CSCEP IDIQ DRAFT Sample TO Facility SOW 24May2023.pdf

Approved for Public Release

Counter Weapons of Mass Destruction (CWMD) Security Cooperation Engagement Program (CSCEP)

Sample

Facility Statement of Work (SOW)

Version: 24 May 2023

Table of Contents 1 Introduction

2 Scope Overview

3 General Requirements

4 Tasks

4.1 Project Management

4.2 Training Facility

5. Supporting Information

5.1 Security Requirements

5.2 Travel

5.3 Personnel Requirements

5.4 Government Furnished Property or Equipment (GFP/GFE)

6 Project Exit

7 Contract Deliverables

8 Acronym List

1 Introduction

1.1 The mission of the Defense Threat Reduction Agency (DTRA) Counter- Weapons of Mass Destruction (CWMD) Security Cooperation Engagement Program (CSCEP) is to provide, promote, assess, and develop Chemical, Biological, Radiological, Nuclear (CBRN) preparedness and response capabilities globally to improve the national security of the United States and its partners, friends, and allies. CSCEP trains and equips Partner Nations (PNs) to prepare for, protect from, mitigate the effects of, and recover from CBRN incidents.

1.1.1 The On-Site Inspection and Building Capacity Directorate (OB), Building Partner Capacity (BPC) Department (OB-BP), is organized into multiple divisions.

The Program Manager (PM) and Contracting Officer Representative (COR) for CSCEP resides within the OB-BPM Mission Support Division. Additionally, there are four regional divisions representing Geographic Combatant Commands (GCCs):

AFRICOM (BPA), EUCOM (BPE), INDOPACOM (BPI), and CENTCOM/Americas (BPC). The Contracting Officer (KO) will have final authority on all administrative, programmatic, and technical decisions, to include the event schedule baseline.

2 Scope Overview

2.1 The Scope of this Statement of Work (SOW) provides access to a training facility or venue.

3 General Requirements

The following requirements and conditions apply:

3.1 The DTRA KO shall be the decision authority on all matters regarding the scope of work with impact to project cost, schedule, or performance within the bounds of the awarded Task Order (TO) and has sole authority to commit the United States Government (USG) to changes that affect cost, schedule, and performance parameters.

3.2 In performing this work, the Contractor shall comply with all applicable U.S.

and PN environmental, health, and safety laws, regulations and standards. In the event of conflict between U.S. and PN requirements, the Contractor shall comply with the more stringent requirements. It is the responsibility of the Contractor to identify, adhere to, and apply relevant laws, regulations, and standards.

3.3 All PN requests for additional assistance, or request for substantial modification to planned assistance, should be initiated by direct communication from the PN to the USG. If the Contractor receives such requests, they shall inform the PN that such requests must be made directly to the USG for consideration.

3.4 The Contractor shall observe and identify to the DTRA COR any ongoing or planned international or interagency efforts that may duplicate or conflict with activities in this SOW.

3.5 The USG is not responsible for Contractor security or welfare: to include, but not limited to medical emergencies or other unforeseen health related situations.

3.8 Coordinate, when requested by the USG, with the U.S. Embassy, USG, vendors and other organizations in PNs in order to execute this SOW.

3.9 All materials generated for this Task Order or provided as Government Furnished Information (GFI) will be solely owned and distributed by the USG or as directed by the tasks associated with this SOW.

4 Tasks

4.1 Project Management

The Contractor shall provide program integration coordination, management, and oversight of the TO performance.

4.1.1 The Contractor shall prepare and submit Contract Data Requirement List (CDRL) deliverables to the COR and applicable support personnel as specified in the applicable DD 1423.

4.1.2 The Contractor shall provide read-ahead materials for briefings as directed by the COR.

4.1.3 The Contractor shall maintain frequent communication with the COR, DTRA program teams, and action officers for actions and tasks under this TO.

4.1.4 The Contractor shall provide a Program Management Plan in accordance with

CDRL A001.

4.1.5 The Contractor shall host a contract kick-off within 10 business days after task order award, unless otherwise coordinated with the KO or COR.

4.1.6 The Contractor shall provide a Monthly Performance Report (CDRL A003) and host corresponding monthly Project Management Review (PMR) meetings, in person or via teleconference, as directed by the COR. PMRs shall consist of a presentation of project progress, accomplishments, cost, schedule, performance, risks, action items, and future milestones.

4.1.8 The Contractor shall coordinate and/or participate in various joint working groups and meetings of project stakeholders, as directed by the COR or Action Officer (AO) in support of event execution.

4.1.9 At the COR/AO/PM’s request, the Contractor shall facilitate, attend, and document planning meetings (to include both CONUS and OCONUS locations) and provide meeting minutes in accordance with CDRL A006.

4.1.10 The Contractor shall ensure the safety of personnel when conducting activities to support this contract.

4.1.11 The Contractor shall maintain an electronic project library that will serve as the primary repository of project deliverables and key documents. This library must be accessible by the Government.

4.1.12 The Contractor shall provide electronic versions of correspondence between the Contractor, USG and PNs, as requested by the COR.

4.1.13 The Contractor shall provide inputs to program-related documents as requested by the COR, PM or AO. These documents may include, but are not limited to, monthly, quarterly, and annual 333 Reports to the Defense Security Cooperation Agency (DSCA) and Congress, and country engagement plans.

4.1.14 The Contractor shall provide accurate and detailed financial reporting in

CDRL A002.

4.2 Training Facility

4.2.1 The Contractor shall provide access to a facility(ies) or venue(s) within thirty

(50) mile radius of the DTRA headquarters building located at 8725 John J.

Kingman Rd, Fort Belvoir, VA 22060 to support approximately twenty five (25) week-long CONUS events for active task orders on the IDIQ. At a minimum the space shall:

4.2.1.1 Have an open indoor area, minimum of 20K sq. ft. to support practical training on equipment or tactics, techniques, and procedures.

4.2.1.2 Provide an outdoor training area, minimum of ten (10) acres, capable of supporting practical training.

4.2.1.3 Provide a kitchen space with utility sink and equipment to support cleaning of fragile, scientific glassware.

4.2.1.4 Support at least two (2), simultaneous classroom instruction for a minimum of twenty-five (25) participants each.

4.2.1.5 Provide office space, equipment, and furniture to support a minimum of eight (8) people.

4.2.1.6 Provide a minimum of two (2) conference spaces capable of supporting a minimum of ten (10) people in each.

4.2.1.7 Provide an auditorium space for a minimum of 50 people.

4.2.1.8 Provide access to commercial/non-well water.

4.2.1.9 Have multiple restrooms.

4.2.1.10 Have cargo storage of a minimum of 20K ft2 and a loading dock area with a loading dock at truck height.

4.2.1.11 Provide space, equipment, and high speed internet capability sufficient to support meetings, trainings, and other virtual engagements.

4.2.1.12 Have Audio/visual capabilities for classrooms, offices, and auditorium, and a mobile Audio/Visual (AV) kit for the training areas.

4.2.1.13 Provide a privacy fence to minimize visibility of training events.

4.2.1.14 Provide a minimum of two temperature controlled, secure storage rooms/facilities with a minimum size each of 30ft x 30ft.

4.2.1.15 A parking area with a minimum of fifty (50) spaces.

4.2.1.16 Allow for access of partner nation participants.

4.2.1.17 In Addition to the above requirements, the government would also prefer the below capabilities/features:

Unrestricted airspace for small UAS training.

A water feature (e.g., a pond) and fire hydrant hookups at the main training site.

A multiple building complex.

Two (2) buildings specifically for executing situational training scenarios, separate from the main facility.

5. Supporting Information

5.1 Security Requirements

5.1.1 The Contractor shall comply with all terms of the DD 254, the National Industrial Security Program Operating Manual, and the IDIQ Contract requirements. Contractor personnel performing work under this contract must be U.S. citizens and have at least a DoD Secret security clearance.

5.1.2 The Contractor shall comply with the Agency’s Operations Security (OPSEC) Policy Statement and CIIL, supporting security and OPSEC policies, directives, instructions, or mandates. The Contractor shall be familiar with OPSEC and personnel supporting the efforts of this contract shall take government supplied initial and annual refresher OPSEC training and be reminded of their continued responsibility to protect sensitive information.

OPSEC and other security guidance issued to the Prime Contractor will also apply to subcontractors working on this effort. Assigned personnel will be knowledgeable of the designated critical information and measures in place to protect it.

5.2 Travel

5.2.1 Contractor personnel will likely need to travel both CONUS and OCONUS in support of the DTRA missions and in execution of the requirements herein.

All travel must be compliant with the Joint Travel Regulations (JTR) unless exception approval granted by the Contracting Officer or Contracting Officer’s Representative. Prior to travel, Contractors must ensure all applicable DoD Foreign Clearance Guide (FCG) (to include passport, visa, country clearance, immunization, force protection (FP), import/export, etc.), CCMD, U.S. Embassy, medical, and other requirements are completed. The Contractor shall at all times use reasonable efforts to pursue the most economical travel arrangements and minimize the cost of travel.

5.2.2 The Contractor shall coordinate closely with the COR to arrange travel overseas, specifically when contractor personnel are to fall under a Status of Forces Agreement (SOFA) or other host nation agreement and/or when Synchronized Pre-deployment & Operational Tracker (SPOT) requirements are triggered. The Contractor shall comply with all requirements of the SPOT clauses included in the contract in a timely manner.

5.3 Personnel Requirements

5.3.1 The Contractor shall provide a suitable mix of personnel with the education and demonstrated skills and experience necessary to perform the tasks within this SOW. Key personnel and minimum requirements are outlined below. Any variances or deviations to the minimum requirements must be approved by the COR. The Contractor will provide adequate information on each proposed candidate for review to the COR to ensure all parties agree each candidate has the necessary skills, expertise and background to qualify for each level.

Task Order Manager: The Task Order Manager is responsible for cost, schedule, and performance management for this task order. They will serve as primary interface with DTRA on all aspect of this task order. Qualifications include:

A minimum of fifteen (15) years of experience of project or program management, with at least five (5) of those years managing international projects/programs.

Excellent organizational and communication skills.

Facility Manager: The Facility Manager will be responsible for the daily oversight and maintenance of the facility. Qualifications include:

A minimum of five (5) years of project and/or facility management experience.

A minimum of three (3) years of logistics and shipping experience.

5.4 Government Furnished Property or Equipment (GFP/GFE)

5.4.1 The Contractor shall build and maintain a Master Government Property List in accordance with CDRL A004.

5.4.2 The Contractor shall submit a Lost, Stolen, Damaged, or Destroyed Property Report (CDRL A007) in any instance where GFP or CAP acquired under this contract are lost, stolen, damaged, or destroyed.

5.4.3 The Contractor shall ensure all GFP/E and Contractor Acquired Property (CAP) associated with this effort are appropriately managed and safeguarded in accordance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other applicable regulations.

6 Project Exit

6.1 The Contractor shall update the Program Management Plan (CDRL A001) and

Master Government Property List (A004) to include a comprehensive close-out plan to the COR for approval within 90 days of task order-end if requested. The close out plan should at a minimum address disposition of CAP or GFP/E to an appropriate location, demobilization of personnel, and turnover of all material and information.

6.2 Upon COR or KO approval of the close out functions in CDRL A001 and A004 and as tasks are completed, the Contractor shall close out subcontracts, close applicable offices, ensure disposition of CAP and GFP/E, demobilize personnel, and execute other close out tasks. The Contractor shall support movement of CAP and GFP/E to an alternate facility if required.

6.4 The Contractor shall submit complete and accurate final invoice within 180 days of the end of the Period of Performance (PoP).

7 Contract Deliverables CDRL Title SOW Section A001 Program Management Plan A002 Execution Detail A003 Monthly Performance Report A004 Master Government Property List A005 Lost, Destroyed, Damaged, Stolen Report A006 Meeting Minutes

8 Acronym List

Acronym Description AO Action Officer BPC Building Partner Capacity CAP Contractor Acquired Property CBRN Chemical, Biological, Radiological, Nuclear CDRL Contract Data Requirements List COCOM Combattant Command COR Contracting Officer Representative CSCEP CWMD Security Cooperation Engagement Program CWMD Counter-Weapons of Mass Destruction DCSA Defense Security Cooperation Agency DTRA Defense Threat Reduction Agency EPP Equipment Procurement Plan GCC Goegraphic Combatant Command GFE Government Furnished Equipment GFI Government Furnished Information KO Contracting Officer OB On-Site Inspection and Building Partner Capacity Directorate OB-BP Building Partner Capacity Department PM Program Manager PN Partner Nation POI Program of Instruction SME Subject Matter Expert SOW Statement of Work SSC Small Scale Construction TO Task Order TOP Transfer of Property USG United States Government