate time IAW the approved schedule, the Contractor shall implement the plan and execute the event.

4.3.7 The Contractor shall procure, ship, deliver, and transfer custody (if appropriate) of all equipment and materials required for events including training aids, printed material, audio/visual equipment, or items at the PM, COR, AO discretion in accordance with mission requirements. The AO will identify equipment and materials that will be returned to the United States after the event.

4.3.8 The Contractor shall provide equipment management services which may include, but are not limited to the following:

o Assembling program equipment packages for each training event;

o Procurement of equipment specified by the COR and/or PM for delivery to

PN;

o Packing, packaging, palletizing equipment/supplies sets;

o Coordinating international shipments, to include all necessary documentation, of equipment and supplies to and from the PN in accordance with the event schedule;

o Equipment handling services in the host country;

o The Contractor shall coordinate maintenance and repair for equipment as directed by the AO, COR, PM;

o Maintaining detailed, accurate, and current equipment and supply purchase records, inventories and maintenance records; and o Perform operator level maintenance, checks, and services, on all GFE and training equipment.

4.3.8 After an event the Contractor shall submit a Post Travel Report and/or Post Event Surveys in accordance with CDRL A005 as appropriate.

4.4 Non-Partner Nation Equipping

4.4.1 The Contractor shall provide all equipment necessary for internal training and preparation for partner training to include equipment procured through Operations and Maintenance (O&M) Funding as directed by the COR. The Contractor shall store the equipment as needed.

4.4.2 The Contractor shall provide equipment to support building partner capacity efforts procured through funding other than Section 333 funding as directed by the COR.

4.5 Partner Nation Equipping

4.5.1 The requirements in this section apply to equipment provided to PNs that is intended for PN ownership and use as PN operational or training stocks.

4.5.2 The Contractor shall work with the AO and propose equipment from U.S.

Government, U.S. commercial, or foreign commercial sources to meet the PN operational and sustainability goals. The Contractor shall propose equipment makes and models that meet government designated requirements for the end user, match end user capability, and when requested by the AO, COR, or PM have maintenance support available in the host nation, including spare parts and consumables. If equipment cannot be supported in the host nation, the Contractor shall identify a vendor (preferably regional) that can support the long-term sustainment of the equipment. As approved by the COR, the Contractor shall procure equipment for use by the PN.

4.5.3 The Contractor shall store (in the U.S., the destination country, and in any in-transit locations), ship, and receive at the destination country any equipment procured in support of CSCEP as needed.

4.5.4 All equipment procured shall be considered Contractor Acquired Property (CAP). Contractor procured items that are intended to be transferred to the partner nation will officially be turned over to the receiving PN with a Transfer of Property (CDRL A008) with Government representation or approval.

4.6 Equipment Storing and Shipping

4.6.1 The Contractor shall ship PN nation equipment as required by the approved Execution Detail CDRL A002.

4.6.2 PN equipment includes equipment sourced by the Contractor under the overarching contract, other USG sources, and/or equipment sources directed by the COR/PM. The Contractor shall coordinate with the AO and equipment provider to inventory the equipment and schedule an appropriate pickup time.

4.6.3 To the extent practical, costs shall be minimized using the lowest cost shipping options within time and other operational constraints, and by minimizing storage, tariff, and other additional fees whenever possible.

4.6.4 The Contractor shall ensure compliance with all export and shipping regulations. The Contractor shall acquire and maintain all necessary documentation relating to the shipping of the equipment (manifest, movement plan, invoices, packing lists, etc.), and provide them upon request from the COR, PM, or AO.

4.6.5 The Contractor shall provide equipment management services which include, but may not be limited to, the following:

o Appropriately storing the equipment;

o Assembling program equipment and supplies sets;

o Packing, packaging, palletizing equipment/supplies sets;

o Coordinating international shipments, to include all necessary documentation, of equipment and supplies to and from the PN/region;

o Coordinating pickup and transportation from intermediate storage locations;

o Equipment handling services in the host country; and o Maintaining detailed, accurate, and current equipment and supply purchase records, inventories, and maintenance records.

4.7 Logistics Facility

4.7.1 The Contractor shall provide sufficient, secure, and appropriate storage to support the storage, shipment, and logistical requirements of this task order.

4.7.2 The primary storage and transshipment of items shall be based out of a facility within a thirty (30) mile radius of the DTRA headquarters building located at 8725 John J. Kingman Rd, Fort Belvoir, VA 22060.

4.7.3 The Contractor shall provide inventory/warehouse management software solutions.

4.7.4 The Contractor shall be responsible for security, access controls, and accountability of all equipment within the facility. The facility shall allow 24/7 access for specified government personnel.

5. Supporting Information

5.1 Security Requirements

5.1.1 The Contractor shall comply with all terms of the DD 254, the National Industrial Security Program Operating Manual, and the IDIQ Contract requirements. Contractor personnel performing work under this contract must be U.S. citizens and have at least a DoD Secret security clearance.

5.1.2 The Contractor shall comply with the Agency’s Operations Security (OPSEC) Policy Statement and CIIL, supporting security and OPSEC policies, directives, instructions, or mandates. The Contractor shall be familiar with OPSEC and personnel supporting the efforts of this contract shall take government supplied initial and annual refresher OPSEC training and be reminded of their continued responsibility to protect sensitive information.

OPSEC and other security guidance issued to the Prime Contractor will also apply to subcontractors working on this effort. Assigned personnel will be knowledgeable of the designated critical information and measures in place to protect it.

5.2 Travel

5.2.1 Contractor personnel will likely need to travel both CONUS and OCONUS in support of the DTRA missions and in execution of the requirements herein.

All travel must be compliant with the Joint Travel Regulations (JTR) unless exception approval granted by the Contracting Officer or Contracting Officer’s Representative. Prior to travel, Contractors must ensure all applicable DoD Foreign Clearance Guide (FCG) (to include passport, visa, country clearance, immunization, force protection (FP), import/export, etc.), CCMD, U.S. Embassy, medical, and other requirements are completed. The Contractor shall at all times use reasonable efforts to pursue the most economical travel arrangements and minimize the cost of travel.

5.2.2 The Contractor shall coordinate closely with the COR to arrange travel overseas, specifically when contractor personnel are to fall under a Status of Forces Agreement (SOFA) or other host nation agreement and/or when Synchronized Pre-deployment & Operational Tracker (SPOT) requirements are triggered. The Contractor shall comply with all requirements of the SPOT clauses included in the contract in a timely manner.

5.3 Personnel Requirements

5.3.1 The Contractor shall provide a suitable mix of personnel with the education and demonstrated skills and experience necessary to perform the tasks within this SOW. Key personnel and minimum requirements are outlined below. Any variances or deviations to the minimum requirements must be approved by the COR. The Contractor will provide adequate information on each proposed candidate for review to the COR to ensure all parties agree each candidate has the necessary skills, expertise and background to qualify for each level.

Task Order Manager: The Task Order Manager is responsible for cost, schedule, and performance management for this task order. They will serve as primary interface with DTRA on all aspect of this task order. Qualifications include:

A minimum of fifteen (15) years of experience of project or program management, with at least five (5) of those years managing international projects/programs.

Excellent organizational and communication skills.

5.4 Government Furnished Property or Equipment (GFP/GFE)

5.4.1 The Contractor shall build and maintain a Master Government Property List in accordance with CDRL A004.

5.4.2 The Contractor shall submit a Lost, Stolen, Damaged, or Destroyed Property Report (CDRL A007) in any instance where GFP or CAP acquired under this contract are lost, stolen, damaged, or destroyed.

5.4.3 The Contractor shall ensure all GFP/E and Contractor Acquired Property (CAP) associated with this effort are appropriately managed and safeguarded in accordance with the FAR, DFAR, and other applicable regulations.

6 Project Exit

6.1 The Contractor shall update the Program Management Plan (CDRL A001) and

Master Government Property List (A004) to include a comprehensive close-out plan to the COR for approval within 90 days of task order-end if requested. The close out plan should at a minimum address disposition of CAP or GFP/E to an appropriate location, demobilization of personnel, and turnover of all material and information.

6.2 Upon COR or KO approval of the close out functions in CDRL A001 and A004 and as tasks are completed, the Contractor shall close out subcontracts, close applicable offices, ensure disposition of CAP and GFP/E, demobilize personnel, and execute other close out tasks. The Contractor shall support movement of CAP and GFP/E to an alternate facility if required.

6.4 The Contractor shall submit complete and accurate final invoice within 180 days of the end of the Period of Performance (PoP).

8 Contract Deliverables CDRL Title SOW Section A001 Program Management Plan A002 Execution Detail A003 Monthly Performance Report A004 Event Plan A005 Post Travel Report and Post Event Surveys A006 Master Government Property List A007 Lost, Destroyed, Damaged, Stolen Report A008 Transfer of Property A009 Meeting Minutes A010 Training Material

9 Acronym List

Acronym Description AO Action Officer BPC Building Partner Capacity CAP Contractor Acquired Property CBRN Chemical, Biological, Radiological, Nuclear CDRL Contract Data Requirements List COCOM Combattant Command COR Contracting Officer Representative CSCEP CWMD Security Cooperation Engagement Program CWMD Counter-Weapons of Mass Destruction DCSA Defense Security Cooperation Agency DTRA Defense Threat Reduction Agency EPP Equipment Procurement Plan GCC Goegraphic Combatant Command GFE Government Furnished Equipment GFI Government Furnished Information KO Contracting Officer OB On-Site Inspection and Building Partner Capacity Directorate OB-BP Building Partner Capacity Department PM Program Manager PN Partner Nation POI Program of Instruction SME Subject Matter Expert SOW Statement of Work SSC Small Scale Construction TO Task Order TOP Transfer of Property USG United States Government