CR2 PWS 16 June 2022 (1).docx

Ohio Army National Guard Solicitation# W91364-22-Q-0061 Classroom 2 Audio-Visual Installation Performance Work Statement (PWS)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform a full turnkey installation and integration of the described audiovisual services at Beightler Armory, Classroom 2 in Columbus Ohio. Services, as defined in this SOW.

1.2 Background: This is solicitation for the design and installation of a Digital Media Presentation System that incorporates a video streaming functionality as well as a Digital Signal Processor (DSP) audio mixing system that will allow for local and enterprise teleconferencing. The contractor shall be responsible for the removal of all existing equipment that is to be replaced and will turn over to the government.

1.3 Period of Performance (PoP): The Period of Performance for the initial install shall be 90 days after the Notice Award

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1600 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Beightler Armory 2825 W. Dublin Granville Rd. Columbus, OH 43235.

1.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.3 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Security Office. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.5 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.6 Contractor Access to Beightler Armory.

The contractor shall fill out required paperwork and supply any required documentation to allow personnel clearance to the facility for installation. This paperwork will be provided by the contracting officer and shall be submitted no later than one week prior to scheduled installation date.

1.4.7 ANTI-TERRORISM/OPERATIONS SECURITY (AT/OPSEC) REQUIREMENTS

1.4.7.1 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Security Office. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.7.2 For Contractors that do not require CAC but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.8 http://jko.jten.mil/courses/atl1/launch.html AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the Security Office or Antiterrorism Representative. AT level I Awareness Training is available at the following website:

2.0 Reserved

3.0 Government Furnished Property will not be provided

3.1 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: Products associated with this quote must be Made in the USA or be TAA Compliant in accordance with (IAW) FAR Part 25.001.

5.1 Video Wall: The contractor shall provide a video wall with complete installation to include power supplies, cabling and trim.

5.1.1 The system shall be a 3x3 55” direct view video wall with have a minimum of 500nit brightness and a bevel of no more than 1mm.

5.1.2 Display must be capable of being fully integrated and controlled by the Digital Media Presentation System.

5.1.3 Display must include video signal processing capability that provides multi-source display to include quad screen and floating picture-in-picture.

5.2 Digital Media Presentation System: The contractor will provide a presentation system capable of the following:

5.2.1 Must include 10x8 Extron DTP video matrix video switch.

5.2.2 The switch must use an integrated IPCP Pro Xi/ QXI Series control processor which fully integrates all required components outlined in this SOW. No external processor should be used.

5.2.3 Must include 2 control touch panels. 1pc 5” Extron TCP and 1pc 7” Extron TCP.

5.2.3.1 The 7” TCP will be mounted behind lectern.

5.2.3.2 The center desk will have a desk top mounted 5” TCP with enclosure.

5.2.3.3 Control programming capabilities shall include: system power on/off, video wall display configuration options, video/audio teleconferencing operation, room audio controls to include a mute button, cable TV operation and PTZ camera settings with manual operation.

5.2.3.4 All video inputs must be programed to auto-play on main display once connected with USB switch programed to mirror video selection to facilitate media bridge connection automatically.

5.2.4 Must include 2 recessed, cable-cubby type computer connection points. 1 with transmitter in lectern and 1 with transmitter in the center desk.

5.2.4.1 Both connection points must have 120v AC power, network, USB transmitters, HDMI and Display Port connections. Both connection points must facilitate video scaling to ensure system compatibility with widest range of video resolutions.

5.2.4.2 All inputs should be interconnected with Digital Twisted Pair (DTP) transmitters / cables and run-in over-floor raceway.

5.2.5 Provide USB 2x1 switcher with 2 USB transmitter/receiver systems that connects and assigns computer USB ports to AV system Media Bridge for web streaming connectivity.

5.2.6 Provide standard cable TV digital converter box (coax-hdmi) hardware that is compatible with building cable signals and system AV control.

5.2.7 Must provide system rack furniture and AV Lectern sufficient for system installation outlined in this SOW.

5.2.8 Must provide power conditioner and UPS battery backup system in rack. All AV equipment, to include video wall, must be run off power conditioner and UPS battery backup.

5.3 PTZ Video Camera system

5.3.1 System shall include the mount, cabling, hardware and installation of a wall mounted Pan Tilt Zoom (PTZ) Camera.

5.3.2 Presentation System Controller shall be capable of achieving 3 specific camera angles / focal lengths as well as touch screen manual control for the camera.

5.3.2 The PTZ video cameras shall be a resolution of at least 1920x1080 60fps, 12x optical zoom, f2-3.8 through focal range with a viewing angle sufficient to capture the entire room.

5.4 HDMI / Audio to USB Bridge Solution: This solution shall allow for integrating the Digital Media Presentation System with industry standards software codec conferencing applications such as: (Microsoft ® Skype ®/Skype ® for Business, Adobe ® Connect™, Apple ® FaceTime ®, BlueJeans, Cisco ® WebEx ®, Citrix ® GoToMeeting™, Google Hangouts™, Lifesize ® Clearsea™, and Zoom). Specific features of this solution are listed below:

5.4.1 Shall work seamlessly with USB switch, transmitter and any government Laptop connected to inputs using generic USB video and audio drivers.

5.4.2 Shall accept resolutions of 1080p/60 and 1920x1200 and provides high performance deinterlacing of interlaced signals up to 1080i.

5.4.3 Shall integrate the HD PTZ camera, addressed previously.

5.4.4 Provide integration of beam array microphones to support conferencing solution.

5.5 Integrated room audio system: The contractor will provide and install the components of an integrated audio system which facilitates communication for audio-conferencing and web conferencing systems. The system shall be capable of supporting the following:

5.5.1 A Biamp Tesria Forte digital audio server with Digital Signal Processor (DSP) or audio server. Required processing features shall be:

5.5.1.1 Acrostic echo cancellation to eliminated teleconferencing echo in system speakers

5.5.1.2 Noise cancellation to eliminate the transmission of unwanted ambient noise.

5.5.2 The system shall have ceiling mounted speakers and amplification installed so that the AV audio is provided at least 80db of distortion free audio to the entire room.

5.5.3 The system shall have ceiling mounted beam-array microphones that provided zoned coverage and 360-degree coverage of the entire classroom.

5.5.4 The lectern should have a gooseneck microphone installed into the table top. The mount should be shock resistant.

5.6 Contractor shall commission system, test and train users on all aspects of the provided audio/visual or media switch and all associated components. This shall include the following:

5.6.1 Contractor shall consult with Contract Officer Representative to determine layout and functions of the touch panel(s) control during the design phases of this statement of work.

5.6.2Contractor shall test all equipment to verify conformance with manufacturer’s performance specifications and with this statement of work.

5.6.3 Contractor shall provide system operation/orientation training to government, up to 32 personnel and training will be held within Bldg 422.

5.6.4 Contractor shall provide the final operating and complete (compiled and un-compiled) touch panel source code and any subsequent updates under this contract. Copies of each update and revision of all touch panel source code made during the period of this contract shall be provided digitally upon

5.6.5 All cables shall be clearly labeled at all terminations and professionally arranged in the racks.

5.6.6 Upon completion of the installation the contractor shall test each function of the system to ensure it is operating properly and shall be accepted by the Government.

5.6.7 All disconnected and excess existing equipment is U.S. Government property and shall be turned in to Physical Security Office.

5.6.8 All manuals and technical literature for new equipment shall be provided to Contract Officer Representative in either electronic or hard copy format upon completion.

5.6.9 Contractor shall provide “as-built” diagrams of entire, integrated system upon completion of the installation that include, new and existing government equipment within 14 days of final inspection provided to Contract Officer Representative. Format of as-built diagrams shall be provided as block diagrams by function, legible when printed in 8.5” by 11” letter-sized paper.

6.0 Reserved