Combo HVAC Close Loop Test-Treat Final.pdf

This acquisition is for service for fiscal year 2021. Currently, funds are not available. The government may cancel this combined synopsis/solicitation at any time if funds do not become available. If funds become available, the government intends to issue an award to the offeror who supplied the successful offer. Award will be contingent upon the availability of fiscal year

2021 funds.

The 375th Contracting Squadron (PKB1) at Scott AFB, IL is contemplating an award to perform

HVAC Closed Loop Water/Chemical Testing-Treatment service located at Scott AFB, IL for

01 October 2020 through 30 September 2021, subject to availability of funds. Scope of Work defined in attached Statement of Work (SOW) and paragraph (vi), Description of requirements.

This is a commercial purchase using Federal Acquisition Regulation (FAR) Part 12 and Part 13 procedures. The following information, as required per FAR 12.603(c)(2) applies:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with

FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued.

(ii) Solicitation number is FA440720Q0015 issued as a Request for Quotation (RFQ).

(iii) The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2020-07, effective 08-31-2020, and the Defense Federal

Acquisition Regulation Supplement DPN 20200605.

(iv) This acquisition is being solicited as a 100% Small Business Set Aside via beta.SAM.gov under North American Industry Classification System (NAICS) code 541380, Testing

Laboratories. The small business size standard is $16.5 Million. The Product Service Code (PSC) is H999, Other QC/Test/Inspect-Miscellaneous.

(v) Contract Line Item Number(s) CLINS:

Item # Description Quantity Unit Unit

Price Total Price

0001 COLD WATER LOOP TESTING 228 EA

0002 HOT WATER LOOP TESTING 276 EA

0003 COUPON RACK TESTING 56 EA

99% UNINHIBITED PROPLENE

GLYCOL

4000 GA

0005 NITRATE 550 GA

GRAND TOTAL

(vi) Description of requirements:

The Contractor shall provide all labor, tools and equipment necessary to perform closed loop water/chemical testing for the Heating, Ventilation and Air Conditioning (HVAC) systems on 126 closed loop systems in various facilities, and coupon rack testing for 17 racks in 10 facilities on Scott

AFB, IL. There are 69 hot water closed loop and 57 cold water closed loop systems.

Without limiting the generality of the foregoing, the Contractor shall be required to conduct chemical testing and provide reports to verify chemical mixture percentages within the closed loop systems meet the parameters identified in paragraph 2.4. Initial testing and treatments shall be completed within the first 60 days from the Notice-to-proceed and quarterly thereafter. Systems shall be tested four times per year.

Without limiting the generality of the foregoing, the Contractor shall be required to conduct pipe coupon testing and provide reports to evaluate the corrosiveness condition of the system piping on the systems identified in paragraph 4.1. Initial coupons shall be placed within 30 days from the

Notice-to-proceed and tested quarterly thereafter. Systems shall be tested four times per year.

The contractor shall brief 375th Civil Engineer Squadron (CES) HVAC or COR personnel at the end of each day of services, and provide a written report within 10 business days after completing services.

The contractor shall abide by Scott AFB, local, county, state and federal laws under this contract.

The Contractor shall use innovative industry/commercial standards/procedures and equipment to minimize the expenditure or time and funds while ensuring the highest of quality work.

See attached SOW dated 26 August 2020 for complete details of the acquisition.

(vii) Period of Performance is 01 October 2020 – 30 September 2021 at Scott AFB, IL with FOB

Destination.

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2020) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect.

The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the vendors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of three (3) separate parts:

Part 1 - Cover letter - The Cover Letter shall include the Offeror’s points of contract, with email address and phone number, who are authorized to contractually obligate the company, CAGE Code, DUNS Number, small business status/categories, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement that the company does or does not take exception to any of the requirements of this solicitation.

Part 2 – Technical Approach - (Evaluation Factor 1) – Submit one (1) copy of the Water

Quality Management Plan (WQMP) and associated Plans along with a valid/up-to-date

Association of Water Technologies (AWT) certification.

Part 3 – Price - (Evaluation Factor 2) – Complete paragraph (v) of this solicitation. Price will be evaluated for (i) Total Evaluated Price (TEP) (ii) completeness (iii) reasonableness and (iv) unbalanced pricing. Offerors whose price is determined to be unreasonable or incomplete will not be considered for award. The burden of proof for credibility of proposed prices rests with the offeror.

3. Please provide the following information with your offer:

a. Expiration Date of Offer:_____________________________

b. Proposed Payment Terms or Discounts (i.e., Net 30, 1% 10 days)_____________________

4. Complete the attached National Defense Authorization Act (NDAA) Certification form and submit with your offer.

5. A site visit will be held for all interested parties on Wednesday, 09 September 2020 at Scott

AFB, IL at 10:30 a.m. Central Standard Time (CST). Offerors shall contact Ms. Judy Jennings at email judith.jennings@us.af.mil and/or Ms. Marcia Wuebbels at 618-256-9308 or email marcia.wuebbels@us.af.mil by 12:00 p.m. CST on Tuesday, 08 September 2020 to confirm attendance and allow the Government sufficient time to assure your Base Pass is processed. The site visit begins promptly at 10:30 a.m. CST. Please allow sufficient time to obtain the pass from the Visitor Control Center for access to the Installation. All interested parties will meet in the

Conference Room located at 375 CONS, Bldg. 50.

6. REAL ID ACT Version 39

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses." The Act established minimum security standards for state-issued driver's licenses and identification cards and prohibits Federal agencies from accepting for official purposes licenses and identification cards from states that do not meet these standards.

The following states/territories has an extension for REAL ID enforcement, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until

7 Aug 2020

Oregon

18 Sep 2020

Oklahoma

Under Review

A. Samoa N. Marianas

The following states/territories are compliant with the REAL ID Act.

Alabama Arizona Arkansas

Colorado Connecticut Delaware

DC Florida Georgia

Hawaii Indiana Iowa

Kansas Louisiana Maryland

Michigan Mississippi Nebraska

Nevada New Mexico New York

N. Carolina Ohio S. Dakota

Tennessee Texas Utah

Vermont West Virginia Wisconsin

Wyoming S. Carolina Idaho

N. Dakota Puerto Rico Washington

N. Hampshire Massachusetts Guam mailto:judith.jennings@us.af.mil mailto:marcia.wuebbels@us.af.mil

Virginia Minnesota Illinois

Virgin Islands California Rhode Island

Alaska Montana Missouri

Pennsylvania Kentucky Maine

New Jersey

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

-Driver's licenses or other state photo identity cards issued by Department of Motor Vehicles (or equivalent)

-U.S. passport

-U.S. passport card

-DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

-U.S. Department of Defense ID, including IDs issued to dependents

-Permanent resident card

-Border crossing card

-State-issued Enhanced Driver’s License

-Federally recognized, tribal-issued photo ID

-HSPD-12 PIV card

-Foreign government-issued passport

-Canadian provincial driver's license or Indian and -Northern Affairs Canada card

-Transportation worker identification credential

-U.S. Citizenship and Immigration Services Employment Authorization Card (I-766)

-U.S. Merchant Mariner Credential

Please contact Pass and Registration at 256-3020/ 2008 if you have any questions or need additional information.

7. At the time of this combined synopsis/solicitation, WD 2015-5075, Rev. 15, dated 5/14/20 was in effect. In the event of an updated revision to the applied WD, the updated revision will be incorporated into the award.

8. Offers are due no later than 3:00 P.M. CST, Wednesday, 16 September 2020. All questions in regards to the solicitation must be directed to the contract specialist, Ms. Judy Jennings, via email judith.jennings@us.af.mil or contracting officer, Ms. Marcia Wuebbels, email marcia.wuebbels@us.af.mil. Dead line for questions is 3:00 p.m. CST Thursday, 10 September

2020. Offers must be emailed to the above addresses. If issues are encountered with email, please contact Ms. Wuebbels at 618-256-9308.

(ix) The provision at 52.212-2, Evaluation—Commercial Items (Oct 2014), applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor I: Technical Approach (Acceptable/Unacceptable)

Factor II: Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

The following is tailored to this acquisition and is hereby added via addendum:

BASIS FOR CONTRACT AWARD: This is a competitive simplified acquisition selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. The Government will select the best offer which conforms to the solicitation requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the submission instructions), and is judged, based on the evaluation factors to represent the best value to the Government. The Government seeks to award to the offeror who is best suited to fulfill the requirement. This may result in an award to a better value, higher priced offeror, where the decision is consistent with the evaluation factors, and the Government reasonably determines that technical approach of the higher priced offeror outweighs the price difference. The

Government will review all documents for compliance.

Once the Government determines the Offeror that is best-suited to meet stated requirements, the

Government reserves the right to communicate with only that Offeror to address any issues, if necessary, and finalize an order with that Offeror. If the parties cannot successfully resolve outstanding issues, as determined pertinent at the sole discretion of the Government, the

Government may communicate with the next best-suited Offeror, based on the original analysis and address any necessary issues with that Offeror. If the Government begins communications with the next best-suited Offeror, no further communications with the previous Offeror will be entertained until after order award. This process will continue until an agreement is successfully reached and an order is awarded.

Factor I: Technical Approach

Under this factor, the Government will evaluate the Offeror’s proposed Technical Approach based on the following:

Factor I: Technical Approach

1. The offeror’s Water Quality Management Plan (WQMP) will be evaluated based on the methods in which they plan to sample and treat the closed loop systems and perform coupon rack testing.

1.1 As part of the overall WQMP, the offeror shall describe how they plan on sampling the closed loop systems and calculate the amount of chemicals needed to maintain the following:

PH level between 8 and 10.3

Nitrate level between 600 and 1000 PPM

Propylene glycol level between 25% to 30%.

1.2 As part of the overall WQMP, the offeror shall submit a copy/example of how they plan on submitting coupon rack results.

1.3 As part of the overall WQMP, the offeror shall describe how they plan to apply chemicals to closed loops that do not have a pot feeder.

1.4 As part of the overall WQMP, the offeror shall describe how they plan to meter the amount of water and chemical if they must drain and/or flush the system to ensure the proper amount is added back into the system.

1.5 As part of the overall WQMP, the offeror shall submit their Safety Plan to be evaluated to perform planned tasks to fulfill the requirements of the SOW.

1.6 As part of the overall WQMP, the offeror shall submit their Quality Control Plan to be evaluated to perform planned tasks to fulfill the requirements of the SOW.

1.7 As part of the overall WQMP, the offeror shall submit proof by including documentation of Personnel performing testing as a member of the Association of

Water Technologies (AWT).

2. The offeror shall submit the cost per gallon of nitrate and propylene glycol to treat 10,000 gallons of water at the prescribed levels IAW the SOW:

2.1 PH level between 8 and 10.3; Price per gallon _______________

2.2 Nitrate level between 600 and 1000 PPM; price per gallon ______________

2.3 Propylene glycol level between 25% to 30%; price per gallon________________

3. The Government will review the offeror’s proposed technical approach to verify it will result in successful contract performance and will assign either an acceptable or unacceptable rating to the technical proposal. The technical definition ratings are as follows:

Adjectival Rating Description

Acceptable Offer meets the requirements of the solicitation

Unacceptable Offer does not meet the requirements of the solicitation

Factor II: Price

Under this factor, the Government will evaluate the Offeror’s Price based on the following:

1. Offers should support the proposed technical approach and will be evaluated for (i) Total

Evaluated Price (TEP), (ii) completeness, (iii) reasonableness and (iv) unbalanced pricing.

Offerors whose price is determined to be incomplete or unreasonable will not be considered for award.

2. The TEP will be calculated as the sum of the Offeror’s proposed price for contract line item numbers 0001-0005. The TEP will be evaluated for completeness, reasonableness, and unbalanced pricing to arrive at the TEP. Offerors whose price is determined to be incomplete or unreasonable will not be considered for award.

2.1. Completeness. The offer will be reviewed to determine if all price elements have been addressed. The review will determine the adequacy of the offeror’s offer in addressing and fulfilling the requirements.

2.2 Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

2.3 Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(x) Offerors must include with their offer a completed copy of the provision at 52.212-3, Offeror

Representations and Certifications—Commercial Items (Jun 2020), unless this information has been submitted electronically as part of its annual representations and certificates at https://www.sam.gov.

As prescribed in 52.212-3, an offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via the System for Award Management (SAM) site located at https://www.sam.gov. If an offeror has not https://www.sam.gov/ completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (v) of this provision.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders—Commercial Items (Ju1 2020), applies to this acquisition.

The following additional Federal Acquisition Regulation (FAR) clauses cited in 52.212-5(b) are applicable to the acquisition:

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jun 2020)

FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractor's

Debarred, Suspended, or Proposed for Debarment (Jun 2020)

FAR 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020)

FAR 52.219-28, Post-Award Small Business Program Representation (May 2020)

FAR 52.222-3, Convict Labor (Jun 2003)

FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2020)

E.O. (13126)

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

FAR 52.222-26, Equal Opportunity (Sep 2016)

FAR 52.222-35, Equal Opportunity for Veterans (Jun 2020)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020)

FAR 52.222-37, Employment Reports on Veterans (Jun 2020)

FAR 52.222-50, Combating Trafficking in Persons (Jan 2019)

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(Jun 2020)

FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management

(Oct 2018)

The following additional Federal Acquisition Regulation (FAR) clauses cited in 52.212-5(c) are applicable to the acquisition:

FAR 52.222-41, Service Contract Labor Standards (Aug 2018)

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014)

FAR 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015)

FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017)

(xiii) The following FAR, Defense Federal Acquisition Regulation Supplement (DFARS), and

Air Force Federal Acquisition Regulation Supplement (AFFARS) clauses/provisions are determined by the contracting officer to be necessary for this acquisition and are incorporated by reference.

FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements – Representation (Jan 2017) – Provision

FAR 52.204-7, System for Award Management (Oct 2018) - Provision

FAR 52.204-9, Personal Identity Verification of Contractor Personnel (Jan 2011) – Clause

FAR 52.204-13, System for Award Management Maintenance (Oct 2018) – Clause

FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016) - Provision

FAR 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016) - Clause

FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) –

Clause

FAR 52.204-22, Alternative Line Item Proposal (Jan 2017) – Provision

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Dec 2019) – Provision

FAR 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) – Clause

FAR 52.232-18, Availability of Funds (Apr 1984)

FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013) – Clause

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

– Clause

FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) -

Clause

FAR 52.237-3, Continuity of Services (Jan 1991) – Clause

FAR 52.247-34, F.o.b. Destination (Nov 1991) – Clause

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) – Provision

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) - Clause

FAR 52.252-5, Authorized Deviations in Provisions (Apr 1984) – Provision

FAR 52.252-6, Authorized Deviations in Clauses (Apr 1984) - Clause

FAR 52.253-1, Computer Generated Forms (Jan 1991) – Clause

DFARS 252.203-7000, Requirements Relating to Compensation of Former DOD Officials

(Sep 2011) – Clause

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013) -

Clause

DFARS 252.203-7005, Representation Relating to Compensation of Former DOD Officials

(Nov 2011) – Provision

DFARS 252.204-7003, Control Of Government Personnel Work Product (Apr 1992) – Clause

DFARS 252.204-7006, Billing Instructions (Oct 2005) - Clause

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

(Oct 2016) – Provision

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported

Cyber Incident Information (Oct 2016) – Clause

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting (Dec 2019) – Clause

DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

(May 2016) – Clause

DFARS 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the

Government of a Country that is a State Sponsor of Terrorism (May 2019) - Clause

DFARS 252.209-7998, Representation Regarding Conviction of a Felony Criminal

(March 9, 2012) – Provision

DFARS 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax

Liability or a Felony Conviction under any Federal Law (January 23, 2012) - Provision

DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk

System in Past Performance Evaluations (Sep 2019) – Provision

DFARS 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors

(Jan 2018) - Provision

DFARS 252.223-7006, Prohibition On Storage, Treatment, And Disposal Of Toxic Or

Hazardous Materials—Basic (Sep 2014) - Clause

DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jun 2013) – Clause

DFARS 252.225-7000, Buy American-Balance of Payment Program Certificate (Nov 2014) –

Provision

DFARS 252.225-7001, Buy American and Balance of Payments Program-Basic (Dec 2017) –

Clause

DFARS 252.225-7002, Qualifying Country Sources As Subcontractors (Dec 2017) – Clause

DFARS 252.225-7012, Preference for Certain Domestic Commodities (Dec 2017) - Clause

DFARS 252.225-7048, Export Controlled Items (June 2013) – Clause

DFARS 252.225-7974 Representation Regarding Business Operations with the Maduro Regime

(Feb 2020) - Provision

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

(Dec 2018) - Clause

DFARS 252.232-7006, Wide Area Workflow Payment Instructions (Dec 2018) - Clause

DFARS 252.232-7010, Levies on Contract Payments (Dec 2006) – Clause

DFARS 252.232-7011, Payments in Support of Emergencies and Contingency Operations

(May 2013) - Clause

DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel

(Jun 2013) – Clause

DFARS 252.243-7001, Pricing Of Contract Modifications (Dec 1991) - Clause

DFARS 252.244-7000, Subcontracts for Commercial Items (Jun 2013) – Clause

DFARS 252.247-7023, Transportation of Supplies by Sea-Basic (Feb 2019) – Clause

AFFARS 5352.201-9101, Ombudsman (Oct 2019) - Clause

AFFARS 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS)

(Oct 2019) - Clause

AFFARS 5352.223-9001, Health and Safety on Government Installations (Oct 2019) – Clause

AFFARS 5352.242-9000, Contractor Access to Air Force Installations (Oct 2019) – Clause

(End of Clause)

(xiv) N/A

(xv) Offers are due to the individuals listed in paragraph (xvi) located at Scott AFB, IL no later than 3:00 p.m. CST on Wednesday, 16 September 2020.

(xvi) Quotes are due via email to:

Primary: Ms. Judy Jennings - judith.jennings@us.af.mil

Secondary: Ms. Marcia Wuebbels –marcia.wuebbels@us.af.mil

Interested parties with questions by phone will be directed to submit questions in writing to the email address listed above.

The point of contact for this acquisition is Ms. Judy Jennings - Phone – 618-256-9271 or e-mail

– judith.jennings@us.af.mil. In the event this individual is not available, contact Ms. Marcia

Wuebbels: phone 618-256-9308 or e-mail marcia.wuebbels@us.af.mil mailto:Marcia.wuebbels@us.af.mil