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FA561325Q0008 – Chapel Consolidation Services

Date/Year: 28 March 2025

The 700th Contracting Squadron (700 CONS) at Ramstein Air Base, Germany is contemplating an award for a Firm-Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract (a subset of an Indefinite-Delivery Contract--see FAR 16.503) to perform Chapel Consolidation Services from 01 August 2025 through 31 July 2030. FFP task orders (TOs) will be issued off of the base contract. The Scope of Work is defined in the attached Performance Work Statement (PWS).

This is a commercial service purchase using Federal Acquisition Regulation (FAR) part 12 and part 13 procedures. The following information, as required per FAR 12.603(c) applies.

A site visit will be held for all interested parties; the date and time will be provided in an amendment to this solicitation.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation number FA561325Q0008 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 17 January 2025, Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice 17 January 2025, and the Department of the Air Force Federal Acquisition Circular 2024-1016, effective 16 October 2024.

(iv) This acquisition is being solicited as unrestricted via SAM.gov under North American Industry Classification System (NAICS) code 813110, Religious Organizations. The Product Service Code (PSC) is G002, Professional Services- Social Services.

(v)

CLIN Description Catholic Mass Music Director/Accompanist Ramstein Contemporary Music Director/Accompanist Ramstein Gospel Music Director/Accompanist Ramstein Traditional Music Director/Accompanist Catholic Religious Education Coordinator Catholic Youth Coordinator Protestant Religious Education Coordinator Orthodox Service Music Director Islamic Religious Education Coordinator Protestant Youth Director https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

(vi) The contractor is responsible for the administrative support, logistical support, and overall management required for the ten (10) Chapel Support Service positions listed in Para 1.1.1 of the PWS. The contractor shall provide qualified individuals to support chapel services and programs within the KMC, as specified in the PWS. This includes the planning, coordination, and surveillance of the activities necessary to ensure individuals meet and maintain all required qualifications for their respective positions. See Attachment 1, Performance Work Statement for more detail. There is currently no Status of Forces Agreement (SOFA) on the current contract. Of note, 613a Bürgerliches Gesetzbuch (BGB) may apply to this requirement. It is the responsibility of the offerors to determine and address, if necessary. *

(vii) The Government desires FOB Destination to Ramstein AFB, Germany, by 01 August 2025.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

ADDENDUM TO FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services:

(e) is hereby tailored to read as follows: Multiple pricing offers will NOT be accepted.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

Each Offeror shall submit offers electronically to the email box of Contracting Officer, Carleen Clinger at carleen.clinger@us.af.mil AND the Contract Specialist, Wilfredo Padilla Flores at wilfredo.padilla_flores@us.af.mil. The quotes (via email) shall be submitted no later than the required submission due date and time in accordance with (IAW) the paragraphs below. The Government is only in receipt of the quotes when the above Point of Contacts (POCs) can open the quotes within their email inboxes. It is the offeror’s responsibility to follow up and ensure the POCs have received the quotes and can open/read any attachments. If the quotes are not received in the POCs’ email inboxes or cannot be opened/read by date and time, then the offeror’s quote will be deemed late and may not be considered. However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

Failure to provide the items listed above and below may render your submission incomplete. Incomplete submissions may not be evaluated. Complete submissions will be evaluated in accordance with the Basis of Award.

QUOTATION PREPARATION INSTRUCTIONS

All quotes must be submitted in English in order to be considered for award.

https://www.acquisition.gov/far/part-52#FAR_52_212_1

Offerors submitting a quote in response to this solicitation shall submit a price volume (Volume I) and a technical volume (Volume II). All quote information shall be submitted in either MS Word or PDF format except for the price volume (Volume I). Pricing information shall be submitted in MS Excel format only (Pricing Worksheet). Each volume shall be submitted as a separately labeled electronic file.

Offerors must ensure that pricing information is only included in the price volume. All unit and extended prices provided shall be rounded to the nearest US Dollar (USD) or Euro. IAW FAR 25.1002(b), to ensure a fair evaluation of offers, solicitations generally should require all offers to be priced in the same currency (USD). However, if the solicitation permits submission of offers in other than a specified currency (Euro), the contracting officer must convert the offered prices to U.S. currency for evaluation purposes. The contracting officer must use the current market exchange rate from a commonly used source (will be the exchange rate from the European Central Bank website) in effect on the date specified for receipt of offers. Extended prices must be divisible by the number of units proposed with no fractional cents. Note that only US-based vendors will be paid in USD and shall only submit quotes in USD. Likewise, any non-US-based vendors will be paid in their respective country’s currency and shall only submit quotes in their home country’s currency. Prices must be without value added tax (VAT) (Mehrwertsteuer). The quote must address any discount payment terms that will be offered.

All electronic submissions shall reference the complete solicitation number in the subject line.

VOLUME REFERENCE TITLE MAXIMUM LENGTHS

I Price N/A (Complete Attachment

2, Pricing Worksheet) II Technial Acceptability 10 Pages

The above page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the Government's evaluation of the proposal and may render the quote ineligible for award.

Volume I - Price Quote - Submit complete Pricing Worksheet. The Offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs. The pricing information submitted should fully support the PWS requirements for each position specified in the PWS. This Volume shall only include completion of the Pricing Worksheet (Attachment 2). Incomplete pricing may result in a quotation no longer being considered for award. All CLINs need to be proposed on. No partial quotations will be accepted.

Volume II - Technical Acceptability – The offeror shall submit a technical proposal, with the following sub-factors:

Sub-factor 1: Past/Present Experience. The offeror shall submit information pertaining to past/present experience working a requirement of similar scope and complexity as identified in the PWS. Submit this information on Attachment 3: Past/Present Experience Sheet, limited to 2 pages. A minimum of one (1) year of experience is required for this requirement. Experience must have occurred within five (5) years from the date the solicitation was issued.

Sub-factor 2: Management Approach (including approach to staffing). The offeror shall submit a document, limited to 3 pages, outlining their management approach to satisfy the requirements in the PWS. This document shall outline the plan to fill positions to maintain an adequate workforce for uninterrupted performance of all tasks defined in the PWS and to provide support and assistance to employees in the local area, once positions are filled. The plan shall also clearly outline the hiring process and turn-over process, to include turn-over amongst contractor employees throughout the duration of the contract.

Sub-factor 3: Quality Control Plan (QCP) The offeror shall submit a Quality Control Plan, limited to 5 pages. The plan shall address how the offeror will ensure the service received is meeting the requirements of the PWS, to include an inspection system, the method to identify and prevent defects in service, record control and key and lock controls. PWS sections 1.1.2.12, 2.1.6, 2.1.7 addresses specific requirements of the contractor’s QCP.

(End of Addendum)

(ix) A statement regarding the applicability of the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, if used, and the specific evaluation criteria to be included in paragraph (a) of that provision. If this provision is not used, describe the evaluation procedures to be used.

52.212-2 Evaluation-Commercial Products and Commercial Services. (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (not in order of importance):

(i) price

(ii) technical acceptability

IAW FAR 13.106-1(2)(iii), solicitations are not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the https://www.acquisition.gov/far/part-52#FAR_52_212_2

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO 52.212-2, Evaluation-Commercial Products and Commercial Services

BASIS FOR CONTRACT AWARD:

(d) This is a competitive simplified acquisition selection for a Firm-Fixed-Price (FFP) IDIQ contract conducted IAW Federal Acquisition Regulation (FAR) parts 12 and 13. The Government will select the best offer which conforms to the solicitation requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the submission instructions), and is judged, based on the evaluation factors to represent the best value to the Government IAW FAR 12.602(c). The Government intends to make an award based on the Lowest Price, Technically Acceptable (LPTA) best value source selection process. Failure to meet the requirements of the instructions in FAR Clause 52.212-1 will result in an offer being deemed unacceptable. All quotes will be evaluated on the Total Evaluated Price (TEP), then ranked from lowest to highest. The two lowest priced quotes will be rated for technical acceptability. If either of the quotes are deemed unacceptable during the evaluation process, the next lowest offeror(s) will be evaluated for technical acceptability. Once two quotes are rated as technically acceptable, the evaluation process will stop, and award will be made to the lowest priced offeror.

The following factors (correlating to the respective volume) shall be used to evaluate each offer:

Volume I: Under this factor, the Government will evaluate the Offeror's price based on the following:

1. Offers will be evaluated for (i) Total Evaluated Price (TEP), (ii) completeness, (iii) reasonableness and (iv) unbalanced pricing. Offerors whose price is determined to be incomplete, unbalanced, or unreasonable will not be considered for award.

2. The Initial TEP (I-TEP) will be calculated as the sum of the Offeror's proposed prices (for all CLINs on the Pricing Worksheet, including Optional CLINs) for the base period plus the four option years, inclusive of a six-month Option to Extend Services. The six-month extension of services is IAW FAR 52.217-8, "Option to Extend Services" and will be utilized if necessary. The six-month extension of services is not to be considered part of Option Year 4 and will be a separate option exercised if it is utilized. Offerors will not be required to submit pricing for the six-month extension of services. The 6-month Option to Extend Services will be calculated by dividing the proposed total of Option Year 4 by two. Evaluation of options or optional CLINs shall not obligate the Government to exercise such options or optional CLINs. If no changes are needed to the price proposal after the initial evaluation, the I-TEP will be considered the Final TEP (F-TEP). After any revisions (if needed) the Government will evaluate the F-TEP to be calculated as the sum of the Offeror's updated proposed prices for the base period plus the four

(4) option years, inclusive of a six-month Option to Extend Services.

(a) Completeness: Pricing will be reviewed to determine if all price information requested by the Solicitation Package has been submitted.

(b) Reasonableness: For a price to be reasonable, it must represent a price to the Government that a reasonably prudent person would expect to pay in the conduct of competitive business for the same or similar service. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

(c) Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer (CO) determines that the lack of balance poses an unacceptable risk to the Government.

Volume II: Under this factor, the Government will evaluate the Offeror's proposed technical acceptability based on the written documentation submitted in accordance with the Addendum to FAR 52.212-1, Instructions to Offerors. Technical acceptability is based on successfully meeting the requirement. The three outlined sub-factors will be rated as “Acceptable” or “Unacceptable” according to Table 1.

TABLE 1 - Technical Ratings

Rating Description

Acceptable Quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Quotation does not clearly meet the minimum requirements of the solicitation.

Offerors must receive an “Acceptable” rating for each sub-factor to receive an overall “Acceptable” rating in the technical evaluation. In the event one or more sub-factors receives an “Unacceptable” rating, the quote will receive an overall “Unacceptable” rating for the technical evaluation.

Sub-Factor 1: Past/Present Experience – the sub-factor is met when the offeror submits information on Attachment 3 that summarizes the offeror’s experience working a requirement of similar scope and complexity as identified in the PWS. A minimum of one (1) year of experience is required. Experience must have occurred within five (5) years from the date the solicitation was issued.

Sub-Factor 2: Management Approach – the sub-factor is met when the offeror submits an approach that outlines the plan to successfully accomplish this requirement, to include the plan to fill positions to maintain an adequate workforce for uninterrupted performance of all tasks defined in the PWS and to provide support and assistance to employees in the local area, once positions are filled. The plan shall also clearly outline the hiring process and turn-over process.

Sub-Factor 3: Quality Control Plan – the sub-factor is met when the offeror submits a plan that addresses how the offeror will ensure the service received is meeting the requirements of the PWS, to include an inspection system, the method to identify and prevent defects in service, record control and key and lock controls. PWS sections 1.1.2.12, 2.1.6, 2.1.7 addresses specific requirements of the contractor’s QCP.

(End of Addendum)

(x) Offers must include with their offer a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003), unless this information has been submitted electronically as part of its annual representations and certificates at https://www.sam.gov.

As prescribed in 52.212-3, an Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM. (2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____. [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.sam.gov/

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions required to implement statutes or executive orders—Commercial products and Commercial services (MAR 2025) (DEVIATION 2025-O0003) applies to this acquisition.

The following additional Federal Acquisition Regulation (FAR) clauses cited in 52.212-5(b) are applicable to the acquisition:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)

52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023)

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025)

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

52.222-35, Equal Opportunity for Veterans (Jun 2020)

52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020)

52.222-37, Employment Reports on Veterans (Jun 2020)

52.222-50, Combating Trafficking in Persons (Nov 2021)

52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.229-12, Tax on Certain Foreign Procurements (Feb 2021)

52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

(xiii) The following FAR, Defense Federal Acquisition Regulation Supplement (DFARS), and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) clauses/provisions are determined by the Contracting Officer (CO) to be necessary for this acquisition and consistent with customary commercial practices are incorporated by reference and full text.

FAR Provisions & Clauses Incorporated by Reference:

52.201-1 Acquisition 360: Voluntary Survey. Sep 2023

52.203-3 Gratuities. Apr 1984 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

Jan 2017

52.204-7 System for Award Management. Nov 2024

52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011

52.204-13 System for Award Management Maintenance. Oct 2018

52.204-16 Commercial and Government Entity Code Reporting. Aug 2020

52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020

52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014

52.204-22 Alternative Line Item Proposal. Jan 2017

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. Nov 2021

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment. Nov 2021

52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures. Dec 2023

52.209-7 Information Regarding Responsibility Matters. Oct 2018

52.217-5 Evaluation of Options. Jul 1990

52.223-5 Pollution Prevention and Right-to-Know Information. May 2024

52.229-11 Tax on Certain Foreign Procurements-Notice and Representation. Jun 2020

52.233-1 Disputes. May 2014

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr 1984

DFARS Provisions & Clauses Incorporated by Reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022

252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

(DEVIATION 2024-O0013 REVISION 1) May 2024 Deviation 2024-O0013 May 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation. May 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. Nov 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

252.215-7008 Only One Offer. Dec 2022

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors. Jan 2023

252.222-7002 Compliance with Local Labor Laws (Overseas). Jun 1997

252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023

252.225-7005 Identification of Expenditures in the United States. Jun 2005

252.225-7041 Correspondence in English. Jun 1997

252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023

252.225-7966 Prohibition Regarding Russian Fossil Fuel Business Operations (Deviation 2024- O0006, Revision 1) Feb 2024 Deviation 2024-O0006 Feb 2024

252.225-7967 Prohibition Regarding Russian Fossil Fuel Business Operations Representation (Deviation 2024-O0006, Revision 1) Mar 2024 Deviation 2024-O0006 Mar 2024

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns. Jan 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

252.232-7006 Wide Area WorkFlow Payment Instructions. Jan 2023

252.232-7008 Assignment of Claims (Overseas). Jun 1997

252.232-7010 Levies on Contract Payments. Dec 2006

252.233-7001 Choice of Law (Overseas). Jun 1997

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023

252.243-7002 Requests for Equitable Adjustment. Dec 2022

252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023

252.247-7023 Transportation of Supplies by Sea. Jan 2023

DAFFARS Provisions & Clauses Incorporated by Reference:

5352.223-9001 Health and Safety on Government Installations. Jul 2023

FAR Provisions & Clauses Incorporated by Full Text:

52.216-18 Ordering. (Aug 2020)

a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 01 August 2025 through 31 July 2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i)Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii)Distributes the delivery order or task order via email to the Contractor's email address.

(d)Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations. (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $500,000;

(2) Any order for a combination of items in excess of $750,000 or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216- 21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 (five) days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 Indefinite Quantity. (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31 July 2030.

(End of clause)

52.217-8 Option to Extend Services. (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

DFARS Provisions & Clauses Incorporated by Full Text:

252.229-7001 Tax Relief. (Alternate I) (Apr 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: ____[Offeror insert] RATE (PERCENTAGE): ____[Offeror insert]

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged. (c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The Contractor shall use

Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

(End of clause)

252.232-7007 Limitation of Government’s Obligation (Apr 2014)

(a) Contract line item(s) [Contracting Officer insert after negotiations] is/are incrementally funded. For this/these item(s), the sum of $ [Contracting Officer insert after negotiations] of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government’s convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled “Termination for Convenience of the Government.” As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor’s best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph

(j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor’s notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled “Disputes.”

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled “Default.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

DAFFARS Provisions & Clauses Incorporated by Full Text:

5352.201-9101 USAFE Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Joseph F. Lyden

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: joseph.lyden@us.af.mil

Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Ms. Heidi Hoehn

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: heidi.hoehn.de@us.af.mil

Tel: Comm: (49)-6371-47-9330 DSN: (314)480-9330 Fax: (49)-6371-47-2025.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503;

and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

5352.242-9000 Contractor Access to Department of the Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(1) For service contracts, send the written request to the Contracting Officer Representative for your contract as designated in writing by the Contracting Officer.

SPECIFIC ACCESS REQUIREMENTS FOR CONTRACTS PERFORMED IN GERMANY

RESIDENT OF EUROPEAN UNION OR NATO-MEMBER (i.e., contractor and contractor employee):

Due to the Installation Access Control System (IACS), the 577 card holder in the requiring activity, receiving services, will be responsible for completing and ensuring the pass applicant has all of the required documents to obtain an Installation Pass (IP).

BASE ACCESS FOR CONTRACTS WITH A PERFORMANCE PERIOD OF MORE THAN

90 DAYS:

Mandatory Installation access procedures apply when contractors require access under this contract at least three (3) times per week for a period of at least 90 days in a 12-months period.

NOTE: Additional forms or updated versions of the forms listed below may be issued by the U.S.

Government. The contractor is required to complete all forms as directed by the Contracting Officer Representative issued in addition to or replacing the below:

1. Procedures to receive an Installation Pass (IP) are as follows:

Required Documents, please see Performance Work Statement for submission deadline:

a. 17-page questionnaire AE 604-1B must be completed entirely (addresses, phone numbers, zip codes etc.)

b. Original copy of Passport/Reisepass/Personalausweis

c. Original and copy of PGCC (Police Good Conduct Certificate)/(Fuehrungszeugnis), not older than one year or Security clearance (if applicable) obtained at the local court house; if the PGCC is not being obtained in Germany, a German or

English translation, notarized by a public agency, has to be provided with the original certificate

d. Copy of Work Permit/Arbeitserlaubnis

e. Copy of DoD awarded contract showing performance period and location(s) access

f. AE FORM 190-16E Data Protection

g. AE FORM 190-16K Passholder Responsibilities Acknowledgement

h. AEFORM 190-16A Application for Installation Access

END OF ACCESS PROCEDURES GERMANY

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel (Jul 2023)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer.

The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

(xiv) N/A

(xv): Offers are due via email by 1700 Central European Standard Time (CEST) on 9 May 2025 to the below Point of Contacts (POCs).

(xvi) POCs: The POCs for this acquisition are Contracting Officer, Carleen Clinger who can be reached by email at carleen.clinger@us.af.mil and the Contract Specialist, Wilfredo Padilla Flores, who can be reached by email at wilfredo.padilla_flores@us.af.mil. Any questions regarding this solicitation must be submitted by email to the POCs above by 1500 CEST Wednesday, 23 April 2025.