COMBO LeMay VTC.docx

I. GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase Video Teleconference equipment as described in the Statement of Requirement (SOR) attached. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2024-06 and DFARS DPN change notice 20240815.

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: This acquisition is being solicited as a 100% small business set-aside. The North American Industrial Classification System (NAICS) code for this acquisition is 513210 with a size standard of $47,000,000.00.

II. NATURE OF ACQUISITION:

Maxwell AFB has a requirement to purchase the below supplies. This procurement will be awarded under Simplified Acquisition Procedures. Quotes must be received no later than 20 Sep 2024, 12:00, CST, daylight savings time. Email quotes to both SrA Chase Flowers at chase.flowers@us.af.mil and Ms. Kimberly Knott at kimberly.knott.1@us.af.mil.

III. SCHEDULE OF SUPPLIES/SERVICES:

Period of Performance (PoP): 60 days after contract award.

The contractor shall provide the services listed below which are to be performed/delivered at 401 Chennault Cir. Bldg. 1400 Maxwell AFB, AL. 36112.

Total

IV. QUOTE PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

a. The offeror must submit a signed and dated quote on company letterhead with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Offerors must provide a unit price and extended price for CLIN 0001-0006 referenced in the "SCHEDULE OF SUPPLIES/SERVICES."

c. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and DUNS.

d. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

e. Quote Contents:

PART I – TECHNICAL:

Provide quote that accedes to all the requirements of the synopsis/solicitation.

PART II – PRICE:

The offeror must submit proposed unit and extended prices in Section III (see above) of the synopsis/solicitation for CLIN 0001-0006. The price factor will be evaluated for reasonableness.

IMPORTANT NOTE: Multiple Offerors nor Multiple Awards will be considered. A single award will be made in the resultant contract.

V. BASIS FOR AWARD

This is a 100% Small Business set-aside firm-fixed price contract. The small business contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Award will be made to the lowest priced quote that has acceptable technical ratings.

PART I – TECHNICAL:

The offeror by acceding to all the requirements of this synopsis/solicitation (see Quote Preparation Instructions) will be determined technically acceptable.

PART II– PRICE:

The Government will evaluate the price of all quotes that receive acceptable technical ratings as follows:

Quotes will be determined fair and reasonable based on competitive quotes, comparison with similar services in a related industry, comparison to an independent Government estimate, or any other reasonable basis in accordance with FAR 13.106-2.

The Government intends to award a contract without discussions with respective offerors. Offerors shall submit sufficient information and, in the format, specified in Quote Preparation Instructions. Offeror’s may be asked to clarify certain aspects of their quote to which the offeror has not previously had an opportunity to respond.

VI. CONTRACT TERMS AND CONDITIONS:

See FAR and DFARS Provisions and Clauses on the attachment.

5352.201-9101 OMBUDSMAN JUL 2023

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary: Mr. David E. Jones, Deputy Chief, Contracting Division, HQ AFICA/KT; Alternate: Mr. Stephen G. Smith, Chief, Acquisition Support Branch, HQ AFICA/KTC; Address: 2035 First Street West, Ste 1, JBSA Randolph AFB TX 78150-4324; Telephone Numbers: (210) 652-7907 or (210) 652-7075; and E-mail Addresses: david.jones.3@us.af.mil or stephen.smith@randolph.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

ATTACHMENT(S):

Attachment 01 – Statement of Requirement (SOR) Attachment 02 – Provisions and Clauses